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2012-08-14 Workshop & Regular Meeting Packet
Y{OUR} HOMETOW N CITY COUNCIL MEETING SIGN IN SHEET DATE: 49olIV �Z Please sign -in as a record of attendance. All persons desiring to address the council are requested to sign below and fill out an Opinion/Speaker Registration Form. Please hand the Opinion/Speaker Registration Form to the City Secretary prior to the start of the City Council Meeting, NAME ADDRESS Welcome to the city coundl meeting.. 'dour presence ar.d participation are appreciated. You may make your opinion known on an issue andfor register to - speak to the Mayor and City Council_ Please turn this form in at the staff -table --to be forwarded to the mayor. Ptease step to the podium as Soorr as you are recognized by the Mayor and stag your name and address before beginnin your presentation. if you tare wrin notes or other materiat u wish to present to the Mayor and Gouncff please furnish an extra copy for the official fifes_ Narne: City 1 Sate f Zip: KO .1 ._ l 0 J Telephone number 4 Regarding Agenda Item No. � a Councif Meeting Date. Subject: rnrr�ents� �� bacl€ if neoessary� tXioaE�Fi��*r§-�k3 ik�k�7ti�##�#5h4�Ft'nF9Efr�tihkf �Y'N'k*#YcsixfiE�Fdc*#�&#�hE�t*e4:eE�Ek�E.# 3�##.#iEfric#�.ki#i3c�4a �t�#:k#4c�fc'3�f.�k## � } l �is� to address tf�e f�a�or ancf �it� �ouncit. l do not Irish to address the Mayor and City Cauncit, but do wish €a register MY opinion. CITY OF ANNA, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF ANNA, TEXAS, ORDERING A NOVEMBER 6, 2012 SPECIAL ELECTION TO FILL A VACANCY, PLACE 2; ORDERING A NOVEMBER 6, 2012 SPECIAL ELECTION TO ELECT ONE CITY COUNCIL MEMBER, FOR A SIX MONTH TERM, DESIGNATING POLLING PLACES AND PROVIDING FOR EARLY VOTING, NOTICE AND OTHER MATTERS RELATING TO SAID ELECTIONS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS: Section 1. In accordance with Texas Election Code § 3.004, this ordinance constitutes the City Council's ordering of: (1) a November 6, 2012 Special Election to Fill a Vacancy, Place 2 (2) a November 6, 2012 Special Election to elect One (1) City Council position Place 2, for a six-month term; Eligible voters include qualified voters residing within the corporate limits of the City of Anna. Section 2. On November 6, 2012, the polling place will be open from 7 a.m. to 7 p.m. The polling place on Election Day is: Texas Star Bank 402 W. White Street Anna, Texas 75409 Section 3. The polling place for early voting by personal appearance is the same as the polling place on Election Day. The dates and times for early voters to cast ballots by personal appearance are as follows: Monday October 29, 2012 7:00 a.m. to 7:00 p.m. Tuesday October 301 2012 7:00 a.m. to 7:00 p.m. Wednesday October 31, 2012 7:00 a.m. to 7:00 p.m. Thursday November 1, 2012 7:00 a.m. to 7:00 p.m. Friday November 2, 2012 7:00 a.m. to 7:00 p.m. Section 4. The Collin County Elections Administrator is designated as the early voting clerk. Qualified voters may mail applications for an voting mail -in ballot only from September 7, 2012 until the close of business of October 30, 2012. Requests for applications must be mailed to: Sharon Rowe Elections Administrator 2010 Redbud Blvd., Ste 102 McKinney, Texas 75069 Ord. -Item 10 -Ord. Calling for Special November 6,2012 Election Ord Page 1 of 208-14-2012 Section 5. The City Secretary is ordered to do the following: 1. Coordinate with the Collin County Elections Department, Sharon Rowe, Elections Administrator, to hold the November 6, 2012 City of Anna General Election. Paper ballots approved by the Texas Secretary of State will be used on Election Day and for early voting. 2. Provide and publish notice of the elections ordered in this ordinance in accordance with the Texas Election Code. 3. Coordinate with the Collin County Elections Department, Sharon Rowe, Elections Administrator, to hold a runoff election conducted in accordance with the Texas Election Code if no candidate receives a majority of the votes. Section 6. If any section, subsection, sentence, clause, or phrase of this ordinance, or its application to a particular set of persons or circumstances, is declared invalid or adjudged unconstitutional by a court of competent jurisdiction, it does not affect the remaining portions of this ordinance, as the various portions and provisions of this ordinance are severable. The City Council of the City of Anna, Texas, declares that it would have passed each and every part of this ordinance notwithstanding the omission of any part that is declared invalid or unconstitutional. PASSED, APPROVED, AND ADOPTED on first and final reading on August 14, 2012. Mike Crist, Mayor ATTEST: Natha Wilkison, City Secretary Ord. -Item 10 -Ord. Calling for Special November 6,2012 Election Ord Page 2 of 208-14-2012 Y{OUR.} HOMETOW N CITY OF ANNA AGENDA NOTICE -CITY COUNCIL WORKSHOP August 14, 2012 6:30 p.m. —Anna City Hall Administration Building The City Council of the City of Anna will meet in Workshop Session at 6:30 p.m., August 14, 2012, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1. Ca11 to Order 2. Roll Call and Establishment of Quorum. 3. Presentation from proposed Investment Advisors, Valley View Consulting, L.L.C. (Clayton Fulton) 4. Discussion regarding funding agreement between the Anna EDC, Anna CDC and the Greater Anna Chamber of Commerce. (Jessica Perkins) 5. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). Anticipated litigation with Amazing Solar Solutions; "City of Anna v. City of Weston, Cause No. 38M2570- 2011, in the 380th District Court of Collin County, Texas"; "City of Anna v. Walmat Inc., et al.; Cause No. 42M028&2009, in the 429th District Court of Collin County, Texas"; legal issues regarding property annexations, b. discuss or deliberate the purchase, exchange, lease, or value of real pt•operty (Tex. Gov't Code §551.072); acquisition of park land. 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924- 3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-14-12 CC Regular Meeting Agenda.doc 1 Posted 08-10-12 c. discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Members of the EDC, CDC, Planning & Zoning Commission, and Board of Adjustment. The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act, 6. Adjourn. This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5#00 p.m., August 10, 2012. Natha Wilkison, City Secretary I. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and (egallyjustified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924- 3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-14-12 CC Regular Meeting Agenda.doc 2 Posted 08-10-12 Y{OUR} HOMETOW N CITY OF ANNA AGENDA NOTICE —CITY COUNCIL REGULAR MEETING August 14, 2012 7:30 p.m. —Anna City Hall Administration Building The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., August 14, 2012, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. Welcome to the City Council Meeting. Please sign the Sign -In -Sheet as a record of attendance. If you wish to speak on an open -session agenda item please fill out the Opinion/Speaker Registration Form and turn it in to the City Secretary before the meeting starts. 1. Call to Order. 2. Invocation and Pledge of Allegiance. 3. Citizen comments. Citizens are allowed 3 minz+tes to speak. The Cozrncil is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry Orto recite existing policy in response to the inquiry. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924- 3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-14-12 CC Regular Meeting Agenda.doc 3 Posted 08-10-12 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by lain. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Minutes for July 245 2012 Regular Meeting. b. Approve City Council Minutes for July 31, 2012 Special Budget Workshop. c. Approve "Richardson Addition" re -plat. (Maurice Schwanke) d. Authorization to solicit bids for Slayter Creek Park Phase II and Slayter Creek Trail Phase II. (City Manager) e. Review CDC Minutes for May 10, 2012 Special Meeting. f. Review CDC Minutes for May 15, 2012 Special Meeting. g. Review EDC Minutes for May 10, 2012 Special Meeting. 6. Public Hearing: Public Hearing for City Council to hear public comment on the proposed FY 2012-2013 Budget. (Clayton Fulton) 7. Consider/Discuss/Action approving a Resolution regarding designating Open Space within Slayter Creels Park. (Maurice Schwanke) 8. Consider/Discuss/Action regarding appointments/reappointments to the Planning & Zoning Commission, and Board of Adjustment. (City Secretary) 9. Consider/Discuss/Action regarding resignation of City Council member, Place 2. (City Council) 10. Consider/Discuss/Action adopting an Ordinance Ordering a Special Election To Fill a City Council member vacancy, Place 2, on November 6, 2012. (City Council). 11. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). Anticipated litigation with Amazing Solar Solutions; "City of Anna v. City of Weston, Cause No. 380-02570- 2011, in the 380th District Court of Collin County, Texas"; "City of Anna v. Walmat Inc., et al.; Cause No. 429-0028&2009, in the 429th District 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924- 3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-1442 CC Regular Meeting Agenda.doc 4 Posted 08-10-12 Court of Collin County, Texas"; legal issues regarding property annexations, b. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); acquisition of park land. c. discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Members of the EDC, CDC, Planning & Zoning Commission, and Board of Adjustment. The council fiuther reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act, 12. Consider/Discuss/Action on any items listed on posted agenda for August 14, 2012 City of Anna Workshop Session or any closed session occurring during this Regular Meeting, as necessary. 13. Adjourn. This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5#00 p.m. August 10, 2012. Natha Wilkison, City Secretary 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924- 3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-14-12 CC Regular Meeting Agenda.doc 5 Posted 08-10-12 Item No. 3 WS City Secretary's use only City of Anna City Council Agenda all Report Ieca,Si�r+lPli Council Meeting: August 14, 2012 Staff Contact: Clayton Fulton Account Code #: N/A Date Prepared: 8/09//2012 Budgeted Amount: N/A Exhibits: ❑Yes ❑No AGENDA SUBJECT: Presentation from proposed Investment Advisors, Valley View Consulting, L.L.C. SUMMARY: The FY 13 budget includes a request for Investment Advisory Services from Valley View Consulting, L.L.C. Staff has asked that Bill Koch from Valley View come to provide a brief presentation on their services and be available to answer any questions the council may have. Item No. 4 W S City Secretary's use only City of Anna City Council Agenda Staff Report CITY OF ANNA, TEXAS Council Meeting: August 14, 2012 Staff Contact: Jessica Perkins Account Code #: n/a Budgeted Amount: promotional fiends Exhibits: x Yes ❑ No Workshop Agenda: Discussion regarding the Greater Anna Chamber of Commerce Annual Budget. (Jessica Perkins) SUMMARY: The EDC and CDC have historically supported the annual events of the GACC. For the past three years the Corporations have entered into a fiscal year agreement for sponsorship. The annual agreement has allowed for better planning and budgeting. In previous years the GACC would come before the boards requesting funds for various events. In 2009 and 2010 the corporations supported the chamber at @$10,000 per corporation. In 2011, the corporations supported the chamber at @$10,000 per corporation and funded the July 4th celebration at $5,000 per corporation. In 2012, the corporations supported the GACC at $15,000 per corporation. For 2013, the GACC is requesting approximately $20,000 per corporation. The corporations want to support the chamber, but the corporations have also discussed wI th the GACC that they will need to seek funding from other sources and not continue to rely on the corporations for additional funds. The GACC said that they believe that it will be another 3 years before there will be enough businesses in Anna to support their efforts and the corporations can scale back their support. STAFF RECOMMENDATION: Staff recommends you approve the agreement. ■w Council Meeting: August 14I 2012 Account Code #: N/A Budgeted Amount: N/A AGENDA SUBJECT SUMMARY: RECOMMENDATION: Call to order. Item No. 1 City Secretary's use only City of Anna City Council Agenda all Report Staff Contact: Philip Sanders Date Prepared: 8-09�12 Exhibits: ❑Yes ❑ No Council Meeting: Sanders Account Code #: August 14, 2012 N/A Item No. 2 City Secretary's use only City of Anna City Council Agenda Staff Report Staff Contact: Philip Date Prepared: 8-09-12 Budgeted Amount: N/A Exhibits: ❑Yes AGENDA SUBJECT, Invocation and Pledge of Allegiance. SUMMARY: ❑ No Council Meeting: August 14, 2012 Account Code #: N/A Budgeted Amount: N/A Item No. 3 City Secretary's use only City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Date Prepared: 8-09-12 Exhibits: ❑Yes ❑ No AGENDA SUBJECT: Citizen Comments. Citizens are allowed 3 minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry, f.Yll►� i►� I\�'� Council Meeting: August 14, 2012 Account Code #: N/A Budgeted Amount: N/A Item No. 4 City Secretary's use only City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Date Prepared: 8-09-12 Exhibits: ❑Yes ❑ No AGENDA SUBJECT: Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or° salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the rmmicipalio� that has arisen after the posting of the agenda. SUMMARY: RECOMMENDATION: Council Meeting: August 14, 2012 Account Code #: N/A Budgeted Amount: N/A Item No. 5 La — g) City Secretary's use only City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Date Prepared: 8-09-12 Exhibits: ❑Yes ❑ No AGENDA SUBJECT: Consent Items. These items consist of non-controveTsial or 'housekeeping" items required by lain. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a b c. d. Approve City Council Minutes for July 24, 2012 Regular Meeting. Approve City Council Minutes for July 31, 2012 Special Budget Workshop. Approve "Richardson Addition" re -plat. (Maurice Schwanke) Authorization to solicit bid for Slayter Creek Park Phase II and Slayter Creek Trail Phase II. (City Manager) Review CDC Minutes for May 10, 2012 Special Meeting, Review CDC Minutes for May 15, 2012 Special Meeting. Review EDC Minutes for May 10, 2012 Special Meeting. RECOMMENDATION: Staff recommends approval of the consent items. MINUTES OF CITY OF ANNA AGENDA NOTICE — CITY COUNCIL WORKSHOP July 24, 2012 6:30 p.m. —Anna City Hall Administration Building The City Council of the City of Anna met in Workshop Session at 6:30 p.m., July 24, 2012, at the Anna City Hall Administration Building, located at III North Powell Parkway (Hwy 5), regarding the following items. 1. Call to Order. Mayor Mike Crist called the meeting to order at 6:30 pm. 2. Roll Call and Establishment of Quorum. Mayor Mike Crist and Council Members James T. Cook, Kevin Anderson, John Geren, Nathan Bryan and Becky Glover were present. Council Member Hopewell arrived at 6:38 pm. 3. Presentation by Oncor regarding the AMS meter replacement program. (Gerald Perrin) Gerald Perrin gave a presentation regarding Oncor's AMS meter replacement program and answered questions. Council Member Geren made the motion to enter closed session at 6:50 pm. Council Member Anderson seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 4. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions. a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). Anticipated litigation with Amazing Solar Solutions; "City of Anna v. City of Weston, Cause No. 380-02570-2011, in the 380t" District Court of Collin County, Texas"; City of Anna v. Walmat Inc., et al., Cause No. 429-002M2009, in the 429t" District Court of Collin County, Texas". 07-24-12 CC Regular Meeting Minutes 1 07-24-12 The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. Council Member Geren made the motion to return to open session at 7:22 pm. Council Member Hopewell seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 5. Adjourn. Council Member Glover made the motion to adjourn at 7:22 pm. Council Member Bryan seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 ATTEST: APPROVED: Natha Wilkison, City Secretary Mike Crist, Mayor 07-24-12 CC Regular Meeting Minutes 2 07-24-12 MINUTES OF CITY OF ANNA AGENDA NOTICE — CITY COUNCIL REGULAR MEETING July 24, 2012 7:30 p.m. — Anna City Hall Administration Building The City Council of the City of Anna met in Regular Session at 7:30 p.m., July 3 at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. Welcome to the City Council Meeting. Please sign the Sign4n-Sheet as a record of attendance. If you wish to speak on an open -session agenda item please fill out the Opinion/Speaker Registration Form and turn it in to the City Secretary before the meeting starts. 1. Cali to Order. Mayor Mike Crist called the meeting to order at 7:30 pm. 2. Invocation and Pledge of Allegiance. Mayor Crist gave the invocation. 3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. No public comment 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. Blood Drive coming up on July 31st and Anna FD Garage Sale July 28t1'. 