Loading...
HomeMy WebLinkAbout2009-08-25 Workshop & Regular Meeting PacketCITY OF ANNA AGENDA NOTICE -CITY COUNCil WORKSHOP August 25, 2009 6:30 p.m. -Anna City Hall Administration Building The City Council of the City of Anna will meet in Workshop Session at 6:30 p.m., August 25, 2009, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1. Call to Order 2. Roll Call and Establishment of Quorum. 3. Discussion regarding 2009-2010 Fiscal Year Budget. (City Council) 4. Discussion regarding parking recreational vehicles in residential areas and on public streets. (Maurice Schwanke/Chief Jenks) 5. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to: a. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); b. consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas cleany conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City Council is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); 1. The Council may vote IIDdlor act upon each ofthe items listed in this agenda. 2. The Council reserves the right to retire into executive session conceming any ofthe items listed on this agenda, whenever it is considered necessary IIDd legally justified under the Open Meeting Act 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924­ 3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-25-09 CC Regular Meeting Agenda.doc Posted 08-2Q.09 d. Personnel: Discussion of Assistant to the City Manager position. (Government Code, Section 551.074). The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 6. Adjourn. This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., August 20, 2009. ... 1. The Council may vote and/or act upon each ofthe items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 912 924­ 3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-25-09 CC Regular Meeting Agenda.doc 2 Posted 08-20-09 Y!OlJB} BOMBTOWN CITY OF ANNA AGENDA NOTICE -CITY COUNCIL REGULAR MEETING August 25, 2009 7:30 p.m. -Anna City Hall Administration Building The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., August 25, 2009, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. Welcome to the City Council Meeting. Please sign the Sign-In-Sheet as a record of attendance. If you wish to speak on an open-session agenda item please fill out the Opinion/Speaker Registration Form and tum it in to the City Secretary before the meeting starts. 1. Call to Order. 2. Invocation and Pledge of Allegiance. 3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; infonnation regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the goveming body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. 5. Consent Items. These items consist of non-controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Regular minutes for August 11, 2009. b. Approve City Council Special Budget Workshop minutes for August 4, 2009. 1. The Cotmcil may vote and/or act upon each of the items listed in this agenda. 2. The COtmcil reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is considered necessary and legally justified tmder the Open Meeting Act 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924· 3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-25-09 CC Regular Meeting Agenda.doc 3 Posted 08-20-09 c. Approve City Council Special Budget Workshop minutes for August 8, 2009. d. Review CDC minutes for March 4, 2009 and May 14, 2009. e. Review EDC minutes for May 14, 2009. 6. Public Hearing: (1S~ For City Council to hear Public Comment on the proposed Tax Rate for Fiscal Year 2009-2010. (City Council) 7. (a)Public Hearing: To consider an amendment to the Anna City Code of Ordinances, amending Part 111-C Zoning Ordinance, Section 4, Definition of Use and Non Conforming Use; and Sections 36 and 39, Nonconforming Uses and Certificates of Occupancy. (Maurice Schwanke) (b)Consider/Discuss/Act on recommendation regarding the above referenced proposed amendments to the Zoning Ordinance. (Maurice Schwanke) 8. (a) Public Hearing: To consider public comment regarding zoning change amending the Comprehensive Plan on a portion of Block B, Lot 32 of Settlers Way Addition by a request from Ellen Beeny, representing O'Riley Automotive and representative for T & T Racing Enterprises Inc, owner of property, changing a portion of the existing Planned Development (PD) zoning to Restricted Commercial (C1) zoning. The property is located north of West White Street and east of Buffalo Bill Drive. (Maurice Schwanke) (b)Consider/Discuss/Act on recommendation regarding zoning change amending the Comprehensive Plan on property generally located north of West White Street and east of Buffalo Bill Drive changing the existing Planned Development zoning to Restricted Commercial zoning. (Maurice Schwanke) 9. Consider/Discuss/Action regarding an Ordinance Approving a Negotiated Resolution between the ATMOS Cities Steering Committee and