HomeMy WebLinkAbout1997-04-08 Regular Meeting Minutes CITY COUNCIL MEETING
ANNA CITY HAL14
APRIL 8, 1.997
The City Council of the City of Anna met in regular session
of the 8th day of April 1997 with the following members
present and participating: Mayor, Ron Ferguson, Bob Estep,
Debbie McIntosh, Lisa Copeland, Duane Hayes and Joe Murphy.
The meeting was called to order at 7 :33 p.m. by Ron Ferguson.
Others present were Glenda Thompson, Richard Saunders,
Melissa Guerra, Lindsay Boyd, Noel Filtz and Brina Watkins.
Ron stated item #3 was the consideration and action on
ranking, scoring, and selection of an engineer for the 1996
TCDD Sewer System Improvement Project. Ron asked Pat Dillon
to come forward and take the Council through these steps.
Pat stated that the Council has before them the two proposals
that were received and that federal money is involved with
this and we have to go through a RFP process. Pat stated we
have two proposals to go -through. The first one is from
Paris Texas, Brandon Channey and the second one is from Tim
Morris. The only requirement we have is to go through the
RFP process. The first step is to decide whether you have
enough choices, then if you decide you have enough choices,
then we proceed with ranking and scoring. The Council agreed
to proceed. The second step is to decide if you want the
Mayor to put his opinion on paper. Pat stated that the
Council has two ways to approach this, we can be real
specific and talk about experience, experience with the City,
work capacity and affirmative action or you can -take a short
approach, in which case you only list your first and second
choice and sign the form. The Council will tell Pat if they
want to make a motion. The Council reviewed the proposals.
Pat stated that both engineers are very good. He also stated
that Morris has more experience working with the City of
Anna. Pat stated that he has worked with both firms and they
are both very good. Bob asked if Tim Morris would be tied up
on the other pending projects when this project comes up?
Pat stated that when the west side project starts Tim should
be able to handle this also. Duane made a motion that we go
with Tim Morris for the 1.996 TCDP Sewer Project due to the
fact that we have done business with Tim Morris before and
that he is located closer to us, Lisa seconded. Motion
carried. Pat also asked that someone make a motion for the
Mayor and Southwest Consultants to negotiate a contract
within the budget and authorize the Mayor to execute it
within the budget. Lisa made a motion to authorize the Mayor
to execute the contract within budget, Joe seconded.
Ron stated Item #4 was consideration and action on a
Resolution authorizing submission of a program amendment
under the TCDP Sewer Grant. Pat stated that this was
something the Council. wanted to do but -the state asked us to
bold a Public Hearing. He stated that everyone at -the
Rearing was in favor of providing the first time sanitary
sewer for the citizen ' s that do not currently have it, in
this target area and also to continue to replace those very
deteriorated sewer lines on the east side. The Resolution is
to declare that you already have a contract that with certain
conditions that represent a threat to public self, safety,
health and welfare and, that favorable bids and funds are
available to provide for a sanitary sewer service for a
number of citizens and to replace deteriorated sewer lines
and where as the City of Anna desires to permenantly resolve
the malfunctions of septic systems and the serious
infiltration problem in the infected area. You are resolving
to authorize contract amendment to be submitted to the State
for first time Sanitary Sewer Service and replace additional,
deteriorating sewer lines and you are authorizing the Mayor
to execute all necessary documents that may be required to
process the contract. Debbie made a motion to pass the
Resolution, Lisa seconded. Motion carried.
Ron stated Item #5 to consider passing a Resolution
authorizing:
A) The submission of an application to -the Texas Department
of Housing and Community Affairs requesting grant funds
from the Community Development Fund of -the Texas Community
Development Program (TCDD) ,
B) The specific use for which the grant funds may be used,
(which are sewer)
C) The Mayor to execute all documents in conjunction with the
application, and
D) The commitment of local resources in support of the
proposed project activities.
Pat stated that this was a 1997 Project. Pat stated the
Council has a map on the top page that Pat gave each Council.
member. This is a area that some suggestions were made that
you still have problems with sewer and to get rid of the lift
station. This is the first step that we are trying to do for
this. There is also a budget attached. Debbie asked if we
couldn't add the rest of the problems to this? Pat stated
that you can always add to it. Pat also stated we were only
getting $250,000. If you add to it, then it will have to
come out of the city funds. The Council voiced their
concerns about going through citizens property in order to
lay the lines. Debbie made a motion to pass the Resolution
authorizing Item #5, exactly as stated above, Duane seconded.
Motion carried.
