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HomeMy WebLinkAboutRes 2021-05-919 Renewal of the Interlocal Dispatch Services Agreement with Collin CountyCITY OF ANNA, TEXAS RESOLUTION NO. aoar-oU-%I/ A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE RENEWAL OF THE INTERLOCAL DISPATCH SERVICES AGREEMENT WITH COLLIN COUNTY, TEXAS WHEREAS, the City Council of the City of Anna Texas (the "City Council") finds that renewal of the agreement for Dispatch Services with Collin County is vital to support the City of Anna Fire Department's mission to preserve and protect the public health and safety of the City's residents; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Whereas, Recitals Incorporated The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 1. Approval of the Renewal of the Interlocal Dispatch Services Agreement The City Council hereby approves the Interlocal Dispatch Services Agreement attached hereto as EXHIBIT 1, and authorizes, ratifies and approves the City Manager's execution of same. The City Manager or designee is hereby authorized to execute all documents and to take all other actions necessary to finalize, act under, and enforce the Agreement that shall remain in force until September 30, 2022. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this 25t" day of May, 2021. ATTEST: APPROVED: ' ,e � T Carrie L. Land, City Secretary * Mite Pike, Mayor State of Texas § Court Order Collin County § 2021-573-06-21 Commissioners Court § An order of the Collin County Commissioners Court approving an interlocal agreement. The Collin County Commissioners Court hereby approves an interlocal with Anna Fire Department for dispatch services effective October 1, 2021 through and including September 30, 2022, as detailed in the attached documentation. A motion was made, seconded, and carried by a majority of the court members in attendance during a regular session on Monday, June 21, 2021. Chris Hill, County Judge Susan Fletcher, Commissioner, Pct 1 r J� Cheryl W iams, Commissioner, Pct 2 ///1'" I&avl-f - Darrell Hale, Commissioner, Pct 3 /Uncan Webb, Commissioner, Pct 4 i AT ST: Stacey Kemp, County Clerk INTERLOCAL DISPATCH SERVICES AGREEMENT This agreement is entered into on. the 21 day of June 2021, by and between. the Anna Fire Department (the "Fire Department") and Collin County, a political subdivision of the State of Texas (the "County"). RECITALS L The County, through the Sheriffs Office, owns and operates communication facilities used in dispatching its law enforcement and emergency service personnel.. 2. The Fire Department desires to obtain certain dispatch services from the County. Therefore, under the authority of Texas Government Code, Title 7, Interlocal Cooperation Act, Section 791 et seq., the parties agree as follows: SECTION 1. DEFINITIONS DISPATCH SERVICES. The term "Dispatch Services" means all services necessary for the Collin County Sheriff s Office to receive calls for Fire/EMS services within the Fire Department's jurisdiction and to dispatch the Fire personnel in response to such calls. HOSTING SERVICES. The term "Hosting Services" means the County will. store the Fire Department's data as it relates to dispatch services. SECTION 2. TERM 2.01 TERM. The term of this agreement shall commence on October 1, 2021, and shall continue in full force and effect through September 30, 2022. This agreement may be renewed for additional one (1) year periods at the rates established and agreed upon by both parties. 2.02 TERMINATION. Either party may terminate this agreement by giving ninety (90) days written notice to the other party. SECTION 3. SERVICES 1 3.01 The County agrees to provide dispatch services through the Sheriff's Office to the Fire Department in the same manner and under the same work schedule as such services are provided in the operation of the County's law enforcement personnel. 3.02 Hosting Services. The County agrees to provide Hosting Services to the Fire Department and that it wilt provide 95% uptime availability of the service as covered herein. 3.03 Scheduled Maintenance: The Fire Department hereby acknowledges that the County may, from time to time, perform maintenance service on the County network, with or without notice to the Fire Department, which may result in the unavailability of the County network. Emergency maintenance and maintenance for which the County has not given the Fire Department notice in accordance with this Agreement shall not be deemed scheduled maintenance for purposes of this Agreement. The County will make every effort to notify the Fire Department prior to scheduled maintenance. Notice may be given in various forms including but not limited to email notice and/or phone call. 3.04 Hosted Data Ownership. The Fire Department shall have sole ownership of the Fire Department's hosted data and the County shall make no claim to ownership of Fire Department's hosted data. 3.05 Hosted Data Back Up. The County will back up the Fire Department's hosted data on a daily basis. All data backups will meet Criminal Justice Information Systems (CJIS) requirements. Every effort is made to ensure the reliability of the backed up data in the event that it would be necessary to restore a database. The County, however, makes no guaranties that the backed up database will be error free. Upon request, the County will provide to the Fire Department a current database backup that 2 can be restored to an alternate location to verify the contents and confirm the quality of the backup. All services required to provide the Fire Department's data and/or verify data will be provided in accordance with the County's current rates. 