ATMOS Energy Corp., MID-TEX Division regarding the company's rate review mechanism filing in all Cities exercising original jurisdiction. (Philip Sanders) l. The Council may vote andlor act upon each oftbe items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924­ 3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-25-09 CC Regular Meeting Agenda.doc 4 Posted 08-20-09 10. Consider/Discuss/Action regarding a Resolution approving an agreement related to engineering contract by and among the Greater Texoma Utility Authority, the City of Melissa, the City of Anna, and Bucher, Willis & Ratliff Corporation. (Philip Sanders) 11. Consider/Discuss/Action regarding approving the City of Melissa -City of Anna Wastewater Service Agreement. (Philip Sanders) 12. Consider/DiscusS/Action regarding an Ordinance amending the Anna City Code of Ordinances by amending Part IV, Schedule of Fees, Article 5, Section 10: establishing athletic field reservation fees. (Philip Sanders) 13. Consider/Discuss/Action regarding a Resolution approving the City of Anna, Private Tournaments or Single Game Usage Policies, Regulations and Contract. (Philip Sanders) 14. Discussion regarding a Residential Property Inspection Program. (Philip Sanders) 15. Consider/Discuss/Action regarding approving 2008-2009 Budget Amendments. ONayne Cummings) 16. Consider/Discuss/Action on Ordinance regarding City personnel cost-of-living salary adjustments. (Clark McCoy) 17. Consider/Discuss/Action on any items listed on posted agenda for August 25, 2009 City of Anna Workshop Session or any closed session occurring during this Regular Meeting, as necessary. 18. Adjourn. This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., August 20, 2009. N 1. The Council may vote and/or act upon each ofthe items listed in this agenda. 2. The Council reserves the rightro retire inro executive session conceming any ofthe items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want ro attend this meeting who may need assistance should contact the City Secretary at 912 924­ 3325 two working days prior to the meeting so that appropriate ammgements can be made. 08-25-09 CC Regular Meeting Agenda.doc 5 Posted 08-20-09 Item No. 5 (4-&) City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: August 25. 2009 Staff Contact: Philip Sanders Account Code #:_~N~/A~_____ Date Prepared: 8119/09 Budgeted AmoW1t:___-=N::....:./:...:..A~___ Exhibits: 0 Yes 0 No AGENDA SUBJECT: Consent Items. These items consist ofnon-controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Regular minutes for August 11,2009. b. Approve City Council Special Budget Workshop minutes for August 4, 2009. c. Approve City Council Special Budget Workshop minutes for August 8, 2009. d. Review CDC minutes for March 4,2009 and May 14,2009. e. Review EDC minutes for May 14, 2009. SUMMARY: RECOMMENDED ACTION: Staffrecommends approval ofthe consent items. ItemNo._6_ City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: August 25, 2009 Staff Contact: Philip Sanders Account Code #:_________ Date Prepared: 8/18/09 Budgeted Amount: _________ Exhibits: 0 Yes 0 No AGENDA SUBJECT: Hold a public hearing to hear public comment on the proposed tax rate for Fiscal Year 2009-2010 SUMMARY: As part of this year's budget process, the City Council is required to hold two public hearings on the tax rate. As part of the public hearing, the City Council must state the date, time, and place of the meeting at which a tax rate will be adopted. "The City Council will meet and vote to adopt a tax rate on September 15,2009 at 7:30 p.m. in Council Chambers of the City Hall Administration Building located at 111 North Powell Parkway in Anna." The budget proposed by the City Manager is designed to address the service demands of our community while keeping the tax rate at or below the effective rate. The effective tax rate ($0.594587 per $100 of taxable value) would provide the City with about the same amount of tax revenue it received last year on properties taxed in both years. The tax rated required to support the proposed budget is $0.593581. The average taxable value of a residence homestead in City of Anna last year was $125,320. Based on last year's tax rate of $0.575 per $100 of taxable value, the amount of taxes imposed last year on the average home was $720.59. The average taxable value of a residence homestead in City of Anna this year is $120,237. If the City Council adopts the rate proposed in the budget submitted by the City Manager of $0.593581 per $100 of taxable value, the amount of taxes imposed this year on the average home would be $713.70 which is about a 1% reduction from 2008. The City Council has the option to assess a higher tax rate of up to $0.628277 per $100 of taxable value in order to fund projects not included in the budget proposed by the City Manager. Under that