HomeMy WebLinkAbout2015-08-11 Workshop & Regular MeetingYiOUR} HOMETOWN
CITY OF ANNA AGENDA NOTICE — CITY COUNCIL WORKSHOP
August 11, 2015 6:30 p.m. — Anna City Hall Administration Building
The City Council of the City of Anna will meet in Workshop Session at 6:30 p.m., August
11, 2015 at the Anna City Hall Administration Building, located at 111 N. Powell Parkway
(Hwy 5), regarding the following items:
1. Call to Order.
2. Roll Call and Establishment of Quorum.
3. Briefing/Discussion regarding the FY 2015-16 proposed budget. (Clayton Fulton)
4. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City
Council may enter into closed session to discuss any items listed or referenced
on this agenda under the following exceptions:
a. consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental
body under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with Chapter 551 of the Government
Code (Tex. Gov't Code §551.071)
b. discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072); acquisition of right-of-way,
easements, and land for municipal facilities;
The Council further reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the
Open Meetings Act.
5. Consider/Discuss/Action on any items listed on posted agenda for August 11,
2015 City of Anna City Council Regular Meeting or any Closed Session occurring
during this Workshop, as necessary.
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-
3325 two working days prior to the meeting so that appropriate arrangements can be made.
08-11-15 CC Workshop Meeting Agenda.doc 1 Posted 08-07-15
6. Adjourn.
This is to certify that I, Jessica Perkins, Acting City Secretary, posted this agenda
at a place readily accessible to the public at the Anna City Hall and on the City
Hall bulletin board at or before 5:00 p.m., August 7, 2015.
J 'ca Perkin , A ing City Secretary
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-
3325 two working days prior to the meeting so that appropriate arrangements can be made.
08-11-15 CC Workshop Meeting Agendadoc 2 Posted 08-07-15
CITY OF AN NA, TEXAS
AGENDA SUBJECT:
Call to order.
SUMMARY:
STAFF RECOMMENDATION:
Item No. 1 WS
City Secretary's use only
City Council Agenda
Staff Report
Date: August 28, 2015
Staff Contact: City Manager
Exhibits: None
CITY OF AN NA, TEXAS
AGENDA SUBJECT:
Roll call and establishment of quorum.
SUMMARY:
Mayor establishes a quorum
STAFF RECOMMENDATION:
Item No. 2 WS
City Secretary's use only
City Council Agenda
Staff Report
Date: August 11, 2015
Staff Contact: City Manager
Exhibits: None
CITY OF AN NA, TEXAS
Item No. 3
City Secretary's use only
City Council Agenda
Staff Report
Date:
August 11, 2015
Staff Contact:
Clayton Fulton
Exhibits:
None
AGENDA SUBJECT:
Briefing/Discussion regarding the FY 2015-16 proposed budget. (Clayton Fulton)
SUMMARY:
Staff will review the following:
• Official effective and rollback rates from Collin County
• Update council on proposed projects and funding for I&I remediation
• Discuss any additional questions related to the FY 16 proposed budget
STAFF RECOMMENDATION:
CITY OF AN NA, TEXAS
Item No. 4 WS
City Secretary's use only
City Council Agenda
Staff Report
Date: August 11, 2015
Staff Contact: City Manager
Exhibits: None
AGENDA SUBJECT:
Closed Session (Exceptions): Under Tex. Gov't Code Chapter 551, the City Council may
enter into closed session to discuss any items listed or referenced on this agenda under
the following exceptions:
SUMMARY:
a. consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental
body under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with Chapter 551 of the Government
Code (Tex. Gov't Code §551.071)
b. discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072); acquisition of right-of-way,
easements, and land for municipal facilities;
The Council further reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the Open
Meetings Act.
STAFF RECOMMENDATION:
Click here to enter text.
CITY OF AN NA, TEXAS
Item No. 5 WS
City Secretary's use only
City Council Agenda
Staff Report
Dote: August 11, 2015
Staff Contact: City Manager
Exhibits: None
AGENDA SUBJECT:
Consider/Discuss/Action on any items listed on posted agenda for August 11, 2015
Workshop Session or any closed session occurring during this Regular Meeting, as
necessary.
SUMMARY:
STAFF RECOMMENDATION:
CITY OF AN NA, TEXAS
AGENDA SUBJECT:
Adjourn
SUMMARY:
Item to adjourn the meeting.
STAFF RECOMMENDATION:
Staff recommends a motion to adjourn.
Item No. 6 WS
City Secretary's use only
City Council Agenda
Staff Report
Date: August 11, 2015
Staff Contact: City Manager
Exhibits: None
VOURI HOMETOWN
CITY OF ANNA AGENDA NOTICE — CITY COUNCIL REGULAR MEETING
August 11, 2015 7:30 p.m. — Anna City Hall Administration Building
The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., August 11,
2015, at the Anna City Hall Administration Building, located at 111 North Powell
Parkway (Hwy 5), to consider the following items.
Welcome to the City Council Meeting. Please sign the Sign -In -Sheet as a record of
attendance. If you wish to speak on an open -session agenda item please fill out the
Opinion/Speaker Registration Form and turn it in to the City Secretary before the
meeting starts.
1. Call to Order.
2. Invocation and Pledge of Allegiance.
3. Citizen comments. Citizens are allowed three minutes to speak. The Council is
unable to respond to or discuss any issues that are brought up during this
section that are not on the agenda, other than to make statements of specific
factual information in response to a citizen's inquiry or to recite existing
policy in response to the inquiry.
4. Receive reports from Staff or the City Council about items of community
interest. Items of community interest include: expressions of thanks,
congratulations, or condolence; information regarding holiday schedules; an
honorary or salutary recognition of a public official, public employee, or other
citizen (but not including a change in status of a person's public office or
public employment); a reminder about an upcoming event organized or
sponsored by the governing body; information regarding a social, ceremonial,
or community event organized or sponsored by an entity other than the
governing body that was attended or is scheduled to be attended by a
member of the governing body or an official or employee of the municipality;
and announcements involving an imminent threat to the public health and
safety of people in the municipality that has arisen after the posting of the
agenda.
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-
3325 two working days prior to the meeting so that appropriate arrangements can be made.
08-11-15 CC Regular Meeting Agenda.doc 1 Posted 08-07-15
5. Consent Items. These items consist of non -controversial or "housekeeping"
items required by law. Items may be considered individually by any Council
member making such request prior to a motion and vote on the Consent
Items.
a. Approve the City Council Minutes for July 28, 2015.
b. Review P&Z Minutes from February 2, 2015; March 2, 2015; April 6,
2015; May 4, 2015; June 1, 2015; and July 6, 2015.
c. Review EDC Minutes for May 7, 2015 and June 4, 2015.
d. Review CDC Minutes for May 7, 2015 and June 4, 2015.
e. Approve the Evans Development Plat. (Maurice Schwanke)
f. Approve and Interlocal Agreement with Collin County for
Environmental Services. (Maurice Schwanke)
g. Review the Quarterly Investment Report. (Clayton Fulton)
6. Consider/Discuss/Action regarding a resolution approving a proposed
maximum tax rate for 2015-2016 Fiscal Year, and setting the dates and times
for public hearings on the tax rate. (Clayton Fulton)
7. Consider/Discuss/Action regarding an ordinance amending the 2014-2015
Fiscal Year Budget. (Clayton Fulton)
8. Consider/Discuss/Action regarding approval of an Interlocal Agreement with
Anna ISD for a School Resource Officer program. (Chief Jenks)
9. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City
Council may enter into closed session to discuss any items listed or
referenced on this agenda under the following exceptions:
a. consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental
body under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with Chapter 551 of the Government
Code (Tex. Gov't Code §551.071)
b. discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072); acquisition of right-of-way,
easements, and land for municipal facilities;
The Council further reserves the right to enter into executive session at any
time throughout any duly noticed meeting under any applicable exception
to the Open Meetings Act.
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-
3325 two working days prior to the meeting so that appropriate arrangements can be made.
08-11-15 CC Regular Meeting Agenda.doc 2 Posted 08-07-15
10. Consider/Discuss/Action on any items listed on posted agenda for August 11,
2015 Workshop Session or any closed session occurring during this Regular
Meeting, as necessary.
11. Adjourn.
This is to certify that I, Jessica Perkins, Acting City Secretary, posted this
agenda at a place readily accessible to the public at the Anna City Hall and on
the City Hall bulletin board at or before 5:00 p.m. August 7, 2015.
�i✓
Jes a Perkins, i g City Secretary
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-
3325 two working days prior to the meeting so that appropriate arrangements can be made.
08-11-15 CC Regular Meeting Agendadoc 3 Posted 08-07-15
CITY OF AN NA, TEXAS
AGENDA SUBJECT:
Call to order.
SUMMARY:
STAFF RECOMMENDATION:
Item No. 1
City Secretary's use only
City Council Agenda
Staff Report
Date: August 11, 2015
Staff Contact: City Manager
Exhibits: N/A
CITY OF AN NA, TEXAS
AGENDA SUBJECT:
Invocation and Pledge of Allegiance.
SUMMARY:
STAFF RECOMMENDATION:
Item No. 2
City Secretary's use only
City Council Agenda
Staff Report
Date: August 11, 2015
Staff Contact: City Manager
Exhibits: N/A
CITY OF AN NA, TEXAS
AGENDA SUBJECT: Citizen comments.
Item No. 3
City Secretary's use only
City Council Agenda
Staff Report
Date: August 11, 2015
Staff Contact: City Manager
Exhibits: N/A
SUMMARY:
Citizens are allowed three minutes to speak. The Council is unable to respond to or
discuss any issues that are brought up during this section that are not on the agenda,
other than to make statements of specific factual information in response to a citizen's
inquiry or to recite existing policy in response to the inquiry.
STAFF RECOMMENDATION:
CITY OF AN NA, TEXAS
Item No. 4
City Secretary's use only
City Council Agenda
Staff Report
Dote: August 11, 2015
Staff Contact: City Manager
Exhibits: N/A
AGENDA SUBJECT: Receive reports from Staff or the City Council about items of
community interest.
SUMMARY:
Items of community interest include expressions of thanks, congratulations, or
condolence; information regarding holiday schedules; an honorary or salutary
recognition of a public official, public employee, or other citizen (but not including a
change in status of a person's public office or public employment); a reminder about an
upcoming event organized or sponsored by the governing body; information regarding a
social, ceremonial, or community event organized or sponsored by an entity other than
the governing body that was attended or is scheduled to be attended by a member of
the governing body or an official or employee of the municipality; and announcements
involving an imminent threat to the public health and safety of people in the
municipality that has arisen after the posting of the agenda.
STAFF RECOMMENDATION:
CITY OF AN NA, TEXAS
Item No. 5 a -
City Secretary's use only
City Council Agenda
Staff Report
Date: August 11, 2015
Staff Contact: City Manager
Exhibits: Attached
AGENDA SUBJECT:
These items consists of non -controversial or "housekeeping" items required by law.
Items may be considered individually by any Council Member making such request prior
to motion and vote on the Consent Items.
SUMMARY:
a. Approve the City Council Minutes for July 28, 2015.
b. Review P&Z Minutes from February 2, 2015; March 2, 2015; April 6,
2015; May 4, 2015; June 1, 2015; and July 6, 2015.
c. Review EDC Minutes for May 7, 2015 and June 4, 2015.
d. Review CDC Minutes for May 7, 2015 and June 4, 2015.
e. Approve the Evans Development Plat. (Maurice Schwanke)
f. Approve and Interlocal Agreement with Collin County for
Environmental Services. (Maurice Schwanke)
g. Review the Quarterly Investment Report. (Clayton Fulton)
STAFF RECOMMENDATION:
Staff recommends approval of the consent items.
MINUTES OF
CITY OF ANNA AGENDA NOTICE — CITY COUNCIL REGULAR MEETING
July 28, 2015 7:30 p.m. — Anna City Hall Administration Building
The City Council of the City of Anna met in Regular Session at 7:30 p.m., July 28, 2015, at
the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy
5), to consider the following items.
Welcome to the City Council Meeting. Please sign the Sign -In -Sheet as a record of
attendance. If you wish to speak on an open -session agenda item please fill out the
Opinion/Speaker Registration Form and turn it in to the City Secretary before the
meeting starts.
1. Call to Order.
Mayor Mike Crist called the meeting to order at 7:31 pm.
2. Invocation and Pledge of Allegiance.
Mayor Mike Crist led the Invocation and Pledge of Allegiance.
3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is
unable to respond to or discuss any issues that are brought up during this
section that are not on the agenda, other than to make statements of
specific factual information in response to a citizen's inquiry or to recite
existing policy in response to the inquiry.
Ms. Judith Waldrop, 929 Bens Drive Anna, Texas, expressed that she was
understood the additional decrease in use with an increase in rates but was
concerned about the way other citizens will view the increase.
Ms. Mary Allam, 1822 Carol Lane Anna, Texas, submitted a list of signatures
from her neighborhood requesting additional lights on her street.
4. Receive reports from Staff or the City Council about items of community
interest. Items of community interest include: expressions of thanks,
congratulations, or condolence; information regarding holiday schedules;
an honorary or salutary recognition of a public official, public employee, or
other citizen (but not including a change in status of a person's public office
or public employment); a reminder about an upcoming event organized or
sponsored by the governing body; information regarding a social,
ceremonial, or community event organized or sponsored by an entity other
than the governing body that was attended or is scheduled to be attended
by a member of the governing body or an official or employee of the
municipality; and announcements involving an imminent threat to the
07-28-15 CC Regular Meeting Minutes.doc 1 07-21-15
public health and safety of people in the municipality that has arisen after
the posting of the agenda.
No report.
