HomeMy WebLinkAbout2010-03-23 Workshop & Regular Meeting PacketCITY OF ANNA AGENDA NOTICE -CITY COUNCIL WORKSHOP
March 23, 2010 6:30 p.m. -Anna City Hall Administration Building
The City Council of the City of Anna will meet in Workshop Session at 6:30 p.m.,
March 23, 2010, at the Anna City Hall Administration Building, located at 111 North
Powell Parkway (Hwy 5), regarding the following items.
1. Call to Order
2. Roll Call and Establishment of Quorum.
3. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter
551, the City Council may enter into closed session to discuss any items
listed or referenced on this agenda under the following exceptions:
a. discuss or deliberate the purchase, exchange, lease, or value of
real property (Tex. Gov't Code §551.072); land acquisition.
b. consult with legal counsel regarding pending or contemplated
litigation and/or on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov't Code §551.071).
c. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial
information that the City Council has received from a business
prospect that the City Council seeks to have locate, stay, or expand
in or near the territory of the City of Anna and with which the City
Council is conducting economic development negotiations; or (2) To
deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1).(Tex. Gov't Code §551.087);
Mantua Development project.
d. Personnel Matters: Annual evaluation of the City Attorney.
(Government Code, Section 551.074).
I. The ColBlcil may vote andlor act upon each ofthe items listed in this agenda.
2. The COlBlcil reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is
considered necessary and legally justified lBlder the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924
3325 two working days prior to the meeting so that appropriate arrangements can be made.
03-23-10 CC Regular Meeting Agenda.doc Posted 03-19-10
The council further reserves the right to enter into executive session at
any time throughout any duly noticed meeting under any applicable
exception to the Open Meetings Act.
4. Discussion regarding any item on the City Council's March 23, 2010
Regular Meeting Agenda Notice, which was posted at the same date,
time and place of this Workshop Agenda Notice.
5. Adjourn.
This is to certify that I, Natha Wilkison, City Secretary, posted this agenda
at a place readily accessible to the public at the Anna City Hall and on the
City Hall bulletin board at or before 5:00 p.m., March 19, 2010.
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I. The Council may vote and/or act upon each ofthe items listed in this agenda
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924
3325 two worldng days prior to the meeting so that appropriate arrangements can be made.
03-23-10 CC Regular Meeting Agenda.doc 2 Posted 03-19-10
CITY OF ANNA AGENDA NOTICE -CITY COUNCIL REGULAR MEETING
March 23. 2010 7:30 p.m. -Anna City Hall Administration Building
The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., March 23,
2010, at the Anna City Hall Administration Building, located at 111 North Powell Parkway
(Hwy 5), to consider the following items.
Welcome to the City Council Meeting. Please sign the Sign-In-Sheet as a record of
attendance. If you wish to speak on an open-session agenda item please fill out the
Opinion/Speaker Registration Form and tum it in to the City Secretary before the
meeting starts.
1. Call to Order.
2. Invocation and Pledge of Allegiance.
3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is
unable to respond to or discuss any issues that are brought up during this section
that are not on the agenda, other than to make statements of specific factual
information in response to a citizen's inquiry or to recite existing policy in
response to the inquiry.
4. Receive reports from Staff or the City Council about items of community interest.
Items of community interest include: expressions of thanks, congratulations, or
condolence; information regarding holiday schedules; an honorary or salutary recognition
of a public official, public employee, or other citizen (but not including a change in status
of a person's public office or public employment); a reminder about an upcoming event
organized or sponsored by the goveming body; information regarding a social,
ceremonial, or community event organized or sponsored by an entity other than the
governing body that was attended or is scheduled to be attended by a member of the
governing body or an official or employee of the municipality; and announcements
involving an imminent threat to the public health and safety of people in the municipality
that has arisen after the posting of the agenda.
5. Consent Items. These items consist of non-controversial or "housekeeping" items
required by law. Items may be considered individually by any Council member
making such request prior to a motion and vote on the Consent Items.
a. Approve City Council Regular minutes for March 9, 2010.
1. The Council may vote and/or act upon each of the items listed in this agenda
2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act
3. Persons with a disability who want to artend this meeting who may need assistance should contact the City Secretary at 972 924
3325 two working days prior to the meeting so that appropriate arrangements can be made.
03-23·10 CC Regular Meeting Agenda.doc 3 Posted 03-19-10
b. Review Anna Community Development Corporation regular minutes for
February 4, 2010.
c. Review Anna Economic Development Corporation regular minutes for
February 4,2010.
d. Review Special joint Meeting of Anna CDC/Parks and Recreation
Advisory Board and City Council for February 9,2010.
