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Home My WebLink AboutRes 2020-10-806 THI Water Well LLC PurchaseCITY OF ANNA, TEXAS RESOLUTION NO. (� �� 1�- gQLa A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY MANAGER TO MAKE PAYMENT TO THI WATER WELL, LLC FOR EMERGENCY PURCHASE OF EQUIPMENT AND LABOR FOR THE REPAIR OF WELL 5 AS SHOWN IN EXHIBIT "A" ATTACHED HERETO, IN THE AMOUNT NOT TO EXCEED NINETY TWO THOUSAND SEVENTEEN DOLLARS AND FIFTY THREE CENTS ($925017.53); AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Anna's public water supply utilizes a combination of City -owned and operated water wells and treated surface water from North Texas Municipal Water District; and, WHEREAS, Well 5 is the largest producing well in the City of Anna, which supplies approximately 25% of the total current water supply needed in the City of Anna, Texas; and, WHEREAS, Well 5 suffered catastrophic immediate emergency repairs; and, failure on September 16, 2020, requiring WHEREAS, the City contracted with THI Water Well, LLC in order to perform emergency equipment replacement and repairs to Well 5; and, WHEREAS, the total cost of the repairs is $92,017.53. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Authorization of Payment and Funding. That the City Manager is hereby authorized to make payment to THI Water Well, LLC in an amount not to exceed $92,017.53 for emergency equipment and labor required for the repair of Well 5 in the City of Anna, Texas. That funding for the payment shall come from the Public Works Department Utility Fund annual line item, "Maintenance &Repair —Pumps, Wells, &Motors." PASSED AND APPROVED by the City Council of the City of Anna, Texas on this 27tH Jay of October 2020. ATTEST: iNA t 2 41 44il 4 IL City Secretary, Carrie L. Sri#4 I'and Mayor, Nate Pike Exhibit "A" (see following pages) THI Water Well PO Box 1419 Bowle, TX 76230 940-872-6633 INVOICE BILL TO City of Anna P O Box 776 Anna,TX 75409-0776 SERVICE DATE WELL LOCATION 09/23/2020 Well #5 Job 10244 DESCRIPTION PO # 29490 SERVICE CHARGES We pulled the well on 09/23/2020 and found the seal shaft had broken, causing the pump shaft to drop damaging the pump. The motor ran hot burning the oil in the motor and causing the upper thrust plate In the motor to seize up. We replaced the pump, motor, seal and motor leads. We had to add an adapter for the pump discharge, then we landed the well and checked rotation. Rig Time Service Tech Hauling/Frieght MATERIAL CHARGES Motor Pump Seal Section Motor Lead Pump Discharge Adapter - 4x6 Shear Pin(s) Air Line r�: I INVOICE # 2142 DATE 09/23/2020 TERMS Due on receipt POINT OF CONTACT Trop Hopkins (11Y RATE TOTAL AFE/CC/POM 2 3,250.00 6,500.00 1 5,000.00 5,000.00 1 29598.75 2,598.75 1 33,773.82 33,773.82 1 25,900.00 25,900.00 1 91369.12 91369.12 1 5,552.14 6,552.14 1 2,700.00 2,700.00 4 75.00 300.00 1,245 0.26 323.70 REGULATED Bv: BALANCE DUE $92��17.53 THE TEXAS DEPT. OFLICENSING AND REGULATION '/ �- P.O. BOX 12157 AUSTIN, TX 78711 800-803-9202 ///J 512-463-7800 la A/ 20 Payable In Bowie, TX. Terms: Due Upon Receipt 1 1/21146 Interest Charged Alter Maturity THE CITY OF knna SOLI; SOURCE VENDOR EMERGENCY OR EXCEPTION TO COMPETITIVE BIDDING FORM VENDOR NAME: TH I Sole Source ilenrs a►•e avallahle from oily one sorn•ce Gecnnse of patents, copyriglrls, secrel processes, or natural nronopolles. A letter of justy7icallon on company letterhead must accompany this form. This fa•m must accompany the purchase document whenever an emergency or exception to the competitive bidding process is requested. State and local laws subjects the City of Anna to competitive bidding rules. The City Manager will determine whether the justification is appropriate. Requests for exception must be supported by factual statements that will pass an audit. Please check all applicable categories and provide additional information where iudicated: ❑ Sole Source is the selection of one supplier to the exclusion of all others. This decision may be based on lack of competition, proprietary technology, copyright or a supplier's unique capability. A letter of justification on company lett erhead must accompany this form. ❑ The requested product is an integral repair part or accessory compatible with existing equipment. ❑ The requested product has unique design/performance specifications or quality requirements