3.06 Remote Access Agreement. For each user the City is required to complete and return Attachment (A), Connection Policy and Agreement Form for remote access and return to County to the address in 9.02 item (C). No access will be given to user unless County has received a Remote Access Agreement. SECTION 4. NONEXCLUSIVITY OF SERVICE PROVISION The parties agree that the County may contract to perform services similar or identical to those specified in this agreement for such additional governmental or public entities as the County, in its sole discretion, sees fit. SECTION 5. COMPENSATION 5.01 The dispatch set -vice charges for FY2022 are in the amount of $0. SECTION 6. CIVIL LIABILITY 6.01 Any civil liability relating to the furnishing of services under this agreement shall be the responsibility of the Fire Department. The parties agree that the County shall be acting as agent for the Fire Department in performing the services contemplated by this agreement. 6.02 The Fire Department shall hold the County fiee and harmless from any obligation, costs, claims, judgments, attorney's fees, attachments, and other such liabilities arising from or growing out of the services rendered to the Fire Department pursuant to the terms of this agreement or in any way connected with the rendering of said services, except when the same shall arise because of the willful misconduct or culpable negligence of the County, and the County is adjudged to be guilty of willful misconduct or culpable negligence by a court of competent jurisdiction. 3 SECTION 7. AMENDMENT This agreement shall not be amended or modified other than in a written agreement signed by the parties. SECTION 8. CONTROLLING LAW This agreement shall be deemed to be made under, governed by, and construed in accordance with the laws of the State of Texas. SECTION 9. NOTICES 9.01 FORM OF NOTICE. Unless otherwise specified, all communications provided for in this agreement shall be in writing and shall be deemed delivered, whether actually received or not, forty-eight (48) hours after deposit in the United States mail, first class, registered or certified, return receipt requested, with proper postage prepaid or immediately when delivered in person. 9.02 ADDRESSES. All communications provided for in this agreement shall be addressed as follows: (A) Collin County, to: Purchasing Department 2300 Bloomdale 43160 McKinney, Texas 75071 (B) Collin County Administrator, to: Bill Bilyeu 2300 Bloomdale #4192 McKinney, Texas 75071 (C) If to the Fire Department, to: �V rat , 1 C j) G-r OffAi Xdr, 4 (D) Collin County, Remote Access to: Information Technology Department 2300 Bloomdale #3198 McKinney, Texas 75071 Or to such person at such address as may from time to time be specified in a notice given as provided in this Section 9. In addition, notice of termination of this agreement by the Fire Department shall be provided by the Fire Department to the County Judge of Collin County as follows: The Honorable Chris Hill Collin County Judge Collin County Administration Building 2300 Bloomdale Rd. Suite 4192 McKinney, Texas 75071 SECTION 10. CAPTIONS The headings to the various sections of this agreement have been inserted for the convenient reference only and shall not modify, define, limit or expand the express provision of this agreement. SECTION 11. COUNTERPARTS This agreement may be executed in counterparts, each of which, when taken separately, shall be deemed an original. SECTION 12, OBLIGATIONS OF CONDITION All obligations of each party under this agreement are conditions to further performance of the other party's continued performance of its obligation under the agreement. SECTION 13. EXCLUSIVE RIGHT TO ENFORCE THIS AGREEMENT The County and. the Fire Department have the exclusive right to bring suit to enforce this Agreement, and no party may bring suit, as a third -party beneficiary 5 or otherwise, to enforce this agreement. SECTION 14. PRIOR AGREEMENTS SUPERSEDED This agreement constitutes the sole and only agreement of the parties hereto and supersedes any prior understanding or written oral agreements between the parties respecting the services to be provided under this agreement. SECTION 15. FORCE MAdEURE No party shall be liable or responsible to the other party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement, when and to the extent such failure or delay is caused by or results from acts beyond the affected party's reasonable control, including, without limitation; acts of God; flood, fire or explosion; war, invasion, riot or other civil unrest; actions, embargoes or blockades in effect on or after the date of this Agreement; or national or regional emergency (each of the foregoing, a "Force Majeure Event"). A party whose performance is affected by a Force Majeure Event shall give notice to the other party, stating the period of time the occurrence is expected to continue and shall use diligent efforts to end the failure or delay and minimize the effects of such Force Majeure Event. 