6. Consider/Discuss/Action regarding an Ordinance amending the City of Anna,
Texas 2009-2010 Budget and authorizing the expenditure of funds in the 2007
Certificate of Obligation to pay for part of the cost for the Public Works Building.
(Wayne Cummings)
7. ConsiderlDiscuss/Action regarding adopting a Resolution approving a contract
and authorizing execution of same between City of Anna and Pogue
Construction, for the construction of a Public Works OfficelWarehouse Building.
(Philip Sanders)
8. Consider/Discuss/Action regarding Adopting a Resolution authorizing the
purchase of Mobile Data Computer Hardware from Datalux Corporation. (Chief
Jenks)
9. Consider/Discuss/Action regarding adopting a Resolution approving a contract
and authorizing execution of same between the City of Anna and Integrated
Computer Systems Inc. for Mobile Data Computer Software and support. (Chief
Jenks)
10. Consider/Discuss/Action regarding an Ordinance amending the Anna City
Code of Ordinances by Amending Part II, Article 10, Section 1.02-1.07;
Removing the requirement for a permit for a Garage Sale. (Maurice
Schwanke)
11. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter
551, the City Council may enter into closed session to discuss any items
listed or referenced on this agenda under the following exceptions:
a. discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072); land acquisition.
b. consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental
body under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with Chapter 551 of the Government
Code (Tex. Gov't Code §551.071)
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924
3325 two working days prior to the meeting so that appropriate arrangements can be made.
03-23-10 CC Regular Meeting Agenda.doc 4 Posted 03-19-10
c. Discuss or deliberate Economic Development Negotiations: (1) To
discuss or deliberate regarding commercial or financial information that
the City Council has received from a business prospect that the City
Council seeks to have locate, stay, or expand in or near the territory of
the City of Anna and with which the City Council is conducting economic
development negotiations; or (2) To deliberate the offer of a financial or
other incentive to a business prospect described by subdivision (1).(Tex.
Gov't Code §551.087); Mantua Development project.
d. Personnel Matters: Annual evaluation of the City Attorney.
(Government Code, Section 551.074).
The council further reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the Open
Meetings Act.
12. Consider/Discuss/Action on any items listed on posted agenda for March 23,
2010 City of Anna Workshop Session or any closed session occurring during this
Regular Meeting, as necessary.
13. Adjourn.
This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a place
readily accessible to the public at the Anna City Hall and on the City Hall bulletin
board at or before 5:00 p.m., March 19,2010.
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I. The Council may vote and/or act upon each of the items listed in this agenda
2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda. whenever it is
considered necessary and legally justified under the Open Meeting Act
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924
3325 two working days prior to the meeting so that appropriate arrangements can be made.
03-23-10 CC Regular Meeting Agenda.doc 5 Posted 03-19-10
Item No. $'
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: March 23.2010 Staff Contact: Philip Sanders
Account Code #:_----=:N'-'"'I.....A"--_____ Date Prepared: 311811 0
Budgeted Amount:.___---=...N=IA'-"-___ Exhibits: 0 Yes ONo
AGENDA SUBJECT: Consent Items. These items consist ofnon-controversial or
"housekeeping" items required by law. Items may be considered individually by any
Council member making such request prior to a motion and vote on the Consent Items.
a. Approve City Council Regular minutes for March 9, 2010.
b. Review Anna Community Development Corporation regular minutes for
February 4, 2010.
c. Review Anna Economic Development Corporation regular minutes for
February 4, 2010.
d. Review Special joint Meeting of Anna CDClParks and Recreation
Advisory Board and City Council for February 9, 2010.
SUMMARY:
RECOMMENDATION: Staff recommends a motion to approve the consent items.
Item No. ~
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: March 23, 2010 Staff Contact: Wayne Cummings
Account Code #:_---.:N....!.!/~A~_____ Date Prepared: 03118/10
Budgeted Amount: NIA Exhibits: 0 Yes 0 No
AGENDA SUBJECT: ConsiderlDiscussl Action regarding an Ordinance amending the
City of Anna, Texas 2009-2010 Budget and authorizing the expenditure of funds in the
2007 Certificate of Obligation to pay for part of the cost for the Public Works Building.
SUMMARY: To be able to complete the new Public Works building additional funds
are needed. The 2007 Certificate of Obligation cash balance is $175,255.00. The bond
covenants for the 2007 Certificate of Obligation allows use of these funds for
improvements to the City Waterworks and Sanitary Sewer System. The City'S bond
attorney has stated this wording is sufficient to allow the funds to be used for
construction of a Public Works Building as part of the City Waterworks and Sanitary
Sewer System.
This budget amendment authorizes the expenditures of $111 ,000.00 from the balance of
funds in the 2007 Certificate of Obligation to pay part of the cost for the Public Works
Building.
