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HomeMy WebLinkAbout2009-10-13 Workshop & Regular Meeting PacketCITY OF ANNA AGENDA NOTICE -CITY COUNCIL WORKSHOP October 13, 2009 6:30 p.m. -Anna City Hall Administration Building The City Council of the City of Anna will meet in Workshop Session at 6:30 p.m., October 13, 2009, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1 . Call to Order 2. Roll Call and Establishment of Quorum. 3. Discussion regarding road improvement projects. 4. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to: a. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); b. consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct ofthe State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); c. Discuss or deliberate Economic Development Negotiations: (1)To discuss or deliberate regarding commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City Council is conducting economic development negotiations; or (2)To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.0B7); 1. The Council may vote and/or act upon each of the items listed in this agenda 2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924­ 3325 two working days prior to the meeting 50 that appropriate arrangements can be made. 10-13-09 CC Regular Meeting Agenda.doc 1 Posted 10-09-09 The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 5. Discussion regarding creation of City Fire Department. 6. Discussion regarding Mantua Development. 7. Adjourn. This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., October 9, 2009. 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924­ 3325 two working days prior to the meeting so that appropriate arrangements can be made. 10-13-09 CC Regular Meeting Agenda.doc 2 Posted 10-09-09 CITY OF ANNA AGENDA NO"rlCE -CITY COUNCIL REGULAR MEETING October 13, 2009 7:30 p.m. -Anna City Hall Administration Building The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., October 13.2009, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the follOwing items. Welcome to the City Council Meeting. Please sign the Sign-in-Sheet as a record of attendance. If you wish to speak on an open-session agenda item please fill out the Opinion/Speaker Registration Form and tum it in to the City Secretary before the meeting starts. 1. Call to Order. 2. Invocation and Pledge of Allegiance. 3. Citizen comments. Citizens are aI/owed 3 minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a SOCial, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. 5. Consider/Discuss/Action regarding the 2009 Fall Glow Fest Special Event Permit. (Maurice Schwanke) 6. Consider/Discuss/Action regarding a Resolution pertaining to an Agreement for Special Event between the City and the Greater Anna Chamber of Commerce for the 2009 Fall Glow Fest Special Event. (Jessica Perkins) I. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924­ 3325 two working days prior to the meeting SO that appropriate arrangements can be made. 10-13-09 CC Regular Meeting Agenda.doc 3 Posted 10-09-09 7. Consent Items. These items consist of non-controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Regular minutes for September 22, 2009. b. Approve City Council Special minutes for September 3, 2009. c. Approve City Council Special minutes for September 15, 2009. d. Review P & Z minutes for September 1, 2009. e. Review Anna CDC minutes for September 3, 2009. f. Review Anna EDC minutes for September 3, 2009. g. Approve a site plan for "Rice Express". (Maurice Schwanke) h. Approve a site plan for Public Works Building. (Maurice Schwanke) i. Approve a Resolution accepting the contract with Tank Builders for the construction of the South Plant 1.5 Mil. Gallon Ground Storage Tank Project as complete. (James Parkman) j. Approve a Resolution authorizing the filing of a project application with the North Central Texas Council of Governments for a regional solid waste grant. (Jessica Perkins) k. Adopt an ordinance approving the 2009 Tax Roll in accordance with Texas Property Tax Code, Section 26.09. 