5. Consent Items. These items consist of non -controversial or "housekeeping"
items required by law. Items may be considered individually by any Council
member making such request prior to a motion and vote on the Consent
Items.
a. Approve the City Council Minutes for July 21, 2015.
b. Authorize the City Manager to solicit bids for the Hackberry
Elevated Storage Tank and Hackberry Water Line Project. (Joseph
Johnson)
c. Approve an Amended Subdivision Improvement Agreement with
the owners of an approximate 634 acre tract of land located in the
Grandison Stark Survey, Abstract No. 798. (Joseph Johnson)
Council Member Bryan made the motion to approve all items by consent.
Council Member Burr seconded the motion. Motion passed.
AYE 7 NAY 0 ABSTAIN 0
6. (a) Public Hearing: To hear public comment on proposed amendments to
the Downtown Development Plan element of the City of Anna
Comprehensive Plan.
(b) Consider/Discuss/Action regarding an ordinance amending the
Downtown Development Plan element the City of Anna Comprehensive
Plan. (Maurice Schwanke)
Planning Director Maurice Schwanke presented the item and answered
questions from Council. Mayor Crist opened the public hearing at 7:47 pm.
Mr. Kenneth Pelham commented that he wants to keep the plan unique to
Anna and true to its roots. He also wanted to make sure that if something is
a residential use it could be sold as a residential use. Mayor Crist closed the
public hearing at 7:48 pm.
Council Member Burr made the motion to approve the item. Council
Member Lovato seconded the motion. Motion passed.
AYE 7 NAY 0 ABSTAIN 0
7. Presentation of the Proposed 2015-16 Fiscal Year Budget. (Clayton Fulton)
Finance Director Clayton Fulton presented the Proposed 2015-16 Fiscal Year
Budget and answered questions from the Council.
07-28-15 CC Regular Meeting Minutes.doc 2 07-21-15
8. Consider/Discuss/Action regarding a resolution setting the date, time and
place for a Public Hearing on the 2015-16 Fiscal Year Budget. (Clayton
Fulton)
Mr. Clayton Fulton presented the item and answered questions from the
Council. Council Member Barnes made the motion to set the public hearing.
Mayor Crist seconded the motion. Motion passed.
AYE 7 NAY 0 ABSTAIN 0
9. Briefing/Discussion regarding proposed regulations on roof storm gutters.
(Maurice Schwanke)
Mr. Maurice Schwanke presented a briefing on proposed regulations on roof
storm gutters and answered questions from the Council.
10. Consider/Discuss/Action regarding a resolution appointing a City Secretary.
(City Council)
Mayor Crist presented the item. Council Member Bryan made the motion to
appoint Carrie L. Smith as City Secretary effective August 17, 2015 and Jessica
Perkins as Acting City Secretary commencing on August 1, 2015 and ending
on August 17, 2015. Council Member Lovato seconded the motion. Motion
passed.
AYE 7 NAY 0 ABSTAIN 0
Council entered into Closed Session at 8:43 pm.
11. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the
City Council may enter into closed session to discuss any items listed or
referenced on this agenda under the following exceptions:
a. discuss or deliberate personnel matters (Tex. Gov't Code §551.074)
City Secretary;
b. discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072); acquisition of right-of-way,
easements, and land for municipal facilities;
c. discuss or deliberate Economic Development Negotiations: (1) To
discuss or deliberate regarding commercial or financial information
that the City has received from a business prospect that the City
seeks to have locate, stay, or expand in or near the territory of the
City of Anna and with which the City is conducting economic
development negotiations; or (2) To deliberate the offer of a
financial or other incentive to a business prospect described by
07-28-15 CC Regular Meeting Minutes.doc 3 07-21-15
subdivision (1). (Tex. Gov't Code §551.087); update on economic
development negotiations.
The Council further reserves the right to enter into executive session at
any time throughout any duly noticed meeting under any applicable
exception to the Open Meetings Act.
Council returned to Open Session at 9:15 pm.
12. Consider/Discuss/Action on any items listed on posted agenda for July 28,
2015 Workshop Session or any closed session occurring during this Regular
Meeting, as necessary.
City Council took no action on this item.
13. Adjourn.
Council Member Barnes made the motion to adjourn at 10:03 pm. Council
Member Beazley seconded the motion passed.
ATTEST:
AYE 7 NAY 0 ABSTAIN 0
APPROVED:
Jessica Perkins, Acting City Secretary Mike Crist, Mayor
07-28-15 CC Regular Meeting Minutes.doc 4 07-21-15
MINUTES OF
CITY OF ANNA AGENDA NOTICE — CITY COUNCIL WORKSHOP
July 28, 2015 6:30 p.m. — Anna City Hall Administration Building
The City Council of the City of Anna met in Workshop Session at 6:30 p.m., July 28, 2015
at the Anna City Hall Administration Building, located at 111 N. Powell Parkway (Hwy 5),
regarding the following items:
1. Call to Order.
Mayor Mike Crist called the meeting to order at 6:30 pm.
2. Roll Call and Establishment of Quorum.
Mayor Mike Crist and Council Members Justin Burr, Lauren Lovato, John Beazley,
Chad Barnes, Nathan Bryan and Dick Dowd were present.
3. Briefing/Discussion to review the Utility Rate Model. (Clayton Fulton)
Finance Director Clayton Fulton introduced utility rate consultant Bob McClain
who presented the Utility Rate Model and answered questions from Council.
Council entered closed session at 7:31 pm.
4. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City
Council may enter into closed session to discuss any items listed or referenced
on this agenda under the following exceptions:
a. consult with legal counsel regarding pending or contemplated
litigation and/or on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov't Code §551.071);
b. discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072); acquisition of right-of-way,
easements, and land for municipal facilities;
c. discuss or deliberate Economic Development Negotiations: (1) To
discuss or deliberate regarding commercial or financial information
that the City has received from a business prospect that the City
seeks to have locate, stay, or expand in or near the territory of the
City of Anna and with which the City is conducting economic
development negotiations; or (2) To deliberate the offer of a
07-28-15 CC Workshop Meeting Minutes.doc 1 07-21-15
financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087); discuss proposed mixed
use development; update on economic development negotiations;
The Council further reserves the right to enter into executive session at any
time throughout any duly noticed meeting under any applicable exception to
the Open Meetings Act.
Council returned to open session at 7:31 pm.
5. Consider/Discuss/Action on any items listed on posted agenda for July 28, 2015
City of Anna City Council Regular Meeting or any Closed Session occurring
during this Workshop, as necessary.
City Council took no action on this item.
6. Adjourn.
Council Member Barnes made the motion to adjourn at 7:31 pm. Council
Member Bryan seconded the motion. Motion passed.
ATTEST:
AYE 7 NAY 0 ABSTAIN 0
APPROVED:
Jessica Perkins, Acting City Secretary Mike Crist, Mayor
07-28-15 CC Workshop Meeting Minutes.doc 2 07-21-15
MINUTES
PLANNING AND ZONING COMMISSION
REGULAR MEETING
February 2, 2015
The Planning and Zoning Commission of the City of Anna will held its regular meeting on
February 2nd, 2015, at 7:00 p.m., at the Community Room of the Anna City Hall Administration
Building located at 111 North Powell Parkway (Hwy 5), to consider the following items.
1. Call to order and establishment of quorum.
The meeting was called to order by Co -Chairman Setliff at 7:10 p.m. Members present
were Sandy Setliff, Don Callaham, Lorenzo Gonzalez, John Johnson, Darrin Colombo
and Justin Burr. Chairman Burr was present at 7:10 p.m. and conducted the meeting.
Staff present was Maurice Schwanke and Tana Ross.
2. Invocation and Pledge of Allegiance.
Mr. Schwanke gave the invocation and led the Pledge of Allegiance.
3. (a) Public Hearing: To consider public comments on a request by Anna Town
Center No 5/HSLT LTD, owner of property, requesting a zoning change to Planned
Development (PD) Single Family Zoning (SF-60) on an approximate 3.191 acres of
land. The subject property is located east of future Leonard Drive and south of
future Finley Blvd, generally, east of South Powell Parkway and south of east White
Street.
The public hearing was opened at 7:11 p.m. Mr. Schwanke gave a presentation regarding
the zoning request and answered questions from the Commission. This property is zoned
as "C-1 ". The property to the east is zoned as a Planned Development for a mixture of 50
foot and 60 foot wide lots. The lots adjacent to this request are 50 foot wide lots. The
purpose of this zoning is to allow an entrance off of the major planned thoroughfare
Leonard Drive into the residential area to the east without traveling through a future
commercial development. This proposal will provide for 16 additional lots (8 lots on
both the north and south sides of the proposed street). Mr. Schwanke noted that since
only 16 lots are involved and will be the same size as the lots to the east the staff supports
this application.
John Arnold, representative for Anna Town Center gave a presentation and answered
questions from the Commission.
The public hearing closed at 7:30 p.m.
(b) Consider/Discuss/Act on recommendation regarding the requested zoning
change to Planned Development (PD) Single Family Zoning (SF-60) on an
approximate 3.191 acres of land.
A motion was made by Chairman Burr, seconded by Mr. Johnson to recommend
approval of the zoning request. 6 ayes 1 abstained (Sandy Setliff)
PZ Minutes 02A2-15.doc Page 1 of 2 Posted 1-30-15
4. Consider action to approve Minutes of the January 5t", 2015 Planning and Zoning
Commission meeting.
A motion was made by Chairman Burr, seconded by Ms. Setliff to approve the Minutes
of the January 5 h meeting. The vote was unanimous.
5. Adjourn
There being no further business, a motion was made by Ms. Setliff, seconded by Mr.
Gonzales to adjourn meeting. The meeting adjourned at 7:32 p.m.
ATTEST:
45V
`!%`�� �"� t "
Maurice Schwanke
Director of Planning and Development
PZ Minutes 02-02-15.doc Page 2 of 2 Posted 1-30-15
MINUTES
PLANNING AND ZONING COMMISSION
REGULAR MEETING
March 2, 2015
The Planning and Zoning Commission of the City of Anna held its regular meeting on Tuesday,
March 2°d, 2015, at 7:00 p.m., at the Community Room of the Anna City Hall Administration
Building located at I I I North Powell Parkway (Hwy 5), to consider the following items.
1. Call to order and establishment of quorum.
The meeting was called to order by Chairman Burr at 7:27 p.m. Members present were
Justin Burr, Sandy Setliff, Don Callaham, Lorenzo Gonzalez, and Lee Miller. John
Johnson and Darrin Colombo were absent. Staff present was Maurice Schwanke and Tana
Ross.
2. Invocation avd Pledge of Allegiance.
Mr. Schwanke gave the invocation and led the Pledge of Allegiance.
3. Consider/Discuss/Act on recommendation regarding "Matthew Jackman" site
plan/landscape plan, owner being Jackman Real Estate LLC,
Mi•. Schwarilce gave a presentation regarding the site plan landscape plan and answered
questions from the Commissioner. The propose site plan proposes an additional building
to the site and the addition of parking. The existing building is being remodeled at this
time. The site plan will allow for future medical and general office uses. Requirements
for the site will include the addition of a new fire hydrant, the provision of a masonry
screen wall adjacent to the residential uses to the north and an additional dedication by
separate instrument of a 5 foot wastewater easement along the existing easement on the
north side of the property to allow for adequate working space in case a problem occurs
with the existing sewer line. It should be noted that the property does not include a
portion of the parking and driveway on the western edge of the property which has a
separate ownership. It has been recommended that an easement is obtained allowing cross
access to the site. Mr. Schwanke noted that the Staff is recommending approval of the
site plan with the stipulations regarding the fire hydrant, screen wall, and wastewater
easement procurement.
A motion was made by Commissioner Callaham to recommend approval subject to the
conditions recommended by staff. Chairman Burr seconded the motion. The votes) were
unanimous.
4. (a) Public Hearing: To consider public comments on a request by J A Ventures
LLC, owner of property, requesting a zoning change from SF-1 to (PD) Planned
Development for Downtown Re -development on approximate 1.435 acres of land.
The subject property is generally located west of Powell Parkway between Third
(3"d) street and Second (2°d) street. The Planned Development being revised is PD-
666-2014.
P7 Minutes 03-02-15.doc Page 1 of 4 3-02-15
The public hearing opened at 7:34 p.m. Mr. Schwanke gave a presentation and answered
questions fiom the Commission. The request is rezoning of three parcels of land located
at 205 North Powell Parkway (Hwy 5) and 305 - 313 West Second Street. The tracts are
contiguous to each other and include the entire block. Together the total size is of the
request is an approximate 1.435 acres of land. The proposed zoning is in keeping with
Anma's Comprehensive Plan by meeting the goal to make the downtown more sustainable
by providing places to work, live and play in close proximity. Mr. Schwanke informed
that the staff is recommending approval of this zoning application. The public hearing
was closed at 7:39 p.m.
(b) Consider/Discuss/Act on recommendation regarding the requested zoning
change to (PD) Planned Development for Downtown Redevelopment on an
approximate 1.435 acres of land.
A motion was made by Commissioner Callaham, seconded by Commissioner Gonzalez to
recommend approval of the zoning request. The votes) were unanimous.
5. (a) Public Hearing: To consider public comments on a request by Anna 190 LLC,
owner of property, requesting a zoning change regarding PD-281-2006 to allow for
wider but shorter lots while maintaining the same square footage on approximate
12.55 acres of land. The property is generally located east of Powell Parkway and
south of County Road 367.
The public hearing was opened at 7:40 p.m. Mr. Schwannke gave a presentation and
answered questions from the Commission. The subject property is part of the area
commonly known as Camden Pare a 57.48 acre tract located on the south side of CR 376
and southeast of Northpointe Crossing Subdivision. The tract is being developed as single
family residential subdivision. The owner is requesting a revision to the existing PD to
aHow for wider but shorter lots on a portion (12.55 acres) of the tract. Mr. Schwanke
noted that a significant open space tract used for drainage will be behind proposed lots in
the area. This revision will allow for flexibility in the design of lots while maintaining a
minimum of 7,200 square feet lots. Mr. Schwanke noted that the proposed ordinance is
attached and that the staff is in support of this request. The public hearing was closed at
7:42 p.m.
