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2001-02-13 Regular Meeting Packet
Agenda The Anna City Cotmcil of the City of Anna will meet in regular session on Tuesday Febniary 13, 2001 at 7:30 p.m. at the Anna City Hall, located at 120 W. 4`h Street. 1) Call to Order 2) Roll Call 3} Citizen's Participation 4} To meet with Gregg & Company to discuss and take action as needed regarding the 99- 2000 Audit. 5) To discuss any and all matters relating to our CCN application and City Limits Boundary. 6) Consideration and action approving the CCN Boundary Agreement with Westmilister Water Supply Corp. 7) To discuss and take action as needed regarding the renewal of the trash contract. 8j To meet with Kimberly Hise to discuss questions regardlitg the street in front of the school. 9) To meet with Grady Rollins to discuss and;i;ake action as needed regarding his high water bill that vas die to a leak. lOj To discuss and take action as needed on adopting Ordinance 2001-03, an Ordinance of the City Council of the City of Anna, calling a regular Municipal Election for the purpose of electing three members of the City Council, Places 1,5 and the Mayor's position for May 5, 2001, designating a polling place; appointing an election Judge; providing for the filing of applications to be placed on Ballot; providing for early voting; providing for notice of said election and finding and determining that the meeting at which this Ordinance was adopted was open to the Public as required bylaw. 11) To discuss and take action as needed on the consideration of an Interlocal Cooperation Agreement with Collin County to continue participating in road and bridge maintenance projects. 12) To discuss and take action on re -plat for Sandra Bryant tract (north half of a block between First Street and Hackberry Lane between Interurban Street and Powell Parkway) as recommended by Planning and Zoning Commission. 13) To discuss and take action on ordiliance establishing Planned Development zoning for Sandra Bryant Tract (southeast corner of Hackberry and Powell Parkway) as recommend b_y Planning and Zoning Commission. 14) The City Council will recess unto Executive Session under Texas Government Code Sections 551.071 and 551.074 of the Texas Open Meeting Act for the following purpose: A. Personnel: Employee Salary Review 15) City Council will re -convene into regular session to act on items discussed in executive sessionI 16) The approval of bills. To discuss and take action as needed. 17) The approval of minutes for January 9 and January 23 2001. To discuss and take action. as needed. 18) Report from the Water and Waste Superintendent. To discuss and take action as needed. 19j Adjourn City ecretary Posted 2l9/O1 4:00 pm SOUTHWEST CONSULTANTS Tel.: 972/442-4156 P. O. Box 830634 Fax: 972/442-1786 Richardson, Texas 75083 Transmittal Sheet DATE: 2-9-2001 TIME: 2:26 PM Via Fax # of Pages: TO: Marie RE: Agenda Items, City Council Meeting of 2-13-2001 FROM: Lee Lawrence MESSAGE: Please ask Mayor to place following item on agenda of next City Council meeting: Agenda item for City Council meeting 1. Consideration and action on re-plat for Sandra Bryant tract (north half of block between First Street and Hackberry Lane between Interurban Street and Powell Parkway) as recommended by Planning and Zoning Commission. (See attached.) 2. Consideration and action on ordinance establishing Planned Development zoning for Sandra Bryant tract (southeast corner of Hackberry and Powell Parkway) as recommended by Planning and Zoning Commission. (See attached.) C:\\Users\\kavery\\AppData\\Local\\Temp\\Agenda, 02-13-01.doc_1206\\Agenda, 02-13-01.doc MEbffiER TEXAS SOCIETY OF CPAs December 6, 2000 To the City Council City of Anna, Texas MEGG & COMPANY CERTIFIED PUBLIC ACCOUNTANTS 100 COTTONBELT P.O. BOX 619 TOM BEAN, TEXAS 75489-0619 VOICE (903) 546-6975 FAX (903) 546-6017 i r . Professional standards require that we provide you with the following information related to our audit. We have audited the general-purpose financial statements of City of Anna, Texas for the year ended September 30, 2000, and have issued our report thereon dated December 6, 2000. Our Responsibility under Generally Accepted Auditing Standards As stated in our engagement letter dated August 14, 1998, our responsibility, as described by professional standards, is to plan and perform our audit to obtain reasonable, but not absolute, assurance that the financial statements are free of material misstatement and are fairly presented in accordance with generally accepted accounting principles. Because of the concept of reasonable assurance and because we did not perform a detailed examination of all transactions, there is a ri.sk that material errors, irregularities, or illegal acts, including fraud and defalcations, may exist and not be detected by us. As part of our audit, we considered the internal control structure of City of Anna, Texas. Such considerations were solely for the purpose of determining audit procedures and not to provide any assurance concerning such internal control structure. Significant Accounting Policies Management has the responsibility for selection and the use of appropriate accounting policies. In accordance with the terms of our engagement letter, we will advise management about the appropriateness of accounting policies and their application. We noted no transactions entered into by City of Anna, Texas during the year that were both significant and unusual, and of which, under professional standards, we are required to inform you, or transactions for which there is a lack of authoritative guidance or consensus. Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. We evaluated the key factors and assumptions used to develop the allowance for bad debts in determining that it is reasonable in relation to the financial statements taken as a whole. Significant Audit Adiustments For purposes of this letter, professional standards define a significant audit adjustment as a proposed correction of the financial statements that, in our judgment, may not have been detected except through our auditing procedures. These adjustments may include those proposed by us but not recorded by the Organization that could potentially cause future financial statements to be materially misstated, even though we have concluded that such adjustments are not material to the current financial statements. We proposed no audit adjustments that could, in our judgment, either individually or in the aggregate, have a significant effect on the Organization's financial reporting process. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the organization's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all relevant facts. To our knowledge, there were no such consultations with other accountants. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. This information is intended solely for the use of the City Council and administration of City of Anna, Texas and should not be used for any other purpose. Company, CPA's 1 •' •aI February 2, 2001 Marie Evans City of Anna P.O. Box 776 Anna, TX 75409 GREGG & COMPANY CERTIFIED PUBLIC ACCOUNTANTS 118 COTTONBELT ROAD P.O. BOX 619 TOM BEAN, TEXAS 75489-0619 VOICE (903) 546-6975 FAX (903) 546-6017 www.greggandcompany.com Subject: Draft of Audited Financial Statements Dear Marie: Enclosed please find two (2) draft copies of the Audited Financial Statements for the City of Anna, Texas for the year ended September 30, 20006 Please review the draft and let me know if any corrections need to be made. Sincerely, David Hyatt, CPA Gregg & Company, CPA's TEXAS SOCIETY OF CPAs January 18, 2001 City of Anna P.O. Box 776 Anna, TX 75409 MEGG & COMPANY CERTIFIED PUBLIC ACCOUNTANTS 118 COTTONBELT ROAD P.O. BOX 619 TOM BEAN, TEXAS 75489-0619 VOICE (903) 546-6975 FAX (903) 546-6017 www.greggandcompany.com Subject: Management representation letter Dear Marie: AMERICAN INSTITUTE OF CPAs Enclosed please find the management representation letter. Please put this on city letterhead. And sign along with the mayor. I will pick the letter up when I drop off the draft of the financial statements. If you have any questions, please do not hesitate to call. Sincerely, David Hyatt, CPA. Gregg &Company, CPA's CITY OF ANNA January 18, 2001 Gregg &Company CPAs P.O. Box 619 Tom Bean, TX 75489 We are providing this letter in connection with your audit of the statement of the general purpose financial statements of the City of Anna, Texas as of September 30, 2000 and for the period then ended for the purpose of expressing an opinion as to whether the general purpose Financial statements present fairly, in all material respects, the financial position the City of Anna, Texas and the results of its operations and the cash flows of its proprietary and similar trust fund types in conformity with generally accepted accounting principles. We confirm that we are responsible for the fair presentation in the general purpose financial statements of financial position, results of operations, and cash flows of the proprietary and similar trust find types in conformity with generally accepted accounting principles. We are also responsible for adopting sound accounting policies, establishing and maintaining internal control, and preventing and detecting fraud. We confirm, to the best of our knowledge and belief, as of January 18, 2001, the following representations made to you during your audit. 1. The financial statements referred to above are fairly presented in conformity with generally accepted accounting principles and include all properly classified funds and account groups of the primary government and all component units required by generally accepted accounting principles to be included in the financial reporting entity. 2. We have made available to you all --- a. Financial records and related data. b. Minutes of meetings of the City Council. 3. There have been no communications from regulatory agencies concerning non- compliance with, or deficiencies in, financial reporting practices. 