HomeMy WebLinkAboutOrd 866-2020 Ordering a General Election to be Held on November 3, 2020ORDINANCE NO. 8Co&l;~!;(fl)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS,
ORDERING A GENERAL ELECTION TO BE HELD ON NOVEMBER 3 2020 FOR THE
PURPOSE OF ELECTING TWO (2) CITY COUNCIL MEMBERS AND A SPECIAL
ELECTION TO ELECT ONE (1) CITY COUNCIL MEMBER TO FILL AN UNEXPIRED
TERM OF OFFICE; DESIGNATING POLLING PLACES; ORDERING NOTICES OF
ELECTION TO BE GIVEN; AUTHORIZING EXECUTION OF JOINT ELECTION
CONTRACTS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Section 41.001 of the Texas Election Code (the "Code") specifies that the
first Tuesday after the first Monday in November shall be a "Uniform Election Date" and
Governor Greg Abbott provided for elections that had been scheduled for May 2, 2020
to be moved to said November Uniform Election Date due to concerns over the spread
of COVID-19 and related pandemic; and
WHEREAS, on the 26th day of March 2020, the City Council adopted Ordinance No.
851-2020 moving the May 2, 2020 to said November Uniform Election Date; and
WHEREAS, it is necessary that the City Council of the City of Anna order an election to
be held on the 3rd day of November 2020, 7:00 a.m. to 7:00 p.m., for the purpose of
electing council members for Places 3, 4 and 5; and
WHEREAS, the election shall be held as a Joint Election administered by the Collin
County Elections Administrator in accordance with the provisions of the Texas Election
Code, the Charter of the City of Anna, and a Joint General and Special Election Services
("Joint Election Contract") Contract with the Collin County Elections Administrator; and
WHEREAS, the City of Anna accepts Collin County Election Administration's use of the
ExpressVote Universal voting machines, which have been certified by the Secretary of
State in accordance with the Texas Election Code and approved by the United States
Election Assistance Commission;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS:
SECTION 1. ELECTION ORDER
An election is hereby ordered to be held by the City of Anna, Texas, on Tuesday,
November 3, 2020, for the purpose of electing council members for Places 3, 4 and 5.
Polling locations for the election will be determined in the Joint General and Special
Election Contract ("Joint Election Contract") to be entered into with Collin County. The
polling locations shall be open between the hours of 7:00 a.m. and 7:00 p.m. the date of
the election. The election will be conducted in accordance with the Joint Election Contract,
by and between the City, and various other political subdivisions in Collin County, Texas.
SECTION 2. ELECTION NOTICE
That the City Secretary is hereby directed to cause notice of said election to be published
at least once, not earlier than the 30th day or later than the 10th day, before election day
as provided in Section 4.003(a)(1) of the Texas Election Code; and shall be posted on
the bulletin board used for posting notices of the City Council meetings not later than the
21st day before election day. A copy of the published notice that contains the name of
the newspaper and the date of publication shall be retained as a record of such notice,
and the person posting the notice shall make a record at the time of posting stating the
date and place of posting in accordance with Texas Election Code Section 4.005.
SECTION 3. EARLY VOTING
That early voting by personal appearance by any qualified Collin County resident shall be
conducted at the Anna Independent School District Administration Building Board Room,
501 S. Sherley Ave, Anna, Texas 75409, or at any of the other Collin County Vote Center
locations established by the Joint Election Contract. Early voting by personal appearance
for the May 4, 2019, election will be conducted by the Collin County Elections
Administration. The dates and times for early voting by personal appearance are as
follows:
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
October 11 October 12 October 13 October 14 October 15 October October 17
No Voting No Voting Early Early Voting Early 16 Early
Voting 8am-5pm Voting Early Voting
8am-5pm 8am-5pm Voting 7am-7pm
8am-5pm
October 18 October 19 October 20 October 21 October 22 October October 24
Early Voting Early Early Early Voting Early 23 Early Early
1pm-6pm Voting Voting 7am-7pm Voting Voting Voting
7am-7pm 7am-7pm 7am-7pm 7am-7pm 7am-7pm
October 25 October 26 October 27 October 28 October 29 October October 31
Early Voting Early Early Early Voting Early 30
1pm-6pm Voting Voting 7am-7pm Voting Early
7am-7pm 7am-7pm 7am-7pm Voting
7am-7pm
November 1 November November
2 3
Election
Day
7am-7pm
CITY OF ANNA, TEXAS ORDINANCE NO. S&Le PAGE2OF4
SECTION 4. ELECTION DAY POLLING PLACE
On November 3, 2020, Election Day, the polls shall be open from 7:00 a.m. to 7:00 p.m.
and conducted at the Anna Independent School District Administration Building Board
Room, 501 S. Sherley Ave, Anna, Texas 75409 or at any of the other Collin County Vote
Center locations established by the Joint Election Contract.
SECTION 5. EARLY VOTING BY MAIL
That applications for early voting ballot by mail shall be mailed to: Bruce Sherbet
Elections Administrator, 2010 Redbud Blvd., Ste. 102, McKinney, Texas 75069.
Applications for early voting ballot by mail must be received no later than the close of
business on October 23, 2020.
SECTION 6. RUNOFF ELECTION
That if a run-off election becomes necessary, the Collin County Elections Administrator
will conduct the run-off election to be held on Tuesday, December 8, 2020.
