HomeMy WebLinkAbout2015-05-12 Workshop & Regular MeetingY{OT7R.? IiOMETOWN
CITY OF ANNA AGENDA NOTICE -CITY COUNCIL WORKSHOP
May 12, 2015
6:30 p.m. —Anna City Hall Administration Building
The City Council of the City of Anna will meet in Workshop Session at 6:30 p.m., May
12, 2015 at the Anna City Hall Administration Building, located at Ill N. Powell
Parkway (Hwy 5), regarding the following items:
1. Call to Order.
2. Roll Call and Establishment of Quorum. &re Y604a14
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3. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the
City Council may enter into closed session to discuss any items listed or
referenced on this agenda under the following exceptions.
`a a. consult with legal counsel regarding pending or contemplated
litigation and/or on matters in which the duty of the attorney to the
0 � �) governmental body under the Texas Disciplinary Rules of
bt�Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov't Code §551.071);
b. discuss or deliberate personnel matters: City Secretary Update. Tex.
Gov't Code a551.074). Qo.,t, .,Av
A)e, - 7
4. Consider/Discuss/Action on any items listed on the posted agenda for May 12,
2015 City of Anna City Council Regular Meeting or any Cl sed Session
occurring during this Workshop, as necessary. ;
qU5. Adjourn.
lal This is to certify that I, Philip Sanders, City Manager, posted this agenda at a
place readily accessible to the public at the Anna City Hall and on the City Hall
bulletin board at or before 5:00 p.m., May 8, 2015.
� to 6, Ap
Philip Sanders, City Manager
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act,
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-
3325 two working days prior to the meeting so that appropriate arrangements can be made.
05-1245 CC Workshop Meeting Agenda.doc 1 Posted 05-0845 I
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Y{OUR.}HOMETOWN
CITY OF ANNA AGENDA NOTICE —CITY COUNCIL REGULAR MEETING
May 12, 2015
7:30 p.m. —Anna City Hall Administration Building
The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., May 12,
2015, at the Anna City Hall Administration Building, located at 111 North Powell
Parkway (Hwy 5), to consider the following items.
Welcome to the City Council Meeting. Please sign the Sign -In -Sheet as a record of
attendance. If you wish to speak on an open -session agenda item please fill out the
Opinion/Speaker Registration Form and turn it in to the City Secretary before the
nZeeting starts.
l . Call to Order.
2. Invocation and Pledge of Allegiance.
3. Citizen comments. Citizens are allowed 3 minutes to speak. The Cozrncil is
unable to respond to or discuss any issues that are brought up during this
section that are not on the agenda, other than to make statements of specific
factual information in response to a citizen's inquiry or to recite existing
policy in response to the inquiry.
4. Receive reports from Staff or the City Council about items of community
interest. Items of community interest include: expressions of thanks,
congratulations, or condolence; information regarding holiday schedules; an
honorary or salutary recognition of a public official, public employee, or
other citizen (but not including a change in status of a person's public office
or public employment); a reminder about an upcoming event organized or
sponsored by the governing body; information regarding a social, ceremonial,
or community event organized or sponsored by an entity other than the
governing body that was attended or is scheduled to be attended by a member
of the governing body or an official or employee of the municipality, and
announcements involving an imminent threat to the public health and safety of
people in the municipality that has arisen after the posting of the agenda.
5. Proclamation regarding National Public Works Week.
6. Proclamation regarding Motorcycle Safety and Awareness Month.
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-
3325 two working days prior to the meeting so that appropriate arrangements can be made.