(b) Consider/Discuss/Act on recommendation regarding the requested zoning change
regarding PD-281-2006 to allow for wider but shorter lots while maintaining the
same square footage on approximate 12.55 acres of land.
A motion was made by Commissioner Setlhff, seconded by Commissioner Miller to
recommend approval of the zoning request. The votes) were unanimous.
6. Consider/Discuss /Act on recommendation regarding "Camden Pare" final plat.
Mr•. Schwanke gave a presentation and answered questions regarding the final plat. He
noted that a final plat for phase I of Camden Parc has been submitted and reviewed. The
final plat is in conformance with the preliminary plat and engineering plans have been
submitted. The plans are in final stages of completion and will be finished prior to action
by the City Council. This subdivision is planned to be sewered by a gravity line down to
PZ Minutes 03-02-15.doc Page 2 of 4 3-02-15
the Sweetwater Crossing subdivision lift station. Improvements are required and the
developer is in negotiations with the City through a subdivision improvement agreement
to make the required improvements. He also noted that an early grading permit has been
issued on the site. Mr. Schwanke informed that staff is reconunending approval of the
final plat.
A motion was made by Chairman Burr, seconded by Commissioner Setliff to recommend
approval of the final plat. The vote(s) were unanimous.
7. Consider/Discuss/Act on recommendation regarding "Anna Crossing PH 4-Hayslett
Addition" preliminary plat.
Mi•. Schwanke gave a presentation and answered questions from the Commissioner. The
preliminary plat submitted is on 59.82 acres of land. The preliminary plat consists of 129
residential lots and 3 commercial lots. In order for phase 1 to have two points of access a
50' temporary street easement will be provided. The temporary street will be built in a
permanent nuumer in case other phases are not constructed. Additionally, no dead end
street shall exceed 800'. Mi•. Schwanke noted that during engineering it will be ensured
that the requirement is addressed. He also noted that this preliminary plat is part of the
rezoning request from C-1 to PD for the area south of the commercial tracts and was
approved by City Council on February 24`h. This area is currently being engineered for
phase 1. The staff is recommending the approval of the preliminary plat.
8. Consider/Discuss/Act on recommendation regarding "Anna Town Center No. 4
preliminary plat.
Mr. Schwanke gave a presentation and answered questions from the Commission. The
preliminary plat of 166.192 acres submitted is called Arma Town Center No. 4 Sharp
Tract. The tract will contain a future amenity center, future park, entry feature (pond and
signage) new thoroughfares, and several other tracts with undetermined uses at this time.
Mr. Schwanke noted that prior to development of any of the tracts a final plat will need to
be submitted with approved engineering plans addressing all engineering concerns. He
also noted the City staff is recommending approval of the preliminary plat.
A
motion
was made
by
Chairman Burr, seconded by Cormissioner Miller. The vote was
as
follow:
4 (ayes)
1
(sustained) Sandy Setliff
9. Consider action to approve Minutes of the February 2°d, 2015 Planning and Zoning
Commission meeting.
A motion was made by Chairman Burr, seconded by Commissioner Setliff to approve the
Minutes of the February 2"d, 2015 meeting as submitted. The votes) were unanimous.
10. Adjourn
There being no further business, a motion was made by Chairman Burr, seconded by
Couunissioner Setliff to adjourn meeting. The meeting adjourned at 7:58 pan.
PZ Minutes 03-02-15.doc Page 3 of 4 3-02-15
y3
le
Maurice Schwanke
Drector of Planning and Development
ATTEST:
PZ Minutes 03-02-15.doc Page 4 of 4 3-02-15
MINUTES
PLANNING AND ZONING COMMISSION
REGULAR MEETING
APRIL 6", 2015
The Planning and Zoning Commission of the City of Anna held its regular meeting on Monday,
April 6`", 2015, at 7:00 ,p.m,, at the Community Room of the Anna City Hall Administration
Building located at 111 North Powell Parkway (Hwy 5), to consider the following items.
1. Call to order and establishment of quorum.
The meeting was called to order by Chairman Burr at 7:05 p.m. Members present were
Justin.Burr, Don.Callaham,.Lorenzo Gonzalez, John.Johnson and Darrin Colombo. Staff
present was Maurice Schwanke and Tana Ross. Sandra Setliff and Lee Miller were absent.
2. Invocation and Pledge of Allegiance.
Mr. Schwanke gave the invocation and led the Pledge of Allegiance.
3. Consider/Discuss/Act on recommendation regarding "Garcia Addition" development
plat.
Mr. Schwanke gave a presentation regarding development plat. The "Garcia Addition"
development plat submitted is located in the Anna's Extraterritorial Jurisdiction. The tract
is in the W. E. Throckmorton Survey, Abstract No. A0899 and contains approximate
14.50 acres of land. The property is located at 2525 S Central Expressway. The owner(s)
are proposing to build several new improvements to complement their existing house on
the tract. It was noted that a reservation of over 55 feet and a twenty (20) foot water line
easement reservation along Hwy 75 have been shown on the plat. The development plat
was recommended by the staff for approval.
A motion was made by Commissioner Callaham, seconded by Mr. Johnson to
recommend approval of the development plat. The vote was unanimous.
4. Discuss "Downtown Development Plan".
Mr. Schwanke gave a presentation and answered questions from the Commission
regarding the "Downtown Development Plan". No action was taken on this agenda item.
5. Consider action to approve Minutes of the March 2nd, 2015 Planning and Zoning
Commission Meeting.
A motion was made by Chairman Burr, seconded by Commissioner Gonzalez to approve
Minutes of the March 2nd9 2015 Planning and Zoning meeting.
6. Adjourn.
PZ.Agenda..04-0.6-15.doc Page 1 of 2 4-06-15
There being no further business, a motion was made by Chairman Burr, seconded by
Commissioner Johnson to adjourn meeting. The vote was unanimous. The meeting
adjourned at 7:42 p.m. _
Maurice Schwanke
Director of Planning and Development
ATTEST:
��lsyvAeol -
PZ Agenda 04-06-15.doc Page 2 of 2 4-06-15
MINUTES
PLANNING AND ZONING COMMISSION
REGULAR MEETING
May 4, 2015
The Planning and Zoning Commission of the City of Anna held its regular meeting on May 4cn,
2015, at 7:00 p.m., at the Community Room of the Anna City Hall Administration Building
located at 11.1 'North Powell -Parkway �H•wy5), to,-considerthe-•following-items.
1. Call to order and establishment of quorum.
The meeting was called to order by Chairman Burr at 7:13 p.m. Members present were
Justin Burr, Sandy Setliff, Don Callaham, Lorenzo Gonzalez, John Johnson, Darrin
Colombo and 'Lee'M lier. 'Staff present was' Maurice `S'chwarike and Tana Ross.
2. Invocation and Pledge of Allegiance.
Mr. Schwanke gave the invocation and led the Pledge of Allegiance.
3. Consider/Discuss/Act on recommendation regarding "Vaquera Addition"
development plat.
Mr. Schwanke gave a presentation and answered questions from the Commission. The
development plat submitted is located within the extraterritorial jurisdiction of the City.
The tract - is -in the Jonathan -Douthett - Survey and contains approximately twenty (20)
acres of land. The property is located at 8245 County Road 832. The owner is proposing
to build a house, garage and several out buildings structures on the tract. Mr. Schwanke
noted that the submittal meets the City of Anna development plat requirement. The Staff
recommends approval of the development plat.
A motion was made by Chairman Burr, seconded by Commissioner Colombo to
recommended approval of the development plat. The vote was unanimous.
4. Consider/Discuss/Act on recommendation regarding 117-Eleven" site plan and
landscape plan.
Mr. Schwanke gave a presentation and answered questions from the Commission. This
site plan is for a future 7-Eleven retail store located at the northwest corner of the
intersection of future Ferguson Road and West White Street (FM 455). The site plan has
been reviewed by the staff and the comments presented to representatives of 7-11. Mr.
Schwanke noted that the staff is recommending approval of the site plan and landscape
plan subject to the recommended comments. Mr. Schwanke also noted that this area is
part of a preliminary plat contained in item 5 of this agenda. A final plat will need to be
submitted and approved ,prior to the issuance of,.a..building, permit; .the. civil .construction
plans and building plans will need to be approved.
A motion was made by Chairman Burr to recommend approval of the site plan subject to
staff s comments. Commissioner Gonzalez seconded the motion. The vote was
unanimous.
PZ Minutes..05-04-15.doc Page 1 of 3 .05-04-15
5. Consider/Diseuss/Acf-on -recommendation, regarding "Anna 455 Addition"
preliminary plat.
Mr. Schwanke gave a presentation and answered questions from the Commission. The
preliminary plat request is to subdivide the Commercial Tract 1 into two lots. The
purpose of this subdivide is to allow for a future commercial development at the
intersection of Ferguson Road and west White Street (FM 455) where the proposed Lot
1, Block A...L.29.7_is proposed as-afuture, 7.-Eleven.store....Mr. Schwanke noted that the
comments will need to be addressed and most of the comments will be addressed on the
construction plans yet to be submitted.
A motion was made by Chairman Burr to recommend approval of the preliminary plat
subject to staff s comments. Commissioner Johnson seconded the motion. The vote was
unanimous.
6. (a) Public Hearing: To consider public comments regarding a request by owner(s)
of property to change zoning from Single Family Estate (SFE) to Restricted
Commercial (Cl) zoning. The property is generally located east of County Road
286 and west of U.S. Hwy 75.
The Public Hearing was opened at 7:37 p.m. Mr. Schwanke gave a presentation and
answered questions from the Commission. This requested rezoning of property is
generally located east of County Road 286 and west of U. S. 75 and south of West White
Street. Property owners within 200 ft. of the area were notified of the zoning request.
This .property was recently annexed into the _City of Anna. When property is annexed
into the City the property is automatically zoned as SF-E which is considered as a
temporary zoning until such time as permanent zoning is established. The requested
zoning is in keeping with the "Comprehensive Plan" as the Plan show the property to be
split between commercial and employment center. The owner(s) of the property are
requesting the change from Single Family Estate to Restricted Commercial (Cl) zoning.
The staff is offering no objection to this request. The Public Hearing closed at 7:47 p.m.
(b) Consider/Discuss/Act on recommendation regarding a request to change zoning
from Single Family Estate (SFE) to Restricted Commercial (C1) zoning on property
generally located east of County Road 286 and west of U.S. Hwy 75.
A motion was made by Commissioner Colombo to recommend approval of the zoning
request. Commissioner Callaham seconded the motion. The vote was unanimous.
7. Consider action to approve Minutes of the April 6th, 2015 Planning & Zoning
meeting.
A motion was made by Chairman Burr, seconded by Commissioner Setliff to approved
Minutes of the April 6 h, 2015 meeting. The vote was unanimous.
8. Adjourn
There being no further business, a motion was made by Chairman Burr, seconded by
Commissioner Callaham to adjourn meeting. The meeting adjourned at 7:50 p.m. The
vote was unanimous.
PZ Minutes 05-04-15.doc Page of 3 .05-04-15
4 -,Aq,
Maurice Sch anke
Director of Planning and Development
ATTEST:
PZ Minutes 05-04-15.doc Page 3 of 3 05-0415
MINUTES
PLANNING AND ZONING COMMISSION
REGULAR MEETING
June 1, 2015
The Planning and Zoning Commission of the City of Anna held its regular meeting on June 1 St,
2015, at 7:00 p.m., at the Community Room of the Anna City Hall Administration Building
located at 111 North Powell Parkway (Hwy 5), to consider the following items.
1. Call to order and establishment of quorum.
The meeting was called to order at 7:00 p.m. Members present were Sandy Setliff, Don
Callaham, Lorenzo Gonzalez, John Johnson, Darrin Colombo and Lee Miller. Staff
present was Maurice Schwanke, Philip Sanders, and Tana Ross.
2. Invocation and Pledge of Allegiance.
Mr. Schwanke gave the invocation and led the Pledge of Allegiance.
3. Consider/Discuss/Act on recommendation regarding a site plan for the temporary
placement of the "Old Railroad Depot" structure to Fifth (5th) street and Riggins
street. The structure is presently located southwest of James Street and Fifth (5th)
street.
Mr. Schwanke gave a presentation and answered questions from the Commission. The
historical Anna Railroad Depot currently resides on property located at the southwest
corner of James Street with Wet Fifth Street in an area that is not very accessible. An
offer has been made by the property owner (Jon Hendricks) of the land located at the
southwest corner of Riggins Street and West Fifth Street as a temporary interim location.
The Anna Historical Society has funds in place to move the depot and to start the
restoration of the depot. Since this is a temporary location no landscaping or parking is
being required or provided. Mr. Schwanke noted that the staff is in support of this
request.
A motion was made by Commissioner Johnson, seconded by Commissioner Colombo to
approve the site plan for the temporary placement of the "Old Railroad Depot". The vote
was unanimous.
4. (a) Public Hearing: To consider public comments regarding a zoning request by
Mary Valverde, owner of property, requesting a Specific Use Permit to allow for a
private club. The property is currently zoned as (C2) General Commercial and is
located at the southwest corner of the intersection of Sam Rayburn Memorial
Highway (State Highway 121) and FM 2862, generally known as 7522 Sam Rayburn
Memorial Hwy.
The Public Hearing opened at 7:16 p.m. Mr. Schwanke gave a presentation and
answered questions from the Commission. Mr. Schwanke noted that the City has received
an application requesting a private club located on property owned by Mary Valverde
located at 7522 Sam Rayburn Memorial Highway. A SUP is required for the
PZAgenda 06-01-15.doc Page 1 of 3 06-01-15
establishment of a private club. A SUP for a private club has been approved previously
on this site; however, after 90 days of voluntarily vacation of the use the SUP is
automatically -'terminated.
