HomeMy WebLinkAbout10-05-2017 EDC Packet - finalAGENDA
ANNA ECONOMIC DEVELOPMENT CORPORATION
Thursday, October 5, 2017 @ 5:00 PM
ECONOMIC Anna City Hall, Council Chambers
DEVELOPMENT CORPORATION 111 N. Powell Parkway,Anna, Texas 75409
The Anna Economic Development Corporation will conduct a meeting at 5:00 PM on
October 5, 2017, at the Anna City Hall Administration Building, 111 N. Powell Parkway,
to consider the following items:
1. Call to Order, Roll Call and Establishment of Quorum
2. Citizen Comments
3. Consider/Discuss/Action regarding approving a resolution authorizing the
expenditure of funds for materials and labor to erect a dividing wall at 312 North
Powell Parkway.
4. Consider/Discuss/Action regarding approving a resolution authorizing a budget
amendment for the fiscal year 2017-2018.
5. Consider/Discuss/Action approving minutes from the September 7, 2017 meeting.
6. Adjourn.
This is to certify that I, Jessica Perkins, Chief Administrative Officer, posted this agenda
at a place readily accessible to the public at the Anna City Hall and on the City Hall
bulletin board at or before 5:00 p.m. on October 2, 2017.
Jessica Perkins, Chief Administrative Officer
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in
this agenda. The Corporation reserves the right to retire into closed session concerning any of the
items listed on this agenda, whenever it is considered necessary and legally justified under the Open
Meetings Act. Disabled persons who want to attend this meeting and who may need assistance should
contact the City Secretary at 972-924-3325 two working days prior to the meeting so that appropriate
arrangements can be made.
ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic
Development Corporation meets at the same time and place scheduled for this meeting, then this
meeting will be delayed and will begin immediately after the conclusion of the meeting of the Anna
Economic Development Corporation.
ECONOMIG
DEVELOPMENT
CORPORAT[ON
AGENDAITEM:
Item No. 3.
EDC Agenda
Staff Report
Meeting Date:
10/5/2017
Staff Contact. Jessica
Perkins
Consider/Discuss/Action regarding approving a resolution authorizing the expenditure
of funds for materials and labor to erect a dividing wall at 312 North Powell Parkway.
SUMMARY:
Staff continues to make preparations to the Inc -Cube facility to allow for additional
staff members. Erecting a dividing wall to turn a large space into 2 offices is
necessary to accommodate the additional staff and tenants.
STAFF RECOMMENDATION:
Staff recommends you approve.
ATTACHMENTS:
Description Upload Date Type
Nall quotes 10/5/2017 Backup Material
Res. wall 10/5/2017 Resolution
HARRIS
BUILDERS
New Home Construction & Remodeling
P.O. Box 2017
Van Alstyne, TX 75495
Ph:903-819-3523
Email: rockinhr@gmail.com
Estimate
Date
Estimate #
10/3/20I7
100317-01
Eaton Home Improvement & Repairs INVOICE
529 Belmont Lane
Van Alstyne, TX 75495 DATE 10/2/2017
214-674-4660 INVOICE #
email: chuyeaton@att.net CUSTOMER ID
DUE DATE
Name: Jessica Perkins
Company Name:
Street Address:
City, ST Zip: Anna, TX 75409
Phone: 972-924-3325 Ext. 5303
Build wall 15.6' x 9'
Scope of Project
New wall will be constructed to accommodate two offices. Construction w
include: 1/2" Sheetrock, fire blocks (if building codes require), insulation
will be added for sound dampening, match existing color, match existing
trim. (No texture on walls, or electrical drops required) $2,100.00
Patch existing holes in ceiling and paint to match existing color. 1 f $200.00
(All supplies included in price)
Subtotal 2,300.00
OTHER COMMENTSTax Rate:
1. 50% of total due prior to start date.
2. Total payment due when job complete. Other
3. Please include the invoice number on your check. TOTAL $ 2,300.00
Make all checks payable to
Chuy Eaton
If you have any questions about this invoice, please contact
Chuy Eaton
Thank You For Your Business!
DFW Improved
JDFW 6652 Pinecrest Drive Suite 100
IMPROVED Plano, Texas 75024
(972) 377-7600
www.dfwimproved.com
Customer Information
Jessica Perkins
312 N Powell Pkwy
Anna, TX 75409
Phone:214-831-5303
Email: jperkins@annatexas.gov
Provide labor and material for the Following scope of work
Dividing Wall
- Frame 15'4" W x 97 wall and secure to floor, ceiling
- Install sheelrock, tape, bed, and texture of choice both sides of wall
- Install customer provided baseboard
- Install sheetrock at 3 holes in ceiling, tape, bed, texture to match
- Remove wall anchors from walls and repair, texture to match
- Paint all repairs and built wall using customer provided paint
- Clean work area and haul away all debris
Project Estimate
Proposal Date: 10/05/2017 01:32 PM
Proposal Valid Through:
Client Representative: Jaime Ratzlaff
michelleprice@dfwimproved.com
$ 2,690.00
Proposal includes all labor and materials for job except as noted. Ef your home vma buill poor to 1978 please let us know so that we can discuss options foi lcad paint 1rsti fig .