O54245 CC Regular Meeting Agenda.doc 1 Posted 05-08-15
7. Consent Items. These items consist of non -controversial or "housekeeping"
items required by Zaw. Items may be considered individually by any Council
member making such request prior to a motion and vote on the Consent Items.
a. Approve the Vaquera Addition Development Plat. (Maurice
Schwanke)
b. Approve a Preliminary Plat of the Anna 455 Addition. (Maurice
Schwanke)
c. Approve a Site Plan and Landscape Plan for a convenience store
located at northwest corner of FM 455 and Ferguson Pkwy. (Maurice
Schwanke)
8. Briefing/Discussion regarding capital purchases for Public Worlcs
Department. (Joseph Johnson)
9. Consider/Discuss/Action regarding a Resolution authorizing the City Manager
to execute a land Purchase and Sale Agreement with Charles K. Green. (City
Manager)
10. Consider/Discuss/Action regarding an ordinance amending the FY 2015
Budget. (Clayton Fulton)
11. Consider/Discuss/Action regarding an ordinance expressing official intent to
reimburse costs of City Hall Projects. (Clayton Fulton)
12. Consider/Discuss/Action regarding a resolution appointing Health Authority
for the City of Anna. (Chief Gothard)
13. Consider/Discuss/Action regarding a resolution appointing an Acting City
Secretary. (City Council)
14. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551,
the City Council may enter into closed session to discuss any items listed or
referenced on this agenda under the following exceptions:
a. consult with legal counsel regarding pending or contemplated
litigation and/or on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov't Code �551.071);
b. discuss or deliberate personnel matters: City Secretary Update. Tex.
Gov't Code �551.074).
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-
3325 rivo working days prior to the meeting so that appropriate arrangements can be made.
OS-12-15 CC Regular Meeting Agenda.doc
2
Posted OS-08-IS
The council further reserves the right to enter into executive session at any
time throughout any duly noticed meeting under any applicable exception
to the Open Meetings Act.
15. Consider/Discuss/Action on any items listed on posted agenda for May 12,
2015 Workshop Session or any closed session occurring during this Regular
Meeting, as necessary.
l 6. Adjourn.
This is to certify that I, Philip Sanders, City Manager, posted this agenda at a
place readily accessible to the public at the Anna City Hall and on the City
Hall bulletin board at or before 5:00 p.m. May 8, 2015.
Philip Sanders, City Manager
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the Ciry Secretary at 972 924-
3325 rivo working days prior to the meeting so that appropriate arrangements can be made.
OS-12-15 CC Regular Meeting Agenda.doc 3 Posted OS-08-15
CITY COUNCIL MEETING
SIGN IN SHEET
DATE:
Please sign -in as a record of attendance. A11 persons desiring to address the council are
requested to sign below and fill out an Opinion/Speaker Registration Fonn. Please hand
the Opinion/Speaker Registration Form to the City Secretary prior to the start of the City
Council Meeting.
NAME
ADDRESS
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speak to the Mayor sand R au �ff_ Maass m t,is in at the staff fa
be for a. ded W the Ua ar. PCeasa stag to the podfum as saaa as you are
remgntzed by the Mayor and state your name and address before begianfug Your
3resa�t fforrr If you have written mate or ffiater��I you wish �� � s��� � �
4or and Couneff, please furn(sh, an extra- c9py f6r the € f .rdfa1 fifes_
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CITY OF ANNA, TEXAS
Date:
Staff Contact:
Exhibits:
Item No. 5
City Secretary's use only
May 12I 2015
Joseph Johnson
Attached
AGENDA SUBJECT:
Proclamation for National Public Works Week sponsored by the American Public Works
Association.
SUMMARY:
Public Works employees provide the foundational infrastructure that it takes to allow a
city to thrive. Their efforts are important and should be recognized. As a part of our
initiative to highlight the positive benefits that Public Works provides to our community
we plan to celebrate National Public Works Week each year. This is our startup year and
while no events are planned we do intend to highlight the importance of Public Works
through various media. In future years we plan to begin with a small event and build
each year from there. We will also be exploring a partnership with the School District to
increase interest in Public Works and Public Service as a career path. Our goal is to
foster open communication with our citizens and highlight Public Works service.
This year's theme for Public Works week is "Community Begins Here". This theme
highlights that Public Works services are essential and foundational to a great quality of
life.