scenario, the amount of taxes imposed this year on the average home would be $755.42. Item No. ~+b) City Secretary's use only City of Anna Staff Agenda Report Council Meeting: 08/25109 Staff Contact: Maurice Schwanke Prepared by: T. Ross Account Code #:_--=N:...::/.....A=--_____ Date Prepared:__..::;0=8/..:.18=1=09~_ Budgeted Amount:....::t$:.......,;:;N~/~A~_____ Exhibits: .Yes DNo AGENDA SUBJECT: (a) Public Hearing To consider an amendment to the Anna City Code of Ordinances, amending Part 111-C Zoning Ordinance, Section 4, Definition of Use and Non Conforming Use; and Sections 36 and 39, Nonconforming Uses and Certificates of Occupancy. (b)ConsiderlDiscuss/ Act on recommendation regarding the above referenced proposed amendments to the Zoning Ordinance. SUMMARY: This proposed amendment to the zoning definitions clarifies the meaning and intent of the word "use & nonconforming use" in the above referenced sections of the Anna Code. Additionally, how Certificate of Occupancies are handled in regard to Non Conforming Uses has been addressed. PLANNING AND ZONING ACTION: After discussing the proposed ordinance the Planning and Zoning Commission recommended approval of the ordinance revision at their regular meeting, August 4, 2009. The vote was unanimous. RECOMMENDED ACTION: Approval Item No.j(g, ... ~) City Secretary's use on!y - City of Anna Staff Agenda Report Council Meeting: 08/25/09 Staff Contact: Maurice Schwanke Prepared by: T. Ross Account Code #:_--=.Nc..:!t.-'>..A"'---_____ Date Prepared: __-,0~8~/lo..::8",-,/0,,-,,9,--_ Budgeted Amount:..:t$~N-'.!./~A"_______ Exhibits: .Yes No AGENDA SUBJECT: (a) Public Hearing To consider public comment regarding zoning change amending the Comprehensive Plan on a portion of Block B, Lot 32 of Settlers Way Addition by a request from Ellen Beeny, representing O'Riley Automotive and representative for T & T Racing Enterprises Inc, owner of property, changing a portion of the existing Planned Development (PD) zoning to Restricted Commercial (C I) zoning. The property is located north of West White Street and east of Buffalo Bill Drive. (b )ConsiderlDiscussl Act on recommendation regarding zoning change amending the Comprehensive Plan on property generally located north of West White Street and east of Buffalo Bill Drive changing the existing Planned Development zoning to Restricted Commercial zoning. SUMMARY: The Property is currently zoned for Single Family Residential, and is located north of West White Street and east of Buffalo Bill Drive. The requested zoning is for "C-J" zoning on the western half of Lot 32, Block B of the Settlers Way Addition to allow for the retail sale of automotive supplies. When this property was platted the configuration was not planned for future residential development with the lot facing toward a future 6 lane divided thoroughfare with no planned access to the interior of the subdivision. The proposed Future Land Use Plan recommends this tract for commercial development. Two residents that live on Wyatt Earp and backup to the site expressed their concern about a commercial use behind their residences. Several Commission members discussed concerns regarding a business backing up to residential uses and the placement of dumpsters. Item No. PLANNING AND ZONING ACTION: The Planning and Zoning Commission recommended approval of the proposed ordinance revision at their regular meeting, August 4,2009. The vote was as follow: 4 aye 2 nay (Osborn, Quint) 1 abstained (Pennington) RECOMMENDED ACTION: Single Family Residential uses on this narrow strip of property would be difficult. If the anticipated use was residential when Settlers Way was platted a different configuration of the plat should have occurred with residential uses either siding up to or backing to West White Street. Additionally, the requested zoning is consistent with the zoning directly across West White Street which is already zoned as "C-I". As such the appropriate use for this property appears to be commercial/retail/office and the Staff is recommending approval of this request. ItemNo.!1­ City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: August 25, 2009 Staff Contact: Philip Sanders Account Code #:__________ Budgeted Amount: _________ Exhibits: 0 Yes DNo AGENDA SUBJECT: ConsiderlDiscusslAction regarding an Ordinance Approving a Negotiated Resolution between the A TMOS Cities Steering Committee and ATMOS Energy Corp., MID-TEX Division regarding the company's rate review mechanism filing in all Cities exercising original jurisdiction. SUMMARY: The City of Anna, along with 150 other cities served by Atmos Energy Mid-Tex Division ("Atmos Mid-Tex" or IICompany"), is a member of the Atmos Cities Steering Committee ("ACSC" or "Steering Committee"). On March 6, 2009, Atmos Mid-Tex filed with the City an application to increase natural gas rates