The applicant has leased the structure on the property to a group called Dawgs and
Hawgs which operated in McKinney until their SUP was revoked. The intent of the SUP
as indicated by the proposed operator/owner of the business is to have a neutral site for a
biker bar. To date since the proposed use has been trying to establish at this location, has
illegally moved alcohol to this location which has subsequently been raided by the TABC
and confiscated. Due to the remoteness of the site, velocity of traffic along the site, lack
of improved•.organized-.parking, :previous problems with -.the -former private club, and the
potential increase in calls for public safety personnel the staff does not consider that it is
in the best interest of the City or its citizens to allow the establishment of a private club in
this area. Mr. Schwanke noted that the staff is therefore recommending the denial of this
SUP.
Mary ,Valverde, owner of -the -property-gave a -presentation regarding the SUP request and
answered questions from the Commission. Donald Howell, leaser of the property, gave a
presentation and answered questions from the Commission. The Public Hearing closed at
7:25 p.m.
(b) Consider/Discuss/Act on recommendation regarding a request for a Specific Use
Permit to allow for a private club located at the southwest corner of the intersection
of Sam Rayburn Memorial Highway (State Highway 121) and FM 2862, generally
known. as 7522 Sam -Rayburn Memorial Hwy.
After a brief discussion, a motion was made by Commissioner Gonzalez to deny the SUP
request. Ms..Sediff .seconded the motion. The vote was 4 ayes 2 abstained (Callaham
and Miller). Motion carried.
5. (a) Public Hearing: To consider public comments regarding a request by Anna
Village LLC , owners of property, to amend the existing PD (631-2013) zoning to
revise the height of the proposed building to a maximum of 44' and the building
setback against the commercial site to 0'. The property is generally located on the
west side of South Powell Parkway in the 1200 to 1300 block.
The Public Hearing opened at 7:52 p.m. Mr. Schwanke gave a presentation and
answered questions from the Commission. The owner/developer is proposing the
following amendments to the PD currently in place. The proposed building height is 43'6
1/8" which exceeds the 40 foot limit allowed in the current PD zoning. The owner is
requesting to revise the height to a maximum of 44' to account for architectural
aesthetics. Mr. Schwanke noted that the request will not impact fire protection to this
structure since the floor level of the third floor will not change. Without this change the
pitch of the roof line would be significantly reduced and not as architecturally pleasing.
The owner is also requesting the building setback against the commercial site to 0' on the
east property line to allow the adding of garages in the future. This reduction only occurs
when a garage is in play. This request would eliminate a potential dead space between a
screening wall and a garage structure. Mr. Schwanke also noted these dead spaces can
become a trash collection and a maintenance problem and these changes can help the
overall appearance and curb appeal of the property. The staff is in support of this request.
The Public Hearing closed at 7:55 p.m.
PZ.Agenda.06-01-J5.doc Page 2 of 3 . 06-01-15
(b) Consider/Discuss/Acton recommendation regarding a request to amend existing
PD (631-2013) zoning to revise the height of the proposed building to a maximum of
44' and the building setback against the commercial site to 0'.
A motion was made by Commissioner Colombo, seconded by Commissioner Johnson to
recommend approval of the zoning request. The vote was unanimous.
6. (a) Public_ Hearing: To consider public -comments regarding a request by John
Arnold, representative for Anna Town Center #4\Shrp Ltd, requesting a change
from (PD) to Planned Development with an additional use (Longhorn cattle on the
property). The Planned Developments being revised is 129-2004. The property is
located east of State Hwy. 5, north of Finley and north of Sharp.
The Public Hearing opened at 8:02 p:m. Mr. Schwanke gave a presentation and
answered questions from the Commission. The proposed change in the PD would allow
the property owner(s) to graze eight Longhorn Steers near the entrance of the Anna
Crossing Residential Development. The Longhorns would be for the enjoyment of the
homeowners and will add a rural feel to the project and be consistent with the overall
theme of Anna Town Square project. The cattle will have approximately 23 fenced acers
to graze on. The allowance for cattle in a residential area is provided for in the animal
control section of the Code of Ordinances as long as it is provided for in a PD.
(b) Consider/Discuss/Act on recommendation regarding a request to change from
(PD) Planned Development with additional use (Longhorn cattle on the property)
located -east of State-Hwy.-5, north of Finley and north of Sharp Street.
A motion was made by Commissioner Colombo seconded by Commissioner Callaham to
recommend approval of the zoning request. The vote was unanimous.
7. Consider action to approve Minutes of the May 4"', 2015 Planning & Zoning
meeting.
A motion was made by Commissioner Johnson, seconded by Commissioner Colombo to
approved the Minutes of the May 4s', meeting. The vote was unanimous.
8. Adjourn
There being no further business, a motion was made by Commissioner Gonzalez,
seconded by Commissioner Callaham to adjourn meeting. The meeting adjourned at 8:10
p.m. Z)_
Mhurice Schwanke
Director of Planning and Development
ATTEST:
PZ Agenda. 06-.01-15.doc Page 3 of 3 .06-01-15
MINUTES
PLANNING AND ZONING COMMISSION
REGULAR MEETING
July 6, 2015
The Planning and Zoning Commission of the City of Anna held its regular meeting on July 61",
2015, at 7:00 -p.m. -arthe Community -Room tf 'the -Anna "City 'Hall Administration Building
located at 111 North Powell Parkway (Hwy 5), to consider the following items.
1. Call to order and establishment of quorum.
The meeting was called to order at 7:00 p.m. by Vice Chairman Setliff. Members
present wereSandy Setliff, Lorenzo Gonzalez, Donald Henke, John Johnson, and Tom
Plunkett. Commission members Don Callaham and Darrin Colombo were absent. Staff
present was Maurice Schwanke and Tana Ross.
2. Invocation and Pledge of Allegiance.
Mr. Schwanke gave the invocation and led the Pledge of Allegiance.
3. Consider/Discuss/Act on recommendation regarding "W. J. Ranch House"
development plat.
Mr. Schwanke gave a presentation and answered questions from the Commission. The
development plat submitted is located within the extraterritorial jurisdiction of the City.
The tract is in the John Patton Survey and contains approximately one hundred (100)
acres of land. The property is located at 7620 County Road 209. The owner is
proposing to build a house and metal building for storage on the tract. Mr. Schwanke
noted that the submittal meets the City of Anna development plat requirement. The Staff
recommends approval of the development plat.
A motion was made by Commissioner Johnson, seconded by Commissioner Plunkett to
approve the development plat. The vote was unanimous.
4. Consider/Discuss/Act on recommendation regarding "L G Motorsports Park
Addition".
Mr. Schwanke gave a presentation. The development plat submitted is located within the
extraterritorial jurisdiction of the City. The tract is in the J. Chambers Survey. The
property is generally located east of F.M. 2862 and about 3/4 mile north of the Sam
Rayburn Memorial Highway. The owner is proposing to build several structures for
commercial use on the tract. Mr. Schwanke noted that the ,owners will need to contact
Collin county regarding permitting. He also noted that the submittal meets the City of
Anna development plat requirement and staff recommends approval of the development
plat.
PZ Agenda .07.,06-15.doc Page 1 of 3 07-06-15
A motion was made by Commissioner Gonzales, seconded by Commissioner Johnson to
approve the development plat. The vote was unanimous.
5. Consider/Discuss/Act on recommendation regarding "Pepper Family Addition"
development plat.
Mr. Schwanke gave a presentation. The development plat submitted for is located within
the extraterritorial jurisdiction of the City. The tract is in the Mark Roberts Survey. The
owner is proposing to build a house and several other structures on the tract. The property
is located at 2401 Pepper Hill Drive. The submittal meets the City of Anna development
plat requirement. Mr. Schwanke noted that the Staff recommends approval of the
development plat.
A motion was made by Commissioner Plunket, seconded by Commissioner Henke to
recommend approval of the development plat. The vote was unanimous.
6. (a) Public Hearing: City of Anna Downtown Development Plan
The public hearing was open at 7:37 p.m.
Mr. Schwanke gave a presentation and answered questions from the Commission. The
"Anna Downtown Development Plan" has been developed over the past year with input
from representatives from downtown property owners, builders, and members of the
EDC/CDC, Planning and Zoning and City Council. The area included is bounded on the
north by Hackberry Lane, the South by White Street (F.M. 455), the west by Slayter
Creek, and on the East by Easton Street or an Extension of Easton. The Plan has 3
distinct plan areas. Most of the attention over the next 10 years will be on the area
between Riggins Street and James Drive. A public town hall type meeting was held at
the Anna High School Cafeteria on May 14th, 2015. At the public town hall meeting all
property owners within the downtown area as well as the Planning and Zoning
Commission, the City Council and the Anna Downtown Advisory Group were sent an
invitation to attend and comment. The Plan has been posted on the City's Web site for
review for two months.
The public hearing closed at 7:51 p.m.
(b) Consider/Discuss/Act on recommendation regarding the City of Anna
Downtown Development Plan.
A motion was made by Commissioner Johnson to recommend to the City Council
approval of the Downtown Development Plan. Commissioner Gonzales seconded the
motion. The vote was unanimous.
7. Consider action to approve Minutes of the July 6th, 2015 Planning & Zoning
meeting.
A motion was made by Commissioner Johnson, seconded by Vice Chairman Setliff to
approved the Minutes of the July 6th, 2015, meeting. The vote was unanimous.
8. Adjourn
PZ Agenda 07-06-15.doc Page 2 of 3 07-M15
There being no further business, a motion was made by Commissioner Plunkett,
seconded by Commissioner Johnson to adjourn meeting. The meeting adjourned at 8:10
p.m.
Maurice Sch anke
Director of Planning and Development
ATTEST:
PZ Agenda 07-66-15.doc Page 3 of 3 07-06-15
r
MINUTES OF REGULAR MEETING OF THE
ANNA ECONOMIC DEVELOPMENT CORPORATION
ECONOMIC Thursday, May 7, 2015
I]F.VEI.OPMENT
Pn Pf.Tl lrl
The Anna Economic Development Corporation ("CDC') of the City of Anna met at 5:00
p.m., on Thursday, May 7, 2015, at the Anna City Hall Administration Building, 111 North
Powell Parkway (Hwy. 5), Anna, Texas.
Call to Order
Connie Stump called the meeting to order at 6:24 p.m., and after roll call and the
establishment of a quorum, the following items were presented to the Directors
for their consideration
2. Roll Call and Establishment of Quorum.
Directors in attendance: John Houcek, Michael Williams, Alonzo Tutson, Connie
Stump, and Lee Miller.
Directors in abstention: Doug Hermann
A quorum was declared present and the floor was open for business.
Others in attendance: Jessica Perkins, Chief Administrative Officer; and Clark
McCoy, attorney for EDC; Sherilyn Godfrey, secretary; and a guest living in the
community.
3. Discussion regarding co -funding of a branding project with the Anna
economic Development Corporation and the City of Anna.
Skipped.
4. Consider/Discuss/Action regarding passing a resolution approving an
expenditure of funds to renew our agreement with WebQA for the Shop
Local and Mobile App.
Michael Williams made a motion to adopt a resolution approving and authorizing
the expenditure of funds, in the amount of $800.00, for the Shop Local Program
and Mobile App. John Houcek seconded the motion. Motion passed.
5. Consider/Discuss/Action regarding passing a resolution approving an
expenditure of funds for engineering consulting work associated with the
review of engineer design plans for the project and incentive agreement for
new economic development with Q Seminole Anna Town Center L. P.
I. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
05-07-2015 Regular EDC Minutes.doc
If 0 i
5111 FWASS
U S: (71
jonvam! L. errish pAck"i :-110:!
nowalsbiam Aof 100,t
fy: LITS 11113 A-,)fnr- 7A:';-i422 Ot # ilo§�
no Anuo nn qsqu zw lank erl:
Am fill
xv
jcm,.w!K-z z?Jj nii
104 -tr
Town ob;c,Ni
w m.it. khms.300 UWAY a 114) ; )
lot Messwas wSmA brs jouslaq wil ICS.
Vs
'iO
no!" Qtunmw*., 'Pol LOW! Us Mil wril
'-IV, Won to 1m, Ody. lywipsh r Ou .voln"O
An invoice from Birkhoff, Hendricks & Carter, LLP, Professional Engineers, was
presented to the Board for payment. The City staff has been working with the
developer who wanted a review of engineering plans, (documents associated
with of the incentive agreement), before the signing of the incentive agreement.
John Houcek made a motion to authorize payment of the invoice. Lee Miller
seconded the motion. Motion passed.
6. Consider/Discuss/Action regarding passing a resolution approving travel
expenditures to Houston Texas from June 17-19th, 2016, for the Texas
Association of Municipal Information Officers.
Skipped.
7. Discussion of performance agreement with Empowered Training Centre.
Skipped.
8. Closed Session.
a. Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov't Code §551.072).
b. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information
that the Board of Directors has received from a business prospect that the
Board of Directors seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the Board is conducting
economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1) (Tex. Gov't Code §551.087).
Not necessary.
9. Review of fiscal year finance statements.
Skipped.
10. Consider/Discuss/Action regarding minutes from March 19, 2015, and April
9, 2016.
John Houcek made a motion to accept the minutes as corrected. Lee Miller
seconded the motion. Motion passed. There was some discussion about who
attended what meeting. Jessica Perkins will handle.
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
05-07-2015 Regular EDC Minutes.doc 2
11. Adjourn.
Michael Williams made a motion to adjourn the meeting. Alonzo Tutson
seconded the motion. Motion carried and the meeting adjourned at 6:34 p.m.
APPROVED:
Secretary of
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
05-07-2015 Regular EDC Minutes.doc
MINUTES OF REGULAR MEETING OF THE
ANNA ECONOMIC DEVELOPMENT CORPORATION
ECONOMI
DEVELOPMENT Thursday, June 4, 2015
CORPORATION
The Anna Economic Development Corporation ("EDC") of the City of Anna met at 5:00
p.m., on Thursday, June 4, 2015, at the Anna City Hall Administration Building, 111
North Powell Parkway (Hwy. 5), Anna, Texas.