that are not available in comparable products. ❑ Repair/Maintenance service is available only fi•om manufacturer or designated service representative. ❑ Upgrade to or enhancement of existing software is available only from one manufacturer. ❑ Service proposed by vendor is unique; therefore, competitive bids are not available or applicable. EMERGENCY o a procurement made because of a public calamity that requires the immediate appropriation of money to relieve the necessity of the municipality's residents or to preserve the property of the municipality; o a procurement necessary to preserve or protect the public health or safety of the municipality's residents; o a procurement necessary because of unforeseen damage to public machinery, equipment, or other property. Provide a detailed exception and attach supporting documentation: See Attached email I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department. �Sigr aturelDate Public Works Troy Hopkins Printed Name Utility Operations Superintendent Title ;ity ager pprroval Date Ale Chip Hopkins From: Greg Peters Sent: Thursday, September 17, 2020 2:37 PM To: Chip Hopkins CC: Steven Smith Subject: RE: quotes well # 1 & # 5 Chip, Please proceed with this as an emergency repair—we cannot afford for these wells to be down due to high consumption. I will process the paperwork and have Jim sign this afternoon. 1111 l 111' 111 Anna Greg Peters, P.E. Director of Public Works Office: 972=9244510 THE �YiiIL" E E C� Is your success story waiting here? Find out today - visit the Anna EDC hit Olip op rtunityannatxx MI From: Chip Hopkins <chopkins@annatexas.gov> Sent: Thursday, September 17, 2020 2:07 PM To: Greg Peters <gpeters@annatexas.gov> Cc: Steven Smith <ssmith@annatexas.gov> Subject: FW: quotes well it 1 & # 5 Greg, Attached to this email are 2 quotes for well pump/motor replacement. The motor on well 1 began running h(gher amps than normal on Monday. By Tuesday, we could not get the well to start. THI was called in to troubleshoot to see if they could find the problem. The motor did not check out, so I had THI send me a quote to replace the motor. Well 5 started failing last night. We could not get the well to move any water. THI came out to troubleshoot. The motor is checking out fine and should be moving water as long as the pump is running as it is supposed to. THI's opinion is that the pump has given out. This pump is approximately 3 years old based on our records. The motor was replaced in 2018 and 2019, but the pump has not been changed since I began working here. Right now, we are still experiencing high demand on the system. Luckily, Melissa is not seeing the same demand and they are using less GTUA water. We have increased our GTUA feed a the Sherly PS to 550 gpm to allow the Sherley PS to remain on-line. In order to keep the Sherley PS running, our staff will have to monitor the SCADA at all hours to make sure the tank is not overflowing with the smaller HS pump running or emptying with the bigger pump running, With demand, the bigger pump is running approximately 18 hrs/day. With the reduced flow, I will not be able to run that pump as much which will take its toll on the elevated storage tanks. This will create a domino effect of maneuvering pumps which will require more attention to the SCADA than normal. I would like to get a PO for each replacement as an emergency purchase. Without these wells, we will be continuing to use just less than 1 MGD from GTUA which will cost us an additional $1,750 per day that we are using the additional supply. If we were to go out for quotes, not only would we be monitoring the system 24 hours/day to ensure we are maneuvering pumps to ensure the system is maintaining level, at 1 month of GTUA flow at that rate, the cost is an additional $54,000. 1 use a month because if we go out for quotes, by time equipment can be purchased, mobilized and Installed, we will beat about 34 weeks. If 1 can get a PO for THI, I can have the pump and motor for both wells hereby next week. The cost of both repairs is $49,754,10. If you have any questions, please let me know. Thanks, Chip Hopkins Utility Operations Superintendent City of Anna (972)9244510 I1 il(IIY(11 Anna From: Rolan Jowell <rolan@thiwaterwell.com> Sent: Thursday, September 17, 202012:29 PM To: Chip Hopkins <chonkins@annatexas.gov> Subject: quotes well # 1 & # 5