pursuant to the Rate Review Mechanism ("RRM") tariff approved by the City as part of the settlement of the Atmos Mid-Tex 2007 Statement of Intent to increase rates. The Atmos Mid-Tex March RRM filing sought a $20.2 million rate increase. The City worked with ACSC to analyze the schedules and evidence offered by Atmos Mid-Tex to support its request to increase rates. The Ordinance and attached RRM tariff are the result of negotiation between ACSC and the Company to resolve issues raised by ACSC during the review and evaluation of ACSC's RRM filing. The Ordinance and RRM tariffs approve rates that will increase the Company's revenues by $2.6 million effective for bills rendered on or after August 1, 2009. The monthly bill impact for the average residential customer will be a $0.15 increase (about a 0.22% increase in the total bill). Please note that current rates contain a true-up component ($9 million to be collected over twelve months) from the first RRM in 2008. Collection of the 2008 true-up amount is scheduled to end on November 1,2009. The rate impact of that 2008 true-up amount for the period August 1 ­ October 31, 2009 is $1,006,073. To simplifY the process and to reduce rate fluctuations, the parties have agreed to eliminate collection of the 2008 true-up on August 1, 2009 rather than November 1, 2009. The remaining $1,006,073 that is still owed from the 2008 true-up will be recovered as part of the 2009 true-up over 12 months rather than 3 months. This change related to the 2008 true-up amount is revenue and rate impact neutral. The ACSC Executive Committee recommends that all ACSC Cities adopt the Ordinance implementing the rate change. RRM Background: Item No. City Secretary's use only The RRM tariff was approved by ACSC Cities as part of the settlement agreement to resolve the Atmos Mid-Tex 2007 rate increase case. Atmos Mid-Tex's current action represents the second filing pursuant to the three-year trial project known as the RRM process. The RRM process was created collaboratively by ACSC and Atmos Mid-Tex as an alternative to the GRIP surcharge process. The RRM process allows for a more comprehensive rate review and annual adjustment that will function as a substitute for future GRIP filings during the three-year trial period specified by the tariff. There are two components to the RRM adjustment. The prospective component adjusts rates for known and measurable changes in O&M and net plant investment. Atmos Mid-Tex and ACSC agreed to cap changes to expenses and invested capital at no more than 5%. The true-up component evaluates whether the Company has over or underrecovered its earnings for the previous year. For purposes of the RRM true-up component, the Atmos Mid-Tex rate of return on equity and its capital structure are frozen to avoid the parent company from manipulating the overall rate of return. Costs expressly prohibited from recovery through the RRM include first­ class air fare, travel, meals or entertainment for an employee's spouse, alcohol, sports events, entertainment, arts and cultural events, sponsorship of sports, arts or cultural events, and social club membership dues. Purpose of the Ordinance: The purpose of the Ordinance is to approve rate tariffs ("Attachment A") and Proof of Revenues ("Attachment B") that reflect the negotiated rate change pursuant to the RRM process. In addition to the RRM tariffs, the Ordinance also approves a revision to the Atmos Mid-T ex current Gas Cost Recovery ("GCRIt ) tariff to allow the Company to recover certain hedging costs associated with natural gas futures through the GCR tariff. As a result of the negotiations, ACSC was able to reduce the Company's requested $20.2 million RRM increase by more than 70%. Approval of the Ordinance will result in rates that implement a $2.6 million increase in Atmos' revenues effective August 1,2009. Reasons Justifying Approval of the Negotiated Resolution: During the time that the City has retained original jurisdiction in this case, consultants working on behalf of ACSC cities have investigated the support for the Company's requested rate increase. While the evidence does not support the $20.2 million increase requested by the Company, ACSC consultants agree that the Company can justify a slight increase in revenues. The agreement on $2.6 million is a compromise between the positions of the parties. The alternative to a settlement of the RRM filing would be a contested case proceeding before the Railroad Commission of Texas ("RRC") on the Company's current application, would take several months and cost ratepayers millions of dollars in rate case expenses and would not likely produce a result more favorable than that to be produced by the settlement. The ACSC Executive Committee recommends that ACSC members take action to approve the Ordinance authorizing new rate tariffs. With regard to the revision to the GCR tariff, ACSC has advocated that the Company use hedging as a risk management tool to help mitigate volatile natural gas prices. The tariff change is consistent with ACSC's prior position. Item No. City Secretary's use only Explanation of "Be It Ordained" Paragraphs: 1. This paragraph approves all fmdings in the Ordinance. 