4. There are no material transactions that have not been properly recorded in the accounting records underlying the financial statements. Post Office Box 776 •Anna, Texas 75409 (972) 924-3325 •fax (972) 924-2620 CITY OF ANNA �. There h L3 been no--- �; Fraud involving management or enlptoyees «ho have stgniticant roles in internal control. b. Fraud ins 01� ing others that could hay e a material effect on the financial statements. 6. The Cite has no plans or intentions that mat• illateriall�• affect the caming �•alue or classification of assets, liabilities, or fund equity. T The following. if any, have been properlyrecorded or disclosed in the financial statements: a. Related part}• transactions, including re�•enues, expenses; loans, transfers, leasing arrangements, and guarantees, and amounts receivable from or payable to related parties. b. Guarantees, «•hether wr'iltzn or oral, under Ntihtch the City is conttngentl} liable. c. Ali accounting estimates that could be material to the financial statements; including the key factors 'and significant assumptions underlying those estimates, and %� believe the estimates are reasonable in the circumstances. S. �j'e are responsible for compliance ;with 'the la«-s, regulations, and pro�'isions of contracts and grant agreements applicable to us: and %'e ha%e identified and disclosed to you all laws, regulations and provisions of contracts and grant agreements that we believe have a direct and material effect on the determination of financial statements amounts. 9. There are no --- a. Violations or possible �•iolations of la«-s and regulations (including those pertaining to adopting and amending budgets), pro�isions of contracts. tax or debt limits, and any related debt covenants «hose effects should be considered for disclosure in the financial statements or as a basis for recording a loss contingency. b. Unasserted claims or assessments that our lawyer has advised tts are probable of assertion and must be disclosed in accordance �ti•ith Financial Accounting Standards Board (FASB) Statement No. Accounting for �'�,ntinavi��ivc Post Office Box 776 Anna, Texas 75409 (972) 924-3325 fax (972) 924-2620 CITY OF ANNA c. Other liabilities or gain or loss contingencies that are required to be accrued or disclosed by FASB Statement No. 5. d. Reservations or designation of fund equity that were not properly authorized and approved. 12. The City has satisfactory title to all owned assets, and there are no liens or encumbrances on such assets nor has any asset been pledged as collateral. 13. The City has complied with all aspects of contractual grant agreements that would have a material effect on the general purpose financial statements in the event of noncompliance. To the best of our knowledge and belief, no events, including instances of noncompliance, have occurred subsequent to the balance sheet dat and through the date of this letter that would require adjustment to o f closure in* of ementioned financial statements. Title: ®� J Title: Date: J Date: Post Office Box 776 •Anna, Texas 75409 (972) 924-3325 •fax (972) 924-2620 CITY OF ANNA, TEXAS February 8, 2001 The Honorable Benny W. Edwards Members of the Van Alstyne City Council City of Van Alstyne 215 E. Jefferson Van Alstyne, TX 75495 Dear Mayor and Councilmembers: The Anna City Council and I desire to conclude the negotiations between our communities regarding our common boundary. To this end we ask that the matter be considered at your City Council meeting of February 13, 2001. As I have indicated in our previous conversations 'it is our belief that the boundary between the two communities should be the school district boundary. We believe that it is reasonable and fair that Van Alstyne residents should go to Van Alstyne schools and Anna residents should go to Anna schools. That boundary has the additional advantage of being well defined and permanent. Finally, it appears from the history of prior boundary -setting efforts that our predecessors intended the school district line to be the appropriate limits of each community. We respectfully ask that you approve the school district line as the common boundary between our communes. Ronald R. Fergusc Mayor ■ P.O. BOX 776 •ANNA, TEXAS 75409-0776 (972) 924-3325 AUDITED FINANCIAL STATEMENTS CITY OF ANNA ANNA, TEXAS AT SEPTEN�ER 30, 2000 F CITY OF ANNA, TEXAS Year Ended September 30, 2000 TABLE OF CONTENTS Page Accountant's Report .......................................... 1 Exhibit A - Combined Balance Sheet -All Fund Types and Account Groups and Discretely Presented Component Unit ................................... 3 Exhibit B - Combined Statement of Revenues, Expenditures, and Changes in Fund Balances -All Governmental Fund Types and Diescretely Presented Component Unit ................................... 5 Exhibit C - Statement of Revenues, Expenses, and Changes in Retained Earnings -Proprietary Fund Type (Water and Sewer Fund) .......................... 6 Exhibit D - Statement of Cash Flows -Proprietary Fund Type (Water and Sewer Fund) 7 Exhibit E - Statement of Revenues, Expenditures, and Changes in Fund Balance -Budget (GAAP Basis) and Actual -General Fund Type ..................... 8 Exhibit F - Statement of Revenues, Expenses, and Changes in Retained Earnings -Budget (GAAP Basis) and Actual -Proprietary Fund Type (Water and Sewer Fund) ........................................... 9 Notes to Financial Statements ................................ 10 Reports Required by Government Auditing Standards Report on Compliance and on Internal Controls over Financial Reporting Performed in Accordance with Government Auditing Standards.................................................... 19 Supr)lementary Schedules Exhibit G - Debt Service Schedule - 1976 Series Revenue...... 21 Exhibit H - Debt Service Schedule - 1976 Series General Obligation ....................................... 22 Exhibit I - Debt Service Schedule - 1986 Series Certificates of Obligation .................................... 23 Exhibit J - Debt Service Schedule - 1997 Long-term Contractual Obligation 24 Exhibit K - Schedule of City Officials and Water/Sewer Rates.. 25 MEMBER TEXAS SOCIETY OF CPAs To the City Council City of Anna, TX GREGG & COMPANY CERTIFIED PUBLIC ACCOUNTANTS 100 BRITTON PLAZA P.O. BOX 619 TOM BEAN, TEXAS 75489-0619 VOICE (903) 546-6975 FAX (903) INDEPENDENT AUDITOR'S REPORT MEMBER AMERICAN INSTITUTE OF CPAs We have audited the accompanying general purpose financial statements of City of Anna, Texas, as of and for the year ended September 30, 2000, as listed in the table of contents. These general purpose financial statements are the responsibility of the City of Anna, Texas, management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of City of Anna, Texas, as of September 30, 2000, and the results of its operations and the cash flows of its proprietary fund for the year then ended in conformity with generally accepted accounting principles. Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements taken as a whole and on the combining and individual fund and account group financial statements The accompanying financial information listed as supplementary schedules in the table of contents is presented for purposes of additional analysis and is not a required part of the financial statements of the City of Anna, Texas. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in 1 our opinion, is fairly presented in all material respects in relation to the financial statements of each of the respective individual funds and account groups taken as a whole. /7 Az Tom Bean, Texas December 6, 2000 F N Q LL O H r CO (l = 0 X Q w a. 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O O 0 ^Z Z 0 Z �p E (U E CY O w w N 0 (D mZ O N N a) _ = p O a) m Z in O (j C V O J w J (D N U. w N Q) m C = a) D1 c } X z 'O O c o - N 1_ c C cr c a) %U m f0 N 11 m � m E d = _ W N m m o_ Q. m 0) Q a) n a a) a = W m e o) 'O d -F toCL w 0 `) am) m � 0 m aa) � � o � Z U c E � LL coLLaoo� o s �ca en a) 00 ~moo~ aE ° F+O cm� � a) 0 m o o F" QdU0DQUU- a J O)UmU C ai Cc o> a)= O � U � IX W F- CITY OF ANNA, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN - FUND BALANCES - ALL GOVERNMENTAL FUND TYPES AND DISCRETELY PRESENTED COMPONENT UNIT For the year ended September 30, 2000 Primary Component Government Unit Governmental Anna Fund Community Types Development General Corporation Revenues: Property tax collection $ 139*608 - City sales and beverage tax 489490 $ 18,119 Franchise tax revenue 46,306 - Permits, fees and tax certificates 399358 - Interest income 11,296 - Miscellaneous revenue 61306 - Municipal court fine revenue 797 - Total Revenues 2929161 18,119 Expenditures: Street repair 105,744 Salaries 31,282 Utilities 23,180 Contract labor 20,555 Fire improvements 7,914 Insurance 71898 Other professional fees 71333 Equipment rental 41810 Tax statement preparation 41601 General supplies 3,875 City hall rent 3,600 Legal and accounting 31090 Payroll taxes 29871 Parks and recreation 21000 Dues & subscriptions 11675 legal ads 11222 Repairs and maintenance 991 Travel and training 808 Worker's comp 631 Election 377 Court cost 295 Miscellaneous 44 Total Expenditures 234,796 Excess of revenues over (under) expenditures 57,365 Other Financing Sources (Uses): Transfer in (out) (6,065) Excess of revenues and other sources over (under) expenditures and other uses 51,300 Fund balances beginning, October 1 299,409 Fund balances ending, September 30 $ 350,709 Totals (Memorandum only) Reporting Reporting Entity Entity 20)0 1999 $ 139,608 48A90 46,306 39,358 11,296 6,306 797 411 - 105,744 - 57, 365 (6,065) 51, 300 299,409 $ 140,479 42,743 48,901 33,910 5,283 3,186 1,351 275,853 87,551 30,116 20,179 16, 854 7,915 7,841 283 4,667 4,672 3,311 3,600 1,317 920 2,000 1,290 870 409 742 302 688 498 2,062 198, 087 77.766 (34,899) 77,766 256,532 $ 350,709 $ 299,409 See accountant's report and notes to the financial statements 5 EXHIBIT C CITY OF ANNA, TEXAS STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS - PROPRIETARY FUND TYPE (WATER AND SEWER FUND) For the year ended September 30, 2000 Operating Revenue: Water, sewer, and garbage Special projects Water and sewer tap fees Miscellaneous revenue Total operating revenues Operating Expenses: Salaries Garbage collections