STAFF RECOMMENDATION:
Staff recommends designating May 17-23 2015 as "National Public Works Week".
CITY OF ANNA, TEXAS
Date:
Staff Contact:
Exhibits:
kGErIDA
Proclamation regarding Motorcycle Safety and Awareness Month.
Item No. 6
City Secretary's use only
Yes
May 12I 2015
City Manager
.•
t.
May is Motorcycle Awareness Month.• • the nation• •
?ducate motorists on recognizing motorcyclists, as well as encourage motorcyclists to
me cwef u.1 •i tie road.
0
CITY OF ANNA, TEXAS
Date:
Staff Contact:
Exhibits:
Item No. 7a
City Secretary's use only
,L% 7
OS/07/15
Maurice Schwanke
Yes
AGENDA SUBJECT: Approve the "Vaquero Addition" Development Plat.
SUMMARY: The development plat submitted for your review is located within the
extraterritorial jurisdiction of the City. The tract is in the Jonathan Douthett Survey and
contains approximately twenty (20) acres of land. The property is located at 8245
County Road 832. The owner is proposing to build a house, garage and several out
building structures on the tract. The submittal meets the City of Anna development plat
requirement. The Planning and Zoning recommended approval of the development plat
at their meeting May 4th, 2015. The vote was unanimous
STAFF RECOMMENDATION: Approval of the resolution
CITY OF ANNA, TEXAS
Date:
Staff Contact:
Exhibits:
Item No. 71)
City Secretary's use only
05/07/15
Maurice Schwanke
Yes
kGUIDA SIBJECT* Approve a resolution regarding nna 455 Addition Pf preliminary
SUMMARY: The preliminary plat request is to subdivide the Commercial Tract 1 into
two lots. The purpose of this subdivide is to allow for a future commercial development
at the intersection of Ferguson Road and west White Street (FM 455) where the
proposed Lot 1, Block A, 1.297 is proposed as a future 7-Eleven store.
The remaining comments for the Preliminary plat are shown below. These comments
will be addressed on the construction plans yet to be submitted.
1. Off -site easement will be required. Please provide off -site separate instrument
easements for review prior to execution.
2. Construct the water line along FM 455 across the fire lane, install valve and plug.
Plug shall be located 20-feet past the last valve.
3. Provide an 8-inch water line crossing across Ferguson Parkway along the north
side of the 7-11 tract. Water line shall be stubbed to the property to the west
and will be continued with future development. Fire hydrant shall be installed
off of this 8-inch line at the drive located along Ferguson Parkway.
4. Verify that an 8-inch sanitary sewer line is sufficient for the basin development.
5. Overall storm sewer system shall be submitted for review. This development
shows a portion of the overall system to be constructed, however it is unclear if
this is adequately sized and placed. Overall system design shall be approved by
the City prior to any portions of the system being constructed.
6. Overall storm sewer system shall be submitted for review. This development
shows a portion of the overall system to be constructed, however it is unclear if
this is adequately sized and placed. Overall system design shall be approved by
the City prior to any portions of the system being constructed.
The Planning and Zoning recommended approval of the preliminary plat subject to
staff's comments at their meeting May 4th, 2015. The vote was unanimous
STAFF RECOMMENDATION: Approval of the resolution
CITY OF ANNA, TEXAS
Date:
Staff Contact:
Fxhihits
Item No. 7c
City Secretary's use only
Yes
05/07/15
Maurice Schwanke
AGENDA SUBIECT: Approve resolution regarding "7-Eleven" site and landscape plan.
SUMMARY: This site plan is for a future 7-Eleven retail store located at the northwest
corner of the intersection of future Ferguson Road and West White Street (FM 455).
The site plan has been reviewed by the staff and the comments presented to
representatives of 7-Eleven. The attached site and landscape plans reflect the require
changes requested by the Staff.
The Planning and Zoning recommended approval of the site and landscape plan at their
meeting May 4th, 2015 subject to staff's comments. The vote was unanimous. Presently,
a preliminary plat has been submitted that includes the lot location of the future store.