1. Call to Order
Connie Stump called the meeting to order at 5:50 p.m., and after roll call and the
establishment of a quorum, the following items were presented to the Directors
for their consideration
2. Roll Call and Establishment of Quorum.
Directors in attendance: John Houcek, Michael Williams, Alonzo Tutson, Connie
Stump, and Lee Miller.
Directors in abstention: Doug Hermann.
A quorum was declared present and the floor was open for business.
Others in attendance: Jessica Perkins, Chief Administrative Officer; and Clark
McCoy, attorney for EDC.
3. Consider/Discuss/Action regarding passing a resolution approving an
expenditure of funds for engineering consulting work associated with the
review of engineer design plans for the project and incentive agreement for
new economic development with Q Seminole Anna Town Center, L. P.
After a brief discussion, Michael Williams made a motion to approve the
resolution and to authorize the Chief Administrative Officer to pay on behalf of
EDC, a sum not to exceed $1.440.00, to Birkhoff, Hendricks, and Carter for
engineering consulting work associated with the review of the engineering design
plans for the project and incentive agreement for new economic development
with Q Seminole Anna Town Center L.P. John Houcek seconded the motion.
Motion passed.
4. Consider/Discuss/Action regarding passing a resolution approving a line
item budget amendment for the current fiscal year.
After a brief discussion, John Houcek made a motion to approve the resolution
and to authorize a line item amendment to its FY 2014-2015 fiscal year budget in
I. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
06-04-2015 Regular EDC Minutes.doc
order to transfer additional funds in the amount of $50,000.00 from line item
capital expenditures ($36,500 for tech park study) to line item Contract Services
as set forth in Exhibit A, attached hereto and incorporated herein for all purposes
as if set forth in full subject to approval the City of Anna City Council. Lee Miller
seconded the motion. Motion passed.
5. Discussion of performance agreement with Empowered Training Centre.
This subject matter will be placed on the July agenda as an action item.
6. CLOSED SESSION.
a. Discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072).
b. consult with legal counsel on matters in which the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov't Code §551.071).
c. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information
that the Board of Directors has received from a business prospect that the
Board of Directors seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the Board is conducting
economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1) (Tex. Gov't Code §651.087).
Not Necessary.
7. Review of next fiscal year proposed budget.
A copy of the FY 2014-2015 check ledger was attached to the meeting packet
showing transactions from 10/10/2014 to 05/07/2015.
8. Consider/Discuss/Action regarding minutes from May 7, 2015.
After the minutes were reviewed by individual Directors, John Houcek made a
motion to accept the minutes as written. Alonzo Tutson seconded the motion.
Motion passed.
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
06-04-2015 Regular EDC Minutes.doc 2
9. Adjourn.
Michael Williams made a motion to adjourn the meeting. Lee Miller seconded the
motion. Motion carried and the meeting adjourned at 6:06 p.m.
APPROVED:
iwz/_NIIJ,
''nstan'ce Ann 6t'umpl
President
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
06-04-2015 Regular EDC Minutes.doc
MINUTES OF REGULAR MEETING OF THE
ANNA COMMUNITY DEVELOPMENT CORPORATION
COMMUNITY
DEVELOPMENT Thursday, May 7, 2015
".ORPORATION
The Anna Community Development Corporation ("CDC') of the City of Anna met at 5:00
p.m., on Thursday, May 7, 2015, at the Anna City Hall Administration Building, 111 North
Powell Parkway (Hwy. 5), Anna, Texas.
1. Call to Order
John Houcek called the meeting to order at 5:04 p.m., and after roll call and the
establishment of a quorum, the following items were presented to the Directors
for their consideration
2. Roll Call and Establishment of Quorum.
Directors in attendance: John Houcek, Michael Williams, Alonzo Tutson, Connie
Stump, and Lee Miller.
Directors in abstention: Doug Hermann
A quorum was declared present and the floor was open for business.
Others in attendance: Jessica Perkins, Chief Administrative Officer; and Clark
McCoy, attorney for Anna Community Development Corporation; and a guest
living in the community.
3. Invocation and Pledge.
John Houcek offered the prayer and led the group in the Pledge of
Allegiance.
4. Consider/Discuss/Action regarding passing a resolution approving an
expenditure of funds to renew our agreement with WebQA for the Shop
Local and Mobile App.
After a brief discussion Michael Williams made a motion to adopt the resolution
and renew the agreement. Alonzo Tutson seconded the motion. Motion passed.
1. "1'he Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can he made.
05-07-2015 Regular CDC Minutes.doc
5. Discussion regarding co -funding of a branding project with the Anna
Economic Development Corporation and the City of Anna.
One of City Council Strategic Goals is to develop and implement a
comprehensive brand identity for the City. The goal for this effort is to develop
an organizational mission statement that supports a community brand and vision
that we can effectively market.
The council will be receiving a presentation from North Star a branding company
at their June 9t' meeting and would like the board to attend of possible.
6. Discussion of performance agreement with Empowered Training Centre.
Clark McCoy, legal counsel for CDC, asked that this matter be discussed in
Closed Session.
7. Closed Session.
a. Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov't Code §551.072).
b. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information
that the Board of Directors has received from a business prospect that the
Board of Directors seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the Board is conducting
economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1) (Tex. Gov't Code §551.087).
John Houcek read the foregoing into the record. Lee Miller made a
motion to move to Closed Session that was seconded by Connie Stump.
Motion passed and the Board entered into Closed Session at 6:60 p.m.
After discussing the business at hand, Alonzo Tutson made a motion to
adjourn Closed Session and return to Open Session. Lee Miller
seconded the motion. Motion passed, and Closed Session was adjourned
on Thursday, May 7, 2015 at 6:21 p.m.
8. Review of fiscal year finance statements.
Jessica Perkins presented the budget for 2015 and the proposed budget
for 2016. She stated that the proposed budget needed some tweaking
before it was finalized.
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
05-07-2015 Regular CDC Minutes.doc 2
9. Consider/Discuss/Action regarding minutes from April 9, 2015.
Lee Miller made a motion to accept the minutes as written. Alonzo Tutson
seconded the motion. Motion passed.
10. Adjourn.
Michael Williams made a motion to adjourn the meeting. Connie Stump
seconded the motion. Motion carried and the meeting adjourned at 6:24 p.m.
APPROVED:
ATTESTED:
�% t,c,u GL ,✓
Jo Houcek Sherilyn, frey
Pr sident of CDC Secretarv-of CDC
I. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary mid legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
05-07-2015 Regular CDC Minutes.doc 3
DEVELOPMENT
CORPORATION
MINUTES OF REGULAR MEETING OF THE
ANNA COMMUNITY DEVELOPMENT CORPORATION
Thursday, June 4, 2015
The Anna Community Development Corporation ("CDC') of the City of Anna met at 5:00
p.m., on Thursday, June 4, 2015, at the Anna City Hall Administration Building, 111
North Powell Parkway (Hwy. 5), Anna, Texas.
Call to Order
John Houcek called the meeting to order at 5:14 p.m., and after roll call and the
establishment of a quorum, the following items were presented to the Directors
for their consideration
2. Roll Call and Establishment of Quorum.
Directors in attendance: John Houcek, Michael Williams, Alonzo Tutson, Connie
Stump, and Lee Miller.
Directors in abstention: Doug Hermann.
A quorum was declared present and the floor was open for business.
Others in attendance: Jessica Perkins, Chief Administrative Officer; and Clark
McCoy, attorney for CDC.
3. Invocation and Pledge.
John Houcek gave the invocation and led the group in the Pledge of Allegiance.
4. Discussion of performance agreement with Empowered Training Centre.
This subject matter will be placed on the July agenda as an action item.
5. CLOSED SESSION (exceptions):
a. Discuss or deliberate the purchase, exchange, lease, or value of real
property. (Tex. Gov't Code §551.072).
b. Consult with legal counsel on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Government Code (Tex. Gov't Code §551.071)
I. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
06-04-2015 Regular CDC Minutes.doc
c. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information
that the Board of Directors has received from a business prospect that the
Board of Directors seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the Board is conducting
economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1) (Tex. Gov't Code §551.087).
Alonzo Tutson made a motion to move to Closed Session that was seconded by
Lee Miller. Motion carried and the meeting moved to Closed Session at 5:16 p.m.
After matters at hand were discussed, Lee Miller made a motion to return to
Open Session. The motion was seconded by Michael Williams. Motion carried
and the meeting moved to Open Session at 5:34 p.m.
6. Review of fiscal year finance statements.
A copy of the CDC 2014-2015 Check Ledger was attached to the meeting packet
stating transactions from 10/20/2014 to 4/20/2015. Review of fiscal year finance
statements will be discussed at a later date.
7. Discussion of marketing opportunities.
It was suggested by various Directors that the ads to be placed in various
brochures be delayed until the City completes its branding project and that more
monies be invested in tech publications.
8. Consider/Discuss/Action regarding minutes from May 79 2015.
After the minutes were reviewed by individual Directors, Michael Williams made a
motion to accept the minutes with correction (change word from "of" to "if') in
Paragraph No. 5. Alonzo Tutson seconded the motion. Motion passed.
[THIS SPACE INTENTIONAL LEFT]
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
06-04-2015 Regular CDC Minutes.doc 2
9. Adjourn.
Lee Miller made a motion to adjourn the meeting. Alonzo Tutson seconded the
motion. Motion carried and the meeting adjourned at 5:49 p.m.
APPROVED:
J n Houcek
President of CDC
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
06-04-2015 Regular CDC Minutes.doc 3
CITY OF ANNA. TEXAS
Item No. 5e
City Secretary's use only
City Council Agenda
Staff Report
Date: 08/11/15
Staff Contact: Maurice Schwanke
Exhibits: Yes
AGENDA SUBJECT: Approve a resolution regarding "Evans Addition" development plat.
SUMMARY: The development plat submitted is located within the extraterritorial
jurisdiction of the City. The tract is in the Robert Whitaker Survey. The property is
located at 2315 County Road 376. The owner is proposing to build a guest house, barn,
pool and several other structures on the tract. The submittal meets the City of Anna
development plat requirement. The Staff recommends approval of the development
plat.
The Planning and Zoning Commission recommended approval of the development plat
at their August 3, 2015 meeting. The vote was unanimous.
STAFF RECOMMENDATION: Approval of resolution
CITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE "EVANS ADDITION" DEVELOPMENT
PLAT" GENERALLY LOCATED IN ANNA'S EXTRATERRITORIAL JURISDICTION LOCATED AT 2315
COUNTY ROAD 376 AND IS SUBJECT TO THE SUBDIVISION RULES AND REGULATIONS AS SET FORTH
IN THIS RESOLUTION.
WHEREAS, In order to provide for the orderly development of land within the Anna city limits and
extraterritorial jurisdiction, the City Council of the City of Anna, Texas (the "City Council") has
adopted Part III -A of the Anna City Code of Ordinances ("Subdivision Regulations"); and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated.
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Approval of Development Plat
The City Council hereby approves the Evans Addition development plat
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 11t" day of August,
2015.
ATTEST:
Jessica Perkins
Acting City Secretary
APPROVED:
Mayor, Mike Crist
y t y 17 f .�Ni�ll t�ii
M
CITY OF AN NA, TEXAS
Item No. 5f
City Secretary's use only
City Council Agenda
Staff Report
Date: August 6, 2015
Staff Contact: Maurice Schwanke
Exhibits: Yes
AGENDA SUBJECT:
Resolution approving an ILA for Environmental Services with Collin County.
SUMMARY:
The City has been contracting out to Collin County our environmental review and
inspection services of all of our health related issues. These inspections include HOA
swimming pools, restaurants, school cafeterias, day care food preparations, and any
other place where food is being prepared such as festivals and inside convenience
stores. Additionally they review food preparation facility plans prior to and during
construction to insure health regulation compliance. The City received reports
throughout the year on each inspection made. The 2016 contract amount is $8,457
which is an increase of $257 from the 2015 rate. The rate is based on the population
estimates for the City of 10,571 citizens x $.80. The attached resolution approves the
Interlocal agreement with the County.
STAFF RECOMMENDATION:
Approval of Resolution.
CITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER
TO EXECUTE AN INTERLOCAL AGREEMENT FOR ENVIRONMENTAL SERVICES BETWEEN COLLIN
COUNTY, TEXAS, AND THE CITY OF ANNA, TEXAS
WHEREAS, the Interlocal Cooperation Act (Texas Government Code Chapter 791) authorizes any local
government to contract with one or more local governments to perform governmental functions and
services under the terms of the Act; and
WHEREAS, the City Council has determined that the Agreement with Collin County, Texas (the
"County") to provide environmental services inspections will benefit the residents of both the County
and the City of Anna, Texas (the "City"); and
WHEREAS, the City Council has determined that it is in the best interest of the City and its citizens to
authorize, ratify and approve the City Manager's execution of said Agreement;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT:
Section 1.
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2.
The City of Anna City Council hereby approves the Agreement, attached hereto as EXHIBIT 1,
incorporated herein for all purposes and authorizes the City Manager to execute same on its behalf.
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 11t" day of August,
2015.
APPROVED: ATTEST:
Mike Crist, Mayor Acting City Secretary
PAGE 1 OF 1
INTERLOCAL ENVIRONMENTAL SERVICES AGREEMENT
THIS AGREEMENT is entered into on the day of , by and
between the City of Anna ("Municipality"), and Collin County ("County"), local
governments of the State of Texas.
RECITALS
1. The County operated the Collin County Environmental Health Care
Services, which is a local health department established pursuant to the
local Public Health Reorganization Act, Chapter 121, Texas Health and
Safety Code ("The Act").
2. The Collin County Environmental Health Care Services performs public
health functions that the County is authorized to perform including, but
not limited to, environmental services to protect and promote public
health.
3. The Municipality desire to obtain certain environmental services from the
County to be performed for Municipality's residents to their health and
welfare.