07-24-12 CC Regular Meeting Minutes 3 07-24-12 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Minutes for July 10, 2012 Regular Meeting. b. Approve a Resolution to extend the ILA for Environmental Services with Collin County. (Maurice Schwanke) Council Member Geren made the motion to approve. Council Member Anderson seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 6. Recognition of donation from Chambersville Tree Farms. (Maurice Schwanke) Maurice Schwanle, Director of Planning and zoning presented the item and a certificate of appreciation presented. 7. Recognition of life saving efforts by Hurricane Creels Country Club employees. (Chief Roma) Fire Chief Frank Roma presented the item and plaques were presented. S. Introduction of Fire Department ALS medical director. (Chief Roma) Fire Chief Franlc Roma presented the item and introduced Dr. James Frame too Council. 9. Presentation of the FY 2013 Budget. (Clayton Fulton) Clayton Fulton, Director of Finance presented the budget to council. 10. Consider/Discuss/Action approving a Resolution setting the date and time for a Public Hearing on the proposed FY 2012-2013 City of Anna Budget. (Clayton Fulton) Clayton Fulton, Director of Finance presented the item to council. Council Member Glover made the motion to approve. Council Member Anderson seconded the motion. Motion passes. FAVOO AYE 7 07-24-12 CC Regular Meeting Minutes 4 07-24-12 11. Consider/Discuss/Action adopting budget. (Clayton Fulton) an Ordinance amending the FY 2012 Clayton Fulton, Finance Director presented the item to council and answered questions. Council Member Glover made the motion to approve. Council Member Bryan seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 12. Consider/Discuss/Action on a Resolution approving resolutions of the Anna Community Development Corporation authorizing the issuance and sale of sales tax revenue bonds and sales tax revenue refunding bonds by the Corporation; approving a sales tax remittance agreement; and enacting other provisions relating to the subject. (Jessica Perkins) Jessica Perkins, Assistant to the City Manager presented the item to council and answered questions. Council Member Glover made the motion to approve. Council Member Cool- seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 13. Consider/Discuss/Action regarding a Resolution approving a lease agreement between the Anna Economic Development Corporation and Image Vision. (Jessica Perkins) Jessica Perkins, Assistant to the City Manager presented the item to council and answered questions. Council Member Cool- made the motion to approve and Council Member Bryan seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 14. Consider/Discuss/Action regarding a Resolution approving an agreement between the Anna Economic Development Corporation, the Anna Community Development Corporation, and Buxton. (Jessica Perkins) Jessica Perkins presented the item to council and answered questions. Council Member Hopewell made the motion to approve revising the resolution so that the Council's approval is contingent on approval as to form by the Corporations legal counsel and approval as to substance by the Corporation's Chief Administrative Officer. Council Member Anderson seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 07-24-12 CC Regular Meeting Minutes 5 07-24-12 15. Consider/Discuss/Action regarding appointments/reappointments to the Parks Advisory Board, Planning and Zoning Commission, Anna Economic Development Corporation, Anna Community Development Corporation and Board of Adjustment. (City Secretary) Natha Wilkison, City Secretary presented the item to council and answered questions. Council Member Hopewell made the motion to reappoint Park Board members Lauren Lovato (Place 2) and Rachel Lyon (Place 4). Council Member Anderson seconded the motion. Motion passes. AYE 7 ABSTAl1V 0 Council Member Geren made the motion to reappoint CDC Members Jason Focht (Place 2); Constance Stump (Place 4) and Sherilyn Godfrey (Place 6). Council Member Anderson seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 Council Member Geren made the motion to reappoint EDC Members Jason Focht (Place 2); Constance Stump (Place 4) and Sherilyn Godfrey (Place 6). Council Member Anderson seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 Council Member Anderson made the motion to reappoint P & Z Members Justin Burr (Place 4) and Darrin Colombo (Place 6). Council Member Cook seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 Council Member Glover made the motion to appoint Jim Parry to Place 1. Council Member Anderson seconded the motion. Motion fails. AYE 3 NAY 4 (CM Anderson, Hopewell, Geren ABSTAIN 0 and Mayor Crist) Council Members discussed getting the word out and soliciting applicants for the various boards and commissions. Council Member Hopewell made the motion to reappoint BOA Members Robert Simonsen (Place 2) and John Houcek (Place 4). Council Member Anderson seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 07-24-12 CC Regular Meeting Minutes 6 07-24-12 Council did not go into closed session. 16. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions.6 a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). Anticipated litigation with Amazing Solar Solutions; "City of Anna v. City of Weston, Cause No. 380-02570-2011, in the 380t" District Court of Collin County, Texas"; City of Anna v. Walmat Inc., et al.; Cause No. 429-0028&2009, in the 429"' District Court of Collin County, Texas". The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 17. Consider/Discuss/Action on any items listed on posted agenda for July 24, 2012 City of Anna Workshop Session or any closed session occurring during this Regular Meeting, as necessary. Council Member Glover made the motion to take no action. Council Member Anderson seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 18. Adjourn. Council Member Anderson made the motion to adjourn at 8:13 pm. Council Member Hopewell seconded the motion. Motion passes. NAY 0 ATTEST: Natha Willcison, City Secretary Mike Crist, Mayor 07-24-12 CC Regular Meeting Minutes 7 07-24-12 MINUTES OF CITY OF ANNA AGENDA NOTICE — CITY COUNCIL SPECIAL BUDGET WORKSHOP MEETING July 31, 2012 6:30 PM —Anna City. Hall Administration Building The City Council of the City of Anna met in Special Budget Workshop Session at 6:30 p.m., July 31, 2012, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1. Call to Order. Mayor Mike Crist called the meeting to order at 6:34 p.m. 2. Roll Call and Establishment of Quorum. Mayor Mike Crist and Council Members Kevin Anderson, John Hopewell, John Geren and Becky Glover were present. Council Members James T. Cook and Nathan Bryan were absent. 3. Workshop: The following items/issues will be discussed. No action will be taken on any item. 1. Discussion regarding 2012-2013 Budget. City Manager, Philip Sanders presented the item to council. Director of Finance, Clayton FUlton reviewed General Fund Revenue; Property Tax and Sales Tax Revenue. City Manager, Philip Sanders reviewed the budget with council going through the General Fund; Trust Funds; Debt Service Fund; Utility Fund; Current Tax Rate and the Effective Tax Rate, and answered questions from council members. Jessica Perkins, Assistant to the City Manager reviewed EDC/CDC budgets. Council Members requested to see a list of items not included in the budget. 4. Adjourn. Council Member Glover made the motion to adjourn at 8:32 pm. Council Member Geren seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 ATTEST: APPROVED: Natha Wilkison, City Secretary 07-31-12 CC Special Budget Workshop Minutes 1 Mike Crist, Mayor 07-31-12 Council Meeting: August 14, 2012 Account Code #: N/A Item No. City Secretary's use only City of Anna City Council Agenda Staff Report Staff Contact: Maurice Schwanke Date Prepared: 08/09/12 Budgeted Amount: N/A Exhibits: ■Yes ❑ No AGENDA SUBJECT: Approve "Richardson Addition" re -plat. (Maurice Schwanke) SUMMARY: The Richardson Addition is a re -plat to move a property line 5 feet north between existing lots 1 and 2. Both lots will still meet minimum zoning requirements. PLANNING AND ZONING COMMISSION ACTION: The planning and Zoning Commission recommended approval of the re- plat unanimously at their meeting August 6, 2012. 