2. This section adopts the attached tariffs ("Attachment A") and the Company's Proof of Revenues ("Attachment B") in all respects and fmds the rates set pursuant to the attached tariffs to be just, reasonable and in the public interest. Note that only new tariffs or existing tariffs being revised are attached to the Ordinance. Existing tariffs not being changed in any way are not attached to the Ordinance. 3. This section requires the Company to reimburse ACSC for reasonable rate making costs associated with reviewing and processing the RRM application. 4. This section repeals any resolution or ordinance that is inconsistent with this Ordinance. 5. This section finds that the meeting was conducted in compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. 6. This section is a savings clause, which provides that if any section(s) is later found to be unconstitutional or invalid, that finding shall not affect, impair or invalidate the remaining provisions of this Ordinance. This section further directs that the remaining provisions of the Ordinance are to be interpreted as if the offending section or clause never existed. 7. This section is a "Most Favored Nations" clause, which protects the City by mandating that if the City determines any rates, revenues, terms and conditions, or benefits resulting from a Final Order or subsequent negotiated settlement approved in any proceeding addressing the issues raised in the Company's RRM filing would be more beneficial to the City than the terms of the attached tariff, then the more favorable rates, revenues, terms and conditions, or benefits shall additionally accrue to the City. 8. This section allows the Company to recover certain costs associated with natural gas hedging through the GCR tariff. 9. This section provides for an effective date upon passage. 10. This paragraph directs that a copy of the signed Ordinance be sent to a representative of the Company and legal counsel for ACSC. RECOMMENDATION: Staffrecornmends approval of this Ordinance. Item No. It) City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: August 25, 2009 Staff Contact: Philip Sanders Account Code Budgeted Amount: _________ Exhibits: 0 Yes DNo AGENDA SUBJECT: ConsiderfDiscussl Action on a Resolution approving an agreement related to engineering contract by and among the Greater Texoma Utility Authority, the City of Melissa, the City of Anna, and Bucher, Willis & Ratliff Corporation. SUMMARY: The attached Resolution approves a settlement of a dispute related to engineering services provided to the Greater Texoma Utility Authority (GTUA) by Bucher, Willis & Ratliff Corporation (BWR) on the design of the Throckmorton Creek and Trinity Rivers sewer lines. This was a joint project funded by the cities of Anna and Melissa. RECOMMENDATION: Staff recommends approval of the settlement agreement. ItemNo.JL City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: August 25, 2009 Staff Contact: Philip Sanders Account Code #:__________ Budgeted Amount: _________ Exhibits: D Yes No AGENDA SUBJECT: ConsiderlDiscussl Action on a Resolution approving the City of Melissa ­ City of Anna Wastewater Service Agreement. SUMMARY: In May of 2006, the City of Anna entered into an Interlocal Agreement with the City of Melissa to share costs related to the construction of wastewater collection mains along Throckmorton Creek and the east fork of the Trinity River in Melissa. Wastewater transported through these lines will ultimately be treated by the North Texas Municipal Water District. The attached Resolution approves an agreement with the City of Melissa to begin transporting untreated wastewater through the Throckmorton Creek and Trinity River sewer lines. RECOMMENDATION: Staff recommends approval of this agreement. Item No. J.2......­ City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: August 25,2009 Staff Contact: Philip Sanders Account Code #:__________ Budgeted Amount: _________ Exhibits: 0 Yes DNo AGENDA SUBJECT: ConsiderlDiscussl Action on an Ordinance amending the Anna City Code Of Ordinances by amending Part IV, Schedule Of Fees, Article 5, Section 10; establishing athletic field reservation fees. SUMMARY: We have recently received inquiries for organizations not affiliated with AYSA about using the ball fields at Slayter Creek Park for private tournaments. It is common for cities with similar facilities to allow athletic fields to be reserved for such tournaments. The attached Ordinance establishes a fee for the reservation of athletic fields at Slayter Creek Park by organizations that do not have a facilities use agreement with the City. The City already has a facilities use agreement with the lSD, and staff is currently working to fmalize a facilities use agreement with the A YSA. RECOMMENDATION: Staff recommends approval ofthis Ordinance. ItemNo.