Depreciation expense Utilities Repair and maintenance System parts, supplies, and chemicals Consultants Contract labor Lab fees Payroll taxes Equipment lease Legal & accounting Vehicle expense Employee benefits Postage & office supplies Dues & memberships Insurance Workers compensation License, permits & fees Shop rent Miscellaneous expense Education & training Bad debt expense Other professional services Total operating expenses Operating Income (Loss) Non -Operating Revenue IExoense): Interest income Bond fees Interest expense Total Non -Operating Income (Loss) Net Income (Loss) before other Financing sources (uses) Other financing sources (uses): Transfer in (out) Net income (loss) Equity Retained earnings beginning, October 1 Retained earnings ending, September 30 Contributed capital Total equity Totals (Memorandum only) Fiscal Year Fiscal Year Waterworks Ended Ended and September, 30 September, 30 Sewer fund 2000 1999 $ 478,192 $ 478,192 $ 480,365 28,476 28,476 29,344 19,241 19,241 15,000 31757 31757 11697 529,666 529,666 526,406 83,458 83,458 48,525 66,550 66,550 63,696 65,260 65,260 50,286 46,159 46,159 369964 38,352 38,352 532873 33513 33,513 299675 21,051 21,051 23,775 14,819 14,819 11,620 8534 81534 81564 71394 7,394 21660 71125 7,125 2,339 6,719 61719 89180 5,550 5,550 5,113 5,055 5,055 21597 4,892 49892 3,880 31852 3,852 159 2,439 2,439 21720 21117 2,117 1,088 19472 1,472 41125 11200 11200 19200' 666 666 2,731 200 200 260 - 6,941 - - 3,057 426,377 426,377 374,028 103,289 103,289 152,378 13,817 13,817 9,556 (55,610) (55,610) (56,024) (41,793) (41,793) (47,503) 61,496 61,496 104,875 6,065 6,065 34,889 67,561 67,561 139,764 347,648 347,648 207,884 415,209 415,209 347,648 1,158,066 19158,066 1,051,202 $ 1,573,275 $ 1,573,275 $ 1,398,850 See accountant's report and notes to the financial statements 6 CITY OF ANNA, TEXAS STATEMENT OF CASH FLOWS PROPRIETARY FUND TYPE (WATER AND SEWER FUND) For the year ended September 30, 2000 Fiscal Year Ended September, 30 2000 Totals (Memorandum Only) Fiscal Year Fiscal Year Ended Ended September, 30 September, 30 2000 1999 CASH FLOWS FROM OPERATING ACTIVITIES Net income $ 67,561 $ 67,561 $ 104,875 Adjustments to reconcile net income to net cash provided by operating activities Depreciation (Note A) 65,260 65,260 50,286 (Increase) decrease in assets: Accounts receivable (71738) (7,738) (46,634) Prepaid expenses (12,059) (12,059) 693 Restricted cash (573,202) (573,202) 10,453 Increase (decrease) in liabilities: Accounts payable -trade 48,750 487750 41620 Payroll taxes payable - - (11224) Accrued interest payable - - (11241) Customer water deposits 11073 11073 31338 NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES (4109355) (410,355) 125,166 CASH FLOWS FROM INVESTING ACTIVITIES Cash received from grant 106,864 106,864 436,248 Cash paid for equipment (10,333) (10,333) - Cash paid for construction project (245,769) (245,769) (459,273) NET CASH PROVIDED (USED) BY INVESTING ACTIVITIES (149,238) CASH FLOWS FROM NON-CAPITALFINANCING ACTIVITIES Cash received from issuance of contractual obligation 600,000 Cash paid on contractual obligation (20,000) Cash paid on bond debt (35,000) NET CASH PROVIDED (USED) BY FINANCING ACTIVITIES 545,000 NET INCREASE IN CASH AND CASH EQUIVALENTS (14,593) CASH AND CASH EQUIVALENTS AT OCTOBER 1 109,114 CASH AND CASH EQUIVALENTS AT SEPTEMBER 30 $ 94,521 Note: Interest expense of $55,610 and $40,730 was paid in fiscal year ended September 30, 2000 and in fiscal year ending September 30, 1999, respectively. (149,238) (23,025) 600,000 - (20,000) (35,000) (40,000) 545,000 (45,000) (14,593) 57,141 109,114 51, 973 $ 94,521 $ 109,114 See accountant's report and notes to the financial statements 7 'XH!BIT E CITY OF ANNA, TEXAS STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - BUDGET (GAAP BASIS) AND ACTUAL GENERAL FUND TYPE For the year ended September 30, 2000 Revenues: Property tax collection City sales & beverage tax Franchise tax revenue Permits, fees & tax certificates Interest income Miscellaneous revenue Municipal court fine revenue Road repair Total Revenues Expenditures: Street repair Salaries Utilities Contract labor Fire improvements Insurance Other professional fees Equipment rental Tax statement preparation General supplies City hall rent Legal and accounting Payroll taxes Parks and recreation Dues & subscriptions Legal ads Repairs and maintenance Travel and training Worker's comp Election Court cost Miscellaneous Total Expenditures Excess of revenues over (under) expenditures Other Financing Sources (Uses): Transfers in (out) Excess of revenues and other sources over (under) expenditures and other uses Fund balances beginning, October 1, 1999 General Fund Variance Favorable Budget Actual (Unfavorable) $ 142,183 $ 139,608 $ (21575) 41,145 48,490 71345 49,000 46$06 (2,694) 24,250 39,358 15,108 - 11,296 11,296 31000 61306 31306 11500 797 (703) 129500 - (12,500) 273,578 292,161 18,583 80,000 105,744 (25,744) 35,800 31,282 41518 21,100 23,180 (21080) 20,250 20,555 (305) 71915 71914 1 91500 71898 11602 51000 71333 (21333) 41200 41810 (610) 51475 41601 874 31500 31875 (375) 31600 31600 - 3,000 31090 (90) 71300 21871 4,429 21000 2,000 - 11500 1,675 (175) 688 11222 (534) 500 991 (491) 11100 808 292 11500 631 869 11000 377 623 700 295 405 550 44 506 216,178 2341796 (18,618) 57,400 57,365 (35) (47,400) (6,065) (41,335) 10,000 51,300 41,300 299,409 299,409 - Fund balances ending, September 30, 2000 $ 309,409 $ 350,709 $ 41,300 See accountant's report and notes to the financial statements 8 EXHIBIT F CITY OF ANNA, TEXAS STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS - BUDGET (GAAP BASIS) AND ACTUAL PROPIETARY FUND TYPE For the period ended September 30, 2000 Revenue• Water, sewer, and garbage Special projects Water and sewer tap fees Miscellaneous revenue Total revenues Exaenses• Salaries Garbage collections Depreciation expense Utilities Repair and maintenance System parts, supplies, and chemicals Consultants Contract labor Lab fees Payroll taxes Equipment lease Legal & accounting Vehicle expense Employee benefits Postage & office supplies Dues & memberships Insurance Workers compensation License, permits & fees Shop rent Miscellaneous expense Education & training Bad debt expense Total operating expenses Operating Income (Loss) Non -Operating Revenue /Exoensel: Interest income Bond fees Interest expense Total Non -Operating Income (Loss) Income (Loss) before other financing sources (uses) Other financing sources (uses): Transfer in (out) Net income (loss) Equity Fund balance beginning, October 1, 1999 Fund balance ending, September 30, 2000 Contributed capital Total equity Water and Sewer Fund Variance favorable Budget Actual (unfavorable) 4781192 $ 53,192 31,065 28,476 (2,589) 13,500 19,241 5,741 11750 31757 21007 471,315 529,666 58,351 73,600 83,458 (9,858) 61,116 669550 (51434) - 65,260 (65,260) 31,560 46,159 (14,599) 27,418 38,352 (10,934) 26,863 33,513 (6,650) 21582 219051 (18,469) 26,000 14,819 11,181 6,844 81534 (1,690) 20,000 71394 12,606 31000 7,125 (41125) 21000 61719 (4,719) 41300 51550 (1,250) 61000 51055 945 3,993 4A92 (899) 000 31852 148 31300 21439 861 31000 21117 883 5,000 11472 31528 11200 1,200 - 1,650 666 984 11500 200 11300 2,500 - 2500 317,426 426,377 (108,951) 153,889 103,289 (50,600) - 13,817 13,817 _ (55,610) (55,610) (41,793) (41,793) 153,889 61,496 (92,393) (93,780) 6,065 99,845 60,109 67,561 7,452 347,648 347,648 - 407,757 415,209 7,452 1,158,066 1,158,066 - $ 11565,823 $ 1,573,275 $ 71452 See accountant's report and notes to the financial statements 9 CITY OF ANNA, TEXAS NOTES TO FINANCIAL STATEMENTS For the year ended September 30, 2000 NOTE A - SUN,II�ZARY OF ACCOUNTING POLICIES The City of Anna, Texas (the "City") operates under a Council -Mayor form of government and provides the following services: public safety (police), streets, sanitation, planning and zoning, and general administrative services. Other services include water and sewer operations. The Anna Volunteer Fire Department provides fire protection. The accounting policies of the City conform to generally accepted accounting principles as applicable to governments. The following is a summary of the more significant policies: 1. The Reporting Entity The City, for financial purposes, includes all of the funds and account groups relevant to the operations of the City of Anna. The financial statements of the City include those of separately administered organizations that are controlled by or dependent on the City. Control or dependence is determined on the basis of budget adoption, taxing authority, funding, and appointment of the respective governing board. Based on the foregoing criteria, the financial statements of the Anna Waterworks and Sewer system are included in the accompanying financial statements. 2. Fund Accounting The accounts of the City are organized on the basis of funds or account groups, each of which is considered to be a separate accounting entity. The operations of each fund are accounted for by providing a separate set of self -balancing accounts which are comprised of each f.und's assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Government resources are allocated to and for individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds are grouped, in the financial statements in this report, into two broad fund categories as follows: 10 NOTES TO THE FINANCIAL STATHENTS (CONTINUED) GOVERNMENTAL FUND TYPES General Fund The General Fund is the general operating fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. PROPRIETARY FUND TYPES Enterprise Funds Enterprise Funds are used to account for operations (a) that are financed and operated in a manner similar to private business enterprises -where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. The city applies all GASB pronouncements as well as the Financial Accounting Standards Board pronouncements issued on or before November 30, 1989, unless those pronouncements conflict with or contradict GASB pronouncements. 