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H RR Wit es. 80 At a IF e� FF b x° o�A---'-m a .' - =`--- 0 sf" o z yr' i ®� ---- -- - ! - -- ----- >2 0 vie w ° 2uuo,Z0 M h i ai s 1.14 ([s 5e r i Al 4 0 C o m g oy x lip Afn 44 11 It b iAIR s zQ a m y iv �� a �tt _ o♦ - E° A m2� I@ I li u no,n d_N� 9 V„>z yDoi -°x ZR PAR PRO� ;aa o° NO a°..n°m Om �s°34°»o°a°a"° a 'vzi ° �� °0°>8� °ci oeba°za:3 °u'acoa ioy F zm� �° Nz a�o°OA z� N C. �n3..a Do eoU3°o NnZ a'C 2 a°o0°c>; oo° ; >°tl.!'':coo2d°oaoon>y m °9 ° m • Sa•FS'I fm K 0 'Q^33' a33ca. a", o S'9 D z °0�35 Ok s °boe O. dt 6»3 mp 300 Aa'n a &� ] '( at Qo Em o ^ = °a23043.3°No' A °Y> z as°o3 2 °av°<u>'a�a`o eOta3'Aa3 2 aa3o�oR °' t_aog°;Q030 ° a 0o D "a"3� a ao°oadSaonO'aad"> D n o 1 at. °ad'ao°'a-`at a0 F caa°�c° I »�°co^3oo°an 3°�a000 i 300 3340 °a°•°cJ .°� ocaa °b K ° 4 0 °$�02 °da°3o° m ooab' a a^aa3o nuz=6p00 s ti ao°n3 z a =a v Oao— m m a¢oa° i °nb°"ma S3°t°-a Sa'3 VIA n o S a ao°oaav,°•,:'2$-°aia°_aa°°°SO i a°a°v a Or >e• a 3". >°53cgaoLIZ o :3 �cja °oad. eioaj-% P 0 an a p" °p N0 no � n 4 C J m Y{OUR} HOMETOWN Council Meeting: August 14, 2012 Account Code #: Budgeted Amount: Item No. 5 (d) City Secretary's use only City of Anna City Council Agenda Staff Report Staff Contact: Cit�ger Exhibits: ❑Yes ❑ No AGENDA SUBJECT: Authorization to solicit bids for Slayter Creels Park Phase II and Slayter Creek Trail Phase I1, SUMMARY: Staff is requesting that the City Council authorize the solicitation of competitive bids for the construction of Slayter Creels Park, Phase II and Slayter Creels Trail Phase II. The construction cost of Slayter Creels Park Phase II is estimated at $2.1 million and is being funded by the Anna Community Development Corporation and a grant from the Texas Department of Parlcs and Wildlife. The construction cost of Slayter Creels Trail, Phase II is estimated at $205,000 as is being funded through a grant from the Collin County Open Space Grant Program, RECOMMENDATION: Staff recommends approval of this request. Project Name: SLAYTER CREEK PARK •Grant Requirements Prepared By: PACHECO KOCH CONSULTING ENGINEERS (CMJ) TX Reg. Engineering Firm F-469 PK No.: 3304-72.009 Date: 4/19/2012 Item Est. No. Quant, Unit Description Unit Price Not Required Required by Grant Park Roads and. Parking 1 1,500 CY Earthwork Paving $3.00 $4,500,00 2 11,900 SY Lime Stabilized Base Course $4,00 $47,600.00 3 11,300 SY 6" Reinforced Concrete Pavement (Parking) $35.00 $395,500.00 4 0 SY 8" Reinforced Concrete Pavement (Road) $40,00 $0.00 5 2,900 LF Integral Concrete Curb and Gutter $2.00 $54800.00 6 0 EA Roadway Lighting $000.00 $0.00 7 2 EA Parking Lighting $000.00 $12,000.00 8 500 LF Road Striping $1.00 $500,00 9 320 EA Parking Striping $8,00 $2,560.00 Sub-Total(Section) $468,460.00 $0,00 ]rails 10 10500 CY Earthwork Trails $3.00 $4,500.00 11 1,760 SY 4" Concrete Trail Pavement $29.00 $51 t040.00 12 3,940 SY 4" Concrete Sidewalk Pavement $29,00 $114,260.00 Sub-Total(Section) $55,540.00 $114,260,00 Athletic Fields 13 2.00 EA Finished Grading,infieid, Mound & Turf Seeding (Baseball) $27,500.00 $55,000.00 14 2.00 AC Finish Grading &Turf Seeding (Soccer) $1030.00 $201260.00 15 3.00 EA Field Irrigation (2 Baseball & I Multipurpose) $251000.00 $75,000.00 16 7.50 AC Lawn Irrigation $15,000.00 $112,500,00 17 12 EA Trees (Park or Disc Course) $665,00 $7,980.00 18 1 LS Baseball Field Lighting (2 Fields) $300,000.00 $350,000.00 19 2 EA Baseball Backstop, Sideline Fence & Dugouts $241000.00 $48,000.00 20 2 EA Moveable Soccer Goals $2,D00.00 $000.00 21 1 LS Multipurpose Field Lighting $140,000.00 $140,000.00 22 1 LS Tennis Court Lighting $754000.00 $75,000.00 23 1 LS Baseball ScoreBoard $104000.00 $10,000.00 Sub -Total (Section) $341,500.00 $506,240.00 Recreational Amenities 24 1 LS Skate Park Obstacles (75'x60') $30*000.00 $30,000,00 25 1 LS Splash Park & Childrens Play Area $250,000.00 $250,000.00 26 1 LS Disc Golf Course (West) $40,700.00 $40,700.00 Sub•Tofal(Section) $0,00 $320r700.00 ife'Furnishings 27 2 EA Bike Racks $1,200.00 $2,400.00 28 26 EA Park Bench $500.00 $13,000.00 29 2 EA Portable Bleachers (4 Row, 15') $3,500.00 $7,000.00 30 4 EA Picnic Tables $1,000.00 $000.00 31 2 EA Drinking Fountains $4,000.00 $8,000.00 32 8 EA Trash Recepticles $1,200.00 $9,600.00 Sub -Total (Section) $44,000.00 $0,00 Facilities 33 1 EA Gazebo (500 SF) $15,000.00 $15,000.00 34 800 SF Maintenance Shed $15,00 $12,000.00 Sub -Total (Section) $12,000.00 $15*000000 Sub•Total Design (0%) Contingency(10%) TOTALS $92100.00 $956,200.00 $0.00 $0.00 $92*150,00 $95,620,00 $1,013,650.00 $1,051,820.00 The quantities and prices shown hereon are an indication of the Engineer's opinion of probable construction costs associated with the referenced project and are NOT GRAND TOTAL $2,065,470.00 guarantee of individual or total construction costs. Engineer CMJ 3304-01 8350 N CEIRRAL IXPV/Y � STE 1000 � DAllAS, TX J5206 � i 972.235.3031 � F 972235.9455 � Vl1'/1VPKCECOM Thursday, May 10, 2012 The Anna Community Development Corporation 5:11 p.m., Thursday, May 10, 2012, at the Anna North Powell Parkway (Hwy. 5), Anna, Texas, G 3. 4. 5, Call to Order ("CDC") of the City of Anna met at City Hall Administration Building, 111 Gene Bowles, Vice -President, called the meeting to order at 5:11 pm and the following items were presented to the Board for its consideration after roll call and the establishment of a quorum. Roll Call and Establishment of Quorum. Directors in attendance were: Gene Bowles, Connie Stump, John Houcek, Duane Hayes. Directors) absent were: Sherilyn Godfrey, Sarah Jones, and Jason Focht A quorum was declared present and the floor was open for business. Others in attendance were: Jessica McCoy, Attorney for CDC, Philip Schwanke, Director of Planning. Invocation and Pledge PerkinsAdministrative Officer; , Chief Clark Sanders, City Manager, Cl"d Maurice Gene Bowles led the group in prayer and in the Pledge of Allegiance. Public Hearing regarding outdoor recreation project for Phase II of Slayter Creek Park including public park and open spade facility improvements. The City Manager, Philip Sanders, presented the components and cost break down for Phase II of Slayter Creek Park. A public hearing was open at 5:46pm. There were no comments. Public hearing closed at 5:47pm Public hearing regarding reimbursement of assessments levied on properly in FM-455 Median Break Public Improvement District. 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. '1•hc Corporation reserves the right to retire into executive session concerning any of'the items listed on this agenda, whenever it is considered necessary and legally juslitied under the Open Meeting Act. 3, Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 05-10-2012 Special CDC Minutes.doc 1 Chief Administrative Officer, Jessica Perkins presented the details of this item. A public hearing was open at 5:49pm. There were no comments. Public hearing closed at 5:50pm. 6. Discussion/Consideration/Action on resolution approving improvement Funding and Reimbursement Agreement regarding reimbursement of assessments levied on property in FM455 Median Break Public Improvement District. This item was skipped and will act on at a later time. 7. Discussion about adding a second canopy at Slayter Creek Park. Chief Administrative Officer, Jessica Perkins presented the proposed design and cost to add a large canopy to cover the playground at Slayter Creek Park. Ms. Perkins reminded the board that the budget has funds set aside for park improvements. The board directed Ms. Perkins to put the item on the next agenda for action. 8. HOLD CLOSED: (exceptions): a. Deliberation regarding the purchase, exchange, lease or value of real property. (Tex. Gov't Code Soo 1.072); b. Consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551,071); and, c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the Board of Directors has received from a business prospect that the Board of Directors seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the Board is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1 }. (Tex. Gov't Code §551.087). Not Necessary 9. Review of bills and fiscal year 2011-12 budget, Ms. Perkins presented the CDC check ledger for review by the board. 1. 'The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 0510-2012 Special CDC Minutes.doc 2 10. Consider/Discuss/Action regarding approving the regular meeting minutes from April 5, 2012. Connie Stump made a motion to adopt the minutes as written. Duane Hayes seconded the motion. All in favor. Motion carried. 11. Adjourn. Connie Stump made a motion to adjourn the meeting. John Houcek seconded the motion. Motion carried and the meeting adjourned at 6:00p.m. APPROVED: Ji�on Focht President of A' Sherilyn Goc Secretary of I. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 05-10-2012 Special CDC Minutes.doc 3 CORpf-i;zAf li )', MINUTES OF SPECIAL MEETING OF THE ANNA COMMUNITY DEVELOPMENT CORPORATION Tuesday, May 15, 2012 The Community Development Corporation ("CDC") of the City of Anna met at 5:39p.m., Tuesday, May 15, 2012, at the Anna City Hall Administration Building, 111 North Powell Parkway (Hwy. 5), Anna, Texas. 