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HomeMy WebLinkAbout1997-05-06 Regular Meeting Minutes CITY COUNCIL MEETING ANNA CITY HALL MAY 6, 1997 The City Council. of the City of Anna met in regular session on the 6th day of May 1.997 with the following members present and participating: Mayor Pro-Tem, Duane Hayes, Debbie McIntosh, Lisa Copeland and Joe Murphy. Bob Estep and Ron Ferguson was absent from this meeting. The meeting was called to order at 7:47 p,m. by Duane Hayes, Others present were Johnnie McBride, Ed Pantz, Dale Tilley, TJ Warren, Alfred Mason, Burl Cunningham, Tommy Cunningham, Tommy Beazley, Susan Hayes, BJ Conney, Randy Hardwick and Jon Hendricks. Duane asked for any citizen' s participation at this time. Johnnie McBride asked why -the wild flowers in front of his house were mowed? Duane stated that this was one of the things we pay the Water Superintendent for. Johnnie stated that the employee ' s told him it would not be mowed. Johnnie told him that Ricky told his wife that the railroad told him to mow it. Lisa stated that if she would have known about this maybe she could have prevented this. Johnnie stated that the City Secretary stated that she heard them say it would not be mowed. Debbie stated that the railroad was not stating to our employee' s on what to mow. Debbie stated that we should not mow this until the wild flowers go to seed. Duane stated that it doesn' t make any difference if we mowed the railroad ditch or if we don' t mow the ditch, someone will complain anyway. Debbie asked if we need to make a motion to ask Ricky not to mow the wild flowers? Duane stated he doesn't think we can make a motion on citizen' s participation. Debbie asked that this item be placed on the next agenda. Duane asked for anymore citizen' s participation? Dale Tilley stated -that he was here in the place of Lynn Mosier. He stated Lynn has retired as Fire Chief. Dale is standing in as Acting Fire Chief until January 1, 1998 . Dale presented a copy of the minutes from the last Fire Dept. meeting. Dale also presented the 1st four months of water usage. Dale asked if -the Council would take over the utility payment for the Fire Dept? Duane stated that Dale would need to be placed on the next agenda. Duane stated that we would probably need to see an audit of the books. Dale stated that they pay $727.70 for gas, $526.27 for electric and $11.8.00 for the phone. Lisa asked Dale -to come up to the City Hall tomorrow and fill out the paperwork to be on the next agenda. Debbie stated that money that was given back from the state should go to the Fire Dept. . Duane stated that item 4 was to discuss and 'take action on Plat approval for Tommy Cunningham. Duane asked Tommy to join the Council at the table. Debbie asked for the plat with the utilities on it? Tommy stated that they were on the one he presented at the last meeting. Duane stated the preliminary plat met the filing date which was 14 days prior to the Council meeting. Duane stated that the only way we could act on this tonight would be to grant a variance, he also stated he didn' t know if we wanted to do this at this time. Tommy stated that be thought that all we needed to do was to put tip the money. Debbie stated that we do need the utilities before we can approve this . Debbie also stated that Bill Roberts did state this in the last meeting. Tommy stated that the utilities was on -the plat that be presented at the last meeting. Joe read, the minutes from the last meeting, that stated, Bill Roberts stated that all be needs on the plat now is the utilities on the preliminary plat to present for approval . Also at the last meeting Ron stated he will need to pay $35.00 for the filing the preliminary plat, then -the final plat will. require some fees also. Duane stated -that the Ordinance that the. City has passed states that the preliminary plat is suppose to be turned in 1.4 days before you approve or deny -the plat. Duane stated that today is this process. Duane also stated that the preliminary plat also needs the utilities easements on it. Duane stated there are some other items that should be on the preliminary plat that Bill Roberts didn' t mention at the last meeting. Duane stated that be needs to talk to Bill. regarding this before we take any action on this. Duane stated that in his opinion we can' t take any action tonight and keep the Council liability free. Debbie stated that Duane needs to talk to the City Attorney. Duane stated that in his opinion -there were many things regarding the roads that will need to be done in order to approve this Sub-Division. Joe stated that both of the streets are city streets and that Tommy will not effect any of the traffic on the streets. Duane stated that when you. change something Xou, need to go back to the Ordinance. Joe stated that this is when you need a Board of Arbitration. Tommy stated that he was not going to curb and gutter the Streets to met the Sub-Division requirements. Tommy stated -that he has a piece of land that would bring Tax Revenue to the city with improvements, but he will see that it never gives the city another penny other -than, what it has to if this attitude continues. Tommy stated that the last meeting 'the lawyer stated that he could act on this. Debbie stated that Bill Roberts said that it needs utilities on it and the fees need to be payed before the Council could act. Lisa stated that she -thought that was what Tommy was bringing tonight. Duane stated that this cannot be decided on because it doesn't met the preliminary plat requirements. Tommy asked what would it take to get this, to satisfy -the Council? Duane stated that we probably should have the City Attorney met with the Council and guide them through this Sub-Division Ordinance, because he was unsure about so many areas of this Ordinance. Duane read the preliminary plat requirements. Joe presented the plat to the Council. to show where the utilities were going to be. Duane stated -that it didn' t met -the requirements. Joe stated that it met them to him. Tommy asked to be put on the next agenda. Duane stated that was a good ideal . He also stated we need to send a copy of our Ordinance and the plat to our engineer and have him give us a