8. Consider/Discuss/Action regarding approving a Resolution renaming State Highway 121 to Sam Rayburn Highway. (Maurice Schwanke) 9. Consider/DiscusS/Action regarding City Council approval to go out for bids on Police Department building remodeling and the construction of a new Public Works building. (Kenny Jenks) 10. Consider/Discuss/Action regarding the approval of the auditor engagement letter for the 2008/2009 Fiscal Year. (Wayne Cummings) 11. Consider/Discuss/Action regarding an Ordinance establishing a temporary policy related to personnel leave for influenza. (Wayne Cummings) 12. Consider/Discuss/Action amending The City of Anna Code of Ordinances to establish regulations prohibiting any debris left on roadways by vehicles including soil and mUd. (Kenny Jenks) 1. The Council may vote and/or act upon each of the items listed in this agenda 2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924· 3325 two working days prior to the meeting so that appropriate arrangements can be made. 10-13-09 CC Regular Meeting Agenda.doc 4 Posted 10-09-09 13. Consider/Discuss/Action regarding a Ordinance adopting an internet website policy to establish regulations for the development, operation, and administration of the City's Website. (Philip Sanders) 14. Consider/Discuss/Action regarding a Resolution adopting a City Council Travel Policy. (Philip Sanders) 15. Consider/Discuss/Action regarding appointments to fill vacancies on the Planning and Zoning Commission. (City Council) 16. ConsiderlDiscuss/Action regarding a Resolution approving travel and training reimbursement for Council Members attending the 2009 TML Conference. 17. Consider/Discuss/Action on any items listed on posted agenda for October 13, 2009 City of Anna Workshop Session or any closed session occurring during this Regular Meeting, as necessary. 18. Adjourn. This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., October 9, 2009. 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924­ 3325 two working days prior to the meeting so that appropriate arrangements can be made. 10-13-09 CC Regular Meeting Agenda.doc 5 Posted 10-09-09 Item No. _5_ City Secretary's use only City of Anna Staff Agenda Report Council Meeting: --"'-''-'-=''-'-='-­__ Staff Contact: Maurice Schwanke Prepared by: T. Ross Account Code Date Prepared: __---=-.:10::..:.,./0.=...;6::.:../0=9=--_ Budgeted Amount:..:o$'---"'N...:.:.I..:...:A"---_____ Exhibits: .Yes ONo AGENDA SUBJECT: ConsiderlDiscuslAction regarding the 2009 Fall Glow Fest Special Event Permit. SUMMARY: The Greater Anna Chamber of Commerce will host a special fall event "Fall Glow Fest" Friday and Saturday, November 6th and 7th , 2009, located on a portion of the City of Anna's Slayter Creek Park located at 425 Rosmond Parkway. The festival will include bounce houses, hot air balloons, a chili cook-off, vendors and utilizing the pavilion and baseball fields. Additionally, a VIP section in the pavilion may serve alcoholic bevemges at no cost to those allowed into the VIP area. PARK BOARD ACTION: The Park Board at their regular meeting, September 21, 2009 recommended approval of the Fall Glow Fest within Slayter Creek Park. The vote was unanimous. RECOMMENDED ACTION: Approval ItemNo._6_ City ~'s use only CITY OF ANNA. TEXAS City of Anna City Council Agenda Staff Report Council Meeting: October 13, 2009 Staff Contact: Jessica Perkins Account Code Budgeted Amount: ___________ Exhibits: X Yes D No AGENDA SUBJECT: ConsiderlDiscussl Action regarding a Resolution pertaining to an Agreement for the Special Event between the City and the Greater Anna Chamber of Commerce for the 2009 Fall Glow Fest Special Event. SUMMARY: The GACC is hosting a fall Glow Fest on November 6-7, 2009. The GACC stated that they learned a lot from the May event and believe that fall is the better time for the event. So instead of waiting a year and half till next fall they decided to put on another Glow Fest this year. The GACC is requesting permission to use the Slayter Creek Park property and pavilion for the Glow Fest. Attached is a resolution and agreement stating the rules and regulations for having a special event on park property. STAFF RECOMMENDATION: Staff recommends you approve the resolution and agreement with GACC for the November 2009 Glow Fest. Item No. 7 City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: October 13,2009 Staff Contact: Philip Sanders Account Code #:__N~.C!..!