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Home My WebLink About2002-05-14 Regular Meeting PacketPage 1 of 3 CITY COUNCIL REGULAR MEETING The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., Tuesday, May 14, 2002, at the Anna City Hall, located at 120 W. 4th Street, to consider the following items: 1. Call to Order. 2. Roll Call. 3. Citizen’s Participation. 4. Executive session, in accordance with Section 551 of the Government Code, to discuss the following subjects: Legal: Consultation with City Attorney regarding pending or contemplated litigation, settlement offers, and/or other legal matters relating to protected attorney-client relationships. The council reserves the right to return to executive session throughout this meeting. 5. Consider appeal by Mr. Alvin Jenkins from decision of Planning & Zoning Commission relating to eight-liner business at 117 S. Powell Parkway. 6. Consider action regarding eight-liner machines located in Anna Thriftee, located at 118 S. Powell Parkway, and Coyote Den, located at 601 S. Powell Parkway. 7. Discuss issues related to Anna Volunteer Fire Department with City Attorney. 8. Consider action on resolution supporting development of skateboard park. 9. Consider authorizing City Administrator to pursue actions necessary to submit application to Texas Parks and Wildlife Department for funding to support development park, recreation, and open space project. 10. Consider award of contract for water line, fire hydrant, and associated materials/supplies for East Fork Water Line Project (TCDP Contract No. 720106). 11. Consider award of contract for sand and gravel materials for East Fork Water Line Project (TCDP Contract No. 720106). 12. Consider award of contract for concrete materials for East Fork Water Line Project (TCDP Contract No. 720106). Page 2 of 3 13. Consider award of contract for boring of county roads for East Fork Water Line Project (TCDP Contract No. 720106). 14. Consider ranking of proposals for professional services relating to submission of an application and, if funded, administration of a project funded through the 2003/2004 Texas Community Development Program (Community Development Fund). 15. Consider action on contract with firm selected to provide professional services relating to submission of an application and, if funded, administration of a project funded through the 2003/2004 Texas Community Development Program (Community Development Fund). 16. Consider ranking of proposals for professional engineering services relating to submission of an application and, if funded, providing engineering and related services of a project funded through the 2003/2004 Texas Community Development Program (Community Development Fund). 17. Consider action on contract with firm selected to provide professional engineering services relating to submission of an application and, if funded, providing engineering and related services of a project funded through the 2003/2004 Texas Community Development Program (Community Development Fund). 18. Consider resolution adding City Secretary to City’s banking and investment accounts as an authorized signatory. 19. Consider ordinance revising Section 17 of Ordinance No. 2002-12. 20. Consider actions relating to instructions to Code Enforcement officers. 21. Discussion of progress on road repairs. 22. Consider approval of Minutes of Regular Meeting of the City Council, held on April 9, 2002. 23. Consider approval of Minutes of Special Meeting of the City Council, held on April 23, 2002. 24. Consider approval of Minutes of Special Meeting of the City Council, held on April 29, 2002. 25. Consider approval of bills to be paid. 26. Staff reports and items for discussion. 27. Adjourn. Posted Page 3 of 3 Any person needing assistance with participation should contact the City Secretary’s office at 972-924-3325 at least 48 hours before the meeting. The City Hall of the City of Anna is accessible to physically handicapped persons. Page 4 of 3 CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION SUPPORTING THE CREATION OF A SKATEBOARD PARK TO SERVE THE RECREATION NEEDS OF RESIDENTS OF THE ANNA AREA Whereas, the City of Anna is experiencing significant growth and expects significantly higher growth rates over the next several years; and Whereas, the residents of the city have limited recreation opportunities and facilities; and Whereas, skateboarding has become a popular recreation activity across the country and among Anna youth; and Whereas, there are virtually no locations within the city in which skateboarding can be safely undertaken; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA: The City of Anna hereby expresses its support for the development of a skateboard park