Therefore, under the authority of the Interlocal Cooperation Act, chapter 791,
Texas Government Code, the parties agree as follows:
SECTION 1. DEFINITIONS
1.01 Environmental Services. The term "Environmental Services: means
Services provided by the Collin County Environmental Health
Department. These services shall include, but are not limited to:
a. inspections of the day care facilities
b. inspections of restaurants, schools and other food service facilities
c. inspections of public swimming pools
d. inspections of hotels and motels
e. inspections of bed and breakfast establishments
f. investigating any other environmental health complaints
g. investigating complaints related to the activities listed in a-e above
1.02 Inspection. The term "Inspection" means an on -site examination to
determine whether the facility being inspected is in compliance with the
Municipality's Standards.
1.03 Municipality Standards. The term "Municipality Standards" means state
and local ordinances and regulations that have been adopted by the
Municipality which are applicable to the facility being inspected.
SECTION 2. TERM
2.01 Term. The term of the Agreement shall commence on the 1 st day of
October, 2015, and shall continue in full force and effect through
September 30, 2016. At the County's option, and with approval by the
Municipality, the Agreement may be renewed for five (5) additional one
(1) year periods.
2.02 Termination. Either party may terminate this Agreement by giving ninety
(90) days written notice to the other party.
SECTION 3. SERVICES
3.01 Services to be Provided. The County agrees to provide to the
Municipality's residents, on behalf of the Municipality, the
Environmental Service or services required for the enforcement of
state ordinances and regulations.
3.02 Time of Performance. The County agrees to perform the services
required by the Municipality under this Agreement, within three (3)
working days of receipt of any complaint or request by the
Municipality. Provided however, the Municipality may request
emergency inspections at their sole discretion and the County agrees to
inspect accordingly. The applicant must request of the Municipality
an inspection as defined in accordance with the City of Anna Food
Service and/or Retain Food Store Ordinance as it exists or may be
amended.
3.03 Notification to Municipality. The County agrees to notify the
Municipality in writing on report forms provided by the Municipality
of the results of the County's inspection within five (5) working days
of the inspection.
SECTION 4. NONEXCLUSIVITY OF SERVICE PROVISIONS
The parties agree that the County may contract to perform services similar or
identical to those specified on this Agreement for such additional governmental or
public entities as the County, in its sole discretion sees fit.
SECTIONS 5. COMPENSATION
5.01 Basic Charge. The Municipality shall pay the County a yearly Basic
Charge calculated as $.80 per each inhabitant of the Municipality as
determined by the most recent North Texas Council of Government
population projections for the services to be performed under this
Agreement. The Basic Charge shall be paid by the Municipality each
year in four (4) equal quarterly installments. The first installment shall
be due on October 1, 2015. The remaining installments shall be due at
three (3) month intervals from the date of execution of this Agreement
and when the County submits an invoice to the City for the amount due.
5.02 Initial Charge. The initial charge for services beginning October 1, 2015
and continuing through and including September 30, 2016 shall be
$8,457.00 payable to Collin County in quarterly installments. This figure
represents a population number of 10,571 inhabitants x $.80 per
inhabitant.
5.03 Future Charges. Future charges shall be submitted to the Municipality
in the form of a contract amendment and will detail the population
number used to formulate the charge for services.
5.04 Inspection Charge. In addition to the Basic Charge set out in Section
5.01, an Inspection Charge in an amount determined by the Collin
County Commissioners' Court shall be collected by the County from
the person receiving the services for each inspection performed by the
County under the terms of this Agreement. The County shall bill the
person receiving the service for the Inspection Charge. The
Municipality shall be exempt from all charges made pursuant to this
section.
5.05 Source of Pam. The Municipality agrees that payments which it is
required to make under this Agreement shall be made out of the
Municipality's current revenues.
5.06 Issuance of Permits. The Municipality and County agree that requests
for services under this Agreement shall be made by the business or
property owners. Complaints received by the Municipality shall also be
referred to the County for services. The Municipality may further
request inspections on its own initiative.
SECTION 6. CIVIL LIABILITY
The parties agree that the County shall be acting as an independent contractor for
the Municipality in performing services contemplated by this Agreement.
However, Municipality shall cause County to be listed as an additional insured on
Municipality's policies of insurance in connection with the County's potential
liability for any claims arising from the services provided by County under this
Agreement, it being understood that while County is acting as an independent
contractor in performing such services, it is doing so under the Municipality's
direction and control and for the benefit of the municipality.
SECTION 7. AMENDMENT
This Agreement shall not be amended or modified other than in written agreement
signed by the parties.
SECTION 8. CONTROLLING LAW
This Agreement shall be deemed to be made under, governed by, and construed in
accordance with the laws of the State of Texas. Venue shall be in Collin County,
Texas.
SECTION 9. NOTICES
9.01 Forms of Notice. Unless otherwise specified, all communications provided
for in this Agreement shall be in writing and shall be deemed delivered,
whether actually received or not, seventy-two (72) hours after deposit in
the United States mail, first class, registered or certified, return receipt
requested, with proper postage prepaid or immediately when delivered in
person.
9.02 Addresses. All communication provided for in this Agreement shall be
addressed as followed:
(a) if to the County, to:
Collin County Environmental Health Services
4690 Community, Suite 200
McKinney, Texas 75071
(b) if to Municipality, to:
City of Anna
I I I N. Powell Parkway
P O Box 776.
Anna, TX 75409-0776
Or such person at such address as may from time to time be specified in a notice
given as provided in this Section 9. In addition, Notice of Termination of this
Agreement by the Municipality shall be provided by the Municipality to the
County Judge of Collin County as follows:
The Honorable Keith Self
Collin County Judge
Collin County Administration Building
2300 Bloomdale Rd., Suite 4192
McKinney, Texas 75071
SECTION 10. CAPTIONS
The heading to the various sections of the Agreement have been inserted for
convenient reference and shall not modify, define, limit, or expand the express
provision of this Agreement.
SECTION 11. OBLIGATION OF CONDITION
All obligations of each party under this Agreement are conditions to further
performance of the other party's continued performance of its obligation under
the Agreement.
SECTION 12. COUNTERPARTS
This Agreement may be executed in counterparts, each which, shall be deemed an
original for all purposes.
SECTION 13. SOVEREIGN IMMUNITY
The parties agree that no parry has waived its sovereign immunity by entering into
and performing their respective obligations under this Agreement.
SECTION 14. EXCULSIVE RIGHT TO ENFORCE THIS AGREEMENT
The County and the Municipality have the exclusive right to bring suit to enforce
this Agreement, and no other party may bring suit, as a third -party beneficiary or
otherwise, to enforce this Agreement.
SECTION 15. PRIOR AGREEMENTS SUPERSEDED
This Agreement constitutes the sole and only agreement of the parties hereto and
supersedes any prior understanding of written or oral agreements between the
parties requesting the services to be provided under this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the day and year first above written.
"COUNTY"
COLLIN COUNTY, TEXAS
BY:
TITLE:
DATE:
Attested by:
Title:
"MUNICIPALITY"
CITY OF ANNA
BY:
TITLE:
DATE:
()h I11 II 11 C b U
July 24, 2015
City of Anna
Attn: City Secretary
111 N. Powell Parkway
PO Box 776
Anna, TX 75409
Re: Interlocal Agreement for Environmental Services
To Whom It May Concern:
Office of the Purchasing Agent
2300 Bloomdale Road
Suite 3160
McKinney, Texas 75071
www.collincountytx.gov
Please find the enclosed Interlocal Agreement for Environmental Services for the period beginning
October 1, 2015 and continuing through and including September 30, 2016.
The charge for environmental services performed by the County for FY2016 will be $8,457.00. This
amount is determined by the most recent North Texas Council of Governments population
projection of 10,571 citizens x $.80 per inhabitant.
Please sign the enclosed Interlocal Agreement and return all copies to the Collin County Purchasing
Department no later than August 16, 2015.
Upon completion, one (1) fully executed copy will be returned to you for your files.
Should you have any questions, please feel free to contact me at (972) 548-4122 or Metro (972)
424-1460, ext. 4122.
Judy avjs �
Collin ounty Purchasing Department
2300 Bloomdale Rd., Ste 3160
McKinney, Texas 75071
0udydavis@co.collin.tx.us
Ad
Encl.
CITY OF AN NA, TEXAS
Item No.
City Secretary's use only
City Council Agenda
Staff Report
Dote:
August 11, 2015
Staff Contact:
Clayton Fulton
Exhibits:
Yes
AGENDA SUBJECT: Presentation of Quarterly Investment Report
Click here to enter text.
SUMMARY:
In accordance with the Public Funds Investment Act, the City of Anna is required to
submit a quarterly report on the investment of all Public Funds held by the City.
The attached report has been developed with our investment advisors, Valley View
Consulting, LLC. The report includes the following:
• Review of economic conditions
• Review of the City's holdings
• Comparison of book vs. market value
• Allocation information
• Other information related to the PFIA
STAFF RECOMMENDATION:
None, no action is required
Wu
CITY OF ANNA, TEXAS
QUARTERLY INVESTMENT REPORT
For the Quarter Ended
June 30, 2015
Prepared by
Valley View Consulting, L.L.C.
The investment portfolio of the City of Anna is in compliance with the Public Funds Investment Act and the
Investment Policy and Strategies.
City Manager
Finance Doctor
Disclaimer: These reports were compiled using information provided by the City. No procedures were performed to test the
accuracy or completeness of this information. The market values included in these reports were obtained by Valley View
Consulting, L.L.C. from sources believed to be accurate and represent proprietary valuation. Due to market fluctuations these
levels are not necessarily reflective of current liquidation values. Yield calculations are not determined using standard
performance formulas, are not representative of total return yields, and do not account for investment advisor fees.
Strategy Summary:
The Federal Open Market Committee (FOMC) maintained the Fed Funds target range between 0.00% and 0.25%
(actual Fed Funds traded +/-10 bps). The 2015 first quarter GDP was re -revised to -0.2%. The European Central
Bank (ECB) Quantitative Easing plan continues. The June new payroll numbers recorded 223k with downward
revisions of the previous two months. US stock markets maintained current levels. Greece debt default, and the
referendum vote rejecting austerity plans, increased Euro uncertainty. Slower Chinese economic activity and stock
market declines hamper long term outlooks. The FOMC met June 16 and 17 with no change in policy. With excess
cash, continuing to ladder provides strategic advantage. Financial institution deposits generally provide the best
interest earnings opportunity, if available.
Quarter End Results by Investment Category:
Asset Type
Bank DDA/MMA/NOW
TexPool
Securities/CDs
Totals
Average Yield (1)
Total Portfolio
Rolling Three Mo. Treas. Yield
Rolling Six Mo. Treas. Yield
Quarterly Interest Income $
Year-to-date Interest Income $
June 30, 2015
March 31, 2015
Ave. Yield
Book Value
Market Value
Book Value
Market Value
0.55%
$ 14,919,855
$ 14,919,855
$ 16,478,320
$ 16,478,320
0.06%
262,265
262,265
262,229
262,229
0.90%
247,212
247,212
246,655
246,655
$ 15,429,333
$ 15,429,333
$ 16,987,204
$ 16,987,204
Fiscal Year -to -Date Average Yield (2)
0.55% Total Portfolio 0.55%
0.02% Rolling Three Mo. Treas. Yield 0.02%
0.09% Rolling Six Mo. Treas. Yield 0.08%
Quarterly TexPool Yield 0.05%
22,296
66,274
(1) Average Yield calculated using quarter end report yields and adjusted book values and does not reflect a total return analysis or account for advisory
fees.
(2) Fiscal Year -to -Date Average Yields calculated using quarter end report yields and adjusted book values and does not reflect a total return analysis or
account for advisory fees.
Valley View Consulting, L.L.C.
Page 1.
Treasury Yield Curves
3.00
2.50
2.00
1.50
1.00
0.50
0.00 POPE i
O\" �� �� hyF o tt
June 30, 2014 • March 31, 2015 -June 30, 2015
5.50
va i reasury nisturlcal ■ 1eius
5.00 ~
4.50
4.00
3.50
3.00
2.50
2.00
1.50
1.00
AA
0.50
0.00
r.p r ��r dw
• Six Month T-BM Two Year T-Nate Ten Year T-Nate
US Treasury Historical Yields
7.50
7.00
6.50
6.00
5.50
5.00
4.50
4.00
3.50
3.00
2.50
2.00
1.50
1.00
0.50
0.00
Pa�I
S&P 500
2,250
2,000
1,750
1,500 AIUL
1,250
1,000 WW
750
500
250
0
Valley View Consulting, L.L.C. Page 2.
Detail of Holdings
June 30, 2015
Coupon/
Maturity
Settlement
Book
Market
Market
Life
Description
Ratings Discount
Date
Date
Par Value
Value
Price
Value
(days)
Yield
Independent Bank
0.55%
07/01/15
06/30/15
$ 14,919,855
$ 14,919,855
1.000
$ 14,919,855
1
0.55%
TexPool
AAAm 0.06%
07/01/15
06/30/15
262,265
262,265
1.000
262,265
1
0.06%
Texas Star Bank CD
0.90%
04/07/16
04/07/14
247,212
247,212
1.000
247,212
282
0.90%
$ 15,429,333
$ 15,429,333
$ 15,429,333
6
0.55%
(1)
(2)
(1) Weighted average life - For purposes of calculating weighted average life, pool and bank account investments are assumed to have a one day maturity.
(2) Weighted average yield to maturity - The weighted average yield to maturity is based on adjusted book value, realized and unrealized gains/losses and investment advisory fees are not considered.
The yield for the reporting month is used for pool and bank account investments.
Valley View Consulting, L.L.C.
Page 3.
Portfolio Composition
Pools Securities/CDs
2% 1% $20,000,000
$18,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
Total Portfolio
09\�ooaa�^oo�\�^ o�\�o o�\�o o��^\,o�A\�^ 06\"�, 09\"� ^�e� oA\�\^�\�o o\�o�,�^ �^ \^\p 06\"0\, 09\"�� 0�\�^ a�\�o 09\�0 0��^ o�\�^ 06\�a,
Valley View Consulting, L.L.C.
