HomeMy WebLinkAboutRes 2021-04-902 Anna Governance Guide 2021CITY OF ANNA, TEXAS
RESOLUTION NO. aOal - Qq qDa
A RESOLUTION OF THE CITY OF ANNA, TEXAS ADOPTING THE CITY OF
ANNA GOVERNANCE GUIDE 2021
WHEREAS, the City Council of the City of Anna, Texas ("City Council") working
together through a collaborative process, has developed a Governance Guide that
provides for certain protocols and instructions for how City Council is to work and
communicate with City Staff; and
WHEREAS, the City of Anna Governance Guide 2021 will serve as a guide for conduct
between City Council and City Staff, allowing both parties to work together cohesively in
effectuating the policy of the City Council;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS:
Section 1. Recitals Incorporated
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. Governance Guide Adopted
The City Council hereby adopts the Governance Guide attached hereto as Exhibit 1.
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 27cn
day of April 2021.
ATTEST:
ALL
City Secretary, Carrie Land
FA
k . �L'"*,
APPROVED:
ayor, Nate Pike
Mayor and City Council
Anna, Texas
Apri12021
Anna House Rules
Our Code of Conduct and Civility
1. Respect others: the individual; their ideas, experiences and
opinions
2. Respect and honor the roles and responsibilities under the
Council -Manager form of city government and the laws of the
State of Texas
3. Act in a professional manner
4. Come prepared and educated on the issue by doing your
homework
5. Communicate in an open, truthful, honest and direct manner
6. Represent the City, Mayor -Council and the City staff in a
positive manner
7. Respect staff role, responsibilities and time
8. Keep confidential information and Executive Sessions
confidential
9. Work together as a team and be an active team member
10. Treat others the way that you would be like to be treated
11. Represent all the Anna community
1
Mayor and City Council Protocol
Operating Guidelines
Protocol 1
Simple Information
1. Contact Ciry Manager or Assistant Ciry Manager
2. Share expectations, timeframe, method of communications
Protocol 2 Research on a Topic
1. Contact City Manager and Assistant City Manager
2. Discuss topics with City Manager
3. If significant time, the City Manager will take the topic to Mayor and City Council
�rotocol 3
Neighbor
Service Request
A. First Contact
1. Contact City Manager or
Assistant City Manager -The City
will acknowledge within 24 hours
2. City Manager's Office refers
request to the appropriate
Department Director
3. Share expectations on follow-up
information and timeframe
4. Share how to make request next
time
B. Unsatisfied Neighbor
l . "Let me check into it," direct
the individual to City
Manager
2. Contact the CityManager
and share your information
and expectations
2
Protocol IL Agenda
A. Placing an item
1. Contact City Manager before
Wednesday
2. If needed, contact two
Councilmember to place an item
on the agenda
3. If needed, contact Mayor
4. Meeting$ Mayor — City Manager
Review Agenda
B. Question on item
1. Contact City Manager or
Assistant City Manager
2. Bring up your questions as
soon as possible so City staff
can prepare a response
3. Information goes to all
4. City staff may respond
before the Council meeting
or during their presentations
at the Council meeting
C. Revert to Ordinance 2008-01-04
1. If there is conflict with achieving the aim of
Protocol A, than any member of the Council
will be able to pursue the process of Ordinance
2008-01-04 to place an item on the agenda.
Protocols Urgent Information
1. City Manager to get to Mayor and City Councilmember
2. If you desire more information, contact the City Manager
Protocol 6
Communications: Council and Staff
1. The City Manager will send the information to all —Mayor and Councilmembers
2. Avoid sharing information from one Councilmember to another Councilmember
Protocol 7
Employee Contact
A. Employee initiated
B. Council initiated
1. Contact City Manager 1. Be social
2. If problem with City Manager, 2. Avoid City issues
contact Mayor
3
Protocol8 Email
1. Use phone
2. Avoid "Reply All"
C!
Protocol9 Representative/Liaison
1. Represent the City s position and adopted policy or direction
2. Avoid individual position or speculating about the Mayor and City Council's
position
Protocol 10ILSocial Media
1. The Ciry is active on social media
2. Share information provided by the City to inform our Anna community and our
neighbors
3. Specify that the posting is not the City of Anna
4. Avoid responding or participate in an online social media dialog or discussion
5. Be careful — you represent the City of Anna in your role as Mayor or
Councilmember
C