~ City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: August 25, 2009 Staff Contact: Philip Sanders Account Code #:__________ Budgeted Amount: _________ Exhibits: 0 Yes DNo AGENDA SUBJECT: ConsiderlDiscussl Action on a Resolution approving the City of Anna, Private Tournaments or Single Game Usage Polices, Regulations and Contract. SUMMARY: The attached Resolution approves the City of Anna, Private Tournaments or Single Game Usage Polices, Regulations and Contract. This document outlines the rules and regulations governing the reservation of the athletic fields at Slayter Creek Park by organizations that do not have a facilities use agreement with the City. The Resolution also grants the City Manager authority to modifY or add to such regulations in the future provided that same are consistent with existing City ordinances and policies. RECOMMENDATION: Staff recommends approval of this Resolution. Item No. I'" City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: August 25, 2009 Staff Contact: Philip Sanders Account Code #:_~N~/A~_____ Date Prepared: 8/19/09 Budgeted Amount:,___....;.N.;;:../A:...:-___ Exhibits: 0 Yes 0 No AGENDA SUBJECT: Discussion regarding a Residential Property Inspection Program. (philip Sanders) SUMMARY: RECOMMENDED ACTION: Item No. I~ City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: August 25, 2009 Staff Contact: Wayne Cummings Account Code #: NIA Date Prepared: 08/19/2009--~~~---------- Budgeted Amount: NIA Exhibits: 0 Yes 0 No AGENDA SUBJECT: ConsiderlDiscussl Action regarding approving 2008-2009 Budget Amendments. SUMMARY: This is a budget amendment/reallocation of funds to the city budget without requiring any additional funds to purchase equipment from remaining funds available in this years budget. It also includes several housekeeping items to make the budget be more in line with actual expenditures for this year. Items changed in the attachment to the ordinance are in bright yellow. The last three columns in the spreadsheet are the original budget, amended budget from 3/24/2009 and amended budget to be approved tonight on 8/25/2009. Included items are for: purchase a Police Vehicle Replacement for a total of$25,000.00; purchase of a % ton crew cab pickup truck for Public Works for $25,000.00; purchase a Yz ton pickup for code enforcement for $20,000.00; purchase a new server for the city for $8,000.00; purchase a $25,000.00 Tractor Loader replacement for Public Works; purchase a $12,000.00 4-wheel utility vehicle for Parks; and purchase $8,700.00 GPS equipment for Development Department and Public Works. The total is $123,700.00 for the equipment and offsetting reductions in other budgeted items. There is an adjustment for the Debt Principal in the Water and Sewer fund that is being offset by the amount for depreciation. Total revenues and expenses for the funds are not changed in this amendmenl except for $100,612.00 in funds transferred from the Water & Sewer Fund to Debt Service fund to make current year payments on the 2009 W &S Refunding Bond and the Backhoe payments that were added during the year after the budget was completed. RECOMMENDED ACTION: Approve the ordinance ItemNo·lL City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: August 25, 2009 Staff Contact: Clark McCoy Account Code #:_.........;!N:..!.;A!...e.-______ Budgeted Amount:..,.$:.....-.::N..:..:A=-_____ Exhibits: Itl Yes DNo AGENDA SUBJECT: ConsiderlDiscusslAction on ordinance regarding City personnel cost-of-living salary adjustments. SUMMARY: This is an ordinance amending the City's Personnel Policy Manual that would specify that all cost-of-living adjustments ("COLA") would adjust employee salaries by the same percentage increase or decrease, as the case may be, to all employees, including the City Secretary and the City Manager, whose compensation is detennined by the City Council under the City's Home-Rule Charter. The proposed amendment specifies that all COLAs are to be recommended by the City Manager, and are subject to approval by the City Council as part of the annual budgeting process. The purpose of the amendment is to provide that COLA percentage adjustments, if any are made, will be applied equally to all employee salaries, regardless of whether an employee's salary is determined by the City Manager or by the City Council. RECOMMENDED ACTION: If the City adopts a specific policy related to COLAs, such policy should apply equally to all City employees. The proposed ordinance would accomplish same.