1. Call to Order Jason Focht called the meeting to order at 5:39pm and the following items were presented to the Board for its consideration. 2. Roll Call and Establishment of Quorum. Directors in attendance were: Jason Focht, Gene Bowles, Connie Stump, Sherilyn Godfrey, John Houcek, and Sarah Jones (5:55pm). Director Duane Hayes was absent. A quorum was declared present and the floor was open for business. Others in attendance were: Jessica Perkins, Chief Administrative Officer; and Clark McCoy, Attorney for CDC. 3. *A win* regarding adoption of a resolution directing publication of notice of projects and notice of public hearing for project including financing of park improvements. Gene Bowles made a motion to adopt the resolution directing publication of notice of projects and notice of public hearing for project including financing of park improvements. Connie Stump seconded the motion. All in favor. Motion carried. 4. Adjourn. Sherilyn Godfrey made the motion to adjourn the meeting. Seconded by Gene Bowles. Meeting was adjourned at 5:56 p.m. APPROVED: ATTESTED: Sherilyn, odfrey 5ecretat of CDC i. The Corporation may vote and/or act upon each of the iterns listed in this agenda. 2. The Corporation resenres the right to retire into c�ecutive session concerning any orthe items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the of ce orthe City Secretary at 972 9243325 two working days prior to the meeting so that appropriate arrangements can be made. 0515-2012 CDC Special Minutes.doc 1 J1 I ilk FA'§•".• •" •"•' i • Thursday, tray 10, 2012 lJE i.ltJ:4 1 PE :1 The Anna Economic Development Corporation ("CDC") of the City of Anna met at 6:01 P.M., Thursday, May 10, 2012, at the Anna City Hall Administration Building, 111 North Powell Parkway (Hwy. 5), Anna, Texas. 1. Call to Order Connie Stump, President, called the meeting to order at 6:01 pm and the following items were presented to the Board for its consideration after roll call and the establishment of a quorum. 2. Roll Call and Establishment of Quorum. Directors in attendance were: Connie Stump, John Houcek, Gene Bowles, and Duane Hayes. Directors) absent were: Sherilyn Godfrey, Sarah Jones, and Jason Focht A quorum was declared present and the floor was open for business. Others in attendance were: Jessica Perkins, Chief Administrative Officer; and Clark McCoy, Attorney for CDC. 3. Consider/Discuss/Action regarding the purchase of an iPAD for use by the Chief Administrative Officer. John Houcek made a motion to approve the purchase of an iPAD for use by the Chief Administrative Officer. Duane Hayes seconded the motion. All in favor. Motion carried. 4. HOLD CLO(zED: (exceptions): a. Deliberation regarding the purchase, exchange, lease or value of real property. (Tex. Gov't Code §551.072); b. Consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); and, c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the Board of Directors has received from a business prospect that the Board of 1. The Corporation may volt and/or act upon each of the items listed in this agenda. 2. 'I'Ite Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered neecssap' and legally justified under the Open Mcethtg Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working clays prior to the meeting so that appropriate arrangements can be made. 05-12-2012 Special EDC Minutes.doc 1 Directors seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the Board is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov t Code §551.087). The foregoing was read into the record. Gene Bowles made a motion to enter closed session at 6:11 pm. John Houcek seconded the motion. All in favor. Motion carried. The Board entered Closed Session at 6:11 p.m. After the business at hand was discussed, a Motion was made by Duane Hayes to move to Open Session. John Houcek seconded the motion. Motion carried; and at 6:29 p.m., the Closed Session was adjourned. 5. Update on progress of renovation at 3:12 N. Powell Parkway. The renovation is on track to be completed by the end of the month. The interior framing, duct work, and electrical are complete. The exterior breeze way addition is under construction and the sidewalk and parking lots improvements are complete. 6. Consider/Discuss/Action regarding approving the regular meeting minutes from April 5, 2012. Duane Hayes made a motion to adopt the minutes as written. John Houcek seconded the motion. All in favor. Motion carried. 7. Review of bills and fiscal year 2011-12 bills and budget. There were no bills to review. 8. Adjourn. Duane Hayes made a motion to adjourn the meeting. Gene Bowies seconded the motion. Motion carried and the meeting adjourned at 6:35 p.m. APPROVED: • Connie Stump President of EDC ATTESTED: Secretary of 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 05-12-2012 Special EDC Minutes.doc 2 Item No. 6 City Secretary's use only �w City of Anna City Council Agenda Staff Report y{p�g,}gOMETOWN Council Meeting: August 14, 2012 Staff Contact: Clayton Fulton Account Code #: N/A Date Prepared: 8/09//2012 Budgeted Amount: N/A Exhibits: ❑Yes ❑No AGENDA SUBJECT: Public Hearing for City Council to hear public comment on the proposed FY 2012-2013 Budget. SUMMARY: The City Charter requires a public hearing be conducted prior to the adoption of the budget. Today, August 14, 2012, at 7:30 p.m. has been named as the time for the official public hearing on the budget. Council Meeting: August 14I 2012 Account Code #: N/A Budgeted Amount: N/A Item No.7 City Secretary's use only City of Anna City Council Agenda Staff Report Staff Contact: Maurice Schwanke Date Prepared: 08/09/12 Exhibits: ■Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action approving a Resolution regarding Open Space for Slayter Creek Park. (Maurice Schwanke) SUMMARY: As part of our Grant Application with TPWD the City committed to a portion of Slayter Creek Park to be preserved as open space. This open space can have trails and trail amenities. The area being reserved is just north of Hackberry where significant drainage occurs. The open space requirement does not impact the usability of the remainder of Slayter Creek Park. The area contains 10.48 acres of land more or less. RECOMMENDED ACTION: Approval of the Resolution RESOLUTION NO, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANA, TEXAS, DEDICATING 10.5 ACRES OF PARKLAND ALONG SLAYTER CREEK IN SLAYTER CREEK PARK AS DESCRIBED IN EXHIBIT A ATTACHED AS OPEN SPACE FOR PERPETUITY, AS REQUIRED BY THE TEXAS PARKS AND WILDLIKE DEPARTMENT; APPROVING THE TERMS AND CONDITIONS OF THE AGREEMENT; AUTHORIZING ITS EXCECUTION BY THE CITY MANAGER; REPEALING ALL RESOLUTIONS IN CONFLICT; PROVING A SERVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Anna City Council desires to provide quality park facilities for the residents of Anna; and WHEREAS, the City of Anna has obtained a grant from the Texas Parks and Wildlife Department for the development of a community park and desires to comply with all of the requirements set forth in the grant. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT; SECTION 1. In order to fi�l�ll the requirements of the Texas Parlcs and Wildlife Department's grant to the City of Anna, the City Council of Anna, Texas hereby designates 10.5 acres of parkland in Slayter Creek Park for open space. SECTION 2. The City Manager, is hereby authorized to execute the appropriate documents approving the terms and conditions of the agreement with the Texas Parlcs and Wildlife Department, SECTION 3. Any prior Resolution of the City Council in conflict with the provisions contained in this Resolution is hereby repealed and revoked. SECTION 4. Should any part of this Resolution be held to be invalid for any reason, the remainder shall not be affected thereby, and such remaining portions are hereby declared to be severable. SECTION 5. This Resolution shall take effect immediately from and after its passage and it is so duly resolved. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this the 141h day of August, 2012. APPROVED: ATTEST: Mike Crist, Mayor City Secretary EXHIBIT A Being a 10.48 acre tract of land situated in the Henry Brantley Survey, Abstract No. 71, in Collin County, Texas and being more particularly described by metes and bounds as follows: BEGINNING at a point in the intersection of the east right -of --way line of Bamborough with the north right -of --way line of Hackberry Drive as recorded on the West Crossing Final Plat Phase I and recorded in the Collin County Official Public Records in Document 20060123010000130.; THENCE Along the said Bamborough Drive easterly line and around anon -tangent curve to the right having a central angle of 43° 21' 05", a radius of 232.39 feet and a chord of N 210 33' 23' W — 171.67 feet, an arc distance of 175.83 feet; THENCE N 00° 07' 09" E, continuing along said Bamborough Drive easterly line part of the way, a distance of 743.91 feet to point for corner; THENCE N 59d35'28" E, a distance of 517.07 feet to a point in the approximate centerline of Slayter Creek; THENCE southerly with the approximate centerline of Slayter Creek the following; S 48° 01' 37" E, a distance of 91.57 feet; S 41 ° 00 00 E, a distance of 31.34 feet; S 050 33' 23" E, a distance of 57.05 feet; S 49° 3 F 25" W, a distance of 17.46 feet; S 080 21' 06" W, a distance of 39.31 feet; S 36° 52' 39" W, a distance of 26.45 feet; S 55° 38' 34" W, a distance of 41.57 feet; S 02° 24' 33" W, a distance of 32.44 feet; S 39° 07' 22" W, a distance of 54.33 feet; S 880 40' 24" E, a distance of 71.91 feet; THENCE, S 020 28' 36" W, a distance of 660.17 feet to the northeast corner of Hackberry Drive as dedicated by the Final Plat of said West Crossing Phase 1 (Volume 20063 Page 22); THENCE, along the northerly line of said West Crossing Phase 1, N 890 47' 41" W, along the north line of Hackberry Drive, a distance of 1.65 feet; THENCE, Continuing along said Hackberry Drive northerly line and around a tangent curve to the left having a central angle of 47° 50' 36", a radius of 540.00 feet and a chord of S 66° 11' S0" W — 437.93 feet, an arc distance of 450.91 feet; THENCE S 42° 16' 32" W, contimuing along said Hackberry Drive northerly line, a distance of 21.97 feet to a point on the easterly line of Bamboough Drive (a 50' ROW); to the POINT OF BEGINNING AND CONTAINING APPROXIMATELY 10.48 ACRES OF LAND MORE OR LESS. t 1. J l J 00 4U G't G OPEN SPACE 10.5 ACRES t` O I radius = 232.39' 0 j length = 175.83' C cb = N 21°33'23" W G� ch = 171.67' eel l Zoe radius = 540.00' length = 450.91' cb = S 68°11'50"E ch = 437.93' 21.97' S 42° 16'32" W i 48°1'37" E 34' S 41°0'0" E �7.05' S 5°33'23" E 17.46' S 49°31'25" W 31' S 8021'6" W 45' S 36052'39" W S 55038'34" W S 2°24'33" W S 3907'22" W 1.65' N 89°4T41" W y IiOM�TOWN Council Meeting: August 14I 2012 Account Code #: N/A Budgeted Amount: N/A Item No. 8 City Secretary's use only City of Anna City Council Agenda Staff Report Staff Contact: Natha Willtison Date Prepared: 8-09-12 Exhibits: ❑Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action regarding appointments/reappointments to the Planning & Zoning Commission, and Board of Adjustment. (City Secretary) SUMMARY: Planning &Zoning —There are two (2) vacancies on P & Z, Place 1 and Place 2. Board of Adjustment —There is one (1) vacancy on BOA, Alternate 2 is vacant. If you remove Sandy Setliff from Place 3 you will have a second vacancy. You could move Scott Stroud from Alternate 1 to fill the Place 3 vacancy and then the only vacancies would be Alternate I and Alternate 2. During the July 24, 2012 meeting council discussed removing Sandy Setliff from BOA and placing her on P & Z. I contacted Sandy and she replied that she would be honored to serve on P & Z. We have received a few applications and copies are included in your packet. Council will need to vote on each board or commission appointments/reappointments separately RECOMMENDATION: Staff recommends malting appointments/reappointments to the boards and commissions. AB/0$ 2p12 14:47 FA7�L 97243244214 TAR ItO�Y t�OtY1 • '+� A C• ! � ! � � Notsr �Ippttaatta»s Wilt be held tar one {i) year. l�+�srdlsuot»missian p"ra%ren��: � EDC economic C?evetppment �orpore�on ❑ �D�-•Ct�mmunily Cievelapmsni ��rp�w,�tid►1 ,P±�,� -Planning and caning �omrr�tssion © Board of Adjustments Name: �� ��. � ■��l' :.j� --- ' .i� Parks Advisory Bawd Moms Telephone:,�,� �t'7.%�� ` �� 1 t� htam� l=�x• � rvt Hom$ E�mnil: ���� � � c � nna reside�tt far ._. yesr5 #�rQfessianlproupatian: ,� !� �'�`�,�-�� BUslnrsSs NsrrlNe: Business Address: Business "i`elephone� I�ustn�ss Fsx: eustness � ail: �peaial knewl�d�� dP �xpdtienee appliCabl� t4 k�+�srdiaammissian function: c�#►��r irti'�rrna#Inn {e,g,, civic activities): ,, � � — , . 1 : � 1 M:_ ill a t7tfic€� of ttte City St�aratary 111 tV.1'ow0it Parkway PQ gox 77� Anna, TX 764pB-4776 AUG 0 `� �nt� a� �7$�924-33�5 �72-�242�2t1 FAX ►lwitkisan�ruuatcxes.gav 00/08 2012 14s48 FAX 9720244210 DR ROTPY. 17j002 Daniel R. Roth 120 Meadow Lark inane Annat TX 75449.527E BEW Ehon 972 9.24-4210 C II Ph ne 214-E20-8504 E-mail: d xu sb lobe net t� JEC'I'IVE4 To obtttiin a chfillenging midlevel Engtneet'ing position, where my experience and educational background can be used to our mutual benefit. EDUCATION UNIVERSITY Olt TEXAS-SAN ANTONIO, Satz ,Antonio, TX Bavlielor OfS'cience-Civil Engineering 12/99 E.I.T Certified (ET 28591) Troxlsr Certified SUNHMAlEtY >& Professional demeanor; positive attitude. Ability to perform multiple tasks slniultaneongly and can work well eitherIndependently environment, itt open cptly or �n a team 3' 'f?Velcomes ahalicnges, Bard working and extremely rcliabie. > Outstanding tine management, problem solving, and decision -making. > Excellent Communication Skills. TRAINING AND TPCHNOLOGY, Y-12 Plant, Oak Ridge, TN Pi{ysical Testing > MctailurAY, Metallography, Magnetic Particle Testing, Ultrasonic Testing, & Radiographic Testing, PROFESSIONAL EXPERIENCE Construct'" It specter, Ciiy of Anna, Texas; Morgm & Associates, Inc. 8/2003-1/2009 Inspected installation of sanitary &ewOrage collection systems, water distribution systems, drainage systems, sub grade preparation for streets and roadways, steel reinforcing for structures and paving. Prior to construction, cliec;ked plans for complianao with city standards. Maintained record drawings and file of reports for each project, Conducted walk-thru inspections at conclusion of project. StaW Ett$irteer/ Radiation Safety t7fricer, Fargo Consultants, Inc., Dallas, TX 1/200142003 Prepared geotechnical and environmentai reports/proposals, boning logs, PVR calculations, edge lift and center lift ealoulations, 4$ well as CM.T tasks and reports/proposals. Performed testing on samples in laboratory. Maintained records of radioactive materials. Staff Engineer, Fugro McClelland Marine Gooselences, Houston, TX 8/2000.10/2000 Performed geotechnical investigations and testing for offshore platforms in the Gulfof Mexico. Quality Control Inspector, Ohbayashl Corp, San Antonio, TX 8/19894/1991 Inspected reinforcing of concrete, line and grade, formwork, constructlont joints and finish' of Ing concrete. Chccked alignment, line and grade of'prc t segmental tunnel liner. Checked safety of'workers. Mott -Destructive Testing Technician, Southwestern Laboratories, Houston, TX 4/19784/1987 Llquid-Penetrant, Magnetic Particle, Ultrasonic, and Radiogt^aphio Testing. COMPUTERISPECIALIZ)i D SJILLS Geosyst0m soffivare, MS Excel, MS Word, F1owMaster, StormCAD, Culvert,Master, WatetCAD, SewcrCAD. Materials Testing: Concrete, Solis, Nun-Liestructivc Testing, References Ava!!u6le (JRvn ReyGrst 0 APPLICATION FOR CITY COUNCIL=APPOINTED BOARDS AND COMMISSIONS ivole. Appikations will be held for one p) year. Board/Commission Preference: ❑ EDC --Economic Development Corporation 0 P&Z —Planning and Zoning Commission ❑ Board of Adjustments Name: Brand) Pitcox ❑ CDC —Community Development Corporation ❑ Parks Advisory Board Home address: 2908 Ashley iwane Anna,TX 75409 Home Telephone: 903-814-6139 Home Fax: Nome E-mail: brand ikayadams@yahoo .corn ,gnna resident for Profession/occupation: Business Name: Children's Medical Center Business Address: 7601 Preston Road Piano, TX 75024 Business Telephone: 469-303=4500 Business Fax: Business Er mail: brandi.pitcox@childrens.com 7 Special knowledge or experience applicable to board/commission function: Though I have not served on a board, I have been an active member on various committees while in college and currently at Children's. Other information (e. ., civic activities?; None at this time. � am currently looking to get involved in ac#ivi#ies in the community. years Have you ever been convicted of a felony or a crime involving moral Turpitude? NO Signature Date Please return completed application to: office of the City Secretary 111 N. Powell Parkway PO Box 776 Anna, TX 7540M776 AUG 0 3 9�tr 972-924-3325 972-924-2620 FAX ilkison nwc�7r annatexas.gov Brandi Pitcox 2908 Ashley Lane Anna, TX 75409 (903) 814-6139 E-mail: brandikayadams@yahoo.com Objective: F�i11 Time position as an Outhapaedie Nurse Practitioner at Children's Medical Center. Education: Tarletou State University Bachelor of Science in Nursing, May 2003 Inducted into Sigma Theta Tau University of Texas at Arlington Currently enrolled in Master of Science in Nursing Program. Focus: Primary and Acute Care Pediatric Nurse Practitioner Programs Children's Medical Center/Texas Scottish Rite .Hospital for Children Advanced Practice Provider Orthopaedic Fellowship Orthopaedic Nurse Practitioner: September 2008-Present Children's Medical Center Work Registered Nurse Team Leader: September 2007-September 2008 Experience: Emergency Room at Children's Medical Center of Dallas Registered Nurse: October 2003-September 2007 Emergency Room at Children's Medical Center Clinical Technician: July 2003-October 2003 Emergency Room at Children's Medical Center of Dallas Work Skills: • Obtain precise and pertinent patient history • Accurately organize, assess patient, and review data and xrays • Develop diagnosis including differential diagnosis and management plans • Communicate effectively with physicians and other staff • Work in team environment Work Related Activities: • Preceptor for new employees and students including Orthopaedic Nurse practitioners and acute care pediatric nurse practitioner students • Participate in patient satisfaction research and nrusculoskeletal research. • Participated in interviews for nurse practitioners and RN positions. 