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Home My WebLink About2012-08-14 Workshop & Regular Meeting MinutesMINUTES OF CITY OF ANNA AGENDA NOTICE - CITY COUNCIL WORKSHOP August 14, 2012 6:30 p.m. — Anna City Hall Administration Building The City Council of the City of Anna met in Workshop Session at 6:30 p.m., August 14, 2012, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1. Call to Order Mayor Mike Crist called the meeting to order at 6:30 pm. 2. Roll Call and Establishment of Quorum. Mayor Mike Crist and Council Member James T. Cook, Kevin Anderson, John Geren, Nathan Bryan and Becky Glover were present. Council Member John Hopewell was absent. 3. Presentation from proposed Investment Advisors, Valley View Consulting, L.L.C. (Clayton Fulton) Clayton Fulton presented the item to council and introduced Bill Koch from Valley View Consulting, who gave a brief presentation to council members and answered questions from council members. Mayor Crist requested a motion to discuss item 5 (c) in open session as there was an applicant for P & Z in the audience that could not be at the 7:30 Regular Meeting. Council Member Anderson made the motion to discuss 5 (c) in open session. Council Member Cook seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 Applicant Tiffany Burleson was present and Council Members asked questions of her to make their decisions later on board and commission appointments. 4. Discussion regarding funding agreement between the Anna EDC, Anna CDC and the Greater Anna Chamber of Commerce. (Jessica Perkins) Jessica Perkins, Assistant to the City Manager presented the item to council and answered questions. Council Member Cook made the motion to enter Closed Session at 7:10 pm. Council Member Bryan seconded the motion. Motion passes. 08-14-12 CC Regular Meeting Minutes.doc 1 08-14-12 AYE 5 NAY 1(CM Anderson) ABSTAIN 0 5. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). Anticipated litigation with Amazing Solar Solutions; "City of Anna v. City of Weston, Cause No. 380-02570-2011, in the 3801h District Court of Collin County, Texas"; "City of Anna v. Walmat Inc., et al.; Cause No. 429-00288-2009, in the 429th District Court of Collin County, Texas"; legal issues regarding property annexations. b. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); acquisition of park land. c. discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Members of the EDC, CDC, Planning & Zoning Commission, and Board of Adjustment. The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. Council Member Bryan made the motion to return to open session at 7:36 pm. Council Member Glover seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 6. Adjourn. Council Member Geren made the motion to adjourn at 7:36 pm. Council Member Glover seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 ATTEST; Natha Wilkison, City 08-14-12 CC Regular Meeting Minutes.doe 08-14-12 MINUTES OF CITY OF ANNA AGENDA NOTICE — CITY COUNCIL REGULAR MEETING August 14, 2012 7:30 p.m. — Anna City Hall Administration Building The City Council of the City of Anna met in Regular Session at 7:30 p.m., August 14, 2012, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. Welcome to the City Council Meeting. Please sign the Sign -In -Sheet as a record of attendance. If you wish to speak on an open -session agenda item please fill out the Opinion/Speaker Registration Form and turn it in to the City Secretary before the meeting starts. 1. Call to Order. Mayor Mike Crist called the meeting to order at 7:37 pm. 2. Invocation and Pledge of Allegiance. Mayor Mike Crist gave the invocation. 3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. None 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence, information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body, information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. None 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council 08-14-12 CC Regular Meeting Minutes.doc 3 08-14-12 member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Minutes for July 24, 2012 Regular Meeting. b. Approve City Council Minutes for July 31, 2012 Special Budget Workshop. C. Approve "Richardson Addition" re -plat. (Maurice Schwanke) d. Authorization to solicit bids for Slayter Creek Park Phase II and Slayter Creek Trail Phase lI. (City Manager) e. Review CDC Minutes for May 10, 2012 Special Meeting. L Review CDC Minutes for May 15, 2012 Special Meeting. g. Review EDC Minutes for May 10, 2012 Special Meeting. Council Member Geren made the motion to approve. Council Member Anderson seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 6. Public Hearing: Public Hearing for City Council to hear public comment on the proposed FY 2012-2013 