/A~______ Date Prepared: 10/9/09 Budgeted Amount: ___---::.N.:.:./:o..:A'--___ Exhibits: D Yes DNo AGENDA SUBJECT: Consent Items. These items consist ofnon-controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Regular minutes for September 22, 2009. b. Approve City Council Special minutes for September 3, 2009. c. Approve City Council Special minutes for September 15,2009. d. Review P & Z minutes for September 1, 2009. e. Review Anna CDC minutes for September 3, 2009. f Review Anna EDC minutes for September 3,2009. g. Approve a site plan for "Rice Express". (Maurice Schwanke) h. Approve a site plan for Public Works Building. (Maurice Schwanke) 1. Approve a Resolution accepting the contract with Tank Builders for the construction ofthe South Plant 1.5 Mil. Gallon Ground Storage Tank Project as complete. (James Parkman) J. Approve a Resolution authorizing the filing of a project application with the North Central Texas Council of Governments for a regional solid waste grant. (Jessica Perkins) k. Adopt an ordinance approving the 2009 Tax Roll in accordance with Texas Property Tax Code, Section 26.09. Item No.7 city Secretary's use only SUMMARY: RECOMMENDED ACTION: Staff recommends approval of the consent items. Item No. .2(gl City Secretary's use only City of Anna Staff Agenda Report Council Meeting: 10106/09 Staff Contact: Maurice Schwanke Prepared by: T. Ross Date Prepared: __---=..:1O::..:,../0.:...:6::..:,../0=9=--_Account Code Budgeted Amount:....S'-----"N...!.!./""-'A"--_____ DNo AGENDA SUBJECT: ConsiderlDiscussl Action regarding approval of a site plan for "Rice Express". SUMMARY: The site plan and landscape plan for Rice Express has been reviewed by City Staff. The site plan has been changed to reflect the staff comments. This site plan is for the property west of the new KFClTaco Bell and east of Love's and south of West White Street. This site will use the same entrance as KFClTaco Bell via a cross access easement/fire lane. The building has the potential for 3 lease spaces and therefore individual services have been provided. The access paralleling West White Street is terminated between this site and Love's until such time as the Truck Stop use terminates. An additional turn-around has been provided at the south end of the tract to provide for emergency vehicle turn-around. PLANNING AND ZONING ACTION: The Planning and Zoning Commission at their regular meeting, October 6, 2009, recommended approval of the site plan and landscape plan. The vote was unanimous. RECOMMENDED ACTION: Approval Item No. 7 (h) City of Anna Staff Agenda Report Council Meeting: 10/06/09 Staff Contact: Maurice Schwanke Prepared by: T. Ross Account Code #:_--=N..!!/......A"--_____ Date Prepared:__-,,-,10::.!../0=6~/0=9,---_ Budgeted Amount:..!!:$~N..!.!./~A::.....-_____ Exhibits: • Yes DNo AGENDA SUBJECT: ConsiderlDiscussl Action regarding approval of a site plan for Public Works Building. SUMMARY: This site plan is for the construction of a Public Works Building. This s:tructure will replace the existing quonset hut building just north of the Anna Fire Department. This structure will allow for the storage of equipment out of the weather and an adequate facility for public works administration. The property is part of the welVelevated storage tank property located west of North Powell Parkway on the far north end of Anna. Wastewater service will be provided by a septic system until such time that an underground collection system can be extended to the property. As such a variance to the subdivision rules and regulations will need to be approved as part of this site plan. The staff is recommending approval of this site plan/landscape plan. PLANNING AND ZONING ACTION: The Planning and Zoning Commission at their regular meeting, October 6, 2009, recommended approval of the site plan for the Public works Building. The vote was unanimous. RECOMMENDED ACTION: Approval Item No. !11..il City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: October 6, 2009 Staff Contact: James Parkman Account Code #:_---=N'-'!..:..A=--_____ Budgeted Amount:.