SECTION 7. ELECTRONIC VOTING EQUIPMENT
That in accordance with Section 123.001 of the Texas Election Code, the ExpressVote
Universal voting machines approved by the Secretary of State are hereby adopted for
the election on November 3, 2020.
SECTION 8. ADMINISTRATION AND PROCEDURES OF THE ELECTION
The City Manager is hereby authorized and directed to enter into joint election
agreements for said election with Collin County Elections Administration and other
political subdivisions and to execute such election agreements for said election.
SECTION 9. ELECTION OFFICIALS
That pursuant to the Joint Election Contract, the Collin County Elections Administrator
shall serve as Early Voting Clerk for the election. Presiding Election Judges and
Alternate Presiding Election Judges appointed to serve at said polling places shall be
those election officials furnished by Collin County Elections Administrator.
SECTION 10. EARLY VOTING BALLOT BOARD
That an Early Voting Ballot Board shall be created to process early voting results in
accordance with Section 87.007 of the Texas Election Code. The Early Voting Ballot
Board shall be made up of members appointed in the manner stated in the Joint Election
Contract and the Presiding Judge and Alternate Presiding Judge of the Early Voting
CITY OF ANNA, TEXAS ORDINANCE NO. ~(e(e PAGE3OF4
Ballot Board shall be the election officials listed in the Joint Election Contract.
SECTION 11. SAVINGS, SEVERABILITY AND REPEALING CLAUSES
That should any word, sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be void or unconstitutional, the same shall not
affect the validity of the remaining portions of said ordinance, which shall remain in full
force and effect.
SECTION 12. EFFECTIVE DA TE
That this ordinance shall become effective immediately from and after its passage.
APPROVED AND ADOPTED by the City Council of the City of Anna, Texas on this the
I H-h day of au¢ , 2020.
ATTESTED:
(}aMil2 ii d(M {L, APPRO~
•
City Secretary Carrie L. Land Mayor Nate Pike
CITY OF ANNA, TEXAS ORDINANCE NO. '<{(o({? PAGE4OF4
JOINT GENERAL AND SPECIAL ELECTION SERVICES CONTRACT
("Election Services Contract")
ELECTION SERVICES AGREEMENT
BETWEEN
THE COLLIN COUNTY ELECTIONS ADMINISTRATOR
("Elections Administrator")
AND
CITY OF ALLEN
CITY OF ANNA
CITY OF CARROLL TON
CITY OF CELINA
TOWN OF FAIRVIEW
CITY OF FRISCO
CITY OF GARLAND
CITY OF JOSEPHINE
CITY OF LAVON
CITY OF LOWRY CROSSING
CITY OF LUCAS
CITY OF MCKINNEY
CITY OF MURPHY
TOWN OF NEW HOPE
CITY OF PARKER
CITY OF PRINCETON
TOWN OF PROSPER
CITY OF SACHSE
CITY OF WESTON
CITY OF WYLIE
ALLEN ISO
ANNA ISO
BLAND ISO
FRISCO ISO
LOVEJOY ISO
MELISSA ISO
PRINCETON ISO
PROSPER ISO
WYLIE ISO
BEAR CREEK SPECIAL UTILITY DISTRICT
VERONA SPECIAL UTILITY DISTRICT
WYLIE NORTHEAST SPECIAL UTILITY DISTRICT
FOR THE CONDUCT OF A JOINT ELECTION
TO BE HELD TUESDAY, NOVEMBER 3, 2020
TO BE ADMINISTERED BY THE COLLIN COUNTY ELECTIONS ADMINISTRATOR
Contract for Election Services Joint General and Special Election 11032020
Page 1
1) ADMINISTRATION AND STATUTORY AUTHORITY
A. Bruce Sherbet ("Bruce Sherbet") is the duly appointed County Elections Administrator
("Elections Administrator") of Collin County, Texas and the Department Head of the Collin
County Elections Department. As such, Mr. Sherbet is the County Election Officer of Collin
County, Texas and is authorized by Subchapter D of Chapter 31 of Title 3 of the Texas
Election Code to enter into this Election Services Contract with the contracting authorities of
the Participating Political Subdivisions listed on the cover page of this Election Services
Contract.
B. The contracting authorities of the participating Political Subdivisions listed on the cover page
of this Election Services Contract are hereby participating with each other in the Joint Election
to be held in Collin County, Texas on Tuesday, November 3, 2020 under Chapter 271 of Title
16 of the Texas Election Code ("Joint Election") and are hereby contracting with the Elections
Administrator of Collin County, Texas to perform the election services set forth in this Election
Services Contract under Subchapter D of Chapter 31 of Title 3 of the Texas Election Code.
2) DUTIES AND SERVICES OF THE COUNTY ELECTION OFFICER.
