HomeMy WebLinkAbout2010-02-23 Workshop & Regular Meeting PacketCITY OF ANNA AGENDA NOTICE -CITY COUNCIL WORKSHOP
February 23, 2010 6:30 p.m. -Anna City Hall Administration Building
The City Council of the City of Anna will meet in Workshop Session at 6:30 p.m.,
February 23,2010, at the Anna City Hall Administration Building, located at 111 North'
Powell Parkway (Hwy 5), regarding the following items.
1. Call to Order
2. Roll Call and Establishment of Quorum.
3. Discussion regarding RFI for high speed broadband network.
4. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter
551, the City Council may enter into closed session to discuss any items
listed or referenced on this agenda under the following exceptions:
a. consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental
body under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with Chapter 551 of the Government
Code (Tex. Gov't Code §551.071): Anna-Weston boundary lines; Powell
v. City of Anna, Cause No. 401-03815-2009 in the 401&t District Court of
Collin County, Texas; Texas star Bank v. City of Anna, Cause No. 380
04163-2009 in the 380th District Court of Collin County, Texas; City of
Anna v. Walmat Inc., et a/.; Cause No. 296-00288-2009, in the 296th
District Court of Collin County, Texas.
b. Discuss or deliberate Economic Development Negotiations: (1) To
discuss or deliberate regarding commercial or financial information that
the City Council has received from a business prospect that the City
Council seeks to have locate, stay, or expand in or near the territory of
the City of Anna and with which the City Council is conducting economic
development negotiations; or (2) To deliberate the offer of a financial or
other incentive to a business prospect described by subdivision (1). (Tex.
Gov't Code §551.087); Mantua Development project; commercial
development on Northeast corner of FM 455 and U.S. 75 access road.
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924
3325 two working days prior to the meeting so that appropriate arrangements can be made.
02-23-10 CC Regular Meeting Agenda.doc Posted 02·19-10
The council further reserves the right to enter into executive session at
any time throughout any duly noticed meeting under any applicable
exception to the Open Meetings Act.
5. Discussion regarding the Mantua Development project.
6. Discussion regarding commercial development on U.S. 75.
7. Discussion regarding any item on the City Council's February 23, 2010
Regular Meeting Agenda Notice, which was posted at the same date,
time and place of this Workshop Agenda Notice.
8. Adjourn.
This is to certify that I, Natha Wilkison, City Secretary, posted this agenda
at a place readily accessible to the public at the Anna City Hall and on the
City Hall bulletin board at or before 5:00 p.m., February 19, 2010.
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session conoeming any ofthe items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistanoe should contact the City Secretary at 972 924
3325 two working days prior to the meeting so that appropriate arrangements can be made.
02-23-10 CC Regular Meeting Agenda.doc 2 Posted 02-19-10
CITY OF ANNA AGENDA NOTICE -CITY COUNCIL REGULAR MEETING
February 23, 2010 7:30 p.m. -Anna City Hall Administration Building
The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., February
23,2010, at the Anna City Hall Administration Building, located at 111 North Powell
Parkway (Hwy 5), to consider the following items.
Welcome to the City Council Meeting. Please sign the Sign-In-Sheet as a record of
attendance. If you wish to speak on an open-session agenda item please fill out the
Opinion/Speaker Registration Form and tum it in to the City Secretary before the
meeting starts.
1. Call to Order.
2. Invocation and Pledge of Allegiance.
3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is
unable to respond to or discuss any issues that are brought up during this section
that are not on the agenda, other than to make statements of specific factual
information in response to a citizen's inquiry or to recite existing policy in
response to the inquiry.
4. Receive reports from Staff or the City Council about items of community interest.
Items of community interest include: expressions of thanks, congratulations, or
condolence; information regarding holiday schedules; an honorary or salutary recognition
of a public official, public employee, or other citizen (but not including a change in status
of a person's public office or public employment); a reminder about an upcoming event
organized or sponsored by the governing body; information regarding a social,
ceremonial, or community event organized or sponsored by an entity other than the
governing body that was attended or is scheduled to be attended by a member of the
governing body or an official or employee of the municipality; and announcements
involving an imminent threat to the public health and safety of people in the municipality
that has arisen after the posting of the agenda.
I. The Cowtcil may vote andlor act upon each ofthe items listed in this agenda.
2. The Cowtcil reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is
considered necessary and legally justified wtder the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924
3325 two working days prior to the meeting so that appropriate arrangements can be made.