Page 4.
Book Value Comparison
March 31, 2015
June 30, 2015
Coupon/ Maturity Purchases/ Sales/Adjust/
Description Discount Date Par Value Book Value Adjustments Maturities Par Value Book Value
Independent Bank 0.55% 07/01/15 $ 16,478,320 $ 16,478,320 $ — $ (1,558,465) $ 14,919,855 $ 14,919,855
TexPool 0.06% 07/01/15 262,229 262,229 36 262,265 262,265
Texas Star Bank CD 0.90% 04/07/16 246,655 246,655 557 247,212 247,212
TOTAL $ 16,987,204 $ 16,987,204 $ 593 $ (1,558,465) $ 15,429,333 $ 15,429,333
Market Value Comparison
March 31, 2015
Coupon/
Maturity
Description
Discount
Date
Par Value
Market Value
Independent Bank
0.55%
07/01/15
$ 16,478,320
$ 16,478,320
TexPool
0.06%
07/01/15
262,229
262,229
Texas Star Bank CD
0.90%
04/07/16
246,655
246,655
TOTAL
$ 16,987,204
$ 16,987,204
June 30, 2015
Qtr to Qtr
Change Par Value Market Value
$ (1,558,465) $ 14,919,855 $ 14,919,855
36 262,265 262,265
557 247,212 247,212
$ (1,557,871) $ 15,429,333 $ 15,429,333
Valley View Consulting, L.L.C.
Page 5.
Allocation
General Debt Service General Utilities
June 30, 2015
General Fund - Fund - Capital Utilities Funds -
Book & Market Value Total Operating Restricted General Projects Operating Restricted EDC CDC
Independent Bank $ 14,919,855 $ 1,343,073 $ 74,544 $ 154,565 $ 469,921 $ 3,414,487 $ 8,425,241 $ 501,060 $ 536,965
TexPool 262,265 205,744 56,521
Texas Star Bank CD 247,212 123,606 123,606
Totals $ 15,429,333 $ 1,672,424 $ 74,544 $ 154,565 $ 469,921 $ 3,538,094 $ 8,481,762 $ 501,060 $ 536,965
Page 6.
Valley View Consulting, L.L.C.
Allocation
Book & Market Value Total
General Debt Service General
General Fund - Fund - Capital
Operating Restricted General Projects
March 31, 2015
Utilities
Utilities Funds -
Operating Restricted EDC CDC
Independent Bank $ 16,478,320 $ 1,336,244 $ 76,173 $ 273,730 $ 872,423 $ 4,438,612 $ 8,653,508 $403,818 $ 423,810
TexPool 262,229 205,716 56,514
Texas Star Bank CD 246,655 123,328 123,328
Totals $ 16,987,204 $ 1,665,287 $ 76,173 $ 273,730 $ 872,423 $ 4,561,940 $ 8,710,022 $403,818 $ 423,810
Page 7.
Valley View Consulting, L.L.C.
Total Portfolio Performance
M M
0.50
ca
0.30
U
L
n
0.20
0.10
�ac.13 pl"" 3 Se,9-�3 OeU � r S0-NN OeO-�"
�TexPool Weighted Average Yield
Valley View Consulting, L.L.C.
Page 8.
CITY OF AN NA, TEXAS
Item No. 6
City Secretary's use only
City Council Agenda
Staff Report
Dote:
August 11, 2015
Staff Contact:
Clayton Fulton
Exhibits:
Yes
AGENDA SUBJECT:
Consider/Discuss/Action regarding a resolution approving a proposed maximum tax rate
for 2015-2016 Fiscal Year, and setting the dates and times for public hearings on the tax
rate.
SUMMARY:
Each year after properties are appraised by the Collin Central Appraisal District the
Collin County Tax Office calculates both the effective tax rate and the rollback tax rate
for the City of Anna as part of the service to collect taxes for the City. The following
definitions are provided from the Texas Comptroller's Office:
Effective tax rate: The effective tax rate is a calculated rate that would provide
the taxing unit with about the same amount of revenue it received in the year
before on properties taxed in both years. If property values rise, the effective tax
rate will go down and vice versa.
Rollback tax rate: The rollback rate provides the taxing unit with about the same
amount of tax revenue it spent the previous year for day-to-day operations, plus
an extra 8 percent increase for those operations, in addition to sufficient funds
to pay debts in the coming year. If a taxing unit adopts a tax rate higher than the
rollback rate, voters in the taxing unit can circulate a petition calling for an
election to limit the size of the tax increase.
This year the effective tax rate for the City is calculated at $0.586703 per $100 valuation
of property. This rate will produce approximately the same amount of revenue from
properties taxed in both years as was collected last year when the tax rate was $0.649
per $100 valuation. The effective tax rate is lower than the current rate because the
value of properties taxed in both years has increased.
The proposed budget is supported by a tax rate of $0.639 which is less than the
current rate of $0.649. Since the tax rate recommended to fund the proposed budget
exceeds the effective rate, the Council must give notice of its intent to consider an
"increase" in taxes and set the times and places for the two required public hearings.
The attached resolution sets a proposed maximum tax rate of $0.639 as the maximum
rate the council will consider after public hearings. The Council may adopt any rate
lower than the rate voted on tonight, but not higher. The resolution calls for the public
hearings to be held on August 25 at 7:30 PM and on September 1 at 6:30 PM. The
attached public notice illustrating the proposed tax rate and public hearings will run in
the Anna Melissa Tribune on August 131n
The Rollback rate this year is $0.639 per $100 valuation of property. If the Council
adopts a tax rate above the Rollback rate the citizens can petition for a roll back election
to lower the rate. The rollback rate could be as high as $0.700655 if all debt secured by
property taxes were included in the tax rate calculation; however, a portion of
outstanding debt secured by a tax pledge was issued for water & sewer improvements.
These combination tax and revenue bonds are payable from excess revenues in the
Utility Fund or from property taxes. The FY 15 budget does not require all combination
tax and revenue bonds to be paid from property taxes; therefore the rollback rate
stands at $0.639.
This year $0.01 in the tax rate generates approximately $60,870 in property taxes.
STAFF RECOMMENDATION:
Approve the attached resolution.
CITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ANNA, TEXAS NAMING THE MAXIMUM TAX RATE THE
COUNCIL MAY ADOPT FOR THE 2015 TAX YEAR AND SETTING THE DATES AND TIMES
FOR PUBLIC HEARINGS ON THE TAX RATE
WHEREAS, The Constitution for the State of Texas (the "State") sets out the general
requirements for truth -in -taxation provisions requiring political subdivisions of the State to
inform citizens in their jurisdiction of changes in the property tax rate;
WHEREAS, The City of Anna, Texas (the "City") is a political subdivision of the State and is
therefore subject to laws of the State;
WHEREAS, Section 7.19 of the City Home Rule Charter (the "Charter") states the City has
power to levy, assess, and collect taxes of every character and type for any municipal
purpose not prohibited by state of federal law;
WHEREAS, The City Council (the "Council") wishes to establish a maximum tax rate it may
adopt;
WHEREAS, The proposed tax rate exceeds the effective rate;
WHEREAS, The Council wishes to hold public hearings on the tax rate as stipulated in Texas
Tax Code;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA,
TEXAS THAT:
Section 1. Recitals Incorporated.
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. Proposal of a maximum tax rate by the City of Anna
The Council hereby proposes that the maximum tax rate adopted by the City shall not exceed
$0.639 per $100 of valuation.
Section 3. Proposal of a maximum tax rate by the City of Anna
The Council hereby sets August 25, 2015 at 7:30 p.m. and September 1, 2015 at 6:30 p.m.
as the date and time for the public hearings on the 2015 tax rate, said hearings to be held in
the City Council Chambers of the Municipal Building located at 111 N. Powell Parkway in
Anna, Texas. The Council further directs that notice of the time and place of the public
hearing be published in the official newspaper of the City as required in Texas Tax Code.
PASSED AND APPROVED by the City Council of the City of Anna, Texas on this 11th day of
August, 2015.
RES. PAGE 1 OF 2
APPROVED: ATTEST:
Mike Crist, Mayor Jessica Perkins, Acting City Secretary
RES. PAGE 2 OF 2
NOTICE OF 2015 TAX YEAR PROPOSED
PROPERTY TAX RATE FOR CITY OF ANNA
A tax rate of $0.639000 per $100 valuation has been proposed for adoption by the governing body of
City of Anna. This rate exceeds the lower of the effective or rollback tax rate, and state law requires
that two public hearings be held by the governing body before adopting the proposed tax rate.
PROPOSED TAX RATE $0.639000 per $100
PRECEDING YEAR'S TAX RATE $0.649000 per $100
EFFECTIVE TAX RATE $0.586703 per $100
ROLLBACK TAX RATE $0.639000 per $100
The effective tax rate is the total tax rate needed to raise the same amount of property tax revenue for
City of Anna from the same properties in both the 2014 tax year and the 2015 tax year.
The rollback tax rate is the highest tax rate that City of Anna may adopt before voters are entitled to
petition for an election to limit the rate that may be approved to the rollback rate.
YOUR TAXES OWED UNDER ANY OF THE ABOVE RATES CAN BE CALCULATED AS
FOLLOWS:
property tax amount= (rate) x (taxable value of your property)/100
For assistance or detailed information about tax calculations, please contact:
Kenneth L. Maun
Tax Assessor Collector
2300 Bloomdale Road
McKinney, TX 75071
972-547-5020
kmaun@collincountytx.gov
www.annatexas.gov
You are urged to attend and express your views at the following public hearings on the proposed tax
rate:
First Hearing: August 25, 2015 at 7:30 pm at Anna City Hall, 111 North Powell Parkway, Anna, TX
75409.
Second Hearing: September 1, 2015 at 6:30 pm at Anna City Hall, 111 North Powell Parkway, Anna,
TX 75409.
CITY OF AN NA, TEXAS
Item No. number
City Secretary's use only
City Council Agenda
Staff Report
Date:
August 11, 2015
Staff Contact:
Clayton Fulton
Exhibits:
Yes
AGENDA SUBJECT:
Consider/Discuss/Action regarding an ordinance amending the 2014-2015 Fiscal Year
Budget
SUMMARY:
During the preparation of the FY 16 budget a number of one time capital expenditures
were discussed but ultimately not requested in the proposed FY 16 budget. Staff
discussed the possibility of funding these requests from excess revenue in the FY 15
budget.
Sales tax revenues and franchise fees have outperformed the budgeted amounts for FY
15. While staff anticipates savings across various departments, the requests can be
funded through excess revenues.
The items requested below are funded with this proposed budget amendment.
• ' : • •
�PD 2 Cruisers $ 65,000
PD Cruiser Upfit $ 20,306
Street 1 ton Dump Truck $ 35,700
Planning W Fence & Gate $ 4,540
Streets Fence & Gate $ 4,540
Fire Trust Foam Tank $ 3,000
Total $ 130,086
In addition to the specific items listed above, the request includes a transfer out of the
General Fund and into the Fire Trust. Revenue from the sale of the rescue truck in the
Fire Department will be transferred to the Fire Trust to be used for the remount of
Brush 901 in the FD. The remount project has a 2-3 month timeline and would not be
complete in the FY 15 budget; therefore, the FY 16 proposed budget includes this
project in the Fire Trust funded with the proposed transfer.
STAFF RECOMMENDATION:
Approve the attached ordinance amending the FY 15 budget.
CITY OF ANNA
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE NO. 669-2014 ADOPTING THE BUDGET
FOR THE 2014-2015 FISCAL YEAR; PROVIDING FOR SAVINGS, SEVERABILITY,
AND REPEALING CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; AND
PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF.
WHEREAS, on September 9, 2014, the City Council of the City of Anna, Texas ("City
Council"), after a duly noticed public hearing as required under Texas Local Gov't Code
§102.106, and in accordance with applicable provisions of the City of Anna, Texas
Home -Rule Charter ("Charter"), adopted a budget of all municipal appropriations and
expenditures for the 2014-2015 fiscal year; and
WHEREAS, the City is authorized to make this budget amendment by majority vote of
the City Council under Section 7.09 of the Charter;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS THAT:
SECTION 1. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this ordinance for all purposes and are
adopted as a part of the judgment and findings of the City Council with respect to the
budget amendments described herein.
SECTION 2. The City Council of the City officially finds, determines, and declares that
the City of Anna 2014-2015 fiscal year budget is hereby amended with respect to its
General Fund (Fund 10) and Fire Capital Trust (Fund 74) as set forth in the original
budget adopted under Ordinance No. 669-2014 by replacing the information regarding
said funds with the information relating to said funds set forth in the attached Exhibit A,
incorporated herein for all purposes.
SECTION 4. Upon adoption and execution of this ordinance, the City Secretary is
directed to attach same and its exhibits to the original City of Anna 2014-2015 fiscal
year budget in all places where said budget is filed as of public record or posted for
public inspection.
SECTION 5. If any provision of this ordinance or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this ordinance and the
application of such provision to other persons and circumstances shall nevertheless be
valid, and the City Council hereby declares that this ordinance would have been
enacted without such invalid provision.
SECTION 6. It is officially found, determined, and declared that the meeting at which
this ordinance is adopted was open to the public and public notice of the time, place,
and subject matter of the public business to be considered at such meeting, including
PAGE 1 OF 2
this ordinance, was given, all as required by Chapter 551, as amended, Texas
Government Code.
PASSED, APPROVED, AND ADOPTED on first and final reading on this 11th day of
August, 2015.