The Contracting Election Officer shall be responsible for performing the following duties and shall
furnish the following services and equipment:
A. The Contracting Election Officer shall arrange for appointment, notification (including writ of
election), training and compensation of all presiding judges, alternate judges, the judge of the
Central Count Station and judge of the Early Voting Ballot Board.
i) The Contracting Election Officer shall be responsible for notification of each Election Day
and Early Voting presiding judge and alternate judge of his or her appointment. The
presiding election judge of each Vote Center, will use his/her discretion to determine when
additional manpower is needed during peak voting hours. The Contracting Election Officer
will determine the number of clerks to work in the Central Count Station and the number of
clerks to work on the Ballot Board.
ii) Election judges shall attend the Contracting Election Officer's school of instruction (Election
Law Class); calendar will be provided.
iii) Election judges shall be responsible for picking up from and returning election supplies to
the county election warehouse located at 2010 Redbud Blvd., Suite 102, McKinney.
Compensation for this pickup and delivery of supplies will be $25.00.
iv) The Contracting Election Officer shall compensate each election judge and worker. Each
judge shall receive $12.00 per hour for services rendered. Each alternate judge and clerk
shall receive $10.00 per hour for services rendered. Overtime will be paid to each person
working over 40 hours per week.
B. The Contracting Election Officer shall procure, prepare, and distribute voting machines,
election kits and election supplies.
Contract for Election Services Joint General and Special Election 11032020
Page 2
i) The Contracting Election Officer shall secure election kits which include the legal
documentation required to hold an election and all supplies.
ii) The Contracting Election Officer shall secure the tables, chairs, and legal documentation
required to run the Central Count Station.
iii) The Contracting Election Officer shall provide all lists of registered voters required for use
on Election Day and for the early voting period required by law.
iv) The Contracting Election Officer shall procure and arrange for the distribution of all election
equipment and supplies required to hold an election.
(1) Equipment includes the rental of ExpressVote Universal voting machines, ADA
compliant headphones and keypads, DS200 ballot counters, voting signs and election
supply cabinets.
(2) Supplies include paper ballot cards, Early Voting and Election Day supply kits,
provisional ballot kits, security seals, pens, tape, markers, etc.
C. The Contracting Election Officer, Bruce Sherbet, shall be appointed the Early Voting Clerk.
i) The Contracting Election Officer shall supervise and conduct Early Voting by mail and in
person and shall secure personnel to serve as Early Voting Deputies.
ii) Early Voting by personal appearance for the Participating Political Subdivision shall be
conducted during the time period and at the locations listed in Exhibit "A", attached and
incorporated by reference into this Election Services Contract.
iii) All applications for an Early Voting mail ballot shall be received and processed by the Collin
County Elections Administration Office, located at 2010 Redbud Blvd., Suite 102,
McKinney, Texas 75069.
(1) Applications for mail ballots erroneously mailed to the Participating Political
Subdivisions shall immediately be faxed to the Contracting Officer for timely processing.
The original application shall then be forwarded to the Contracting Election Officer for
proper retention.
(2) All Federal Post Card Applications (FPCA) will be sent a mail ballot. No postage is
required.
iv) All Early Voting ballots (those cast by mail and those cast by personal appearance) shall
be prepared for counting by the Early Voting Ballot Board in accordance with Section
87.000 of the Texas Election Code. The presiding judge of this Board shall be appointed
by the Contracting Officer.
D. The Contracting Election Officer shall arrange for the use of all Election Day Vote Centers.
The Participating Political Subdivisions shall assume the responsibility of remitting their portion
of cost of all employee services required to provide access, provide security or provide
custodial services for the Vote Centers. The Election Day Vote Centers are listed in Exhibit
"B", attached and incorporated by reference into this Election Services Contract.
Contract for Election Services Joint General and Special Election 11032020
Page 3
E. The Contracting Election Officer shall be responsible for establishing and operating the
Central Count Station to receive and tabulate the voted ballots in accordance with Section
127 .001 of the Election Code and of this agreement. Count Station Manager shall be Bruce
Sherbet. The Count Station Judge shall be Neal Katz. The Tabulation Supervisor shall be Billy
Pratt.
(1) The Tabulation Supervisor shall prepare, test and run the county's tabulation system in
accordance with statutory requirements and county policies, under the auspices of the
Contracting Election Officer.
(2) The Public Logic and Accuracy Test of the electronic voting system shall be conducted.
(3) Election night reports will be available to the Participating Political Subdivisions at the
Central Counting Station on election night. Provisional ballots will be tabulated after
election night in accordance with state law.
( 4) The Contracting Election Officer shall prepare the unofficial canvass report after all
precincts have been counted, and will provide a copy of the unofficial canvass to the
Participating Political Subdivisions as soon as possible after all returns have been
tallied.
(5) The Contracting Election Officer shall be appointed the custodian of the voted ballots
and shall retain all election materials for a period of 22 months.
(a) Pending no litigation and as prescribed by law, the voted ballots shall be shredded
22 months after the election.
(6) The Contracting Election Officer shall conduct a manual count as prescribed by Section
127.201 of the Texas Election Code and submit a written report to the Participating
Political Subdivisions in a timely manner. If applicable, a written report shall be
submitted to the Secretary of State as required by Section 127 .201 of the
aforementioned code.
3) DUTIES AND SERVICES OF THE PARTICIPATING POLITICAL SUBDIVISIONS.
The Participating Political Subdivisions shall assume the following duties:
A. A Participating Political Subdivision shall prepare the election orders, resolutions, notices,
official canvass and other pertinent documents for adoption by the appropriate office or body.
The Participating Political Subdivision assumes the responsibility of posting all notices and
likewise promoting the schedules for Early Voting and Election Day.