area to provide recreation opportunities to local residents. Resolved this day the 14th day of May, 2002, by the City Council of the City of Anna, Texas, by the following vote: Ayes: Nays: Abstentions: APPROVED: Mayor ATTEST: City Secretary Page 5 of 3 CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION DESIGNATING CERTAIN CITY OFFICIALS AS AUTHORIZED SIGNATORIES FOR FINANCIAL TRANSACTIONS AT THE INDEPENDENT BANK OF ANNA, FIRST NATIONAL BANK OF VAN ALSTYNE, ANNA BRANCH, AND TEXPOOL Whereas, the City of Anna has accounts or is considering having accounts at Independent Bank of Anna, First National Bank of Van Alstyne, Anna branch, and TexPool; and Whereas, these entities require persons authorized by the City Council of the City of Anna to conduct business for the City with these entities; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS: 1. Authorized Signatories The following officers of the City of Anna are authorized to conduct financial transactions on behalf of the City of Anna with Independent Bank of Anna, First National Bank of Van Alstyne, Anna branch, and TexPool: Ronald R. Ferguson, Mayor Joe Finley, Jr., Mayor Pro Tem Lee Lawrence, City Administrator Marion Howard, City Secretary 2. Signatory Policy It shall be the policy of the City that at least one elected official shall sign any document withdrawing and/or transferring funds from any City of Anna account. Resolved this day the 14th of May, 2002, by the City Council of the City of Anna, Texas. APPROVED: Mayor ATTEST: City Secretary Page 6 of 3 CITY OF ANNA, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF ANNA, TEXAS, AMENDING SECTION 17.03 OF THE CITY OF ANNA PERSONNEL POLICIES MANUAL, ADOPTED BY ORDINANCE NO. 2001-12, BY REVISING THE BID AMOUNTS REQUIRING APPROVAL BY CITY ADMINISTRATOR AND/OR MAYOR AND REVISING THE AMOUNT TO BE RETAINED IN THE PETTY CASH ACCOUNT; PROVIDING FOR A REPEALER CLAUSE; PROVIDING FOR A SAVINGS CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE Whereas, the City Council of the City of Anna has reviewed Section 17.03 of the City of Anna Personnel Policies Manual regarding City policy on purchases of less than $25,000 and the amount to be retained in the petty cash account; and Whereas, the City Council has determined that changes need to be made in the City of Anna Personnel Policies Manual in order to provide for a more effective, efficient, and orderly operation of City business; now therefore NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA: Section 1. Section 17.03 of Ordinance No. 2002-12 Revised Section 17.03 of the City of Anna Personnel Policies Manual, adopted by Ordinance No. 2002-12, is hereby revised to read as follows: (a) All purchases made in behalf of the City of Anna shall have the prior approval of the City Administrator. (b) All purchases between $5,000 - $25,000 shall require at least three written bids and written approval by the Mayor. Any recommended purchase other than the low bidder shall include written substantiation for the recommendation and submission of documentation to the City Council. All purchases between $2,500 -$5,000 shall require written approval by the Mayor. All purchases between $250 -$2,500 shall require written approval by the City Administrator. (c) All purchases shall be periodically reviewed by the City Council. (d) Emergency purchases shall be avoided when possible. When emergency purchases are unavoidable, a fully justified request must be made to the Mayor for approval. Page 7 of 3 (e) A petty cash fund of $250.00 shall be maintained. Such account shall be kept balanced with explanatory receipts for all expenditures. Petty cash expenditures shall also be reported on the monthly list of bills submitted to the City Council. Section 2. Repealer Clause All ordinances of the City of Anna in conflict with the provisions of this ordinance are repealed to the extent of that conflict. Section 3. Savings Clause If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be unconstitutional, void, or invalid, the validity of the remaining portions of this ordinance shall not be affected thereby, it being the intent of the City Council in adopting this ordinance that no portion thereof, or provision or regulation contained herein shall become inoperative or fail by reason of the unconstitutionality or invalidity of any section, subsection, sentence, clause, phrase, or provision of this ordinance. Section 4. Effective Date This ordinance shall take effect immediately from and after its passage by the City Council and approval by the Mayor. Resolved this day the 14th day of May, 2002, by the City Council of the City of Anna, Texas, by the following vote: Ayes: Nays: Abstentions: APPROVED: Mayor ATTEST: City Secretary