3. Property, Plant and Equipment Property, plant and equipment used in governmental fund type operations are accounted for in the General Fixed Assets Account Group, rather than governmental funds. Public domain (infrastructure) general fixed assets including roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and I assets that are immovable and of value only to the City are not capitalized, and consequently, no depreciation has been provided on such assets. All property, plant and equipment are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated property, plant and equipment are valued at their estimated fair value on the date donated. Accumulated �i NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) depreciation is recorded using the straight-line method over the following useful lives. Furniture Machinery and equipment and equipment Depreciation is provided sufficient to relate the operations over their straight-line basis. The follows: Site improvements Furniture and equipment Machinery and equipment 3-10 years 4-10 years in the enterprise funds � cost of the depreciable estimated service lives service lives by type of 35 years 3-10 years 4-10 years n amounts assets to on the as are 4. Basis of Accounting Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. All governmental and expendable trust funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. Gross receipts and sales taxes are considered "measurable" when in the hands of intermediary collecting government and are recognized as revenue at that time. Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred. Exceptions to this general rule include; (1) accumulated unpaid vacation, sick pay, and other employee amounts which are not accrued; and (2) principal and interest on general long-term debt which is recognized when due. All proprietary funds are accounted for using the accrual basis of accounting. Their revenues are recognized when they are earned, and their expenses are recognized when they are incurred. Unbilled utility services receivables of the Water, Wastewater and Sanitation Funds are recorded at year end. 5. Budget and Budgetary Accounting The official city budget was prepared for adoption for the 12 NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) Governmental Fund Type and the Proprietary Fund Type during the month of October. 6. Revenue Recognition - Property Taxes Property taxes attach as an enforceable lien on property as of January 1. Taxes are levied on October 1 and are due and payable at that time. All unpaid taxes levied October 1 become delinquent February 1 of the following year. Property tax revenues are recognized when they become available. Available includes those property tax receivables expected to be collected within sixty days after year end. An allowance is established for delinquent taxes to the extent that their collectibility is improbable. 7. Total Columns The total columns presented in the combined financial statements are captioned Memorandum Only to indicate that they are presented only to facilitate financial analysis. The Memorandum Only totals do not present consolidated information, or do they present financial position, results of operations, or changes in financial position in conformity with generally accepted accounting principles. NOTE B - PROPRIETARY E'tTNDS PROPERTY, PLANT AND EQUIPMENT The following is a summary of the property, plant and equipment of the enterprise funds at September 30, 2000: Land Buildings Accumulated depreciation Sewer and $43,266 1r 028 f 575 1,071,841 (287,447) $784,394 Water and Wastewater System $5,000 550 1,717,036 87,199 5, 620 1,815,405 (540, 579) $1,274,826 Total $5,000 550 43,266 2,745,611 87,199 5, 620 2,887,246 (828,026) $2,059,220 13 NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) NOTE C - GENERAL FIXED ASSETS ACCOUNT GROUP The following is a summary of changes in the general fixed assets account group as of September 30, 20000 Land Furniture & fixtures Machinery & equipment Accum depr Oct. 1 1999 $112,714 7,581 94, 065 214,360 ( 99, 015 ) $115,345 Additions $ 2,398 2, 398 $ (809) $ 1, 589 Deductions NOTE D - PROPRIETARY FUND CHANGES IN LONG-TERM DEBT Sept. 30, 2000 $1121714 96, 463 216, 758 ()9,824) $116,934 The following is a summary of the general obligation bonds, enterprise revenue bonds, and contractual obligation transactions of the City for the year ended September 30, 20000 g Revenue bonds General obliation enterprise bonds LT Contractual Obligation Oct. 1 1999 Additions Deductions $ 58,000 -- $ 2,500 525,500 -- 42,500 Sept. 30 2000 $ 55,500 483,000 245,000 $600,000 10,000 835,000 $828,500 $600,000 $55,000 $1,373,500 NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) NOTE E - LONG TERM COMMITMENT The City has three long-term contractual obligations with Greater Texoma Utility Authority. The following is a schedule of future principal maturities of the long-term contractual obligations: Fiscal Year Ending 2000 2001 2002 2003 2004 2005 Thereafter Principal NOTE F - SINKING AND RESERVE BOND FUND $5,000 1000 15,000 1000 000 15, 15,000 755,000 $835,000 The City of Anna, Texas uses a pooled fund for all outstanding bond issues. The pooled fund provides for all and sinking requirements and reserve fund requirements. September 30, 2000 the bond funding analysis is. Pooled funds available for bond payment: Interest & Sinking Fund, FIND Anna, Texas Reserve Funds held by GTUA Total Requirements are: Revenue Bond 1976 Series General Obligation Bonds 1976 Series Certificate of Obligation 1986 Series LT Contractual Obligation 1997 Series Total funding requirements Excess pooled funds available over bond fund requirements of its in As of $156,716 22, 540 $179,256 $ 5,400 5,713 76, 340 23,292 108,813 $ 27 , 673 15 NOTE G - CASH AND CASH EQUIVALENTS As of September 30, 2000, the City maintains Independent Bank of Anna, Texas. The City's to demand deposits and certificates of I that are members of the FDIC. all banking investments deposits in NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) At September 30, 2000 the City's deposits held bank totaled $717,270, with $271,582 insured by Insurance Corporation. Securities have been depository bank to collateralize the $445,688 insured amount. For purposes of City considers all highly liquid use with an initial maturity of equivalents. NOTE H - TAX ROLLS the statement accounts at are limited financial in its depository the Federal Deposit n pledged by the balance above the of cash flows, the investments available for current three months or less to be cash The general tax levy of the City of Anna, Texas are as follows: Net Taxable Tax rate Tax Tax Year Value per $100 $ Levy 1993 $15,413,074 .0057 $87,856 1994 15,312,018 .0058 88,.815 1995 15,788,287 .0057 90,115 1996 16, 359, 662 . 0059 951F910 1997 23,211,718 .0058 134,902 1998 24,962,660 .0058 135,357 1999 26,686.827 .0053 142,183 2000 $291991,809 .0053 $158,927 NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) NOTE I - DELINQUENT PROPERTY TAX RECEIVABLE Delinquent property taxes at September 30, 2000, are as follows: Year 1984 & prior 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 Subtotal Less allow. Total for doubtful accounts NOTE J - INSURANCE COVERAGE Amount $ 353 134 198 100 89 498 401 386 408 426 452 800 1,748 3,355 4, 8280 9, 636 23,811 ( 7, 569) $ 16, 242 Insurance bond ordinances state in part that "So long as any of the Bonds herein authorized are outstanding, the City agrees to maintain insurance for the benefit of the holder or holders of the Bonds of the kind and in the amounts which. are usually carried by private companies operating similar properties, and that during such time all policies of insurance shall be maintained in force and kept current as to premium payments." Insurance in effect at September 30, 2000 as reflected by the policy on file, is summarized as follows: Texas Municipal League: Workers Compensation #0004416 General Liability #TML-4416-99 Automobile Liability #TML-4416-99 Personal Property #TML-4416-99 (Limit $553,387, Deductible $1,000) Law Enforcement Liability #TML-4416-99 Errors and Omissions #TML-4416-99 10-01-99/10-01-00 10-01-99/10-01-00 10-01-99/10-01-00 10-01-99/10-01-00 10-01-99/10-01-00 10-01-99/10-01-00 NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) NOTE K - ANNA COMMUNITY DEVELOPMENT CORPORATION The Anna Community Development Corporation (A non-profit corporation) was organized on December 8, 1999 exclusively for the public purposes authorized in the Development Corporation Act and may issue bonds on behalf of the City. Specifically, the Corporation is authorized to study and fund all permissible projects prescribed in the Development Corporation Act and for the promotion and development of new or expanded business promotion and development of new or expanded business enterprises, Main Street (downtown Anna), park and any other purpose authorized by the Development Corporation Act. The Corporation is managed by a board of directors that is composed of seven persons appointed by the City Council of the City of Anna, Texas. The corporation is funded by a one-half percent increase in the city sales tax rate. NOTE L - CAPITAL LEASE Year Ended September 30, 2001 2002 2003 Total Less :Interest portion (6.2160) Present value of future minimum lease payments Cost of Equipment Capital Lease Payments $12,130 12, 130 12,130 36, 390 2,787 $43,936 Items under this capital lease are classified as equipment. CERTIFIED PUBLIC ACCOUNTANTS MEMBER 118 COTTONBELT MEMBER TEXAS SOCIETY OF CPAs P.O. BOX 619 AMERICAN INSTITUTE OF CPAs TOM BEAN, TEXAS 75489~0619 VOICE (903) 546-6975 FAX (903) 546-6017 REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the City Council City of Anna, Texas We have audited the general purpose financial statements of City of Anna, Texas, as of and for the year ended September 30, 2000, and have issued our report thereon dated December 23, 2000. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained I n Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether City of Anna, Texas general purpose financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, noncompliance with which could have a direct and material effect on the determinations of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered City of Anna, Texas' internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operations 19 of one or more of the internal control components does not reduce a.,:, relatively low level the risk that misstatements in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no material involving the internal control over financial reporting and its operations that we consider to be material weaknesses. However, we noted other matters involving the internal control over financial reporting that we have reported to management of City of Anna, Texas, in a separate letter dated December 23, 20006 This report is intended for the information of the audit management, and federal awarding agencies and pass -through However, this report is a matter of public record distribution is not limited. / A� rl7ean, 'Texas December 00 committee, entities. and its 20 EXHIBIT G CITY OF ANNA, TEXAS DEBT SERVICE REQUIREMENTS REVENUE BONDS September 30, 2000 1976 Series Interest Principal Year Due March 1 September 1 September 1 Total 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 $ 1,387.50 1,312.50 1,237.50 1,162.50 11075000 987.50 900.00 800.00 700.00 600.00 487.50 375.00 250.00 125.00 $ 19 387.50 1, 312.50 1,237.50 1,162.50 11075600 987.50 900.00 800.00 700.00 600.00 487.50 375.00 250.00 125.00 $ 3, 000.00 3,000.00 3,000.00 3, 500.00 31500000 3,500.00 4, 000.00 4,000000 4,500600 4,500.00 5, 000.00 5,000000 4,000.00 NOTE: The above bonds are dated February 1, 1976, and bear interest payable semi - able annually on March 1 st and September 1 st at the rate of 5% per annum. The above bonds are designated as the "City of Anna Junior Lien Waterworks and Sewer System Revenue Bonds, Series 1976". See accountant's report and notes to the financial statements 21 5,775.00 5,625.00 5,475000 5,825000 5,650000 5,475.00 5,800600 5,600.00 5,400000 5,700000 5,475000 5,750.00 5,500000 5.250.00 EXHIBIT H CITY OF ANNA, TEXAS DEBT SERVICE REQUIREMENTS GENERAL OBLIGATION BONDS September 30, 2000 1976 Series Interest Principal Year Due January 1 July 1 January 1 Total 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 $ 1,575.00 1,512.50 1,437.50 1,362.50 1,287.50 1,200.00 1,112.50 1,025.00 925.00 825.00 725.00 612.50 500.00 375.00 250.00 fiVA."xiAl $ 1,512.50 11437050 11362650 1,287.50 1 t200.00 1,112.50 11025600 925.00 825.00 725.00 612.50 500.00 375.00 250.00 125.00 -�- $ 2,500.00 3,000.00 31000000 31000000 31500000 3,500.00 3, 500.00 4, 000.00 4,000200 4,500.00 4,500000 5,000000 5,000000 5,000000 5.000.00 4,000.00 NOTE: The above bonds are dated February 1, 1976 and bear interest payable semi-annually on January 1st and JUIy 1 at the rate of 5% per annum. First coupon due January 1, 1977 with interest from March 15, 1976. See accountant's report and notes to the financial statements 22 5,587.50 5,950600 5, 800.00 5,650000 5, 987.50 5,812050 5,637050 5,950000 5,750000 5, 550.00 5,837.50 5,612050 5,875000 5,625600 5,375000 EXHIBIT I CITY OF ANNA, TEXAS DEBT SERVICE REQUIREMENTS CERTIFICATES OF OBLIGATION September 30, 2000 1986 Series Interest Principal Year Due May 1 November 1 November 1 Total 2000 $ 177380600 $ 45,000000 $ 62,380600 2001 $ 15,580000 15,580200 50,000000 81,160400 2002 13,555.00 13,555.00 55,000000 82,110000 2003 11,300000 11,300000 60,000.00 82,600.00 2004 8,825.00 81825000 65,000400 82,650600 2005 6,127.50 61127050 70,000000 82,255000 2006 31187050 31187050 75,000.00 81,375.00 $ 58,575600 $ 75,955000 $ 420,000.0O $ 554,530000 NOTE: The above certificates of obligation are dated May 1, 1986 and bear interest payable semi-annually on May 1st and November 1st at a per annum rate of 7.6% to 11 % based on the stated year of maturity. The above certificates are designated as the "City of Anna, Texas, Tax and Waterworks and Sewer System.Subordinate Lien Revenue Certificates of Obligation, Series 1986". See accountant's report and notes to the financial statements 23 7 F_- m 2 X W (/J Z O Qo � N Cf) J m O M O Z�i- Z C- Q Z CO O 00 F_OW U W a W W } W U U am O tit� O Lo M O r U) r r cl O (o Lo M (O M M �rct�Oh��M0LoMr rC)w1`0 Oe-OMMwr 0U)MC)wwrtir� f0 NCO CO00LO00r) wr�r`1`tin000o0Oo000 O L H ' M Lo M Q7 O O Lo O �- ao 0o M o0 O �t � Lo N � Lo C r CO I� to N O CD M O r 1` 1� t` r M M E O M U; (A LO (0 LO NLnOOrrf�N1� OO r� h ti f� (O Cfl W Lo � M M N r O o0 (o U) N CC N N r r r r r r r r r r r r r r r ( C CN 69 'Z O m OLOmM0 W Lf)O)r0000Mao00�LoLONN Lo W O r Lo f� Lo N O (O M M r r� 1� r� r rt N o w ti M M r O y r Lo cj' M N O O iZ r (y Lo 00 O r r fZ N ti O (o N Z O O d o �� O O O UD � M (M N �- O) fro (o Lo (V M W N N r r r r r r r r r r r r r r r r (o W W c 6) UL64 ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O r O Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O V r LO U) LO to LO LO LO Lo O LO to O O LO to O O LO O U) O aQ NmNNmmmgrTLoLoLOMw o3 69 rn O rn o0 1� U) N O CO O M fo 00 O N� N �` MNof�LOMroo[DMOIt)raort0to a) Lo LOU)49T ��f�i LtMMMNNNrrTM: CO C 0 0 6T Z O m W D 0) O O O O O O O O O O O O O O O O o 0 Z o O O O O O O CD 0 C) 0 0 0 0 0 0 0 0 W r Q 0 o o o o o o O o O o O o O O O O o O >C/) o00C)00000LOLnLOLOLOLOLOC)0 W W C O r r r r r r r r r r r r r r r r N N I— W co 69 F- Z 0 M O r (o O r r (0 Co tt M oo O ti O O U 00 O (D a)o0 f� Lo N 0) (0 O M (O o0 O N �t N N Lo M N O) � Lo CO r 00 (O Co O Lo r M It O Lo �� LOLOLoc} ��WIN V)MMNNN�r�- N C O _ Q 69 OrNM'cf toO�oofJ)O r N M cY Lo (o � a0 D7 O r r r r r r r r r N O O O O O O O O O O N N N N N N N N N N 0 tl) 0 Uj N M O O ° \ L Lo 0 W M ~ r� O O) O O O F- �- N W_ W x _W cj� W W Z (f) U) EXHIBIT K CITY OF ANNA, TEXAS SCHEDULE OF CITY OFFICIALS FOR THE YEAR ENDED SEPTEMBER 30, 2000 Name Ronald Ferguson Duane Hayes Lisa Copeland Bob Estep Joe Murphy Brenda Tilley Marie Evans SCHEDULE OF FOR THE YEAR Within city limits: Water Rates: Sewer Rates: Commercial: Industrial: Outside city limits: Water and Sewer Rates: Water and Sewer Tap Fees: Water Tap Position Mayor Mayor Pro Tempore Council Member Council Member Council Member Council Member Secretary WATER AND SEWER RATES ENDED SEPTEMBER 30, 2000 $14.50 for lst 2,000 gallons $ 4.00 for each additional 1,000 between 2,000 and 10,000 $ 4.50 for each additional 1,000 over 10,000 gallons. gallons gallons. gallons $10.00 for lst 2,000 gallons $ 2.00 for each additional 1,000 gallons Maximum bill to residential users ($30.00) $12.00 for lst 2,000 gallons. $ 2.75 for each additional 1,000 gallons with no limit. $12.00 for 1st 2,000 gallons. $ 3.75 for each additional 1,000 gallons with no limit. Two times the rate charged for customers inside city limits Size Charge Above 4" $3,500.00 Sewer Tap All $ 750.00 See accountant's report and notes to the financial statements 95 Dear Sir/Madam: Enclosed are some of the problems we are having at the schools. We greatly appreciate any help that you ®ould give us on these matters. Thank You, Jacqueline Mitchell DDS Supervisor 9�a-9,�v ya3/ �0 ne 4. l 7 TRASH SERVICE R T 2 BOX 52D ANNA ,TX 75409 214-924-3014 Con tract And Franchise This agreement made by and between the %7 of Anna, Texas and Joe W. Bradshaw, doing business as Bradshaw & Son Trash Service, is as follows: Bradshaw &Son for the consideration herein set out will furnish and be responsible for garbage and waste disposal of the citizens and residents of the City of Anna, Texas and will provide weekly collections of solid waste two (2) times per week at $8.50 a month per residential customer using garbage cans and/or bags, we will not dump 55 gal barrels. Bradshaw & Son will pick up commercial handup customers for $15.00 per month. Bradshaw & Son shall have the right to negotiate its own rates with commercial dumpster customers. All trash will be placed by curbside by 7:00 am. During the terms of this contract Bradshaw & Son will provide proof of all necessary :insurance, permits and documents, and hold the City of Anna harmless from any claims for compensation or liability by virtue of the garbage and waste disposal contract. We do not carrie workers compensation insurance, but Bradshaw & Son does provide accidenital insurance. Bradshaw & Son will provide all state approved equipment necessary to fulfill the terms of this contract. Bradshaw & Son will use only state approved landfills. North Texas Municipal Water District Transfer Station (McKinney Landfill), in McKinney, TX is our main disposal site. However, we will also use Hillside Landfill in Sherman, TX. Bradshaw & Sons will be completely responsible for any and all contracts with said landfills. Bradshaw & Son shall have exclusive garbage and waste disposal contract for the City of Anna during the terms hereof for all residential and commercial hand pickup customers . This contract is to be for a period of three (3) years from March 1, 1998, until February 28, 2001. At any time during the terms of this contract Bradshaw & Son and the City of Anna shall have the right to renegotiate the monthly resident charge and either party, shall have the right to cancel this contract on ninety (90) days prior written notice. Solid waste rates may be adjusted during the term of the agreement to fully cover increases in costs resulting from any of the following: • Changes in any laws, ordinances, regulators requirements or guidelines. • Increased cost due to changes in location of disposal facilities and/or increase of disposal cost and/or increase of insurance cost. Bradshaw &Son will provide the City of Anna with four (4) 2 yd dumpsters for the Sewer Plant, Parks and Fire Dept. These will be for city uses only. Bradshaw &Son will also provide one (1) lined roll off dumpster twice a year for sludge. Bradshaw & Son will provide FREE hand pickup twice a week for all churches in the City of Anna. Bradshaw & Son will provide 2 dumpster for Spring cleanup and 2 for Fall cleanup, at no charge. This will be for city residents only! Extra dumpsters will be charged to the City of Anna. The City of Anna will provide Bradshaw & Son Trash Service with a house count each month and will do all billing and collecting for garbage removal services performed by our company during that month for residential and commercial hand pickup customers. The City of Anna will then pay the same over to Bradshaw & Son no later