B. The Participating Political Subdivision shall provide the Contracting Election Officer with an
updated map and street index of their jurisdiction in an electronic (shape file preferred) or
printed format as soon as possible but no later than Monday, August 24, 2020.
C. The Participating Political Subdivision shall procure and provide the Contracting Election
Officer with the ballot layout and Spanish interpretation in an electronic format.
Contract for Election Services Joint General and Special Election 11032020
Page 4
i) The Participating Political Subdivision shall deliver to the Contracting Election
Officer as soon as possible, but no later than 5:00 PM Monday, August 24, 2020, the
official wording for the Participating Political Subdivision's November 3, 2020, Joint
General and Special Election.
ii) The Participating Political Subdivisions shall approve the "blue line" ballot format prior to
the final printing.
D. The Participating Political Subdivisions shall compensate the Contracting Election Officer for
an additional verified cost incurred in the process of running this election or for a manual count
this election may require, consistent with charges and hourly rates shown on Exhibit "C" for
required services.
E. The Participating Political Subdivisions shall pay the Contracting Election Officer 90% of the
estimated cost to run the said election prior to Friday, October 9, 2020. The Contracting
Election Officer shall place the funds in a "contract fund" as prescribed by Section 31.100 of
the Texas Election Code. The Deposit should be delivered within the mandatory time frame
to: Collin County Treasury, 2300 Bloomdale Rd., #3138, McKinney, Texas 75071. Made
payable to "Collin County Treasury" with a note "for election services" included with check
documentation.
F. The Participating Political Subdivision shall pay the cost of conducting said election, less
partial payment, including the 10% administrative fee, pursuant to the Texas Election Code,
Section 31.100, within 30 days from the date of final billing.
4) COST OF SERVICES. See Exhibits "C" and "D".
5) GENERAL PROVISIONS.
A. Nothing contained in this Election Services Contract shall authorize or permit a change in the
officer with whom or the place at which any document or record relating to the Participating
Political Subdivision's November 3, 2020, Joint General and Special Election is to be filed or
the place at which any function is to be carried out, or any nontransferable functions specified
under Section 31.096 of the Texas Election Code.
B. Upon request, the Contracting Election Officer will provide copies of all invoices and other
charges received in the process of running said election for the City and School District.
C. If the Participating Political Subdivision cancel their election pursuant to Section 2.053 of the
Texas Election Code, the Contracting Officer shall be paid a contract preparation fee of
$75.00. Any Participating Political Subdivision canceling an election will not be liable for any
further costs incurred by the Contracting Officer.
D. The Contracting Officer shall file copies of this contract with the County Judge and the County
Auditor of Collin County, Texas.
Contract for Election Services Joint General and Special Election 11032020
Page 5
November 3, 2020 General Special Elections
Potential Early Voting Locations, Dates and Hours
Exhibit "A"
Note: The below list contains potential Early Voting Polling Locations for the November 3, 2020 General and
Special Elections. The list of Polling Locations will be revised as locations are confirmed.
Polling Place Address City
Allen Event Center 200 E Stacy Road Allen
Allen ISD Service Center 1451 North Watters Allen
Anna ISO Board Conference Room 201 E. 7th St. Anna
Carpenter Park Recreation Center 6701 Coit Road Plano
Celina ISD Administration Building 205 S. Colorado Celina
Christ Fellowship 2801 Orchid Dr. McKinney
Christ United Methodist Church 3101 Coit Road Plano
Collin College Frisco Campus 9700 Wade Blvd. Frisco
Collin College Higher Education Center 3452 Spur 399 McKinney
Collin College McKinney Campus 2200 University McKinney
Collin College Plano Campus 2800 Spring Creek Parkway Plano
Collin College Wylie Campus 391 Country Club Road Wylie
Collin County Elections Office 2010 Redbud Blvd, Ste. 102 McKinney
Davis Library 7501 Independence Parkway Plano
Eldorado Country Club 2604 Country Club Drive McKinney
First Baptist Church Princeton 511 Jefferson St. Princeton
Frisco Fire Station #8 14300 Eldorado Pkwy. Frisco
Gay Library 6861 W. Eldorado Parkway McKinney
Haggard Library 2501 Coit Rd Plano
Harrington Library 150118th Street Plano
Josephine City Hall 201 Main Street Josephine
Lavon City Hall 120 School Road Lavon
Lovejoy ISD Administration Bldg. 259 Country Club Allen
Lucas Community Center 665 Country Club Road Lucas
McKinney Fire Station #7 861 Independence Pkwy. McKinney
Melissa City Hall 3411 Barker Ave. Melissa
Methodist Richardson Medical Center 2831 E President George Bush Hwy Richardson
Murphy Community Center 205 N. Murphy Road Murphy
New Hope Town Hall 121 Rockcrest Road New Hope
Old Settlers Recreation Center 1201 E. Louisiana McKinney
Parker City Hall 5700 E. Parker Road Parker
Parr Library 6200 Windhaven Pkwy. Plano
Plano ISD Administration Center 2700 W. 15th Street Plano
Prosper ISD Administration Bldg. 605 E. Seventh Street Prosper
Renner-Frankford Library 6400 Frankford Road Dallas
Smith Library 300 Country Club Wylie
The Grove at Frisco Commons 8300 McKinney Road Frisco
The Star in Frisco 1 Cowboy Way Frisco
UTD Campus-Callier Clinical Research Center 811 Synergy Park Blvd Richardson
1 of 2
November 3, 2020 General Special Elections
Potential Early Voting Locations, Dates and Hours
Exhibit "A"
Important Note: Eligible Collin County registered voters (with an effective date of registration on or before October 5, 202)
may vote at any early voting location.
