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HomeMy WebLinkAbout2002-09-17 Special Meeting Agenda w/Addendum CITY COUNCIL SPECIAL MEETING The City Council of the City of Anna will meet in Special Session at 7:30 p.m., Tuesday, September 17, 2002, at the Anna City Hall, 101 N. Powell Parkway, to consider the following items: 1. Call to Order. 2. Roll Call. 3. Consider action on an Ordinance of the City of Anna, Texas, abandoning the entire length of the 20’ alley adjoining Lots 1-9, Block 3 of the original town of Anna. 4. Consider petition by Mr. David Powell regarding preliminary plat of The Crossing. 5. Consider and take action as desired regarding presentation of back flow prevention policy previously presented by Mr. Earl Spencer. 6. Consider action on an Ordinance adopting the 2001 International Plumbing Code. 7. Consider action on revision of Fiscal Year 2001-02 budget. 8. Consider action on General Fund Budget for Fiscal Year 2002-03. 9. Consider action on Utility Fund Budget for Fiscal Year 2002-03. 10. Consider approval of Minutes of Regular Meeting of the City Council, held on August 13, 2002. 11. Consider approval of Minutes of Special Meeting of the City Council, held on August 20, 2002. 12. Consider approval of Minutes of Special Meeting of the City Council, held on August 24, 2002. _______________________ _____________________________________ Posted The City Hall of the City of Anna is accessible to physically handicapped persons. Any person needing assistance with participation should contact the City Secretary’s Office at 972-924-3324 at least 24 hours before the meeting. CITY COUNCIL SPECIAL MEETING The City Council of the City of Anna will meet in Special Session at 7:30 p.m., Tuesday, September 17, 2002, at the Anna City Hall, 101 N. Powell Parkway, to consider the following items: ADDENDUM TO AGENDA Consider action relating to purchase of fire equipment. Posted Any person needing assistance with participation should contact the City Secretary’s office at 972-924-3325 at least 48 hours before the meeting. The City Hall of the City of Anna is accessible to physically handicapped persons. AGENDA NOTES Item 3. Alley The council has previously taken action regarding this matter. Mr. David Wood’s attorney has asked that we formalize through ordinance that previous action. The ordinance has been sent to your attorney for approval and his assistant has assured me that we will have his response by Tuesday night. Item 4. Preliminary plat for The Crossing This item was tabled at the September 10 meeting. The City’s consulting engineer has reviewed the plat and has met with the developer’s engineer and/or developer. Mr. Morris has told me that he will have a written recommendation regarding the project by Tuesday night. I would remind the council that the street improvements do not meet your subdivision ordinance requirements. Mr. Morris has advised me that there may be some other deviations from your requirements, as well. If you have not talked with me about this project by Monday afternoon, please contact me at the office (972-924-3325) or on my mobile (214-802-2644). Item 5. Back flow prevention policy This item was tabled from your August regular meeting. Item 6. International Plumbing Code This item was tabled from your August regular meeting. Item 7. Revised Budget for 2001-02 The attached budget information suggests revisions in both the General Fund and Water/Sewer Fund Budgets for the current fiscal year. These revisions are required to bring the budget into line with actual projected income and expenditures for the current fiscal year. Item 8. General Fund Budget for 2002-03 The attached budget information includes a draft budget for the fiscal year beginning October 1. This budget is virtually the same as the General Fund draft budget provided earlier to you. You may want to particularly consider the following items: Income 41000 Property Tax Current – The 2003 increase is a result of additions to the tax roll. Your adopted tax rate is the same as the previous year. 42200 Sales Tax Revenue – The 2003 increase is a result of an increase in the tax rate from 1.5% to 2% (for 4A Economic Development and Street Improvements). There is no expectation of increase in sales built into this number. 42300 Building Permits – This number does assume that the current pace of housing development will continue. That assumption could be wrong. We will monitor this factor closely because any significant downturn in permits would have an immediate budgetary impact. Expenses 64350 Streets-Capital Improvements – Budgeted at $150,000, which is about what we will spend this year. 69544 Fire Equipment (Cap. Imp.) – Budgeted at $25,000, although the Fire Department has committed to paying half of this amount. 69541 and 69542 – Fire Department – These two items total $29,500, to cover the City’s obligations regarding maintenance and operations expenses for the department. The A column for the 2003 tax rate includes the 210,000 in Item 62740 for the debt service component of your tax rate; the B column for the 2003 tax rate does not include this figure. Explanation will be forthcoming at your council meeting. Item 9. Utility (Water/Sewer) Fund Budget for 2002-03. The attached budget information includes a draft budget for the fiscal year beginning October 1. This budget is virtually the same as the General Fund draft budget provided earlier to you. You may want to particularly consider the following items: Income 43400 Water/Sewer/Solid Waste – The 2003 budget number in the A column assumes a 10% increase in revenues, resulting from increases in numbers of customers and a more typical summer water use pattern. The 2003 budget number in the B column assumes the 10 percent increase in revenues and a small sewer rate increase. 43571 Transfers In-TexPool Cap. Imp. Fund – This line is being used to cover the deficit in the Water/Sewer Fund in FY 2003. The deficit is a result of the debt service on the new sewer treatment plant. You may recall that Mr. Jerry Chapman told us several months ago that this debt service would result in a rate increase of $23 per month per customer. We noted then that we had a Capital Improvements Escrow Fund resulting from Facility Fee payments from developers that we expected to carry us through the first two years of this additional debt service. I am strongly recommending that you pass a small increase in your sewer rates this year. The numbers in the A column in the budget are based on no increase. You will need to use approximately $113,000 of your Escrow Fund (see line 43571) if you do not increase rates at all. The numbers in the B column are based on a rate increase that generates $30,000 in additional revenue. You can generate this amount by increasing base rates by $1 and by increasing the usage charge by $0.50 per 1,000 gallons usage. This change will increase rates by $12 per year for your minimum water use customer. The average customer use in the older part of town is about 5,000-6,000 gallons. This customer would pay $2.50 - $3.00 more each month. The City currently has a $30 maximum sewer charge; I recommend that this maximum be raised to $35. This small increase will enable the City to delay the large rate increase for at least an additional year and might very well delay the increase for several years, depending on the number of additional customers that are added to the system. The second reason I am recommending the rate increase is that your chances of securing the $250,000 grant for the sewer plant construction are enormously enhanced if the rates are increased. The biggest single scoring factor in the grant competition is Local Effort. Our sewer rates are relatively low compared to other cities in the region. A rate increase is the best possible evidence that the city is making a strong local effort and is committed to the project. Expenses There are not any major increases or changes in expense patterns. We have added one person to the Public Works department to replace an employee who is out on extended leave due to an injury. We would like to make that a permanent position. We are also budgeting a half-time secretary for the Public Works Director. The big item is the one mentioned above – the debt service on the new wastewater treatment plant (66842). Addendum Council member Dhane has requested that the issue of the “first responder” truck be discussed at this meeting because of the availability of equipment. You may remember that Mr. David Hunt discussed this issue at your meeting last week. Mr. Hunt and Mr. Bridges will be here to further discuss the item.