detail list of what it will take to met the preliminary plat requirements, Joe made a motion -to table this for 2 weeks until we can talk with Bill ]Roberts on exactly what needs -to be on the preliminary plat for our approval or di -approval., Debbie seconded. Motion carried. Duane stated item 5 was to discuss and take action regarding Parks and Recreation Board. Duane asked Toiminy Beazley to join the Council at the table. Duane asked Tommy if he had a list of nominee to present to the Council at this time? Debbie stated that she has the list. Debbie stated that -the list of nominee are volunteers, Tommy stated that he spoke with the people that. were on the last Parks and Recreation Board. He stated that those people were willing to be on this Board also. Debbie read off the list of names, Benny Miliam, James Dockray, Barry Koonce, Tommy Beazley, Jon Hendricks, Sharon Walters, Delbert Highlen and Nicki Hodge. Debbie stated that we need 5 names and I Council, member to serve with them as a none-voting liaison. Tommy went over the list and gave the Council his recommendations. Benny Milam, James Dockray, Sharon Walters, Nioki Hodge and the AYSA President. Tommy stated -that the president should be on it in order to be able to keep the AYSA informed. Tommy asked the Council to consider someone neutral to represent them, on the Parks and Recreation Board. Tommy stated that they were wanting to table this until they were better informed on what Parks and Recreation were going to detail towards us. Tommy stated -they have several. Companies and individuals that have committed to the AYSA for labor and money of donations. Tommy stated that they need to clear this up through AYSA, that if it becomes a Parks & Recreations and becomes city funded with a tax base. Debbie stated that Tommy' s concern is that if it becomes city funded -that everything will need to go out to bid and this would mess up the large number of donations that AYSA has to create this new Sports Complex. Debbie stated that she called TML and because it is not city funds that are being spent there is not a sealing that applies to it. Tommy stated that he knows we need a Parks & Recreation Board, but he thinks they need to bet-ter educate themselves on this before we move forward. Lisa made a motion to table this until further notice from Tommy Beazley, Debbie seconded., Motion carried. Duane stated that we will move item 6 to -the end "because some of the citizen's are not here yet. Duane stated item 7 was to discuss and take action as needed on Fee Disbursement for the Building Inspector. Duane stated that Ron put this on the agenda and he is not present, so we will table until Ron is present. Duane stated item 8 is the approval of the minutes for April 22, 1997. Joe made a motion to accept the minutes for April 22r Lisa seconded. Motion carried. Duarte stated item 9 was to discuss and take action regarding the copying of City Documents for citizen' s. The Council reviewed -the proposed fee schedule that the City Attorney sent. Lisa asked if we had a fee schedule now. The City Secretary said the only fee schedule that we had was posted on the wall. . Debbie stated that we have had several requests for the copying of City Ordinances and that right now they are getting it free. Duane asked if we needed to put this in Ordinance format or except this as is? The Council reviewed this copy and discussed several items. Debbie stated that maybe we should put this in Ordinance format, since we don' t have a procedural manual. The Council agreed to put this in Ordinance format and table until next meeting. Duane stated item 10 was the approval of Bills. Debbie asked what we buy from Anna Grain? Joe and Duane stated it was supplies like Round Up. Lisa made a motion to approve the Bills, Debbie seconded. Motion carried. Duane stated item 11 was the report from the Water Superintendent. Duane stated that we would move on since the Superintendent was not present. Duane stated that item 12 was the report from the City Secretary. The Secretary reported that Quick Books was running. She stated that we now have computerized checks and all checks are now on the system. She stated that all checks for 1997 are in with the exception of deposits. She also stated that a citizen on CR 425 has brought a doctor' s report stating that she needs her road in front of her house to be oiled. Debbie asked us to draft a letter to her doctor as to Fahy sinusitis requires road treatment. The City Secretary also presented a picture of a trash problem. She stated that she thinks it has been corrected, but she wanted -the Council to know about this. Duarte asked if we need to discuss arid, review the -trash service on the next agenda? The Council agreed to have this on the next agenda. Duane stated the City Council will recess into Executive Session under Texas Government Code Sections 551 .071 and 551.074 of the Texas Open Meeting Act for the following purpose: A.. Personnel : To discuss and take action as needed on a 90 day probationary period. To discuss and take action as needed regarding personnel . Duane stated the City Council will. re-convene into regular session to act on. items discussed in executive session. Debbie made a motion to give the City Secretary, Marie Evans a $1 . 00 per hour raise, Lisa seconded, Motion carried. Duane asked to have Ricky Dawes and Wayne Halliburton present at the next meeting for the executive session. Duarte stated item 6 to discuss and take action on Planning and Zoning Board. Debbie stated that she only has five members for the Planning & Zoning Board. Debbie made a motion to appoint Jon Hendricks, Brad Cook, TJ Warren, Larry Bennett and Randy Hardwick for the Planning and Zoning Board, Joe seconded. Motion carried. Debbie will check with TML in regards to the City Building Inspector serving on the Board. Joe stated that to amend this motion to appoint 2 future members at a later date. 'The Council agreed. Duane asked the Planning & Zoning Board to report back to the Council. with -the Bi-laws on the first June meeting. There being no further business this meeting was adjourned at 10,.15 Respectfully submitted, Cit'y' "secretary V--� -T- Mayor, ergo on Ile p All r �dm .. �,