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
October 11 October 12 October 13 October 14 October 15 October 16 October 17
Early Voting Early Voting Early Voting Early Voting Early Voting
8am -5pm 8am -5pm 8am -5pm 8am -5pm 7am -7pm
October 18 October 19 October 20 October 21 October 22 October 23 October 24
Early Voting Early Voting Early Voting Early Voting Early Voting Early Voting Early Voting
1pm -6pm 7am -7pm 7am -7pm 7am -7pm 7am -7pm 7am -7pm 7am -7pm
October 25 October 26 October 27 October 28 October 29 October 30 October 31
Early Voting Early Voting Early Voting Early Voting Early Voting Early Voting
1pm -6pm 7am -7pm 7am -7pm 7am -7pm 7am -7pm 7am -7pm
2 of 2
November 3, 2020
General Special Elections
Potential Election Day Vote Centers
Exhibit "B"
Note: The below list contains potential Vote Centers for the November 3, 2020 General and Special Elections. The
list of Vote Centers will be revised as locations are confirmed. Eligible Collin County registered voters (with an
effective date of registration on or before October 5, 2020) may vote at any Election Day Vote Center location.
Polling Place Address City
Aldridge Elementary School 720 Pleasant Valley Richardson
Allen Event Center 200 E Stacy Rd Allen
Allen ISO Service Center 1451 North Watters Allen
Anna ISO Board Conference Room 201 E. 7th St Anna
Armstrong Middle School 3805 Timberline Plano
Benton Staley Middle School 6927 Stadium Drive Frisco
Bentwood Trail Presbyterian Church 6000 Bentwood Trail Dallas
Bethany Elementary School 2418 Micarta Drive Allen
Blue Ridge ISO Administration Building 318 West School Street Blue Ridge
Bowman Middle School 2501 Jupiter Road Plano
Boyd Elementary School 800 S jupiter Road Allen
Carpenter Middle School 3905 Rainier Road Plano
Carpenter Park Recreation Center 6701 Coit Road Plano
Celina ISO Administration Building 205 S. Colorado Celina
Centennial High School 6901 Coit Road Frisco
Chandler Elementary School 1000 Water Oak Drive Allen
Christ Fellowship-McKinney Campus 2801 Orchid Dr. McKinney
Christ the Servant Lutheran Church 821 S. Greenville Ave. Allen
Christ United Methodist Church 3101 Coit Road Plano
Christie Elementary School 10300 Huntington Road Frisco
Clark High School 523 Spring Creek Plano
Collin College Frisco Campus 9700 Wade Blvd. Frisco
Collin College Higher Education Center 3452 Spur 399 McKinney
Collin College McKinney Campus 2200 University McKinney
Collin College Plano Campus 2800 Spring Creek Parkway Plano
Collin College Wylie Campus 391 Country Club Road Wylie
Collin County Elections Office 2010 Redbud Blvd, Ste. 102 McKinney
Community ISO Technology and Conference Center 611 FM 1138 Nevada
Davis Library 7501 Independence Parkway Plano
Dowell Middle School 301 Ridge Road McKinney
Dr. Pepper Star Center -Champions Cafe 6993 Stars Ave. McKinney
Eldorado Country Club 2604 Country Club Drive McKinney
Fairview Town Hall 372 Town Place Fairview
First Baptist Church -Josephine 300 S. Main Street Josephine
First Baptist Church -Princeton 511 Jefferson St. Princeton
First Baptist Church -Branch 7011 FM 546 Princeton
First Baptist Church Farmersville -Youth Building 201 Farmersville Pkwy. Farmersville
First Baptist Church Frisco 7901 Main Street Frisco
Forman Elementary School {Plano ISO) 3600 Timberline Dr Plano
Fowler Middle School 3801 McDermott Road Plano
November 3, 2020
General Special Elections
Potential Election Day Vote Centers
Frankford Middle School {PISD) 7706 Osage Plaza Parkway
Frisco Fire Station #8 14300 Eldorado Pkwy.
Frisco Senior Center 6670 Moore Street
Gateway Prosper Campus 4331 E Prosper Trail
Gay Library 6861 W. Eldorado Parkway
George Bush Elementary School 2000 Eagle Aerie Lane
Haggar Elementary School 17820 Campbell Road
Haggard Library 2501 Coit Rd
Harrington Library 150118th Street
Heritage High School 14040 Eldorado Pkwy.
Hunt Middle School 4900 Legendary Drive
Islamic Association of Collin County 6401 Independence Pkwy.
John Q. Hammons Center -Courtyard Marriott 210 East Stacy Road
Josephine City Hall 201 Main Street
Kerr Elementary School 1325 Glendover Drive
Lavon City Hall 120 School Road
Liberty High School 15250 Rolater Road
Light Farms Elementary School 1100 Cypress Creek Way
Lovejoy ISD Administration Bldg. 259 Country Club
Lowery Freshman Center 601 E Main Street
Lowry Crossing City Hall 1405 S. Bridgefarmer Road
Lucas Community Center 665 Country Club Road
Maus Middle School 12175 Coit Road
McKinney Fire Station #7 861 Independence Pkwy.