RECOMMENDED ACTION: Approve the amendment so we fund construction of the
new Public Works Building.
--------------------
ItemNo. ....:L
City Secretary's use only
Y{oum BOIIBTOWN
City of Anna
City Council Agenda
Staff Report
Council Meeting: March 23,2010 Staff Contact: Philip Sanders
Account Code #:
Budgeted Amount:--=$.::::...34-=--4=,2=2=2'--_____ Exhibits: DYes DNo
AGENDA SUBJECT: ConsiderlDiscuss/ Action on a Resolution approving a contract and
authorizing execution of same between the City of Anna and Pogue Construction, for the
construction of a public works office/warehouse building
SUMMARY: On January 12,2010 the City Council approved an Ordinance authorizing Staff to
solicit competitive sealed proposals for the construction of a new Public Works department
office/warehouse building. Following a three week solicitation period, responses were opened
on February 4,2010. After evaluating and ranking the proposals, the Staff determined that the
proposal submitted by Pogue Construction represents the best value to the City of Anna.
Pogue's initial proposal established a cost of $370,000 to construct the building. After
negotiating with the Pogue on some changes to the scope of the project, we have agreed on a
contract price of $344,222. The project will be funded from a combination of revenues from the
2005,2007, and 2009 CO bond issues.
RECOMMENDATION: Staff recommends approval of this Resolution.
ItemNo·L
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: March 23, 2010 Staff Contact: Chief Jenks
Account Code #: 10-550-6963
Budgeted Amount: _________--Exhibits: 0 Yes DNo
AGENDA SUBJECT: ConsiderlDiscussiAction regarding approving a purchase between the
City of Anna and Datalux Corporation for Mobile Data Computer (MDC) Hardware.
SUMMARY: As we continue to progress in the grant funded technology upgrades for
the Police Department, one of the Vendors is Datalux Corporation. Datalux is a member
of the Texas Department of Information Resource's Information and Communications
Technology (lCT) Cooperative Contracts program and their prices for mobile data
computers have been competitively bid (contract # DIR-SDD-1032). These mobile data
computers will be added to the department's vehicle fleet to enhance the amount of
information that is at the officer's fingertips and to allow him to stay in the field for the
majority of his report writing. The total cost of the purchase from Datalux is $30,081.30
STAFF RECOMMENDATION: Staff requests the City Council to approve the
purchase of mobile data computer (MDC) hardware from Datalux Corp.
ItemNo.-.!i.
City Secretary's use only
Y{OUB.} BOIIBTOWN
City of Anna
City Council Agenda
Staff Report
Council Meeting: March 23,2010 Staff Contact: Chief Jenks
Account Code #: 10-550-6963
Budgeted Amount:_~__________ Exhibits: 0" Yes DNo
AGENDA SUBJECT: ConsiderlDiscussiAction regarding adopting a Resolution approving a
contract and authorizing execution of same between the City of Anna and Integrated Computer
Systems Inc. for Mobile Data Computer Software and support. (Chief Jenks)
SUMMARY: As we continue to progress in the grant funded technology upgrades for
the Police Department, a sole source vendor for mobile data computer software that will
attach Anna PD to the Collin County Computerized Dispatch system is Integrated
Computer Systems (lCS). This software will be added to the mobile data computers in
the department's vehicle fleet to enhance the amount of information that is at the officer's
fingertips. The total purchase price is $38,530.65.
STAFF RECOMMENDATION: Staff requests the City Council adopt the resolution
giving the City Manager the authority to execute a contract for software and support with
ICS.
Item No. J...!L
City Secretary use only
City of Anna
Staff Agenda Report
Council Meeting: --=.3!..!!2=3""-'l::,..oO'--___ Staff Contact: Maurice Schwanke
Prepared by: Maurice Schwanke
Account Code #:_----"'N-'!.I..!o..cA'"-_____ Date Prepared:__----=3::..:../..;:;.;18=/..;:;.;10:::...-__
Budgeted Amount:~$:........!.N=/~A'_______ Exhibits: .Yes D No
AGENDA SUBJECT: ConsiderlDiscussl Action regarding an Ordinance to not require a pennit
for a garage sale.
SUMMARY: The current practice for garage sales is to require garage sale holders to apply for
a pennit prior to a garage sale being held. No fees are associated with a garage sale pennit and it
is appears that not may of the city residents actually take the time to apply. Therefore to
eliminate the inconvenience of requiring a pennit by residents and making many residents in non
compliance with our Code we would like to remove the provision of requiring a pennit.
However, this does not allow a home to become a pennanent garage sale location. The timing,
number, and signage requirements for garage sales remain the same and will be enforced on a
complaint basis and an observation basis by our code enforcement branch.
RECOMMENDED ACTION: Approval