Prior to development a final plat will need to be submitted and approved after approval
A the civil construction plans prior to the issuance of a building permit.
STAFF RECOMMENDATION: Approval of the attached resolution
CITY OF ANNA, TEXAS
Date:
Staff Contact:
Exhibits:
Item No. 8
City Secretary's use only
all
�. , • ,
May 12, 2015
losephJohnson
Attached
AGENDA SUBJECT:
Briefing/Discussion regarding capital purchases for the Public Works Department.
SUMMARY:
Capital purchases were authorized in an amendment to the 2014 Fiscal Year (FY 14)
budget; however, the purchases were not completed in FY 14. At the close of the FY 14
budget, and in accordance with the City's financial policies, the City Manager assigned
funds authorized, but not spent, in the amount of $134,000 in the FY 14 budget for the
capital purchases. Staff is recommending that the funds be reallocated in the following
IiiYlilila
Dump Truck - $65,000 (purchased, $80,807)
Vacuum Trailer - $47,500
Sewer Camera - $9,000 (purchased)
Vehicle Lighting - $12,500
Vehicle - $22,000
Spreader - $8,500
Concrete Saw - $8,000
Vehicle Lighting/Light Tower - $5,693
Staff proposes to remove the vacuum trailer from this year's capital purchases and bring
the item back to council for consideration in a future budget year. This would allow us
to purchase an additional vehicle that is necessary for a new staff member. The
concrete saw is needed for current Streets operations and will increase efficiency. The
truck -mounted spreader will allow for a swift, efficient and effective winter weather
response. Additionally, we would propose purchasing a mobile light tower/generator for
emergency operations.
STAFF RECOMMENDATION:
Staff recommends reallocating funding in the manner described. The proposed
reallocation will boost efficiency, provide reliable transportation for key staff and
increase safety.
CITY OF ANNA, TEXAS
Date:
Staff Contact:
Exhibits:
Item No. 9
City Secretary's use only
May12,2015
City Manager
Yes
AGENDA SUBJECT:
Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute
a Land Purchase and Sale Agreement with Charles K. Green.
SUMMARY:
The City has negotiated the purchase of a 3.5 acre tract of land located at the south
west corner of CR 373 and SH 5 and immediately north of the existing public works
facility. It is anticipated that the land will be used to accommodate the expansion of
public works operations as we grow. The negotiated purchase price will be $225,000
which is consistent with the independent appraisal report. Funds for this purchase will
need to be allocated from the existing fund balance in the Utility Fund and General
fund. A corresponding budget amendment is also on this agenda for Council
consideration.
STAFF RECOMMENDATION:
Staff re°commends approval of the attached resolution and Agreement.
V
v
CITY OF ANNA, TEXAS
Date:
Staff Contact:
Exhibits:
Item No. 10
City Secretary's use only
Yes
5/7/2015
Clayton Fulton
AGENDA SUBJECT:
Consider/Discuss/Action regarding an ordinance amending the FY 2015 Budget
SUMMARY:
Staff have discussed the need for additional land at the public works site for future
expansion of operations related to the City's streets, parks, and water works operations.
t The land immediately adjacent to the PW site is available for purchase at $225,000. The
LO site is also strategically located with frontage on CR 373 providing a secondary access
point to the existing site.
The cost of the land would be split 50/50 between the Utility Fund and the General
Fund. Funds are available in each respective fund without causing significant impact
upon working capital in the Utility Fund or fund balance in the General Fund.
V Additionally, the City has the need to fund a road alignment study, thoroughfare study,
and traffic impact analysis for Ferguson Parkway and Foster Crossing. The City's current
Thoroughfare Plan provides that Ferguson Parkway is to be a major north/south
/roadway. The attached task order for Birkhoff, Hendricks, &Carter fully explains the
3/ proposed project. While the cost for the study is $36,200,
responsible some of this project, the City's obligations would be
developers will be
$15,000. Funds are
available in the roadway developer fee account. These fees were negotiated with
developers prior to the adoption of the City's roadway impact fee ordinance.