McKinney Senior Recreation Center 1400 S. College
Meadows Elementary School 2800 18th Street
Melissa City Hall 3411 Barker Ave.
Methodist Richardson Medical Center 2831 E President George Bush Hwy
Miller Elementary School 5651 Coventry Drive
Murphy Community Center 205 N. Murphy Road
New Hope Town Hall 121 Rockcrest Road
Old Settlers Recreation Center 1201 E. Louisiana
Parker City Hall 5700 E. Parker Road
Parr Library 6200 Windhaven Pkwy.
Plano ISD Administration Center 2700 W. 15th Street
Plano Senior Center 401 W. 16th Street
Preston Trail Community Church 8055 lndipendence Parkway
Prestonwood Church 1001 w Prosper Trail
Prosper ISD Administration Bldg. 605 E. Seventh Street
Renner-Frankford Library 6400 Frankford Road
Royse City ISD Mike McKinney Maintenance Facility 1420 FM 1777
Sachse Community Center 3815 Sachse Road
Seis Lagos Community Services Association 222 Seis Lago Trail
Shepton High School 5505 Plano Pkwy.
Shiloh Missionary Baptist Church 1310 Avenue "I"
Exhibit 11 B11
Dallas
Frisco
Frisco
Prosper
McKinney
St Paul
Dallas
Plano
Plano
Frisco
Frisco
Plano
Allen
Josephine
Allen
Lavon
Frisco
Celina
Allen
Allen
Lowry Crossing
Lucas
Frisco
McKinney
McKinney
Plano
Melissa
Richardson
Richardson
Murphy
New Hope
McKinney
Parker
Plano
Plano
Plano
Frisco
Prosper
Prosper
Dallas
Royse City
Sachse
Wylie
Plano
Plano
Revised 07/20/2020
Slaughter Elementary
Smith Library
Stinson Elementary School
Stonebridge Country Club
Stonebridge United Methodist Church
Story Elementary School
Suncreek United Methodist Church
Terry Pope Administration Building
The Star in Frisco
Tom Muehlenbeck Recreation Center
Toyota Stadium
November 3, 2020
General Special Elections
Potential Election Day Vote Centers
2706 Wolford Ave
300 Country Club
4201 Greenfield Drive
7003 Beacon Hill Road
1800 S. Stonebridge Drive
1550 Edelweiss Drive
1517 W. McDermott Drive
611 North FM 1138
1 Cowboys Way
5801 W. Parker Road
9200 World Cup Way
UTD Campus-Callier Clinical Research Center 811 Synergy Park Blvd
Weston Community Center 117 Main Street
Woodcreek Church 3400 E. Renner Road
Exhibit 11 B11
McKinney
Wylie
Richardson
McKinney
McKinney
Allen
Allen
Nevada
Frisco
Plano
Frisco
Richardson
Weston
Richardson
Revised 07/20/2020
Entitt
Allen, City
Anna, City
Carrollton, City
Celina, City
Fairview, Town
Frisco, City
Garland, City
Josephine, City
Lavon, City
Lowry Crossing, City
Lucas, City
McKinney, City
Murphy, City
New Hope, Town
Parker, City
Princeton, City
Prosper, Town
Sachse, City
Weston, City
Wylie, City
Allen ISO
Anna ISO
Bland ISO
Frisco ISO
Lovejoy ISO
Melissa ISO
Princeton ISO
Prosper ISO
Wylie ISO
Bear Creek SUD
Verona SUD
Wylie NE SUD
Total Registered Voters
Joint General and Special Election
Cost Distribution
November 3, 2020
Joint General and Special Election
Cost Distribution
Registered Voters
64,458
8,450
273
8,078
7,828
61,899
175
1,013
2,609
1,248
5,484
111,631
13,428
505
3,738
7,429
14,334
5,896
256
30,025
66,309
10,570
152
97,127
11,934
9,377
12,112
32,537
44,781
3728
1,538
1,786
640,708
Exhibit "C"
Percentage
10.06%
1.32%
0.04%
1.26%
1.22%
9.66%
0.03%
0.16%
0.41%
0.19%
0.86%
17.42%
2.10%
0.08%
0.58%
1.16%
2.24%
0.92%
0.04%
4.69%
10.35%
1.65%
0.02%
15.16%
1.86%
1.46%
1.89%
5.08%
6.99%
0.58%
0.24%
0.28%
7/20/202012:18 PM
Anna, City
Registered Voters
Percentage
Estimated Cost of Election Services
Summary of Costs
Early Voting by Mail
8,450
1.33%
Early Voting by Personal Appearance
Election Day Expenses
Tabulation
General Election Expenses
Equipment Rental
Supply Cost
Total
10% Administrative Fee
Sub Total
Total cost savings from minimum expense cost
Total Estimated Cost
90% Deposit
Joint General and Special Election
Estimated Cost Estimate used for the May 2, 2020 Election
Exhibit "D"
$ 54.89
$ 815.62
$ 465.99
$ 206 .35
$ 1,290.93
$ 1,387.36
$ 292.66
$ 4,513.80
$ 451.38
$ 4,965.18
$ (391.87)
$ 4,573.31
$ 4,115.98
City of Anna
ORDINANCE NO. 851-2020
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS,
POSTPONING THE CITY'S ELECTION ORDER FOR MAY 2, 2020 FOR THE
PURPOSE OF ELECTING TWO (2) CITY COUNCIL MEMBERS AND A SPECIAL
ELECTION TO ELECT ONE (1) CITY COUNCIL MEMBER TO FILL AN UNEXPIRED
TERM OF OFFICE, TO THE UNIFORM ELECTION DATE OF NOVEMBER 3, 2020,
AND AUTHORIZING RELATED ACTIONS; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, in accordance with the general laws and Constitution of the State of Texas, a
municipal officers' election is normally held on the second Saturday in May; and
WHEREAS, the City Council of the City of Anna did order an election to be held on May 2,
2020, for the purpose of electing council members for Places 3, 4 and 5; and