Budget. (Clayton Fulton) Clayton Fulton, Director of Finance presented the item to council. Mayor Crist opened the public hearing at 7:39 pm. There was no public comment. Mayor Crist closed the public hearing at 7:39 pm. 7. Consider/Discuss/Action approving a Resolution regarding designating Open Space within Slayter Creek Park. (Maurice Schwanke) Maurice Schwanke, Director of Planning and Development presented the item to council and answered questions. Council Member Glover made the motion to approve. Council Member Geren seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 8. Consider/Discuss/Action regarding appointments/reappointments to the Planning & Zoning Commission, and Board of Adjustment. (City Secretary) Council Member Glover made the motion to appoint Sandy Setliff to Place Ion P & Z and to remove her from BOA. Council Member Cook seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 Applicants Dan Rotty, Brandi Pitcox, Lee Miller were given the opportunity to introduce themselves and answered questions from council members. Mayor Crist reminded council that they heard from Tiffany Burleson earlier. 08-14-12 CC Regular Meeting Minutes.doc 4 08-14-12 Council Member Glover made the motion to appoint Brandi Pitcox to P & Z Place 2. Council Member Cook seconded the motion. Motion passes AYE 4 NAY 2 (CM Anderson ABSTAIN 0 and Mayor Crist) Council Member Glover made the motion to appoint Lee Miller to BOA Place 3. Council Member Geren seconded the motion. Motion passes. AYE 4 NAY 2 (CM Anderson and Bryan) ABSTAIN 0 Council Member Anderson made the motion to nominate Dan Rotty for BOA Alternate 2A. Council Member Geren seconded the motion. Council Member Glover made the motion to enter closed session 7:56 pm. Council Member Bryan seconded the motion. Motion passes AYE 6 NAY 0 ABSTAIN 0 Council Member Glover made the motion to return to open session at 8:03 pm. Council Member Geren seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 Mayor Crist confirmed the motion and second for Dan Rotty for BOA Alternate 2A stands. Motion fails. AYE 2 (CM Anderson and NAY 4 ABSTAIN 0 Mayor Crist) Council Member Bryan nominated Tiffany Burleson to BOA Alternate 2. Council Member Geren seconded the motion. Motion passes. AYE 4 NAY 2 (CM Glover and ABSTAIN 0 Mayor Crist) 9. Consider/Discuss/Action regarding resignation of City Council member, Place 2. (City Council) Council Members thank Council Member Anderson for his years of service on council and wished him well on his new position. Council Member Geren made the motion to accept the resignation effective August 15, 2012. Mayor Crist seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 08-14-12 CC Regular Meeting Minutes.doc 5 08-14-12 10. Consider/Discuss/Action adopting an Ordinance Ordering a Special Election To Fill a City Council member vacancy, Place 2, on November 6, 2012. (City Council). City Manager, Philip Sanders presented the item to council and answered questions. Council Member Glover made the motion to approve. Council Member Geren seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 Council Member Cook made the motion to enter closed session at 8:11 pm. Council Member Bryan seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 11. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). Anticipated litigation with Amazing Solar Solutions; "City of Anna v. City of Weston, Cause No. 380-02570-2011, in the 3801h District Court of Collin County, Texas"; "City of Anna v. Walmat Inc., et al.; Cause No. 429-00288-2009, in the 429th District Court of Collin County, Texas"; legal issues regarding property annexations. b. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); acquisition of park land. c. discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Members of the EDC, CDC, Planning & Zoning Commission, and Board of Adjustment. The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. Council Member Anderson made the motion to return to open session at 9:16 pm. Council Member Geren seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 08-14-12 CC Regular Meeting Minutes.doc 6 08-14-12 12. Consider/Discuss/Action on any items listed on posted agenda for August 14, 2012 City of Anna Workshop Session or any closed session occurring during this Regular Meeting, as necessary. Council Member Glover made the motion to take no action. Council Member Anderson seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 13. Adjourn. Council Member Anderson made the motion to adjourn at 9:17 pm. Council Member Cook seconded the motion. Motion passes. AYE 5 Nay 1 (Mayor Crist) ATTEST: Nat a Wilkison, City Secretary ^y, y�Mr"c :0 �II1111111i1lH�A�,� ABSTAIN 0 Mike Crist, Mayor 08-14-12 CC Regular Meeting Minutes.doc 7 08-14-12