6 IN WITNESS WHEREOF, THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT AS OF THE DAY AND YEAR FIRST ABOVE WRITTEN. "COUNTY" COLLIN COUNTY, TEXAS B TITLE: DATE: 2—cg—j "FIRE DEPARTMENT" BY: TITLE: AlRe N41 E- F DATE: S '2.cj2.l ATTACHMENT A Collin County External Law Enforcement and 11ire Department Remote Connectivity Policy and Agreement Form Remote Access Agreement 1<0 Purpose The purpose of this document is to provide the framework for granting REMOTE ACCESS to Collin County services/equipment through REMOTE ACCESS so that an Authorized Party of a law enforcement agency or a fire department external to Collin County government may access its justice data hosted on Collin County's network, 2.0 Scope This policy applies to all Law Enforcement and Fire Department personal external to Collin County government utilizing REMOTE ACCESS to access the Collin County network for justice data (such persons referred to herein as "Authorized Parties"). 3.0 Policy Authorized parties may utilize the benefits of REMOTE ACCESS, which are a "user managed" service. This means that the Authorized party is responsible for selecting an Internet Service Provider (ISP), coordinating installation, installing any required software, and paying associated fees as may be required to access the REMOTE ACCESS. Additionally, I . It is the responsibility of the Authorized Party to ensure that unauthorized users are not allowed access to Collin County internal networks. User accounts and passwords are NOT to be shared with anyone. 2. Authorized Parties and the Collin County employees sponsoring the request for REMOTE ACCESS are responsible for defining what services/equipment/software the Authorized Parties need access to. Access will be restricted to only those defined objects. Attempting to connector access any service/device not defined will be considered a violation of the Collin County REMOTE ACCESS policy and will be reported to the Authorized Party's agency 1 The Authorized Parties and the Collin County employees sponsoring the REMOTE ACCESS request are also responsible for defining the time scope that the REMOTE ACCESS account will be active. All accounts are setup with an expiration date not to exceed 6 months, unless otherwise authorized to be a longer timeframe or permanent by the County. 4. REMOTE ACCESS use is to be controlled using public/private key system with a strong pass phrase and a second factor such as a token device or a dynamically generated passcode, 5. REMOTE ACCESS gateways will be established and managed by Collin County Information Technology Department. 6. All computers connected to Collin County internal networks via REMOTE ACCESS or any other technology must use the most up-to-date anti -virus software from a reputable IT agency; this includes personal computers. 7. All Authorized Parties connecting to the Collin County internal networks via REMOTE ACCESS or any other technology must keep their systems up to date with the latest security patches for their operating system and applications installed on their connecting systems. All systems using REMOTE ACCESS connections to Collin County must comply with Microsoft's Product Lifecycle chart and use only currently supporting and fully patched operating systems. 8. Authorized Parties may be automatically disconnected from Collin County's network after sixty minutes of inactivity. The user must then logon again to reconnect to the network. 9. Only approved REMOTE ACCESS clients may be used, 10, Upon termination of a contract from Collin County, or at the request of the Collin County staff, the Authorized Party must uninstall the REMOTE ACCESS connection from the Authorized Party's computer. I l . Agency expressly agrees to notify the County of staffing changes involving an Authorized Party with access to ATTACHMENT A the County's network within 24 hours or next business day. 12, After six months of expired inactivity, Active Directory and REMOTE ACCESS accounts of an Authorized Party will be permanently deleted, unless otherwise approved by the County. 13. Accounts will be locked out after a certain number of failed attempts, 14. Authorized Parties who have lost their password will have to contact their sponsoring agency to request a password reset. The sponsoring agency will then contact Collin County IT to reset the password for the REMOTE ACCESS user. The sponsoring agency is the Sheriff's Office. 