__N~/A~_____ Exhibits: ~Yes DNo AGENDA SUBJECT: ConsiderlDiscussl Action to accept completion of the contract with Tank: Builders, Inc for the South Plant Ground Storage Tank:. SUMMARY: Approval and acceptance of work completed on the South Plant Ground Storage Tank Project. STAFF RECOMMENDATION: We recommend that the Council accept resolution of completion. Item No. 1J.iL City Secretary's use only CITY OF ANNA. TEXAS City of Anna City Council Agenda Staff Report Council Meeting: October 13,2009 Staff Contact: Jessica Perkins Account Code Budgeted Amount: ___________ Exhibits: X Yes D No AGENDA SUBJECT: ConsiderlDiscussl Action regarding a Resolution authorizing the filing of a project application with the North Central Texas Council of Governments for a regional solid waste grant SUMMARY: NCTCOG's Regional Solid Waste Management program is offering a reimbursement grant for projects that help meet the regional solid waste goals. The grant committee is looking for applications that address common regional waste problems. The City of Anna is proposing to partner with the City of Melissa to host a Household Hazardous Waste Collection Event. The event would include household chemicals, toxins, computer and electronic equipment, as well as tires and batteries. This type of event offers our residents an opportunity to properly dispose of products that are difficult to dispose of and if improperly disposed can be harmful to the environment. The grant application requires a resolution for the application to be considered complete. STAFF RECOMMENDATION: Staff recommends you approve the resolution. Item No. 7(k) City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: October 13, 2009 Staff Contact: Philip Sanders Account Code #:_~N.:.:..I:;..:A,--_____ Date Prepared: 10/9/09 Budgeted Amount:___--"Nc..:..:/..:...;A=---___ Exhibits: DYes DNo AGENDA SUBJECT: Adopt an ordinance approving the 2009 Tax Roll in accordance with Texas Property Tax Code, Section 26.09. SUMMARY: In accordance with the Texas Property Tax Code, Section 26.09 as a formality the City must approve it's 2009 Tax RolL RECOMMENDED ACTION: Staff recommends approval of the 2009 Tax RolL ItemNo.~ City Secretary use only City of Anna Staff Agenda Report Council Meeting: 10/13/09 Staff Contact: Maurice Schwanke Prepared by: T. Ross Date Prepared:___l::..;:0:c!..../0=--=6:c!..../0=9,--_Account Code Budgeted Amount:....,.$'---"'N...:,:./.::..:A'--_____ Exhibits: • Yes DNo AGENDA SUBJECT: ConsiderlDiscusl Action regarding approving a Resolution renaming State Highway 121 to Sam Rayburn Highway. SUMMARY: This resolution is a coordination effort between the City of Anna, Collin County, and the 911 data base. The resolution will allow the name of State Highway 121 to be changed to Sam Rayburn Highway within the City Limits. The county will then address rural properties using Anna's grid for permanent addresses along the Highway instead of the county grid. The City of Anna participates with North Central Texas Council of Governments Regional 911 Program by assigning addresses to a standard physical addressing system (City of Anna addressing grid) to help with emergency response personnel in reaching a residence and/or business quickly. Once this resolution is approved county personnel will take a corresponding resolution before the Commissioners Court for ratification. RECOMMENDED ACTION: Approval ItemNo._9_ City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: October 13, 2009 Staff Contact: Chief Jenks Account Code #:____________ Budgeted Amount: ___________ Exhibits: 0 Yes ~No AGENDA SUBJECT: City Council Approval for Staff to advertise for bids on two City Construction projects: The Police/Utility Billing remodeling project and the Public Works construction project SUMMARY: The Architectural finn is nearly ready to have the two projects they have been contracted to design, the PolicelUtility Billing remodel and the Public Works facility, so they can go to bid. STAFF RECOMMENDATION: We recommend that the Council authorize the City to advertise for bids when the project packets are completed by the Architectural consultants. Item No. 10 City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: October 13, 2009 Staff Contact: Wayne Cummings Account Code #:_-----=N:....!!...OIA-=--______ Date Prepared: __ Budgeted Amount:___---"-N=I"'-'A"---___ Exhibits: 0 Yes No AGENDA SUBJECT: ConsiderlDiscussiAction regarding the approval of the auditor engagement letter for the audit ofthe 2008/2009 Fiscal Year. SUMMARY: We received a letter from the audit firm we used last year stating they would not be able to perform audit service for us because of other