HomeMy WebLinkAboutRes 2020-06-748 Christmas Event Special Event PermitCITY OF ANNA
RESOLUTION NO. c'�Dv%D' OCv -� rl� �'
RESOLUTION REGARDING THE APPROVAL OF A SPECIAL EVENT PERMIT FOR ANNA'S
CHRISTMAS EVENT.
WHEREAS, Jennifer Watson, Neighborhood Services Coordinator for the City of Anna has
submitted a Special Event Permit application to hold the City's Christmas event at Sherley
Heritage Park on Saturday, November 21, 2020; and
WHEREAS, according to Anna City Code of Ordinances, the City Council shall approve all
Special Event Applications; and
WHEREAS, staff has reviewed the Special Event Application and finds that Jennifer Watson,
Neighborhood Services Coordinator has planned a safe, fun -filled event for the community; and
WHEREAS, the Parks Advisory Board reviewed the Special Event Application and recommends
approval of a Special Event Permit for the City's Christmas event.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA,
TEXAS THAT:
Section 1. Recitals Incorporated
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. The City Council hereby approves the Special Event Permit for the City's
Christmas event.
PASSED by the City Council of the City of Anna, Texas, on this 23rd, day of June 2020.
APPROVED:
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Mayor Nate Pike
ATTEST:
City Secretary Carrie Land
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SPECIAL EVENT PERMIT APPLICATION
THE CITY OF
manna
Neighborhood Services Department
312 N. Powell Pkwy
Anna, TX 75409
469-734-6767
T e of Event: OCarnival OCircus X Festival OParade OTent OOther
A licant Name: Jennifer Watson, Communi Services Coordinator
Address: 312 N. Powell Parkwa
Ci :Anna State: TX Zi Code: 75409
Phone#: 469-734-6767
Email: •watson annatexas. ov
Date: 6/12/2020
A lication Fee $50 non-refundable De osit $300 refundable
X Same Information As Above if not the same, com Tete the next two lines
Issue De osit Refund To: NA
Address: NA Ci : NA State: NA Zi Code: NA
Dates of Activi :November 21, 2020
Reservation Time Block: Evenin
T e of Activi ex lain ose of activi :Festival &Christmas Tree Li htin
Estimated Number of Peo le Attendin Activi :2,000 to 3,000 Peo le
Reservation Location: Sherle Herita e Park/Downtown
Will Food and/or Bevera es be on-site for the activi ? X Yes O No
Will Alcohol be served or sold? X Yes O No if es, include re uest letter
If yes, please indicate who the vendors are (food and drinks):
Food Ttucks
Please identify all other activities &structures (bounce house, tents, music, sports, games, etc.):
Santa Clause, Christmas Tree Lighting, Arts &Crafts, Smore's, Hot Chocolate, Bounce Houses, Chrishnas Market, Band,
Snow Hill or Ice Skating
*If City Resources (Personnel, equipment and supplies) are used, the cost of Resources will be covered by the
event sponsor.
Page 175 of 180
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Booths, Tents, or Canopies:
If your event will include any tents or canopies, please provide a copy of the "Certificate of
Fire Retardant" for each such device when submitting the permit application. All booths
that will be cooking on-site, must meet all applicable fire codes for the City of Anna. Fire
extinguishers must be supplied and are required for entry.
Food and Beverages:
All vendors must be in compliance with all state and local laws. A copy of appropriate
licenses should be on site during the event. The Applicant shall provide with this
application a list of all food and beverage vendors participating in the event so that the
vendors can be pre -approved through the County Health Department.
Alcoholic Beverages:
Alcohol consumption or sales is prohibited on City property including parks, a public street,
sidewalk or parking area adjacent to a public park, unless expressly authorized by the
written permission of the City Council authorizing consumption of alcohol in a City Park in
connection with an approved Special Event.
Security, Crowd Control, and Traffic Control:
The applicant may be required to provide police officers for security, crowd control, and
traffic control at the Special Event. Expenses for the Officers will be paid by the event
organizers. The total number of police officers working the Special Event is determined by
the City of Anna Police Chief. Planning variables include: the estimated number of people,
the availability of alcoholic beverages, topography and size of the event, weather
conditions, the time of day during which the Special Event is held, the need for street
closures or re-routing of vehicular or pedestrian traffic, and the history of the Special Event.
Insurance:
Insurance is required for all special events at which the attendance is estimated at over 250
people. It may be required for events with fewer people if food or alcohol is sold or given
away or activities are of a physical nature that would warrant insurance. The City reserves
the right to review and determine amount of coverage required based on level of activity at
the Special Event.
Each policy will name the City of Anna as an additional insured and a copy of the Certificate
of Insurance will be submitted to City Hall one week before the event start date.
Indemnity Agreement:
As a condition of the Special Event Permit being issued, the Applicant acknowledges
that he/she has voluntarily applied for a Special Event Permit that in consideration of
the privileges associated therewith, Applicant agrees to PROTECT, DEFEND,
INDEMNIFY, and HOLD HARMLESS, the City of Anna, its officers, agents, and
employees, from and against any claim, proceeding, cause of action, judgment,
penalty, or any other cost or expense arising or growing out of ,associated or in
connection to the Special Event. The indemnification includes, but is not limited to,
losses, damage, or liability on account of injury, death or otherwise, to any person or
damage to any property, arising from any negligent act, error or omission of the
undersigned, its officers, employees or agents, arising out of, resulting from, or
caused by any act occurring as a result of the exercise of the privileges granted by
this permit.
Page 176 of 180
Applicant agrees that this indemnity agreement is intended to be as broad and
inclusive as is permitted by the laws of the state of Texas, and that if any portion is
held invalid, then it is agreed that the balance shall; notwithstanding, continue in full
legal force and effect.
I do solemnly swear (or affirm) that all the answers given and statements made on this
application and supporting documents are full, true, and correct to the best of my
knowledge and beliefs. I have been given a copy of the Anna City Code ordinance Part II,
Article 47 and have read the provisions contained therein and agree to abide by them.
Applicant Name:
Signature:
Date:
Submittal Requirements:
1. Completed application with signatures and contact information.
2. Submit application fee ($50) and deposit ($300). (Ord. No. 410-2008; Checks payable to the City
:F' of Anna)
� 3. Map of Event area.
� 4. List of food and beverage vendors and/or copy of current license from vendor.
� 5. Statement of Intent to obtain Insurance and/or Proof of Insurance. (A copy of the Certificate
of Insurance is due a minimum of one week before event stars date)
6. Letter of request if alcohol is desired.
For Office Use Only:
Date Application &Deposit Received ($300):
$50
Date Application Fee Received
Received B
Received B
Cash or Check #
Cash or Check #
Recei t #:
Recei t #:
Required Documents Recd:
O Completed Application O Insurance O
Food Vendor List O Sound System O
Map
O Alcohol Request (optional)
O Other:
O Other:
O Approved by:
OPermit Issued
Date:
Page 177 of 180
Assign Date of Parks Board Review of Application:
(put date in blank) and notify Applicant.
Page 178 of 180
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