15. It is the responsibility of the Authorized Party to install, configure, setup and support any issues with their systems to connect to Collin County based on the information provided to them, 16. Authorized Parties connect at their own risk and Collin County is not responsible for any damages that they may incur from connecting through the REMOTE ACCESS to Collin County 17. If the County migrates to a new network connection technology it is the responsibility of the Agency to budget and obtain any required technology upgrade in order to maintain their network connection to the County. The Agency will be provided advance notification for this change. 18, The Authorized Party must notify Collin County IT immediately upon learning of any compromise occurring through an anti -virus, malware, or other form of unauthorized access. Collin County will also inform the Authorized Parties of any breach or suspected breach occurring on the county network. REMOTE ACCESS may be restricted during such an event while corrective actions are undertaken. 19. The Authorized Party must notify Collin County IT immediately upon learning of any unauthorized access of county resources through the REMOTE ACCESS connection. 4.0 Granting Access To obtain access via REMOTE ACCESS, the Agency and Authorized Party must be sponsored by a party currently employed at Collin County and IT must agree this access is needed for the Collin County information systems. The Agency and Authorized Party must sign this form agreeing to protect the security of the Collin County network. For external Authorized Parties, the Request for REMOTE ACCESS must be signed and approved by the Manager who is responsible for the external Authorized Party's use. REMOTE ACCESS expiration will be based on the contract length unless further time is requested by Collin County Management, The initial setup and testing will be performed during normal operating hours, Monday — Friday, 8 am — 5 pm, and requires a minimal of two weeks' notice to schedule. 5.0 Enforcement Collin County information Technology Department may actively monitor the REMOTE ACCESS concentrator for any suspicious and inappropriate activity, Any Authorized Party found to have violated any part of this policy may have their REMOTE ACCESS terminated immediately. 6.0 Liability Agency expressly agrees that they shall be liable for any and all damages, including but not limited to actual, consequential, or incidental damages, for disruptions caused by their negligence or intentional misconduct, including that caused by their Authorized Parties, to the County's services/equipment resulting from or related to Agency's connection to the County's networks. Unauthorized access or use is prohibited and will be prosecuted to the fullest extent. Anyone using this system expressly consents to monitoring and is advised that if such monitoring reveals possible evidence of criminal activity system personnel may provide the evidence of such monitoring to law enforcement officials. Anyone using the system connects at their own risk and assumes all responsibilities for any possible damage to their own equipment. 7.0 Definitions Term REMOTE ACCESS REMOTE ACCESS Concentrator REMOTE ACCESS Client Agency Management User ATTACHMENT A Definition An extension of Collin County's internal private network. Physical device that manages REMOTE ACCESS connections. Remote computer with REMOTE ACCESS software utilizing REMOTE ACCESS services. Person in Agency company that can take responsibility for the liability clause of this document. Employee, Agency, contractor, consultant, temporaries, customers, government agencies, etc, Collin County employee requesting access for a non -employee user to have Sponsoring Party access to Collin County services/equipment through the REMOTE ACCESS, The employee may be someone in 1T. Agency Management's Signature (if applicable) Printed Name: 15of/l Signature: I E-Mail Address: ri5� �!�►�t G�'_f (R , �I� Phone:`Zj � 3� —�i -YDate: 5 Remote Access Users Signature Printed Name: Signature: E-Mail Address: Phone: Date: Sponsoring Party's Signature Printed Name: Signature: E-Mail Address: Phone: Date: Return form to: Caren Skipworth 2300 Bloomdale #3198 McKinney, Texas 75071 Outside Agency Anna Anna ISD Celina Celina ISD Community ISD Fairview Farmersville Farmersville ISD Josephine Lavon Melissa Melissa ISD Princeton Outside Agency Tota I Collin County FY 2022 Radio Cost (excluding FD) PD Radios PAWM as of 03/11/21 Fee per Radio 34 $ 108 $ 4 $ 108 $ 52 $ 108 $ 4 $ 108 $ 5 $ 108 $ 41 $ 108 $ 24 $ 108 $ 7 $ 108 $ 14 $ 108 $ 17 $ 108 $ 28 $ 108 $ 3 $ 108 $ 54 $ 108 $ PAWM Collin County Cost Radio/Dispatch Fee 3,672 $ 140,563 $ 432 $ 8,807 $ 5,616 $ 174,212 $ 432 $ 8,579 $ 540 $ 10,651 $ 4,428 $ 134,619 $ 2,592 $ 78,513 $ 756 $ 15,175 $ 1,512 $ 47,383 $ 1,836 $ 52,875 $ 3,024 $ 114,595 $ 324 $ 6,817 $ 5,832 $ 246,849 $ 287 $ 108 $ 30,996 $ 1,003 $ 108 $ 108,324 $ Grand Total 144,235 9,239 179,828 9,011 11,191 139,047 81,105 15,931 48,895 54,711 117,619 7,141 252,681 1,039,639 $ 1,070,635 2,560,211 $ 2,668,535