WHEREAS, a state of local disaster and public health emergency currently exists in the United
States, the State of Texas, Collin County, and the City of Anna, as reflected in the official
proclamations regarding the COVID-19 virus; and;
WHEREAS, the nature of the COVID-19 disease outbreak is such that public health authorities
are exercising emergency powers to restrict activities which allow for continued community
spread of the virus; and
WHEREAS, as of March 13, 2020, United States President Donald Trump declared a national
emergency concerning the COVID-19 outbreak; and
WHEREAS, as of March 13, 2020, Governor Greg Abbott declared a state of disaster for Texas
over the coronavirus pandemic; and
WHEREAS, as of March 16, 2020, County Judge Chris Hill issued a disaster declaration for
Collin County, Texas; and
WHEREAS, on March 17, 2020, City of Anna Mayor Nate Pike declared a local state of disaster
and public health emergency in the City of Anna; and
WHEREAS, on March 18, 2020, Governor Greg Abbott by proclamation did suspend Sections
41.0052(a) and (b) of the Texas Election Code, and Section 49.103 of the Texas Water Code, to
the extent necessary to allow municipalities that would otherwise hold elections on May 2, 2020,
to move their general and special elections to the uniform election date occurring on November
3, 2020, without otherwise adjusting the term of office; and
WHEREAS, Governor Abbott's proclamation of March 18, 2020 did further state that county
election officers, if requested by an affected political subdivision such as the City of Anna, would
enter into a contract to furnish election services for those who postpone their election to November
3, 2020 under the authority of said proclamation; and
WHEREAS, on March 19, 2020, Governor Greg Abbott issued Executive Order GA-08 which
imposed restrictions on certain business operations and social activities as emergency measures,
WHEREAS, on the 24th day of March 2020, the City of Anna affirmed, adopted, renewed, and
extended the mayor's declaration; and
WHEREAS, on the 1st day of Apdl 2020, the 419th District Court issued an order authorizing the
City to postpone it special election to fill Place 4 on the City Council to the uniform election day
in November; and
WHEREAS, given the manner in which the COVID-19 novel coronavirus spreads and its high
degree of contagiousness, the activities commonly associated with municipal elections and
political campaigns pose an unnecessary risk to public health and potential loss of life, and in this
time of emergency it is necessary to talrn swift and decisive action to save lives, protect the public
welfare, and reduce burdens on our health care system and medical professionals; and
WHEREAS, the City Council of Anna has investigated and found that it is in the best interests of
the public health, welfare, good governance, and order for the municipality, during a time of
federal, state, county, and local public disaster and emergency, to postpone the election ordered
for May 2, 2020, until the November 3, 2020 uniform election date, and to take such further
measures as detailed below;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS:
SECTION 1. Order Postponing Election; Confirmations; Major Relevant Dates.
1. The above-stated recitals are incorporated herein as if set forth in full.
2. The City Council of the City of Anna, Texas, does hereby exercise its authority to order
and does hereby order that its previously ordered general election and special election of
May 2, 2020 shall be postponed to November 3, 2020, and does request that the election
officers of Collin County, Texas, enter into an appropriate contract to furnish election
services to the City of Anna.
3. The City of Anna does hereby confirm that candidate filings for the postponed election will
remain valid for the election held on the November date and that the candidate filing period
will not be re-opened for the November election date.
4. The City of Anna does hereby confirm that all applications for ballot by mail ("ABBMs")
for voters that are voting by mail due to being over the age of 65, or due to disability, will
still be valid for the postponed election.
The City of Anna does hereby confirm that ABBMs for voters who submitted ABBMs
CITY OF ANNA, TEXAS ORDINANCE NO. 851-2020 PAGE2OF4
based on expected absence from the county will not be valid for the postponed election.
5. Major relevant dates for the November 3, 2020 election:
a. The voter registration deadline is October 5, 2020
b. Deadline to submit an ABBM is October 23, 2020
c. The dates for early voting shall be October 19 through October 30, 2020.
SECTION 2. Authorizations.