02-23-10 CC Regular Meeting Agenda.doc 3 Posted 02-19-10
5. Consent Items. These items consist of non-controversial or "housekeeping" items
required by law. Items may be considered individually by any Council member
making such request prior to a motion and vote on the Consent Items.
a. Approve City Council Regular minutes for February 9, 2010.
b. Review Anna CDC minutes for January 9, 2010.
c. Review Anna EDC minutes for January 9,2010.
d. Review P & Z Minutes for January 4, 2010 and January 11, 2010.
6. Consider/Discuss/Action on adopting a Resolution approving a contract and
authorizing execution of same between the City of Anna and CMC Network
Solutions, Inc. for hardware, software, networking and underground cabling for
Police Department facilities. (Kenny Jenks)
7. Consider/DiscusS/Action on adopting a Resolution accepting the completion of
Phase II of the Throckmorton CreeklTrinity River Sewer Interception Project.
(Philip Sanders)
8. Consider/Discuss/Action on adopting a Resolution accepting the contract with
Wright Construction Co., Inc. for the construction of Phase III of the of the Anna
Melissa sewer project as complete. (Philip Sanders)
9. Consider/Discuss/Action on adopting a resolution amending the Concept Plan for
Natural Springs Park. (Maurice Schwanke)
10. Consider/Discuss/Action regarding an appointment to the Planning and Zoning
Commission to fill a vacancy.
11.CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter
551, the City Council may enter into closed session to discuss any items
listed or referenced on this agenda under the following exceptions:
a. consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental
body under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with Chapter 551 of the Government
Code (Tex. Gov't Code §551.071) including but not limited to Anna
Weston boundary lines; Powell v. City of Anna, Cause No. 401-03815
2009 in the 401 5t District Court of Collin County, Texas; Texas Star Bank
v. City ofAnna, Cause No. 380-04163-2009 in the 380th District Court of
Collin County, Texas; City of Anna v. Walmat Inc., et al.; Cause No. 296
00288-2009, in the 296th District Court of Collin County, Texas.
1. The Council may vote and/or act upon each ofthe items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924
3325 two working days prior to the meeting so that appropriate arrangements can be made.
02-23-10 CC Regular Meeting Agenda.doc 4 Posted 02-19-10
b. Discuss or deliberate Economic Development Negotiations: (1) To
discuss or deliberate regarding commercial or financial information that
the City Council has received from a business prospect that the City
Council seeks to have locate, stay, or expand in or near the territory of
the City of Anna and with which the City Council is conducting economic
development negotiations; or (2) To deliberate the offer of a financial or
other incentive to a business prospect described by subdivision (1). (Tex.
Gov't Code §551.087); Mantua Development project; commercial
development on Northeast comer of FM 455 and U.S. 75 access road.
The council further reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the Open
Meetings Act.
12. Consider/Discuss/Action on any items listed on posted agenda for February 23,
2010 City of Anna Workshop Session or any closed session occurring during this
Regular Meeting, as necessary.
13. Adjourn.
This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a place
readily accessible to the public at the Anna City Hall and on the City Hall bulletin
board at or before 5:00 p.m., February 19, 2010.
1. The Council may vote and/or act upon each ofthe items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924
3325 two working days prior to the meeting so that appropriate arrangements can be made.
02-23-10 CC Regular Meeting Agenda.doc 5 Posted 02-19-10
Item No=.5__
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: February 23, 2010 Staff Contact: Philip Sanders
Account Code #:_----::N"""-'..:..;A=--_____ Date Prepared: 2/18110
Budgeted Amount:. ____N~/A~___ Exhibits: 0 Yes ONo
AGENDA SUBJECT: Consent Items. These items consist ofnon-controversial or
"housekeeping" items required by law. Items may be considered individually by any
Council member making such request prior to a motion and vote on the Consent Items.
a Approve City Council Regular minutes for February 9,2010.
b. Review Anna CDC minutes for January 9,2010.
c. Review Anna EDC minutes for January 9, 2010.
d. Review P & Z Minutes for January 4,2010 and January 11,2010.
SUMMARY:
STAFF RECOMMENDATION: Motion to approve the consent items.
ItemNo._6_
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: February 23,2010 Staff Contact: Chief Jenks
Account Code #:____________
Budgeted Amount: $189,008 (JAG grant) Exhibits: 0 Yes DNo
AGENDA SUBJECT: ConsiderlDiscussiAction on adopting a resolution approving a contract
and authorizing execution of same between the City of Anna and CMC Network Solutions, Inc.
for hardware, software, networking, and underground cabling for the PolicelUtility Billing
Facility.
