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Home My WebLink About1996-08-13 Regular Meeting Minutes The Anna City Council Meeting Anna City Hall August 13, 1996 The city council of Anna met in regular session at Anna City Hall on Tuesday the 13th of August 1996. This meeting was posted in accordance with the Texas Open Meeting Law.Those in Attendance were: Ron Ferguson,Mayor Bob Estep Joe Murphy Debbie McIntosh Lisa Copeland Duane Hayes,pro Tem Mayor Ron Ferguson called the meeting to order at 7:35 p.m. Citizens present were: Kenneth Dixon,Jean Dixon,R.A.Walsh,Anthony Geer,Tommy Cumungham, Donnie dt Nina Gayoso,T.J.Warren,Randy Rollins,Lynn Dhane,Bart Rollins,Mechele Corbett,Johnny McBride,Donna Littrell,Rodney Crawford,Wayne Halliburton,Brenda Tilley,Doris Whitlock,Rosanna. Manley,Tommy Beazley,Linda Crum. Ron stated that a councill member had requested a discussion regarding that the council meet twice a month to take care ofpending business.The motion was made by Lisa Copeland and seconded by Debbie McIntosh.(carried 411 opposed) The 1994-1995 easement grant was discussed by Ron Ferguson he stated that since 1984 the city has been under penalties for excessive over flow problems at the sewer plant caused gom our outdated sewer lines. When it rains,water flows into the deteriorating clay sewer pipes which causes the over flow.These penalties are coming out of the cities tax dollars. In 1994 the city was sued by the State ofTexas and are currently paying at the rate of$334.00 a month.We have applied for and received another grant to be used for sewer repairs on the west side oftown. When that is completed the main sewer system for the entire city will be completed Pat Dillon with Southwest Consultants shared information with the citizens regarding easement locations on FM 2,962. He stated that he had talked to the engineer about locating the line in front of the properties in question and that it would not be a problem. However,there were some disadvantages because to relocate the lines they would have to come down the side of each property to tie it in. He also noted that it would cost the city a little more to do this. Randy Rollins stated his concerns regarding the easement agreement that needed to be signed in order to start work. Each of the citizens that would be effected by this expressed their concerns. Huey would prefer the utility easement closer to the road to be used. Lee Lawrence stated that if in the future the utility had to be moved for any reason such as road construction the cost would fill back on the city and not the state. Debbie reviewed the agreement that the citizens were being asked to sign and stated that it needed to read as an easement agreement instead of a donation of property. Pat stated that the city could prove up the casements on those properties but the reason the city did not was to save the tax doll=it would take to have that done. The question was asked about railroad easements. Debbie stated that railroad property was very expensive,and felt that it was very unlikely that they would donate it and the city could not afford to purchase it but it was an option and it would be checked into..Further discussion was tabled until next city council meeting of which time the engineer will be present to answer questions. Pat Dillon discussed the cost of annexation for the citizens that were inside the city but not on city utilities at this time. Pat stated that because of the large number of citizens that were being considered and the additional work that was going to have to be done it could cost the city up to$5,000.00. Pat added that the city had received the$250,000.00 grant from the Federal Government for the west side of the city. He also, stated that we had a number of easement agreements still out,and we needed to get those collected or prove up the casements from the courthouse,or secure the casements for further construction. Ron suggested that the council go out and explain to the citizens the easements,and what the city is trying to do. Pat concluded that the council needed to adopt the resolution because one had not been adopted in the initial project. Debbie made motion Lisa seconded(carried 510) Ron submitted information regarding the agreement with FFP Partriers.LP in reference to bringing the truck stop into the city limits. He noted that he had a contract document on hand regarding the engineering fees for $20,000.00 to cover the bid documents. Duane made a motion to accept the agreement with the truck stop,Debbie seconded,motion carried. Pat included that there needed to be some kind of agreement either a promissory note or a type of escrow account between the city and the truck stop regarding the$10,000.00 pay out. Ron stated he had a contract with Morris Engineers for the survey that needs to be signed. Motion was made and seconded,motion carried. The Council met with Donnie&Nina Gayoso regarding an abandoned alley behind their property. Donnie questioned if the city could half this property between the two property owners on either side for the purpose of Aiture additions of structures. Ron noted that it would benefit the city,because the improvements would increase tax revenue. The only concern at this time was the utility easements. It was asked of the city secretary to get with each utility co.to insure that there were no easements. It was also noted that any structure built would have to be 5 feet off the property line. Duane made motion to abandon the alley and deed the property to the two land owners. Debbie seconded,motion carried. A discussion regarding FEMA was given by Pat Dillon.He stated that every area in the city whether flood prone or not was still designated by the Federal Government as being a flood hazard area. The city has to adopt a resolution,and an ordinance showing that if they join the National Flood Insurance Program it provides the home owners in the city the opportunity to purchase flood insurance for their property, however if a property owner chooses to build they have to build according to the guide lines as specified by FEMA.It was stated that if the ordinance is not enforced by the city and there is loss of property in the flood plain area the city would be sanctioned by FEMA and the National Flood Association. Debbie made motion to approve the resolution for the National Flood Insurance Program.Duane seconded,motion carried. Duane made motion to accept the flood damage ordinance article.Lisa seconded.(motion carried) After review and discussion of a curfew ordinance.Duane made motion to accept the ordinance.Lisa seconded(motion carried) Tom Gregg presented the auditors report. He stated that accounts payable were down,and the I&S had increased,over all everything is in order. Tom also informed us that we need to have a drug free policy sheet in each employee's file. Bob made motion to accept audit. Joe Murphy seconded,motion carried. A presentation was made by Larry Bartlett regarding the position of City Fire Marshal,after a discussion with the city council Larry Bartlett withdrew his application. Ron presented the proposed property tax rate for 1997. The motion was made by Duane to adopt and seconded by Lisa. (carried 411 opposed) In the superintendents report Rift made the council aware of the leak in the roof ofthe pump house. The council instructed him to get bids for the repairs to submit at next meeting. Report from the city secretary,no official action was taken. Motion was made by Debbie McIntosh and seconded by Bob Estep to approve the minutes dated August 13, 1996 as submitted,(carried 4/1 sustains) Bob Estep gave brief discussion regarding items that had been neglected over a period of time,no official action taken. There being no fluther business the meeting was adjourned at 11:05. Respectfully Submitted, Monica Williams Mayor,Ron Fe AWIM