I_r992•,19219�1
I_1WW:4A 112193
Acting City Secretary, Jessica Perkins Mayor, Mike Crist
PAGE 2 OF 2
Admin
Streets
Sales Tax i
Franchise Fees
Gain on Sale of Assets
Misc. Revenue
EXHIBIT A
Fund 10
Accountobject
10-400-5225`
10-400-5206 $
�10-543-5491 'M
10-580-5499 $
365,000 $
Police
Machinery & Equipment
10-550-6911
$
11,512 $
Streets
='Vehicles
�FO-550-6910
M
Planning
Buildings & Improvements
10-420-6921
$
- $
Streets
Buildings & Improvements
N' 0-580-6921
L__
-
Fire
Transfer Out
10-580-9813
$
- $
WOMM
Ew
Total Expenditure increase $
Fund 74
Fire Trust Trasnfer In 74-754-5802
Total Revenue Increase $
Fire Trust Machinery & Equipment 74-754-6911 $ - $
Total Expenditure Increase $
�IL 700,000
75,000 $ 440,000
65,000
10,000 $ 10,000
20,306 $
35,700
4,540 $
4,540
60,450 $
190,536
160,450 $
60,450
3,000 $
3,000 1
31,818
35,700
4,540
4,540
60,450
60,450
3,000
CITY OF AN NA, TEXAS
Item No. 8
City Secretary's use only
City Council Agenda
Staff Report
Dote: August 11, 2015
Staff Contact: Chief Jenks
Exhibits: Interlocal Agreement
AGENDA SUBJECT: Consider/Discuss/Action approving an Interlocal Agreement with
Anna ISD for a School Resource Officer program
SUMMARY:
As the Council is aware, Anna ISD Superintendent approached the City's Police
Department regarding our entering into an agreement to provide School Resource
Officer Services to Anna ISD staff and students.
After several meetings regarding an SRO program, the City applied for a grant funding
and an Interlocal Agreement covering a three-year period was prepared. This
agreement assigns responsibilities to each party. In summary:
CITY: Provides SRO services to the District in the form of one Police Officer at the
beginning of the coming school year and, depending on the awarding of an SRO grant
that would take effect in October, a second Police Officer would be provided. Further,
the City will provide the marked police vehicles and fuel.
DISTRICT: Reimburses the City for the full salary and benefits of 1 police officer during
the entire period the agreement is in effect; reimburses the City for % of the costs, or
$4,200, for outfitting the non -grant police officer position (uniforms and equipment).
Provides an office, office supplies, office furniture, computer, telephone, etc. to each
Police Officer assigned as an SRO.
The AISD Board of Trustees at their most recent meeting approved the ILA.
STAFF RECOMMENDATION: Approve the agreement
INTERLOCAL COOPERATION AGREEMENT
FOR LAW ENFORCEMENT SERVICES
THIS INTERLOCAL COOPERATION AGREEMENT FOR LAW ENFORCEMENT SERVICES (this
"Agreement"), is made and entered into by the City of Anna, Texas, a municipal corporation, (the "City") and the
Anna Independent School District (the "AISD").
WHEREAS, AISD is desirous of providing its students and staff with full-time law enforcement protection and
services; and
WHEREAS, the City is desirous of furnishing full-time School Resource Officer (SRO) services to AISD; and
WHEREAS, the parties hereto desire to enter into this Agreement to provide high level law enforcement
protection and SRO services in accordance with the terms and conditions set forth herein; and
WHEREAS, all payments to be made hereunder shall be made from current revenues available to the paying
party; and
WHEREAS, the parties have concluded that this Agreement fairly compensates the performing party for the
services being provided hereunder and is in the best interest of each party; and
WHEREAS, this Agreement shall be in conformance with Chapter 791 of the Texas Government Code, more
commonly known as the "Interlocal Cooperation Act."
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES AND CONSIDERATION
PROVIDED FOR HEREIN, THE RECEIPT AND SUFFICIENCY OF WHICH ARE HEREBY
CONFIRMED, THE PARTIES HERETO AGREE TO THE FOLLOWING:
Section 1. All matters stated above in the preamble are found to be true and correct and are incorporated herein
by reference as if copied in their entirety.
Section 2. Term.
This Agreement shall be for a term of three years, commencing on August 1, 2015, and ending on
August 2, 2018 . The City agrees to prepare and have submitted to AISD its proposal for each renewal
year not later than July 1" of the then current year. Notwithstanding anything herein to the contrary,
however, this Agreement may be terminated pursuant to the provisions of Section 6.
Section 3. Scope of Services.
The City hereby agrees to provide AISD with the services of an SRO (or 2 SRO's if grant funding for
FY2016-FY2019 is approved by the Governor's Office).
a. Services performed by an SRO include providing routine campus patrols, crime prevention/awareness,
criminal investigations, classroom instruction, and enforcement of the laws of the State of Texas in
such a manner as to provide adequate law enforcement while regular day -time school classes are in
session and during the SRO's normal (non -overtime) working hours (collectively, "SRO Services").
An SRO's normal working hours under this Agreement shall not exceed 40 hours per week. It is
specifically understood that City police officers acting in the role of an SRO are responsible for
enforcing the laws of the State of Texas and the City of Anna. An SRO will not enforce AISD's
student code of conduct, dress code, rules of attendance, etc. It is further understood that:
(i) An SRO assigned to the AISD may be temporarily required to respond to emergency calls
inside or very near to the City, just as any Police Officer would be expected to respond to
unexpected situations requiring law enforcement action or presence; and
(ii) From time to time, a City police officer other than an assigned SRO may be provided by the
City to function under this Agreement in place of an SRO.
b. It is recognized that AISD may from time to time make requests for the services of an SRO or other
City police personnel for events outside of the SRO's normal (non -overtime) working hours and
beyond the SROs' normal duties under this Agreement, including without limitation: sporting events,
educational events, and extracurricular events or activities (collectively, "Special Events"). However,
such services are beyond the scope of this Agreement. Any extracurricular activities in which AISD
wishes an SRO or other City police personnel should be handled through AISD finance with the SRO
or other City police personnel being compensated under IRS rules as contract labor. Any other Special
Event Services needed by AISD should be handled under a separate agreement or a City Special Event
Permit. Further, any City Police Officer or City Employee needed for Special Events will be subject to
the "off duty employment" policy of the Anna Police Department and the City's Personnel Policy;
C. Additional services to be supplied by City under this Agreement include:
1. provision of all services necessary for the recruitment, screening, employment, and training of all
personnel required to provide the SRO services;
2. provision of all general and personal liability coverage of City personnel providing said SRO
Services to AISD at the same level of protection afforded officers and employees while performing
the same or similar duties in the City;
3. performance of all crime reporting and maintaining the City's standard law enforcement activity
reports/statistics generated by the SRO. The City will provide AISD data gathered from the program
in accordance with this Agreement as requested; and
4. provision for providing an SRO with a police vehicle and the fuel necessary to fulfill their assigned
duties.
d. The Chief of Police for the City's Police Department or his designee will be responsible for planning,
organizing, assigning, directing and supervising the City's personnel under this Agreement. The
rendition of SRO Services, the standard of performance, the discipline of officers, and other matters
incident to the performance of such services and the control of personnel so employed will be
determined, directed and performed by the City's Police Department.
e. The City will give prompt consideration to all requests regarding SRO Services from AISD provided,
however, that such requests are made with knowledge and approval of AISD's command staff. The
City will make every reasonable effort to comply with such requests as long as they are consistent with
the law, City regulations, and this Agreement.
Section 4. AISD's Obligations. AISD agrees to perform the following:
a. Upon being invoiced quarterly as computed from the starting date, reimburse the City 100% of one (1)
School Resource Officer's annual base salary and employee benefits for the entire term of this
Agreement. Currently the quarterly amount is $15,880 (or $63,520 per year). AISD acknowledges
that the City may from time to time adjust the SRO's base salary and employee benefits, and that the
reimbursement to the City required by AISD under this Agreement shall correspond with any
adjustment to the SRO's base salary and employee benefits made by the City. Further, the AISD will
reimburse the City for one-half of the costs of the outfitting of one (1) police officer (uniforms and all
fd,
equipment). One-half of said costs is estimated at $4,200 and is payable upon AISD being invoiced by
the City. The City shall have full ownership of said uniforms and equipment.
b. AISD shall make any and all payments of any kind that may be due or become due under this
Agreement from current available revenues in the form of an AISD check made payable to the "City
of Anna" and sent or delivered to the City.
C. AISD shall provide each SRO with a lockable office inside of the school, a computer with secure
internet and printer access, a lockable file cabinet, a desk with drawers, an office chair, and office
supplies.
d. AISD shall allow an SRO access to inspect and copy any public records maintained by the school to
the extent allowed by law.
e. AISD shall allow an SRO access to all current and former student records to the extent allowed by law.
Section 5. Revenues Retained.
The City of Anna shall retain any revenues, fines, and forfeitures that may be generated by the
performance of SRO Services within the boundaries of AISD area campuses.
Section 6. Termination
a. Either party giving 90 days written notice to the other party may terminate this Agreement at any time.
In the event of a termination at the request of AISD, the City will be compensated for 100% of one of
the assigned SRO's salary and benefits for the remainder of the original agreement period, ending on
August 2, 2018. If termination is at the request of the City, no reimbursements need be made except
for those incurred through the last date of the SRO's presence on campus.
b. If AISD fails to make the payments required by Section (4)(a) when due or fails to make any other
payment due under the terms of this Agreement to the City within 30 days after the date of invoice, the
City, at its discretion, may suspend all services until payment is received or may terminate this
Agreement by giving proper notice. AISD will not be entitled to a reduction in the amounts due under
Section (4)(a) for any period during which service is suspended for non-payment.
AISD's only recourse for the City's failure to supply the SRO as agreed will be the right to make a
proportionate reduction in the payment to be paid based on the hours of time that the SRO or an
appropriate substitute was not made available for periods other than required training, required
emergency absences, to provide SRO Services or to terminate this Agreement by giving proper notice,
except that this subsection shall not apply to periods of time during which SRO Services are
temporarily unavailable because the SRO is required to respond to an emergency call or provide
services outside of the AISD or outside AISD campuses to respond to unexpected situations requiring
law enforcement action or presence.
d. Upon termination, any vehicles, equipment or other items of personal property purchased by the City
will remain the property of the City and will be relinquished to the City upon the City's request.
Section 7. Notices.
a. Any written notices needing to be sent under this Agreement shall be sent to the parties by
certified mail -return receipt requested at the addresses below:
The City
AISD
City Manager
Superintendent
City of Anna
Anna Independent School District
PO Box 776
501 S Sherley
Anna, TX 75409
Anna, TX 75409
Section 8. At all times during the term of this Agreement, all police officers and employees shall be solely under
the supervision and control of the Chief of Police and his/her duly authorized representative, subject to
the authority of the City Manager.
Section 9. Both parties mutually agree that (i) that the City shall have exclusive control of the performance of
services hereunder, and (ii) that employees of the City in no way are to be considered employees of
AISD. This Agreement confers no rights on any person not a party to this Agreement.
Section 10. Indemnification. AISD agrees to hold harmless, save and indemnify the City for any and all claims
for damages, personal injury and/or death that may be asserted against the City arising from AISD's
negligence or its performance hereunder, save and except for intentional acts or acts of gross
negligence by the City. The City agrees to hold harmless, save and indemnify AISD for any and all
claims for damages, personal injury and/or death that may be asserted against AISD arising from the
City's negligence or its performance hereunder, save and except intentional acts or acts of gross
negligence by AISD. The foregoing notwithstanding, the parties hereto reserve the right to assert all
available legal defenses and all protections and limitations of liability provided by the Texas Tort
Claims Act, the Texas Constitution, and common law.
The provisions of this indemnification are solely for the benefit of the parties hereto and are not
intended to create or grant any rights, contractual or otherwise, to any person or entity.
Section 11. Waiver of Breach_ No waiver by either party of any default or breach of a term or condition of this
Agreement by the other party may be treated as a waiver of any subsequent default or breach of the
same or any other term or condition of this Agreement.
Section 12. This Agreement may only be modified, changed or altered at any time upon mutual agreement of the
parties, provided that any such modification, change, and/or alteration be reduced to writing and
approved by the governing bodies of the City and AISD.
Section 13. This Agreement contains the entire agreement and understanding between the parties, is contractual
and not mere recital, and shall be binding upon and inure to the benefit of the parties. This Agreement
renders any inconsistent prior agreements and understandings, written or oral, regarding the subject
matter of this Agreement between the parties void.
IN WITNESS WHEREOF, we have hereunto set our hands this the day of
CITY OF ANNA, TEXAS
ANNA INDEPENDENT SCHOOL DISTRICT
Mayor Superintendent
ATTEST: ATTEST:
City Secretary
Secretary
2015, in duplicate originals.
El
CITY OF AN NA, TEXAS
Item No. 9
City Secretary's use only
City Council Agenda
Staff Report
Date: August 11, 2015
Staff Contact: City Manager
Exhibits: None
AGENDA SUBJECT:
Closed Session (Exceptions): Under Tex. Gov't Code Chapter 551, the City Council may
enter into closed session to discuss any items listed or referenced on this agenda under
the following exceptions:
SUMMARY:
a. consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental
body under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with Chapter 551 of the Government
Code (Tex. Gov't Code §551.071)
b. discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072); acquisition of right-of-way,
easements, and land for municipal facilities;
The Council further reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the Open
Meetings Act.
STAFF RECOMMENDATION:
Click here to enter text.
CITY OF AN NA, TEXAS
Item No. 10
City Secretary's use only
City Council Agenda
Staff Report
Date: August 11, 2015
Staff Contact: City Manager
Exhibits: N/A
AGENDA SUBJECT:
Consider/Discuss/Action on any items listed on posted agenda for August 11, 2015
Workshop Session or any closed session occurring during this Regular Meeting, as
necessary.
SUMMARY:
Click here to enter text.
STAFF RECOMMENDATION:
Click here to enter text.
CITY OF ANNA, TEXAS
AGENDA SUBJECT:
Adjourn
SUMMARY:
Click here to enter text.
STAFF RECOMMENDATION:
Staff recommends a motion to adjourn.
Item No. 11
City Secretary's use only
City Council Agenda
Staff Report
Date: August 11, 2015
Staff Contact: City Manager
Exhibits: N/A