than the 15th of the following month. These rates do not reflect any taxes, Franchise Fees or Billing Fees. These fees can be added by the city as determined by the City Council. The City of Anna shall be entitled to retain ten percent (10%) of the gross amount collected each month as a fee for billing and collecting said garbage and waste removal. Brush will be hauled with the regular trash each Friday. The brush must be bundled in four (4) ft. lengths and not to exceed 30 pounds per bundle. Small items can be placed at the curbside with the regular trash each Friday. Residents can call the office of Bradshaw & Son or the City of Anna to make appointments for bulky items to be hauled off. (Appliances: Stoves, Hot water heaters, washing machines, dryers, refrigerators, air conditioners, sinks, toilets, and like items. Refrigerators and Air Conditioners must have their Freon removed by a certified technician and be properly tagged before they can be picked up. Furniture: Couches, beds, mattresses, love seats, tables, chairs, TV's, lamps , etc.) Items that can not be placed in regular trash flow are as follows: Tires, batteries, oil, oil filters, paint, solvents, medical waste or any other items that are determined to be hazardous by EPA standards and current landfill regulations. We will observe the following holidays: Christmas Eve, Christmas Day, 4th of July, Labor Day and New Years Day. If your pickup day falls on a holiday we will reschedule your trash day, possible the day before or the day after that holiday. Contractor is Registered with the Texas Railroad Commission. Permit # 000104805C Contractor is regulated under the Dept. of Transportation Rules. This contract entered into by and between the City of Anna and Bradshaw & Son this e � � �_�- dayof1���_ 1998. C City Secretary doe W. Bradshaw Owner of Bradshaw &Son Trash Service r City ®f c4nna All requests to be placed on a City Council Agenda must be received by the City Secretary no later than 5:00 P.M. on the Thursday preceding a Tuesday meeting. Please provide supporting documentation (seven copies). Requests that do not have supporting documentation by 5:00 P.M. on Thursday will be removed from the agenda. Please provide the following information: Name of person presenting the request:' Telephone No: "t� " "►�'g` Date: 3C � \ , A Council Meeting Date: Action requested of the Council: Has this item been before the City Council previously? If so, When: �.. Time &Date Received by City Secretary Return this form to: City Secretary City of Anna 120 W. 4`h Street Anna, Texas 75409 (972) 924-3325 Department of Public Services &Operations January 4, 2001 City of Anna att: Mayor P.O. Box 776 Anna, Texas 75409 Re: Interlocal Agreement Dear Mayor: Enclosed is an Interlocal Cooperation Agreement which will allow Collin County to continue participating in road and bridge maintenance/improvement projects within the corporate limits of Anna. The county may assist with general maintenance activities such as the grading, rocking and oiling of roads. Major improvements such as the construction or reconstruction of roads will only be considered if the road is on the Collin County Thoroughfare Plan. A copy of our County Road Policy is attached for your review. This Interlocal Cooperation Agreement replaces an existing agreement signed by the city on February 9, 2000 (copy enclosed). This agreement will be sent out for renewal on an annual basis. Please present this agreement to your City Council for approval and forward one signed original to my office along with a copy of your city's resolution or copy of Minutes from Court showing approval of Interlocal by February 15, 2000. Upon receipt, I will submit it to Commissioners' Court for their approval and signature. A copy of the signed agreement will be returned to you for your records. Please feel free to contact me if you have any questions. Sincerely, Bobby Atteb rry Director of Public Services & Operations Collin County attachments 700 A Wilmeth Road McKinney, Texas 75069• (972) 548-3701 • 424-1460 ext.3701(Metro) •FAX (972) 548-3754 INTERLOCAL COOPERATION AGREEMENT WHEREAS, the Interlocal Cooperation Act, Title 7, Chapter 791, Vernon's Texas Statutes and Codes Annotated (the I and the Constitution of the State of Texas, Article III, Section 64(b) (the "Constitution") specifically authorizes counties and other political subdivisions comprised or located within the County, to contract with one another for the performance of governmental functions and/or services required or authorized by the Constitution, or the laws of this State, under the terms and conditions prescribed in the Act; and WHEREAS, the functions and/or services contemplated to be performed by Collin County, Texas, as set out herein, are governmental functions and/or services contemplated by the terms of the Act and are functions and/or services which each of the parties hereto have independent authority to pursue, notwithstanding this Agreement; and WHEREAS, both the County and the political subdivision named herein are desirous of entering into this Interlocal Cooperation Agreement, as is evidenced by the resolutions or orders of their respective governing bodies approving this Agreement which are attached hereto and made a part hereof. NOW, THEREFORE, THIS AGREEMENT is hereby made and entered into by and between Collin County, Texas, a political subdivision of the -State of Texas, and City of Anna political subdivision of the State of Texas which is wholly or partially located within Collin County, Texas. Consideration for this Agreement consists of the mutual convenants contained herein, as well as any monetary consideration which may be stated herein. This agreement is as follows, to -wit: INTERLOCAL COOPERATION AGREEMENT PAGE 1 As requested by the political subdivision named herein, Collin County, Texas, acting by and through its duly authorized agents and employees, agrees to provide said political subdivision with the following described governmental functions and/or services: ROAD IMPROVEMENTS IN ACCORDANCE WITH COURT ORDER NO. 97-576-08-25 (COPY ATTACHED). As consideration for the above -described governmental functions and/or services, said political subdivision agrees to pay to Collin County, Texas, in accordance with the advance cost estimate submitted to them for work they have requested in the amount and upon the following terms and conditions: 1) PAYMENT IN FULL UPON COMPLETION OF WORK AND RECEIPT OF BILL FOR SAME, 2) PAYMENT TO EQUAL REIMBURSEMENTJN FULL FOR LABOR, EQUIPMENT, AND MATERIAL EXPENDED BY COLLIN COUNTY. Each party hereto agrees to defend and indemnify the other from any claims, demands, costs or judgments arising out of any negligent act or omission of their respective employees or agents in the performance of the governmental functions and/or services under this Agreement, IV. This Agreement shall be effective from and after the passage of enabling resolutions or orders by the governing bodies of the parties hereto and the execution hereof by each of the authorized representatives of the political subdivisions who are parties hereto and shall remain in effect until revised or terminated, as agreed upon by both parties. Date: COLLIN COUNTY, TEXAS By: Title:Ron Harris, County Judge INTERLOCA� COOPERATION AGREEMENT PAGE 2 Date: INTERLOCAL COOPERATION AGREEMENT By: Title: (Political Subdivision) PAGE 3 COURT ORDER NO. 2000- I .04-10 NEI THE STATE OF TEXAS AGREEMENTS INTERLOCAL COOPERATION AGREEMENT COUNTY OF COLLIN PUBLIC SERVICES & OPERATIONS On April 10, 2000, the Commissioners Court of Collin County, Texas, met in regular session with the following members present and participating, to wit: Ron Harris Phyllis Cole Jerry Hoagland Joe Jaynes Jack Hatchell County Judge, Commissioner, Commissioner, Commissioner, Commissioner, Presiding Precinct 1 Precinct 2 Precinct 3 Precinct 4 During such session the court considered approval of an Interlocal Cooperation Agreement with the City of Anna. Thereupon, a motion was made, seconded and carried with a majority vote of authorizing the attached Interlocal Cooperation Agreement for road improvements City of Anna. Same is hereby approved as per the attached documentation. ATTEST: Helen Starnes, Ex-Officib Cle Commissioners' Court Collin County, T E X A S Court2000\nlocal\CooperationAg reement•roads on Harris, County Judge S Phyllis Cole, Commissioner, Pct. 1 the court with the Jerry Hoaglpnl, Commissioner, Pct. 2 Joe Jaykg. bnimdssianer, Pct.-3 Jack Hatchell, Commissioner, Pct. 4 INTERLOCAL COOPERATION AGREEMENT WHEREAS, the Interlocal Cooperation Act, Title 7, Chapter 791, Vernon's Texas Statutes and Codes Annotated (the , and the Constitution of the State of Texas, Article III, Section 64(b) (the "Constitution") specifically authorizes counties and other political subdivisions comprised or located within the County, to contract with one another for the performance of governmental functions and/or services required or authorized by the Constitution, or the laws of this State, under the terms and conditions prescribed in the Act; and WHEREAS, the functions and/or services contemplated to be performed by Collin County, Texas, as set out herein, are governmental functions and/or services contemplated by the terms of the Act and are functions and/or services which each of the parties hereto have independent authority to pursue, notwithstanding this Agreement; and WHEREAS, both the County and the political subdivision named herein are desirous of entering into this Interlocal Cooperation Agreement, as is evidenced by the resolutions or orders of their respective governing bodies approving this Agreement which are attached hereto and made a part hereof. NOW, THEREFORE, THIS AGREEMENT is hereby made.and entered into by and between Collin County, Texas, a political subdivision of the State of Texas, and city of Anna political subdivision of the State of Texas which is wholly or partially located within Collin County, Texas. Consideration for this Agreement consists of the mutual convenants contained herein, as well as any monetary consideration which may be stated herein This agreement is as follows, to -wit: INTERIOCAL COOPERATION AGREEMENT PAGE 1 As requested by the political subdivision named herein, Collin County, Texas, acting by and through its duly authorized agents and employees, agrees to provide said political subdivision with the following described governmental functions and/or services: ROAD IMPROVEMENTS IN ACCORDANCE WITH COURT ORDER NO. 97-57&08-25 (COPY ATTACHED). As consideration for the above -described governmental functions and/or services, said political subdivision agrees to pay to Collin County, Texas, in accordance with the advance cost estimate submitted to them for work they have requested in the amount and upon the following terms and conditions: 1) PAYMENT IN FULL UPON COMPLETION OF WORK AND RECEIPT OF BILL FOR SAME, 2) PAYMENT TO EQUAL REIMBURSEMENT IN FULL FOR LABOR, EQUIPMENT, AND MATERIAL EXPENDED BY COLLIN COUNTY, Each party hereto agrees to defend and indemnify the other from any claims, demands, costs or judgments arising out of any negligent act or omission of their respective employees or agents in the performance of the governmental functions and/or services under this Agreement, IV. This Agreement shall be effective from and after the passage of enabling resolutions or orders by the governing bodies of the parties hereto and the execution hereof by each of the authorized representatives of the political subdivisions who are parties hereto and shall remain in effect until revised or terminated, as agreed upon by both parties. Date: COLLI CO NT ,TEXAS By: Title:Ron Harris, County Judge INTERIOCAL COOPERATION AGREEMENT PAGE 2 Date �2-Cwl By: Title: (PoI ,Cal Subdivision) INTERLOCAL COOPERATION AGREEMENT PAGE 3 POLL tMaintenance/Improvements to Roads i r 11 k Each city tCollin County • main K . • • . • / • bridges within limits.their city concerning road, B. Commissioners work performed by 1 ' county within the corporate lin of Yt:. 4 as Collin County has limited fimds, personnel and equIpme& available for these proi • /1 11 • / G • 1 •• 1 s• :r ak 1 • • / . t Y t . t 1 •01 / 11 • • :+ti �/ • • . • wso • bridges tcorporate• Y • • sealcoating, oiling for dust control, installation Of a+mts ditches, 1 4 or bruslicutting and emergency repairs to blnidges.. mowing 1. Major impfuTUNIvUlk oroy be considered if the road is on the Collin County Thoroughfare P'= (�F0 A city must be entered i• / • 1 11 :d• W. Cooperation • •:• a• • 1 Agreement :nl • / • i • tl prior to work being performed by Collin unty 3 All requests must be submitted to the Director of Public Works by April I st of t year prior to the year improvements desired i• to • ' made. Emergency requests di • e• /Commissioners• e F. Authorization for work in cities can only be given by Commissioners' Court. Section II Reimbursement for Work Performed by Collin County A Costs for road and bridge repairs or improvements will be as follows: (a) Cost of materials used for the project or one-half of the total project {including labor and equipment), whichever is greater, if the road is on the Collin County Thoroughfare Plan. (b) Total cost, including materials, labor and equipment if the road is not on the Collin County Thoroughfare Plan. Page 8 ` COURT ORDER NO. 97- 676 -08-25 THE STATE OF TEXAS COUNTY OF COLLIN COUNTY POUCIES: ADOPTION OF REVISED COUNTY ROAD POLICY/RESCIND PREVIOUSLY APPROVED COURT ORDERS COUNTY RQ�D�fERINTENDENT On August 25, 1997, the Commissioners' Couri of Collin County, Texas, met in special session with the following members present and participating, to wit: Ron Harris Phyllis Cole Deny Hoagland Joe Jaynes Jack Hatchell County Judge, Presiding Commissioner, Precinct 1 Commissioner, Precinct 2 Commissioner, Precinct 3 Commissioner, Precinct 4 During such session the court considered a request from the County Road Superintendent for approval to rescind previously adopted court orders pertaining to County Road Policies, furthermore, adoption of a revised County Road Policy. Thereupon, a motion was made, seconded and adopt a revised County Road Policy effective adopted court orders pertaining to same. Same attached documentation. carried with a majority vote of the court to October 1, 1997, and rescind previously is hereby approved in accordance with the ATTEST: ,� •� �;`�I,t•.: Helen Starnes Ex-Officio Clerk _^ Commissioners' Court v Collin County, T E X A S c court9Tcourtwdem Voad pol 12/14/1999 02:56 EA_S 97z5476734 t,uLLi.` i-AO TX-STAT-AN - TX GOVT 5 191.001, Purpose ------------ Excerpt from page 52595 follows------------ v.T.C.A., Government Code § 791.001 VERNON`S TEXAS STATUTES AND CODES ANNOTATED GOVERNMENT CODE TITLE 7. INTERGOVERNMENTAL RELATIONS CHAPTER 191. INTERLOCAL COOPERATION CONTRACTS SUBCHAPTER A. GENERAL PROVISIONS Current through End of 1997 Reg. Sess. 5 �91.001. Purpose The purpose of this chapter is to increase the efficiency and effectiveness of local governments by authorizing them to contract, to the greatest possible extent, .with one another and with agencies of the state. Copyright (c? West Group 1999 No claim to original U.S. Govt. works 12/14/1999 02:58 FAX 9725475734 COLLI,N Lk4l LlbrcA t Citation/Title TX GOVT § 791,002, Short Title *52597 V.T.C.A., Government Code 9 791.d02 VERNUN'S TEXAS STATUTES AND CODES ANNOTATED GOVERNMENT CODE TITLE 7. INTERGOVERNMENTAL RELATIONS CHAPTER 791, INTERLOCAL COOPERATION CONTRACTS SUBCHAPTER A. GENERAL PROVISIONS Carrent through End of 1997 Reg. Scss. § 791.002. Short Title This chapter may be cited as the lnterlocal Cooperation Act. CKEDIT(S) 1994 Main Volume �(dded by Acts 199i. 72nd Leg., eh, 38, � 1, eff. Sept. !. 1991. <General Materials (GM) -References, Annotations, or Tables HISTORICAL NOTES HISTORICAL AND STATUTORY NOTES t 994 Main Volume Prior Laws: Act; 1971, 62nd Lcg., p. 1971, ch- S l 3. Vcmon's Ann.Civ.SL arL 4413(32c), § 2. Page i Copyright (c} West Group 1999 No claim to original U.S. Govt. works 12/14/1abb UL:06 rA._i b14a410404 �,v�....1.• ...�.. TX-STAT-AN - TX GOVT S 791.028, Contracts for Joint Payment of Road Construction and Improvements ------------ Excerpt from page 52627 follows Government Code § 791.028 VERNONS TEXAS STATUTES AND CODES ANNO'1'ATI;D GOVERNM"NT CODE TITLE 7. INTERGOVF,RNMENTAL RELATIONS CHAPTER 791. INTERLOCA.L COOPERATION CONTRACTS SUBCHAPTER C. SPECIFIC INTERLOCAL CONTRACTING AUTHORITY Current through End of 1997 Rag. Sess. 5 791.028. Contracts for Joint Payment of Road Construction and Improvements ta} In this section: (1) ghway project" means the acquisition, design, construction, improvement, or beautification of a state or local highway, turnpike, or road project. (2) "Transportation corporation" means a corporation created under chapter 431, Transportation code. (b) A local government may contract with another local government, a state agency, or a transportation corporation to pay jointly all or part of the costs of a highway project, including the cost of an easement or interest in land required for or beneficial to the project. (c) A local government and a transportation corporation, in accordance with a contract executed under this section, may: (1) jointly undertake a highway project; (2) acquire an easement, land, or an interest in lard, in or outside a right-of-way of a highway project, as necessary for or beneficial to a highway project; or (3) adjust utilities for the project. VP (d) If a contract under this section provides for payments over a term of years, a local government may levy ad valorem taxes in an amount necessary to make the payments required by the contract as they become due. Copyright ic) West Group 1999 No claim to original U.S. Govt. works PX-STAT-AN - TX GOvT � 791.011, Contracting Authority; Terms ------------ Excerpt from page 52605 follows------------ J.T.C.A., Government Code � 791.011 'TERNON'S TEXAS STATUTES AND CODES ANNOTATED "oOVERNiSENT CODE TITLE 7. INTERGO�RN2�i�'TAL RELATIONS �HAPTER 791. INTERLOCAL COOPERATION CONTRACTS 3USCHAPTER B. GENERAL INTERLOCAL CONTRACTING AUTHORITY :urrent through End of 1997 Reg. Sess. � 791.011. Contracting Authority; Terms (a) A local government may contract or agree with another local government to perform 7overnmental functions and services in accordance with this chapter. (b) A party to an interlocal contract may contract with a: (1} state agency, as that term is defined by Section 771.002; or (2) similar agency of a state that borders this state. (c) An interlocal contract may be to- (1) study the feasibility of the performance of a governmental function or service by an interlocal contract; or (2) provide a goverrurental function or service that each party to the contract is authorized to perform individually. (d} An interlocal contract must_ (1) be authorized by the governing body of each party to the contract; (2) state the purpose, terms, rights, and duties of tie contracting parties; and (3) specify that each party paying for the performs-*��� of governr.;ental functions cr services must make those payments from current revenues available to the paying party. (e) An interlocal contractual payment must be in an amount that fairly compensates the performing party for the services or functions performed under the contract. (f} An interlocal contract may be renewed annually. �� Copyright (c) West Group 1999 No claim to original U.S. Govt. works TOQ] y2(gI"I i1�'I NI'I'IOD �OLcr(-cZL6 Yi+.3 TO=D0 666T/i'T/ZT FEB-09-2001 13:16 FROM:SWC LAWRENCE 972-442-1786 T0:972 924 2620 P.002/007 The property owner is divng this tract into two lots, with east lot to be sold along with existing single family residential dwelling located on the lot. The west lot will be developed as indicated in the next item. A copy of the plat is attached. The PZC has unanimously recommended approval of the plat. Consideration and action on ordinance establishing Planned development zoning far Sandra Bryant tract (southeast comer of Hackberry and Powell Parkway) as recommended by Planning and Zoning Commission, (See attached.) The property owner seeks a rezoning of this property to allow a combination of multi -family residential and office uses. The bottom floor of the building(s) will be office space and the second level will be residential. Since the City's zoning ordinance does not accommodate combined uses, the only way to allow this development is through a Planned Development. An ordinance specifically outlining the description of the project will be available for discussion at the council meeting. The PZC has met with the property owner over a period of four months regarding this project and has unanimously recommended approval of the proposed Planned Development zoning. (See attached drawings of the project.) 