01/01/2008 02:a5 FAX aa1 APP'LIGA I WIN Kim CITY COUNCIL -APPOINTED 130ARDS AND COMMISSIONS Note: Apprlcatian$ w0i ba Fiat a far one rJ pear. Board/Commelon Preference., 'DC--EoanDm(c Creveiopment Corporation �&Z �Plammno and Zoning Commission ❑ Board of Adjustments Name. Home Address, Pra�ssionloccapetion. t3ualne� Dame: 9rUT1zr:;r1FE=, TO Business CDC Community Development Corporation C ( Parks Advisory Board Bpeofal knQwiedge or experience applicable to baardlcammission funcdran: C�thec infgrmatian (e.g., civic nctivitlea): Move yc�u over been �nvicted of a felony or a Grime invoiving m©rat turpitude? Signature ©eta pip msurncompieted.8ppii BtFQ , ta: off e of the City Secretary 97242"325 111 K PtiW611 Parkway 0724242620 FAX PQ Box 776 nwlik1aon@MfiAt0XWvg0V Anna, TX 75409-0774 1 V RK;bEU 08/06/2012 16:01 9725593525 PAGE 01 AP1rL %w#%f'Run rW CITY COUNCIL.APPOINTEB BOARDS AND COMMISSIONS ROW 11 1 `wit +, 1 Zorfing Commission ■ ftard of AdJustments CDC -Community Development Go oration Parks Advisory Board lorne Telephone: i■ ► i ! Qbur1eson*yshooxoM.Anna resident for years Prvfe�innlvo+xtpa�paf�: Bus& ass Mama. no w � am a certified teacher, WeInwas 1 mortgage loans, scooungng, Was and managerifil oxpedence, grid el�t��ed wpmary and children. Ctarten�y �ente on ttte PTA B�erd et JKB artd in marge of organi2ing the Programs for 4,11e upcoming school year. Signature H veyou ever been vanAuted of a felony or a crime Involving moral turpitude? no e e � AUGOG' Lit Jr 1* 4. �/ SO1 V7A�ly �l'1�iRt►7..1► �Ah(I►9)C+1+7U1i'.t*'] rlit7erd; fI�3!)ffCAifJYrS L'Jflf Ve 110AY MY 0170 17) YG4?i. Board/Commission Preference: ® EDC —Economic Development Corporation ❑CDC —Community Development Corporation ❑ P&Z --Planning and Zoning Commission ❑ Board of Adjustments Name: dandy Setliff ❑ Parlcs Advisory Board Home Address: 317 Hilltop Drive, Anna, TX 7540J Home Telephone: 214 8313670 Home Fax: 214 8313670 Home i�--mail: sandy.setiiff@ati.net resident far (almost) 2 years Profession/occupafion: Business Name: JP and Associates Realtors Business Address: 11891 Forge Drive, Frisco, TX 75035 Business Telephone: 214 620 1615 Business Fax: Business E-mail: sandysetliffhomes@gmail.com pip 214 831 3670 WTITOWTOROM aim Airline Cali Center Manager l understand jobs and profit/loss accountability. Other information (e.g., civic activities): Member Pin Oaks Christian Fellowship Have you ever been convicted of a felony or a crime involving moral turpitude? No Signature Date Please return completed application to: Ace of the City Secretary 972-924-3325 111 N. Powell Parkway 972-924-2620 FAX PO Box 776 nwilkison@annatexas.gov Anna, TX 75409-0776 R E C E I V FEB 12012 SANDY SETLIFF SPHR, REALTOR Home: 214 001 3670, Celt: 816 519 3870 Executive Profile Accomplished, results -oriented Realtor and Human Resources Executive with broad HR experience including call center management, staff training and communications, policy development, performance management and payroll and benefits administration. Skill Highlights • 10+ years of Leadership, Management and Human Resource experience in call center high volume operations generating multi -million dollar revenues and non-proft management • Excellent leadership and communication skills • Background in airline industry, non-profit management • International Events and Assignments Core Accomplishments Human Resources department development and oversight: • Productive Payroll Practices decreasing processing errors, established salary ranges for consistency in compensation • Creative Benefits Administration increasing staff commitment and engagement • Effective Policy and Procedure development and compliance • Proactive employee recruitmentlinterviewing; on -boarding; talent management/career development • Efficient oversight of Worker's Compensation, Family Medical Leave, EEOC, ADA, and OSHA compliance Training and Communications • Visionary development/coordination of management training programs increasing staff confidence and proficiency • Innovative staff training and communications including Employee Satisfaction Survey raising trust and engagement • Passionate about Leadership and Management/Supervisory excellence • Proficient disciplinary action and conflict resolution, coaching and counseling Project Management • Dependable implementation of international events and activities garnering repeat requests for products and services • Established results driven monthly reporting process Call Center Management • Focused daily management and administration of 725 agent call center including budget forecasting and oversight • Productivity and sales for Call Center Team of 5 supervisors/180 sales representatives generating $9 Min monthly revenues • Results Oriented Profit & Loss accountability and cost containment: decreased staff while lowering call handling time Non -Profit Management • Innovative Planning/Development/Implementation of Non-profit branch start-up • Organized and resourceful event planning engaging and encouraging staff and volunteers • High -performing fund.raising/Donor Development: exceeded annual fund-raising goals by over 50% Professional Experience REACTOR — JP and Associates Realtors, Frisco, Texas Licensed 11/30/11 Residential Real Estate Sales INDEPENDENT MANAGEMENT AND LEADERSHIP CONSULTANT, Dallas, TX November 2009 to Present Joni and Friends Dallas/Ft. Worth -Interim Area Director (February 2011 _August Z011) Leadership Training -Joni and Friends International Disability Center {March 2Q11) Wheels for the World Egypt/Jordan, DR/Haiti Wheelchair distributions — Team Leader (February 2010 — November 2010) DIRECTOR OF HUMAN RESOURCES August 2005 —September 2009 Joni and Friends international Disability Center, Agoura Hills, CA • Development and oversight of Human Resources department and organizational processes including recruitment and interviewing, payroll, benefits administration, policies and procedures, compliance, reception staff oversight. • Talent Management/Career Development. • Semi-monthly payroll oversight including 403(b) plan administration and contributions. • Annual evaluation, selection, open enrollment and staff communications for medical/dental benefits. • Compensation: developed/maintained salary ranges by job classification and department. • Introduced and implemented annual employee satisfaction survey, results analysis, response, action plan. • Training and Communications for Management and Staff. • Co -Managed relocation of organization to new facility, management of 34,000 SF facility. US FIELD OPERATIQNS PROJECT MANAGER October 2003 -September 2005 Joni and Friends International Disability Center, Agoura Hills, CA • Project and management support for 15 US Field Offices. • Developed monthly reporting form for accountability and goal tracking. • Accessibility Team Coordinator for Los Angeles Billy Graham Crusade. • Oversight of Special Delivery program delivering over 7,000 gifts annually AREA DIREGTOR, JQM AND FRIENDS DALLAStFT. WORTH October 1996 -September 2003 Joni and Friends International Disability Center, Agoura Hilfs, CA • Organizing Director for start-up of branch offce • Recruited Board of Directors Solicitation • Organizational planning and program development • Staff recruitment, office location and finish -out • Fund development fully funding annual budget • Established local Family Retreat and Wheels for the World