STAFF RECOMMENDATION:
Approve the attached ordinance amending the FY 15 budget.
CITY OF ANNA, TEXAS
Date:
Staff Contact:
Fxhihits
Item No. 11
City Secretary's use only
Yes
5/12/2015
Clayton Fulton
AGENDA SUBIECT:
Consider/Discuss/Action regarding an ordinance expressing official intent to reimburse
costs of City Hall Projects
SUMMARY:
The FY 15 budget includes the use of fund balance to retain architectural pre -design
services for a new city hall. The City of Anna will likely issue debt for this potential
project. In order to replenish the amount of fund balance committed to this project, the
City must pass a reimbursement ordinance. The attached ordinance authorizes the use
of bond proceeds to reimburse the general fund for capital expenditures related to the
project.
The City has up to three (3) years from the time the first expenditure is made until the
debt issued for the project is funded, otherwise the costs to be reimbursed are no
longer eligible for reimbursement.
STAFF RECOMMENDATION:
Approve the ordinance expressing intent to reimburse costs of City Hall Projects
6- ,
CITY OF ANNA, TEXAS
Item No. 12
City Secretary's use only
Date: May 12, 2015
Staff Contact: Fire Chief Gothard
Exhibits: Yes
AGENDA SUBJECT:
Consider/Discuss/Action regarding a resolution appointing Health Authority for the City
of Anna.
SUMMARY:
Due to State regulations, reportable communicable disease information cannot be
provided to City officials from County and State Health Authorities unless a City has
appointed a City Health Authority. The attached resolution would authorize the
appointment the Collin County Health Authority, Dr. Muriel Marshall and her successors
in office, as the City of Anna's city health authority for purposes of communicable
disease reporting. This Resolution and appointment will assist City officials with
protecting the public health of our citizens.
taff recommends approval of the attached resolution and the appointment of Dr.
Oarshall as the City Health Authority,
a
CITY OF ANNA, TEXAS
Item No. 13
City Secretary's use only
Date: May 12, 2015
Staff Contact:
Exhibits:
City Manager
Yes
AGENDA SUBJECT:
Consider/Discuss/Action regarding a resolution appointing an Acting City Secretary.
SUMMARY:
Section 3.15 of the City Charter states that all ordinances and resolutions adopted by
the City Council must be authenticated by the seal and signature of the person
performing the duties of the City Secretary. There are other duties described in State
law that are required to be performed by a person bearing the title of City Secretary.
Natha Wilkison, the current City Secretary, is on extended leave due to illness.
STAFF RECOMMENDATION:
We are recommending that the City Council appoint an Acting City Secretary that will be
able to perform the duties of City Secretary.
Y{OUR)
AGENDA
CITY OF ANNA
SPECIAL CITY COUNCIL MEETING
MAY 19, 2015 9:00 A.M.
The City Council of the City of Amia will meet in a Special City Council Meeting at 9:00 a.m.,
May 19, 2015 at the Anna City Hall Administration Building, located at 111 N. Powell Parkway
(Hwy 5), regarding the following items:
l . Call to Order
2. Roll Call and Establishment of Quorum.
3. Consider/Discuss/Action regarding approving a Resolution canvassing the returns of
a General Election of one Mayor and one City Council Member, all for three-year
terms. (City Council)
Adjourn
This is to certify that I, Mirenda McQuagge-Walden, Acting City Secretary, posted this
agenda at a place readily accessible to the public at the Anna City Hall and on the City
Hall bulletin board at or before 5:00 p.m. on May 15, 2015.
Mirenda McQuagge-Walden, Acting City Secretary
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning auy of the items listed ai this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-
3325 two working days prior to the meeting so that appropriate arrangements can be made.
05-19-15 Special Meeting Agenda.doc 1 Posted 05-15-15