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I II fi_ Il�aa.�3 -- - - _II /9.0 — II - 13 5170-- ?2 I I _I II I 'IIII I I � ( 1 I '! l�� _ I _ _- _ /070oI_ 11 II IIIIII_;_II �I it in I1 Ia 8. 9 'T 40 � I � ;-� I it IT ,3 //� ten/970 �l 7.� ! ! t t I _ I L - - i II D O j I i II II I jI ;- I - -- - �I -� I _ T IIL I� I I I! I !I' ! I 3� �.- - �I I - it II I : ( _ 11/1 31 IF ! u. _- (( IF FIR 11 (i l 7 '' I' � Ii I it 11I-isl r-II'�� a _.�rI - III �IIr -I 'I lII ^i C (� i �- !!_l hoy 3 oa000 03 I I� ! i� iit�l , I i _i II FI 1 l i - IIJI --- I I Amnia l � iees, ����. invoice r.®. L50X 1447 Vai: Alstyne, TX 75495 BILL TO City of Anna 120 W. 4th Street Anna, Tx 75042 ITEM Domestic Call Domestic Call DATE INVOICE # C i i 01/06/2001 01060101 1 P.O. NOXONTRACT DESCRIPTION 12/07 Dispatched to 316 E. 6th. sick and aggressi��e cat. attempt caphire, set trap. 1.� hours 12/18 Dispatched to 420 E. 6th, dog at large, search for dog. located owner. issued wwarning. 2.0 hours. AMOUNT Animal Services, Inc. Invoice Y.U.DOX 144 / Van Alstyne, TX 75495 BILL TO City of Anna 120 W. 4th Street Anna, Tx 75042 ITEM � DESCRIPTION 2Q�1 DATE INVOICE # 02/02/2001 20201002 l Domestic Call � 1/08 Dispatched to Deer Run Apts, injured cat, 1.0 hour Domestic Call 1/25 Dispatched to 605 Riggins, impound I dog Domestic Call 1/25 Dispatched to fast street, dog in trash, impound 1 dog Domestic Call 1 /26 Dispatched to Interurban, chickens in flowerbeds, issued warning to owner, Domestic Call 1/26 Dispatched to Wildwood, 3 dogs at large, issued earning to owner Domestic Call 1/30 Dispatched to Copelands, impound 1 dog Domestic Call j 1/31 Dispatched to 117 2nd, impound 1 dog P.O. NO./CONTRACT AMOUNT 37.50 37.>0 37.�0 37.>0 37.>0 37.50 37 S0 City Council Meeting Anna City Hall 120 W 4`" Street January 23, 2001 The City Council of the City of Anna met in a special session on the 23 day of January. Item #1 Mayor Ron Ferguson called this meeting to order at 8:02 pm. Item #2 The following members were present and participating: Mayor Ron Ferguson, Lisa Copeland, Duane Hayes, Joe Murphy, and Bob Estep. Brenda Tilley was absent from this meeting. Others present were Lee Lawrence, Pat Dillon, and Tim Morris. Item #3 Bob Estep made a motion to except lowest responsible bibber as North Texas Unility Service for $307,757,00, under the Texas Capital Fund (Contract 720002). Joe Murphy seconded the motion. The motion carried 4/0/0. Item #4 Bob Estep made a motion to except lowest responsible bibber as Ferguson System for $34,433.00, under the TCDP (Contract 720031). Joe Murphy seconded the motion. The motion carried 4/0/0. Bob Estep made a motion to except lowest responsible bibber as Sanford Electric for $36,500.00, under the TCDP (Contract 720031). Lisa Copeland seconded the motion. The motion carried 4/0/0. Item # 5 There being no further business this meeting was adjourned at 8:20 pm. Respectfully Submitted, r City Secretary t�I Mayor Ron Ferguson City Council Meeting Anna Citv Hall 120 W 4`h Street January 9, 2001 The City Council of the City of Anna met in regular session on the 9� day of January. Item #1 Mayor Ron Ferguson called this meeting to order at 7:45 p.m. Item #2 The following members were presented and participating: Mayor Ron Ferguson, Lisa Copeland, Bob Estep, And Duane Hayes were present. Others present were: Johnny McBride, David Woods, Mr. and Mrs. James Weatherford, Joel Foltz, Joe Javnes, Marcus Archer, Johnny Roland Mrs. Estelle Duke, Brenda Taylor. Item #3 Mayor Ron Ferguson asked for any participation at this time. Mr. and Mrs. James Weatherford stated their concern about the large potholes on North and South Riggins. Item #4 Bob Estep made a motion to give David Woods a quick claim deed on a platted adjacent to his lots (6, 7, 87 and 9). Duane Hayes seconded the motion. Motion carried 3/0/0. Item #5 Duane Hayes made a motion to adopt the sign regulations for the City of Anna. Lisa Copeland seconded the motion. Motion carried 3/0/0. Item #6 Duane Hayes made a motion the members of the Planning and Zoning are also Sign Board members. Lisa Copeland seconded the motion. Motion carried 3/0/0. Item #7 Lisa Copeland made a motion to adopt the ordinance establishing fees for zoning -related applications and copies of documents. Duane Hayes seconded the motion. The motion carried 3/0/0. Item #8 Lisa Copeland made a motion to table the Plamiing and Zoning Commission recommendation that Mr. John Curiel is appointed to position on Planning and Zoning Commission formally held by Mr. T.J. Warren. Duane Hayes seconded the motion. Motion carried 3/0/0. Item #9 Duane Hayes made a motion to authorize the Mayor to take necessary actions to secure easements required for Texas Capital Fund (Contract No.72002) water and sewer line construction project. Lisa Copeland seconded the motion. The motion carried 3/0/0. Item #10 Lisa Copeland made a motion to approve the bills. Duane Hayes seconded the motion. The motion carved 3/0/0. Item #11 Duane Hayes made a motion to approve the muiutes for December 15, 2000. Lisa Copeland seconded the motion. The motion carried 3/0/0. Item # I2 A report was given by the Water and Wastewater Superintendent on the process of repairing several water leaks. No action needed to be taken. Item #13 There being no father business this meeting was adjourned at 8:45 p.m. Respectfully Submitted 'MX)aVa"WO CIF itv Secretary Mayor Ron Ferguson 02/13t01 City of Anna Water Fund Unpaid Bills As of February 13, -2001 Type Date Memo Open Balance ANNA GRAIN, INC. Bill 2/13/01 34.75 Total ANNA GRAIN, INC. 34.75 ANNA WATERWORKS Bill 1 /29/01 100.00 Bill 1 /29/01 84.26 Bill 1129/01 750.00 Total ANNA WATERWORKS 934.26 BRADSHAW & SON TRASH SERV. Bill 2113/01 47168.80 Total BRADSHAW & SON TRASH SERV. 4,168.80 COYOTE DEN Bill 2/13/01 618.51 Total COYOTE DEN 618.51 DPC INDUSTRIES, INC. Bill 2/13/01 Chlorine 105.03 Bill 2/13/01 Chlorine, Cylinder 18.00 Total DPC INDUSTRIES, INC. 123.03 GAY, MCCALL,ISAACKS, GORDON & ROBERTS Bill 2/13/01 1,722.00 Total GAY, MCCALL,ISAACKS, GORDON & ROBERTS I,722.00 Glenda Langley Bill 1 /29/01 15.74 Total Glenda Langley 15.74 GREATER TEXOMA UTILITY AUTHORITY Bill 2/13/01 Dwight Smith 161.83 Bill 2/13/01 bond fund 11733,13 Bill 2/13/01 941.64 Total GREATER TEXOMA UTILITY AUTHORITY 29836.60 Hix's Hi -Way Auto Parts Bill 2/13/01 truck 63.00 Total Hies Hi -Way Auto Parts 63.00 INTUIT Bill 2/13/01 69.99 Total INTUIT 69.99 LAYTON'S AIR COOLED ENGINES Bill 2/13/01 94.19 Total LAYTON'S AIR COOLED ENGINES 94.19 LLOYD GOSSELINK BLEVINS ROCHELLE BALDWIN Bill 2/13/01 legal services 9,005.34 Total LLOYD GOSSELINK BLEVINS ROCHELLE BALDWIN 91005,34 NORTH COLLIN WATER SUPPLY Bill 2/13/01 10.00 Total NORTH COLLIN WATER SUPPLY 10.00 PETTIET AUTO PARTS Bill 2/13/01 4.54 Total PETTIET AUTO PARTS 4.54 QUILL CORP. Bill 2/13/01 153.66 Danc � City of Anna Water Fund 02/13/01 Unpaid Bills As of February 13, 2001 Type Date Memo Open Balance Total QUILL CORP. 153.66 Sherman Bill 2/13/01 800.00 Bill 2/13101 464.00 Bill 2/13/01 824.00 Bill 2/13101 916.00 Total Sherman 31004,00 SOUTH GRAYSON WATER SUPPLY CORP. Bill 2/5/01 Fee to get meter readings 40.00 Total SOUTH GRAYSON WATER SUPPLY CORP. 40.00 SOUTHWEST CONSULTANTS Bill 2113101 21500,00 Total SOUTHWEST CONSULTANTS 21500,00 Texa Department of Health=48460 Bill 2/13/01 Minerals, routine water 120.00 Total Texa Department of Health-48460 120.00 Texas Meter & Sewer Bill 2/13/01 flags 113.00 Bill 2/13/01 tubing 50.00 Bill 2113/01 pipe 21685,60 Bill 2113/01 Edwards St. sewer lines 139.95 Bill 2113/01 FM 455 11351,13 Bill 2/13/01 copper �c 215.92 Bill 2/13/01 fm 455 ' ' 81354,05 Bill 2113/01 ford tees 62.68 Bill 2/13/01 462.48 Bill 2/13/01 61.68 Total Texas Meter & Sewer 13,496.49 VAN ALSTYNE HARDWARE CO. Bill 2/13/01 94.76 Bill 2/13101 49.83 Total VAN ALSTYNE HARDWARE CO. 144.59 Verizon Wireless Messaging Services Bill 2/13101 2.22 Total Verizon Wireless Messaging Services 2.22 VON-JETT POWER WASH &DRAIN Bill 2/13n1 1200 Riggins St. 250.00 Bill 2/13/01 unstop sewer, riclry dawes 100.00 Bill 2/13/01 unstop sewer, edwards an... 200.00 Total VON-JETT POWER WASH & DRAIN 550.00 WALMART Bill 2/13101 81.90 Total WALMART 81.90 WATER PRODUCTS Bill 2/13/01 525.40 Bill 2/13�1 345.00 Bill 2/13/01 268.60 Bill 2/13/01 138.97 138.97 Total WATER PRODUCTS 11277.97 William Services Company Bill 2/13/01 220.00 Total William Services Company 220.00 02/13/01 TOTAL Type City of Anna Water Fund Unpaid Bills As of February 13, 2001 Memo Open Balance 41,291.58 02113/01 City of Anna General Fund Unpaid Bills As of February 13, 2001 Type Date Memo Open Balance ANIMAL DAMAGE CONTROL SERVICES Bill 2113/01 131.25 Bill 2113/01 262.50 Total ANIMAL DAMAGE CONTROL SERVICES 393.75 Anna Fire Department Bill 2/13/01 5,941.20 Total Anna Fire Department 5,941.20 ANNA LAKE ESTATES PROPERTY OWNERS ASSOC. Bill 2/13/01 road maintenance for 20... 360.00 Total ANNA LAKE ESTATES PROPERTY OWNERS AS... 360.00 GARY'S SERVICES, INC. Bill 2/13/01 pest control 75.00 Total GARYS SERVICES, INC. 75.00 INTUIT Bill 2/13/01 W2 and 1099 74.98 Bill 2/13/01 checks 69.99 Total INTUIT 144.97 JAMES DOCKRAY Bill 2/12101 Cleaning City Hall 200.00 Total JAMES DOCKRAY 200.00 MINOLTA Bill 2/13/01 _ pagers 90.35 Total MINOLTA 90.35 North Texas Mountain Valley Water Bill 2/13/01 rental 60.00 Total North Texas Mountain Valley Water 60.00 QUILL CORP. Bill 2113/01 office supplies 153.66 Total QUILL CORP. 153.66 Reed Barton Bill 2/12/01 Street Repair 61690,00 Total Reed Barton 6,690.00 TEXAS MUNICIPAL LEAGUE 2/132/13/01 618.00 Bill Total TEXAS MUNICIPAL LEAGUE 618.00 Wells/McCoy Steel Services Inc. Bill 2/13/01 Street Improvements 277.21 Total Wells/McCoy Steel Services Inc. 277.21 TOTAL � 15,004.14 a "a � Dann �