programs doubling program sizes within 5 years utilizing over 150 volunteers MANAGER, RESERVATIONS SALES July 1995 -October 1996 Delta Air Lines, Inc., Dallas, TX • Directly responsible for Management and Human Resource support for 725 employee call center including payroll, sta#fing, and compliance with Federal and State regulations. • Managed productivity and sales for a team of 5 supervisors with a total of 180 sales representatives supporting $9 million in monthly Corporate/Leisure, Domestic and International travel bookings. Fully accountable for team and individual productivity, cost control and budget administration. • Proactively monitored and coached employee career development and administrative employee personnel and entitlement programs. • Lowered call handling time and generated productivity and revenue increases. • Implemented workgroup re -engineering and a pay for performance Incentive program which achieved cost containment and productivity increase objectives. Special Assignment: Coordinated on -site closure of International Reservations and Ticketing offices in Rome, Italy • Completed assignment 2 months ahead of schedule CHIEF SUPERVISOR, RESERVATIONS SALES June 1989 -July 1995 Delta Air Lines, Inc., Dallas, TX • Directly responsible for Productivity and Sales for a team of 6 supervisors with a total of 180 sales representatives, including the Training department, City Ticket Offices, International Rates, Customer Service, and Delta Cares (Human Remains). • Coordination of training for call center supporting 500 sales representatives. • Recruitment and interviewing. • Decreased departmental staff while lowering call handling time. • Supervisor, Reservations Sales Education HR Certification Institute, 2009 Senier Professions! in Human Resources (SPHR)k Texas Tech University, Lubbock, Texas B.S. SANDY aC I LIFF SPHR— Pane 2 317 Hllitop Odva, Anna, Texas 76409 Home: 214 631 3670. Coll: 010 610 3670, sandy .IPN,.att net Keywords Human Resources Leadership, SPHR, Compliance, Microsoft Office Suite, Recruiting, Hiring, Employee Benefits, Staff Development, Retention, Budget Development, Budget Administration, Change Implementation, Staff Development, Staff Motivation, Training and Development, Talent Management, Benefits Administration, International Assignments, Departmental Operations Management, Employee Scheduling, Event Management and Promotion, Performance Evaluations, Team Leadership, Team Player, Call Center Management, SPHR, Senior Professional in Human Resources, Interim, Council Meeting: August 14, 2012 Account Code #: N/A Budgeted Amount: N/A Item No. 9 City Secretary's use only City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Date Prepared: 8-09-12 Exhibits: ❑Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action regarding resignation of City Council member, Place 2. (City Council) SUMMARY: RECOMMENDATION: HOMETOWN Council Meeting: August 14, 2012 Account Code #: N/A Budgeted Amount: N/A Item No. 10 City Secretary's use only City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Date Prepared: 8-09�12 Exhibits: ❑Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action adopting an Ordinance Ordering a Special Election To Fill a City Council member vacancy, Place 2, on November 6, 2012. (City Council) SUMMARY: RECOMMENDATION: Staff recommends a motion to approve the ordinance. CITY OF ANNA, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF ANNA, TEXAS, ORDERING A NOVEMBER 6, 2012 SPECIAL ELECTION TO FILL A VACANCY, PLACE 2; ORDERING A NOVEMBER 6, 2012 SPECIAL ELECTION TO ELECT ONE CITY COUNCIL MEMBER, FOR A SIX MONTH TERM; DESIGNATING POLLING PLACES AND PROVIDING FOR EARLY VOTING, NOTICE AND OTHER MATTERS RELATING TO SAID ELECTIONS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS: Section 1. In accordance with Texas Election Code § 3.004, this ordinance constitutes the City Council's ordering of: (1) a November 6, 2012 Special Election to Fill a Vacancy, Place 2 (2) a November 6, 2012 Special Election to elect One (1) City Council position Place 2, for a six-month term; Eligible voters include qualified voters residing within the corporate limits of the City of Anna. Section 2. On November 6, 2012, the polling place will be open from 7 a.m. to 7 p.m. The polling place on Election Day is: Anna City Hall Administration Building 111 N. Powell Parkway Anna, Texas 75409 Section 3. The polling place for early voting by personal appearance is the same as the polling place on Election Day. The dates and times for early voters to cast ballots by personal appearance are as follows: Monday October 22, 2012 800 500 p.m. Tuesday October 23, 2012 8:00 a.m. to 5:00 p.m. Wednesday October 24, 2012 8:00 a.m. to 5:00 p.m. Thursday October 25, 2012 7:00 a.m. to 7:00 p.m. Friday October 26 ,2012 8:00 a.m. to 5:00 p.m. Monday October 29, 2012 8:00 a.m. to 5:00 p.m. Tuesday October 30, 2012 8:00 a.m. to 5:00 p.m. Wednesday October 31, 2012 8:00 a.m. to 5:00 p.m. Thursday November 1, 2012 7:00 a.m. to 7:00 p.m. Friday November 2, 2012 8:00 a.m. to 5:00 p.m. Section 4. The Collin County Elections Administrator is designated as the early voting clerk. Qualified voters may mail applications for an voting mail -in ballot only from September 7, 2012 until the close of business of October 30, 2012. Requests for applications must be mailed to: Ord. -Item 10 -Ord. Calling for Special November 6,2012 Election Ord Page 1 of 208-14-2012 Sharon Rowe Elections Administrator 2010 Redbud Blvd., Ste 102 McKinney, Texas 75069 Section 5. The City Secretary is ordered to do the following: 1. Coordinate with the Collin County Elections Department, Sharon Rowe, Elections Administrator, to hold the November 6, 2012 City of Anna General Election. Paper ballots approved by the Texas Secretary of State will be used on Election Day and for early voting. 2. Provide and publish notice of the elections ordered in this ordinance in accordance with the Texas Election Code. 3. Coordinate with the Collin County Elections Department, Sharon Rowe, Elections Administrator, to hold a runoff election conducted in accordance with the Texas Election Code if no candidate receives a majority of the votes. Section 6. If any section, subsection, sentence, clause, or phrase of this ordinance, or its application to a particular set of persons or circumstances, is declared invalid or adjudged unconstitutional by a court of competent jurisdiction, it does not affect the remaining portions of this ordinance, as the various portions and provisions of this ordinance are severable. The City Council of the City of Anna, Texas, declares that it would have passed each and every part of this ordinance notwithstanding the omission of any part that is declared invalid or unconstitutional. PASSED, APPROVED, AND ADOPTED on first and final reading on August 14, 2012. Mike Crist, Mayor ATTEST: Natha Wilkison, City Secretary Ord. -Item 10 -Ord. Calling for Special November 6,2012 Election Ord Page 2 of 208-14-2012 Council Meeting: August 14, 2012 Account Code #: N/A Budgeted Amount: N/A Item No. 11 City Secretary's use only City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Date Prepared: 8-09-12 Exhibits: ❑Yes ❑ No AGENDA SUBJECT: CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). Anticipated litigation with Amazing Solar Solutions; "City of Anna v. City of Weston, Cause No. 380-02570- 2011, in the 3801h District Court of Collin County, Texas"; "City of Anna v. Walmat Inc., et al.; Cause No. 429-00288-2009, in the 429th District Court of Collin County, Texas"; legal issues regarding property annexations. b. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072)5 acquisition of park land. c. discuss or deliberate personnel matters (Tex. Gov't Code 8551.074); Members of the EDC, CDC, Planning &Zoning Commission, and Board of Adjustment. The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. SUMMARY: Council Meeting: August 14I 2012 Account Code #: N/A Budgeted Amount: N/A Item No. 12 City Secretary's use only City of Anna City Council Agenda all Report Staff Contact: Philip Sanders Date Prepared: 8-09-12 Exhibits: ❑Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action on any items listed on posted agenda for August 14, 2012 City of Anna Workshop Session or any closed session occurring during this Regular Meeting, as necessary. SUMMARY: RECOMMENDATION: IIOM�TOWN Council Meeting: August 14, 2012 Account Code #: N/A Budgeted Amount: N/A AGENDA SUBJECT: Adjourn. SUMMARY: Item No. 13 City Secretary's use only City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Date Prepared: 8-09�12 Exhibits: ❑Yes ❑ No RECOMMENDATION: Staff recommends a motion to adjourn.