Ron stated Item #6 to consider passing a resolution
authorizing:
A) The submission of an application to the Texas Department
of Housing and Community Affairs requesting grant funds
from the Planning Capacity Building Fund of the Texas
Community Development Program (TCDD) ,
B) The specific use for which the grants funds may be used,
(which are Parks and Recreations, Economic Development,
Zoning Ordinance and a special act of Ordinance
Confiscations) .
C) The Mayor to execute all documents in conjunction with the
application, and
D) The commitment of local resources in support of the
proposed project activities.
Pat stated that basically last year the council wanted
several elements in your planning that they did, not do the
first time around. There was a zoning Ordinance, Parks and
Recreation Plans Ordinance complication and Economic
Development Plans. If you wish to do that you are looking at
a Grant Project of $10, 300 and grant amount of $6, 300 with a
match of $4, 000. Ron asked if these were just Plans far the
Parks? Pat stated, yes these were just plans for the Parks,
Zoning Ordinance to be developed with the Council since you
have one in place and it will also provide a zoning map.
Lisa made a motion that we pass the Resolution authorizing
Item #6, exactly as stated above, Debbie seconded, Motion.
carried.
Ron asked for any Citizens Participation at this time. Drina
Watkins came forward to discuss her water service. Brina
stated -that everytime she comes home there seems to be a
problem with her water being turned off. She stated that she
payed the $100.00 water deposit. She also stated that one of
her checks for $23.42 was returned. She stated that Donna
left her a note stating that she needs to pay this in full
with a money order or cash. Drina stated that she went out.
and got a money order to pay for this, but it was minus the
10.38 for trash service. She stated that she has not been
receiving trash service for 3 weeks. Brina also stated that
it was to her knowledge that if Donna excepts any kind of
payment from her, that the Water Dept« forfeits the right to
-terminate her service. Debbie asked if her water was,
disconnected for 10.38? Brina stated that it was. Debbie
asked if Drina intended to pay for the trash service? Brina
stated that when her trash is picked up she will, began paying
the -trash fee again. The Council asked the City Secretary
about the trash problem. The Secretary stated that she told
the trash company about it today and she stated they had
picked it up. She also stated she had asked Ricky to go by
Brina ' s house and see if -the trash was picked up. Ricky came
back and told her that it was empty. Bring stated this was
not -true. Brina stated the issue at band is that Donna
excepted money from her then took it upon herself to
disconnect her water. Debbie stated that Donna only does
what the Council has directed her to do. Debbie asked that
we call, the trash company tomorrow and have the trash company
pick up the trash, The Council asked Drina if the trash was
bagged, was it all. in one place and does it weigh more -than
50 pounds? Brina stated that it was bagged, it was all in
one place and it does not weigh more than 50 pounds. Ron
stated that we have had some problems with -the -trash service
this past week. Lisa asked Brina when her water was -turned
off and did they know why you did not pay the trash bill?
Brina stated they did. Lisa said that she thinks they should
not have -turned the water off . Ron stated that Brina should
have came up to -the Water Dept. and told someone about the
problem. Debbie stated that what was done was maybe done a
little too quickly. Brina asked what was the 4,100 deposit
for? Joe stated it was for in case someone moves out and
leaves with an outstanding bill . Debbie stated that she
would like to see the water back on and the trash picked up
and forgive the trash charge due to no service in 3 weeks.
Duane stated that we all have the right to trash pick up and
we all need -to pay for that right. He also stated that it is
not our right to choose whether are not we pay for it, that
if our trash is or is not picked up, but it is our right to
come to the City and complain just like she has done® Duane
stated that Brina should have payed the $10. 38 and come to
the Council. and told us about the problem. Duane stated that
he thinks the water should be turned on after the $10.38 is
paid. Duane stated that the City has a plan of action, Donna
was following it and the Council should back her 100% .
Debbie stated that she does back Donna up. Although she may
not necessarily agree with it and we may need to make some
changes to it. Duane stated that partial payment does not
waive the recipients right to any course of action. Debbie
and Joe stated that we should turn the water back on and
forgive the trash charges of $10. 38. Duane stated that he
disagrees 100%, due to the fact of the way it was handled.
Bob stated that if Brina had the $10.38 she would have
probably have paid it. The Council. discussed the item and
Joe and Debbie payed the trash and reconnect service and the
water was turned back on.
Ron stated Item #8 was to discuss and take action on road
repair. Ron stated this was on the agenda tonight because of
a problem on County Road 425 that was annexted into the City.
Ron asked Glenda Thompson to come forward and talk with the
Council about this problem. Glenda wanted to thank the Water
Dept. for watering the road in front of her house to control
the dust problem. She stated that road 425 was maintained by
the County. She stated that she understands that now it
belongs to the City of Anna. Glenda asked how she would go
about having the road maintained. Ron stated that each
Council member has a proposal in their folder that tells the
cost to maintain the road. Ron also stated that we will need
to name the road. Ron stated that we will need to send in
writing a request for the county to do the road maintenance.