SUMMARY: CMC Network Solutions, Inc is the City's current IT consulting firm. As
we move toward the Police DepartmentJUtility Billing/Municipal Court moving into the
new Police/Customer Service Facility, CMC is being contracted to perform most of the
information technology projects associated with that occupation.
The contract covers purchase and installation of new servers, network stations, PC's,
security cameras, hardware, software, and support.
STAFF RECOMMENDATION: We recommend that the Council authorize the City
Manager to execute contracts on behalf of the City for these grant funded information
technology services.
ItemNo._7_
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: February 23,2010 Staff Contact: Philip Sanders
Account Code #:_________
Budgeted Amount: _________ Exhibits: 0 Yes DNo
AGENDA SUBJECT: ConsiderlDiscussl Action on a Resolution accepting the completion of
Phase IT ofthe Throckmorton Creeklfrinity River Sewer Interceptor Project.
SUMMARY: In May of 2006, the City of Anna entered into an Interlocal Agreement with the
City of Melissa to share costs related to the construction of wastewater collection mains along
Throckmorton Creek and the east fork of the Trinity River in Melissa. Wastewater transported
through these lines will ultimately be treated by the North Texas Municipal Water District.
Phase II of the project involved the construction of a new sewer collection main that connects the
Anna and Melissa sewer collection systems. The attached Resolution is a formal recognition that
the Phase II project is complete.
You may recall that the contractor on this phase of the project was unable to finish the job and
that the resulting delays caused the project cost to increase above the contract amount. GTUA
was able to negotiate a settlement with the contractor's bonding company to recover a portion of
the increased cost. The City of Anna's distribution from the settlement is $41,653.01.
RECOMMENDATION: Staff recommends approval ofthis Resolution.
ItemNo._8_
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: February 23, 2010 Staff Contact: Philip Sanders
Account Code #:_________
Budgeted Amount: ________ Exhibits: 0 Yes DNo
AGENDA SUBJECT: ConsiderlDiscussi Action on a Resolution accepting the contract with
Wright Construction Co., Inc. for the construction of Phase III of the Anna-Melissa sewer project.
SUMMARY: In May of 2006, the City of Anna entered into an Interlocal Agreement with the
City of Melissa to share costs related to the construction of wastewater collection mains along
Throckmorton Creek and the east fork of the Trinity River in Melissa. Wastewater transported
through these lines will ultimately be treated by the North Texas Municipal Water District.
Phase III of the project involved the construction of a parallel sewer collection main in the City
of Melissa. The attached Resolution is a formal recognition that the Phase II project is complete.
RECOMMENDATION: Staff recommends approval of this Resolution.
ltemNo. ..L
City Secretary's use only
City of Anna
Staff Agenda Report
Council Meeting: 02/23/10 Staff Contact: Maurice Schwanke
Prepared by: Maurice Schwanke
Account Code #:_--=N~/~A~_____ Date Prepared: __.....;0=2=-/1~8~/1~0~_
Budgeted Amount:..!t$~N..!!./~A~_____ Exhibits: .Yes 0 No
AGENDA SUBJECT: ConsiderlDiscusslAction on adopting a resolution amending the Revised
Concept Plan for Natural Springs Park.
SUMMARY: Phase I of Natural Springs Park has been completed and Phase II will be under
construction in the next couple of weeks. The "Concept Plan has been revised to show the
existing improvements and the proposed Phase II trails. Additionally, a proposed Community
Center has been added to the drawing. The Park Board reviewed the preliminary designs and
potential reuse of the existing structure and have endorsed the concept. Adopting the attached
resolution and Concept Plan would establish the direction officially concerning converting the
barn into a community center. It should be noted, however, that the specific design can be
adjusted if the Council decides to move forward with the project.
RECOMMENDED ACTION: Approval of the resolution.
Item No,:...:..1.;:..0_
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: February 23,2010 Staff Contact: Philip Sanders
Account Code #:_--=N;...:.:/~A:..-_____ Date Prepared: 2/18/10
Budgeted Amount:___-'N"-"'/~A~___ Exhibits: DYes DNo
AGENDA SUBJECT: ConsiderlDiscusslAction regarding an appointment to the
Planning and Zoning Commission to fill a vacancy.
SUMMARY: Due to the resignation of Allen Marter from the Planning and
Zoning Commission there is a vacancy in Place 7. I have one applicant at this time and
there is a copy of his application and resume in the packet.
RECOMMENDAnON: Make an appointment to Place 7 of the P & Z ..