commitments of their firm. We have received two engagement letters from two firms to provide audit service for the 2008/2009 Fiscal Year. The first company is Vail Warren & Knauth, LLP. This firm has joined with Gregg and Company, the audit firm that we have used before last year. The firm includes Charles T. Gregg, CPA from Tom Bean. They have provided audit services for the City for a number of years. They have proposed to do our audit in the price range of $16,000.00 to $18,000.00 provided he hire an outside accountant to prepare the formal fmancial reports as required in the Audit. He estimates that this should cost approximately $2,000.00 to $3,000.00. We have funds budgeted for this type of outside Accounting work. The other firm is BDK LLP, CPAs & Advisors. This firm is a nation wide firm based in Little Rock, Arkansas that has offices in the Metro Plex. This firm would have Rod Abbott and Kevin Kemp as the lead auditors on our audit. Rod Abbott was the auditor that actually did the field work for our audits when we were with Gregg and Company. We were always very pleased with the work he did for the City. They have estimated the audit fee of $25,000 based on 200 hours of work. For this fee they also include a draft of the financial statements and related notes. RECOMMENDED ACTION: Because of the cost of the Audit services we recommend that you approve V ail Warren & Knauth, LLP to provide audit services for the audit. Item No. 11 City 8ecretaJy's use only City of Anna City Council Agenda Staff Report Council Meeting: October 13, 2009 Staff Contact: Wayne Cummings Account Code #:_---'N~/A~______ Date Prepared: __ Budgeted Amount:.___--!...N~IA~___ Exhibits: D Yes D No AGENDA SUBJECT: ConsiderlDiscussl Action regarding an Ordinance establishing a temporary policy related to personnel leave for influenza SUMMARY: Two weeks ago we received an email from a company that has been working with the NCTCOG on the Pandemic flu. The latest information suggests that we need to prepare to have up to 50% of our employees out sick for up to two weeks. They sent a sample policy to help fill in the gap for employees that may not have sick leave available of feel they need to work when sick to build up their sick leave for a major illness. The main reason is to prevent the spread of Influenza among coworkers considering the possibility of many people becoming ill from the HINI Influenza combined with the normal seasonal influenza. In most cases after 4 to 5 days off work the spread of the Flu is reduced considerable. The policy gives employees up to 4 days (32 hours) paid time off if they are diagnosed with either Type A or Type B Influenza. The policy runs for one year with no more that two diagnosis of the Type A or Type B Influenza in that time period. The employee must have their doctor sign a certificate that they were diagnosed with the type A or B Influenza. If an employee has sick leave available after the 32 hours and has complications or their doctor recommends they be off longer they can use their sick leave. RECOMMENDED ACTION: We recommend you adopt this policy_ ItemNo.~ City SecretaJy's use only City of Anna City Council Agenda Staff Report Council Meeting: October 13,2009 Staff Contact: Chief Jenks Account Code #:____________ Budgeted Amount: ___________ Exhibits: ~ Yes DNo AGENDA SUBJECT Consider/Discuss/Action regarding an Ordinance prohibiting any debris left on the roadways including soil and mud. SUMMARY: The Public Works Department reports that there is a repeated problem with vehicle drivers who intentionally leave the main travel portions of the roadways in Anna, to drive in muddy areas. These actions cause a large amount of debris to be left on the roadway when these driver's reenter the streets of Anna. This is a particular problem on West Crossing Blvd. As a result of these inconsiderate drivers, the Public Works employees have to devote time, effort, vehicles and equipment to the clean up of the roadway, and those clean ups are costing the citizens of Anna large amounts of money. And, the other motorists that may be traveling on the affected streets face possible damage to their vehicle, as well as other traffic safety issues For obvious safety reasons, we propose an Ordinance that will make it unlawful for any driver to operate a vehicle that is discharging any kind of debris onto Anna streets. STAFF RECOMMENDATION: We recommend approval of the Ordinance. ItemNo.