1. The City Secretary is authorized and directed to:
a. Deliver a copy of this ordinance to the election officials of Collin County, Texas,
as the request by the City of Anna for a contract for election services, or a joint
election agreement, pursuant to the Governor's suspension of certain Texas
Election Code provisions on March 18, 2020.
b. Ensure that a copy of this ordinance and notice of the City's exercise of authority
to postpone the election date is posted on the City's website, and local media
organizations shall be alerted regarding the change.
c. Provide notice to the Collin County election officer regarding this change without
undue delay, and to provide same with a revised notice for posting on the county's
website.
d. Arrange publication of this ordinance as soon as practicable.
2. The City Manager is authorized to coordinate and direct City staff to take additional actions
as needed to revise and update the City's original order of election, and to conduct the
election on November 3, 2020, and to ensure the public receives any notice required by law
for any changes in dates, main early voting locations, early voting dates and hours
(including weekend early voting), identities of the early voting clerks and their contact
information, or to branch early voting locations.
SECTION 3. Savings, Severability, and Repealer Clauses.
All ordinances, resolutions, or orders of the City in conflict with the provisions of this ordinance
are repealed to the extent of that conflict, including without limitation Ordinance No. 844-2020.
If any provision of this ordinance shall be held to be invalid or unconstitutional, the remainder of
such ordinance shall continue in full force and effect the same as if such invalid or unconstitutional
provision had never been a part hereof The City declares that it would have passed this ordinance,
and each section, subsection, clause, or phrase thereof irrespective of the fact that any one or more
sections, subsections, sentences, clauses, and phrases be declared unconstitutional or invalid.
CITY OF ANNA, TEXAS ORDINANCE NO. 851-2020 PAGE30F4
SECTION 4. Effective Date.
That this ordinance shall become effective immediately from and after its passage and publication
of its caption or content, if such publication is required by law.
APPROVED AND ADOPTED by the City Council of the City of Anna, Texas on this the 1st
day of April 2020.
CITY OF ANNA, TEXAS ORDINANCE NO. 851-2020 PAGE4OF4
Filed: 4/1/2020 1:50 PM
Lynne Finley
District Clerk
Collin County, Texas
By Caitlen Politz Deputy
Envelope ID: 42057997
CAUSE NO. 416-01893-2020
CITY OF ANNA, TEXAS, §
Plaintiff, §
§
§
W. §
§
COLLIN COUNTY, TEXAS, including §
its COLLIN COUNTY ELECTIONS §
ADMINISTRATOR, Bruce Sherbet, in §
his official capacity, §
Defendant. §
IN THE DISTRICT COURT
416th JUDICIAL DISTRICT
COLLIN COUNTY, TEXAS
AGREED ORDER OF DISMISSAL WITH PREJUDICE AND FINAL
JUDGMENT
On this day, the Court considered the Agreed Motion for Dismissal
With Prejudice and For Entry of Final Judgment ("Agreed Motion") filed by
the City of Anna, Texas ("Plaintiff'') and Collin County, Texas ("Defendant"),
and after carefully considering same, the Court is of the opinion that the
Agreed Motion should be in all things GRANTED.
The Court specifically finds that, in agreeing to the dismissal of this
case and to entry of this Final Judgment by the Court, the Plaintiff and the
Defendant have stipulated that:
a. They understand and agree to the provisions and effects of this Final
Judgment; and
b. They agree that the Final Judgment will conclusively dismiss the
Plaintiff's claims with prejudice.
AGREED ORDER TO DISMISS WITH PREJUDICE AND FINAL JUDGMENT -PAGE 1 OF 3
THEREFORE, in accordance with the terms agreed to by the Parties, the
Court hereby ORDERS, ADJUDGES, and DECREES that:
1) A special election to fill the vacancy of Place 4 on the City Council of
Anna, Texas may be postponed by the City of Anna, Texas City
Council until the uniform election date of November 3, 2020;
provided, however, if said special election is not postponed then the
special election shall be held by the City without the involvement of
the County Elections Administrator except for services provided
under a mutually agreeable Joint General and Special Election Rental
Services Contract.
2) This case is hereby DISMISSED WITH PREJUDICE to the refiling of
same as to all claims brought or which could have been brought in
this case, thereby disposing of all claims by all parties.
3) Any relief not expressly granted herein is hereby DENIED, and the
Parties shall each bear their own costs and fees.
4/1/2020
Date: -------
PRESIDING JUDGE
AGREED ORDER TO DISMISS WITH PREJUDICE AND FINAL JUDGMENT -PAGE 2 OF 3
AGREED TO IN FORM AND SUBSTANCE:
On behalf of Collin County, Texas:
By: ~
Matthews, Shiels, Knott,
Eden, Davis & Beanland, LLP
Robert Davis
bdavis@mssattomeys.com
State Bar No. 05543500
8131 LBJ Freeway, Suite 700
Dallas, Texas 75251
972.234.3400 telephone
972.234.1750 facsimile
Attorney for Defendant
On behalf of City of Anna, Texas:
By: CJMc:_C°)
WOLFE, TIDWELL & McCOY LLP
Clark McCoy
State Bar No. 90001803
cmccoy@wtmlaw .net
David V. Overcash
david . overcash@wtmlaw .net
State Bar No. 24075516
2591 Dallas Parkway, Suite 300
Frisco, Texas 75034
972.712.3530 telephone
972. 712.3540 facsimile
Attorneys for Plaintiff
AGREED ORDER TO DISMISS WITH PREJUDICE AND FINAL JUDGMENT -PAGE 3 OF 3