Ron stated that Glenda' s son has medical problems associated
with -the road dust. Lisa asked if she had a doctor statement
that states the need for this type of road work? Glenda
stated that she did. Ron stated that the County will. take
care of their roads first, then they will do the city' s. Ron
stated that •the County has a price on the proposal regarding
oiling the road 500 feet in front of her house. Debbie asked
if ailing was what helped`? Glenda stated she didn' t care if
there were pothole.--> 2 feet deep, that the oiling was the only
thing that kept the dust down. Ron asked the Council if they
want to continue to have the County maintain the road? Ron.
also stated, that they could us -the Fire Truck to water the
road, but the County could oil it. Ron said we have two
options. To take the responsibility and maintain the road or
to give it back to the County and disannex the area. Joe
made a motion to maintain the road, Lisa seconded. Motion
carried.
Ron asked if there was any other items on road repair to
discuss? Bob stated that he had something to discuss about
working on Riggins. Bob said that Howard Langley asked him
about what we were going to do about the road up there? Bob
said that we were waiting on him. Bob stated that Howard
said that they weren' t waiting on him, because he was ready.
He asked what are we going to do about this? Bob stated that
if the Council will give him the O.K. he will get the ball
rolling and get a survey to do the site. Debbie asked if
this was -the road that Howard was going to give to the City?
Bob stated that it was. Bob also stated he could get a
lawyer -to draw up what is needed to call it our street. Ron
stated that we need to get -the survey and bring it back to
the Council to review. Debbie made a motion to have Bob get
the survey done on Riggins between the paved area of Riggins
and Anthony, Lisa seconded. Motion carried.
Ron stated that Item #9 to discuss and take action as needed
regarding the Sub-Division Ordinance of the City of Anna and
its Extraterritorial Jurisdiction. Debbie stated that we
cannot take action on the Sub-Division Ordinance because she
spoke to Bill Roberts about this. He stated we would have to
have a public hearing in order to pass a new Sub-Division
Ordinance. Debbie stated she had copies of the new Ordinance
for each Council member to take home and review. She stated
she -took -the old Ordinance and read 3 other Ordinances from,
surrounding citieo(Parker, McKinney and Van Alystne) . Debbie
stated that McKinney was the best as far as detail . She
stated she made some changes. Debbie stated she needed the
Councils input and we need to pass it as soon as possible.
Debbie stated that Bill Roberts also wanted a copy of the
Ordinance. The Council took the Ordinance with them to
review.
Ron stated Item #10 the approval of the Minutes for March 25,
1997 and April 1, 1997. Joe made a motion to approve the
minutes, Duane sec•.onded. Motion carried.
Ron stated Item #11 the approval of Bills. Bob asked about
the Animal Control invoice? He stated his concern regarding
this expense. Joe asked about the Greater Texoma invoice?
He asked if this invoice was for only one month? The City
Secretary stated that it was for only one month. Bob made a
motion to approve the Bills, Duane seconded. Motion carried.
Ron stated Item #12 was cancel).ed due to the fact that Ricky
was putting the meter back in for Drina Watkins. Ron brought
to the Council ' s attention the fuel charges. He stated that
we have an employee that is putting fuel in his vehicle and
charging it to the city. He also stated that the employee
was using his own vehicle for city use. The Council stated
that we should reimburse him for the fuel , if he is using his
vehicle for City business.
Ron stated Item #13 was the report from the City Secretary.
Marie stated that the 96 checks and deposits have been keyed
and Linda will be here tomorrow to do the audit. Marie also
stated -that everything balances except the Water Works Fund
and it was off $19.38. Marie asked the Council to get a
printer so that we could start working on Quick Books.
Debbie said she had a printer that she would sell to the City
for $50.00. Joe asked if we could try it out first? Debbie
stated she would get it up here and install. it this weekend.
The Council agreed to get the Printer on a trial period, then
pay Debbie $50.00 for the Printer.
The City Council will recess into Executive Session under
Texas Government Code Sections 551 .071 and 551 .074 of the
Texas Open Meetings Act for the following purposes:
A. Personnel: To discuss vacation policy
The City Council will re-convene into Regular Session to act
on items discussed in Executive Session. The Council stated
to put Wayne Halliburton on the agenda for the Executive
Session next week. The Council approved to pay Wayne
Halliburton his vacation pay in lieu of his vacation.
There being no further business -this meeting was adjourned at
10:35 p.m. .
Respectfully Submitted,
City Secretary
Mayor, Ron P rguson
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