~ City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: October 13, 2009 Staff Contact: Philip Sanders Account Code #:__________ Budgeted Amount: _________ Exhibits: 0 Yes DNo AGENDA SUBJECT: ConsiderlDiscussl Action regarding an Ordinance adopting an internet website policy to establish regulations for the development, operation, and administration of the City's Website. SUMMARY: In the process of looking at additional ways to market the City through our web site, the City Attorney and I have determined that it would be advisable for the City Council to adopt a website policy that clearly lays out the purpose of the website and the criteria we use in reviewing and considering the the content we place on it. This proposed website policy was drafted from existing policies used by other municipal websites, and, in particular, a policy that squarely addresses the First-Amendment issue of non-public forum. The language that would help to defend against First Amendment claims has been enhanced in this proposed policy after review of current federal cases brought against municipalities over website forum claims. The proposed policy, if applied as written, should provide a robust defense against claims that the City has created a public forum subject to use for public discussion, debate, or other use that conflicts with the City's message. In other words, the proposed policy makes clear that all of the content is specifically chosen by the City to promote City interests, and that only the City may determine the content of the site. The courts have found that the more specifically this is stated, the more insulated a City is against a claim of viewpoint discrimination. STAFF RECOMMENDATION: Staff recommends approval of this Ordinance and Policy. ItemNo.~ City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: October 13, 2009 Staff Contact: Philip Sanders Account Code #: __________ Budgeted Amount: _________ Exhibits: D Yes DNo AGENDA SUBJECT: ConsiderlDiscussiAction regarding a Resolution adopting a City Council Travel Policy. SUMMARY: There is an allocation in the current budget to pay for travel and training opportunities for City Council Members. The City Charter allows Council members to be reimbursed for actual expenses incurred in the performance of their official duties with the approval of the City Council at a public meeting. The proposed Council Travel Policy provides for uniformity in submitting and handling of expenditure requests and establishes proper accounting for approved expenditures made for travel. STAFF RECOMMENDATION: Staff recommends approval of this Policy. Item No. 15 City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: October 13,2009 Staff Contact: Philip Sanders Account Code #:_~N~/:..:o..A~_____ Date Prepared: 10/9/09 Budgeted Amount:___----!..,;N~/A~___ Exhibits: 0 Yes No AGENDA SUBJECT: ConsiderlDiscuss/Action regarding appointments to fill vacancies on the Planning and Zoning Commission .. SUMMARY: P & Z currently has vacancies in Place 4 and Place 6. Two applications have been submitted for your consideration. Copies ofthe applications are included in your packet RECOMMENDED ACTION: For City Council to make appointments to Place 4 and 6. ItemNo.~ City Secretary's use only YfOUlU HOMETOWN City of Anna City Council Agenda Staff Report Council Meeting: October 13, 2009 Staff Contact: Philip Sanders Account Code #: __________ Budgeted Amount: _________ Exhibits: DYes DNo AGENDA SUBJECT: ConsiderlDiscussl Action regarding a Resolution approving travel and training reimbursement for Council members attending the 2009 TML Conference. SUMMARY: The annual TML (Texas Municipal League) Conference is in Fort Worth this year October 21-23. The conference is offering a special $200 one-day registration (lunch is an additional $25). This is usually a very good opportunity to network with other elected officials from allover the State and attend workshop on current issues facing municipal government. The attached Resolution approves the reimbursement of expenses for Council members who want to attend this conference. STAFF RECOMMENDATION: Staff recommends approval of this Resolution.