ESTIMATED PROJECT TOTAL $ 2,590.00
Option A: 12 Months Deferred Interest
and No Payments $ 60.09
Estimated Monthly Payment
or
Option B. 9.99 APR for 103 months $ 38.85
Estimated Monthly Payment
Payment Schedule
50% At Start
50% At Signature of Completion Affidavit
ANNA ECONOMIC DEVELOPMENT CORPORATION
RESOLUTION NO.
A RESOLUTION OF THE ANNA ECONOMIC DEVELOPMENT CORPORATION
APPROVING AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR MATERIALS
AND LABOR TO ERECT A DIVIDING WALL FOR THE PROPERTY AT 312 NORTH
POWELL PARKWAY
WHEREAS, the Anna Economic Development Corporation (the "EDC") wishes to
expend funds for materials and labor to erect a dividing wall for the property at 312 N.
Powell Parkway.
NOW THEREFORE, BE IT RESOLVED BY THE ANNA ECONOMIC DEVELOPMENT
CORPORATION, THAT:
Section 1. Recitals Incorporated
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. Approval of Funding
The EDC hereby authorizes the Chief Administrative Officer to charge the EDC's
contract services line item in the amount not to exceed $2100.00 for materials and labor
to erect a dividing wall for the property located at 312 North Powell Parkway.
PASSED AND APPROVED by the Anna Economic Development Corporation this
day of , 2017.
APPROVED:
Connie Stump
EDC President
ATTEST:
Lauretta Blacketer
EDC Secretary
EDC OF ANNA, TEXAS RESOLUTION NO. PAGE 1 OF 1
ECONOMIG
DEVELOPMENT
CORPORAT[ON
AGENDAITEM:
Item No. 4.
EDC Agenda
Staff Report
Meeting Date:
10/5/2017
Staff Contact. Jessica
Perkins
Consider/Discuss/Action regarding approving a resolution authorizing a budget
amendment for the fiscal year 2017-2018.
SUMMARY:
The waterline project that was approved in last fiscal year is not yet complete.
Therefore, we need to amend the FY 17-18 budget to include the funds that were
budgeted last year for the project but not yet expended.
Attached is an exhibit showing the necessary amendment.
STAFF RECOMMENDATION:
Staff recommends you approve.
ATTACHMENTS:
Description Upload Date Type
Res. BudgetAmendment 9/27/2017 Resolution
EDC amended budget 10/4/2017 Backup Material
ANNA ECONOMIC DEVELOPMENT CORPORATION
RESOLUTION NO.
A RESOLUTION OF THE ANNA ECONOMIC DEVELOPMENT CORPORATION
REGARDING THE APPROVAL OF AND AUTHORITY TO AMEND THE FY 2017-2018
FISCAL YEAR BUDGET
WHEREAS, effective October 1, 2017, the Anna Economic Development Corporation
(the "EDC") with the approval of the City of Anna City Council executed its current fiscal
year budget; and
WHEREAS, the EDC seeks to make a line item amendment its budget due to additional
funds needed in the contract services line and land line item.
NOW THEREFORE, BE IT RESOLVED BY THE ANNA ECONOMIC DEVELOPMENT
CORPORATION, THAT:
Section 1. Recitals Incorporated
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. Adoption of Amendment to the Current Fiscal Year Budget
The EDC Board of Directors hereby approves amending the Anna Economic
Development Corporation current fiscal year budget as set forth in Exhibit A, amended
budget, attached hereto and incorporated herein for all purposes as if set forth in full.
PASSED AND APPROVED by the Anna Economic Development Corporation this
day of , 2017.
APPROVED:
ATTEST:
Constance Stump, EDC President Lauretta Blacketer, EDC Secretary
EDC OF ANNA, TEXAS RESOLUTION NO. PAGE 1 OF 1
CITY OF ANNA
FUND
DEPARTMEN
DIVISION
90 ECONOMIC DEVELOPMENT
EDC
826
CORPORATION
LINE ITEM DETAIL
ACTUAL
ESTIMATED
PROPOSED
Amended
LINE ITEMS
I
2016
2017
2018
10/05/2017
6208 OFFICE SUPPLIES
$0
$250
$0
$0
6209 OTHER SUPPLIES - MISC.
$842
$1,500
$0
$900
6210 CLOTHING SUPPLIES
$0
$700
$0
$0
6212 POSTAGE
$336
$50
$0
0
SUPPLIES TOTAL
$1,177
$2,500
$0
$900
6303 MAINT. AND REPAIR - BUILDINGS
$3,700
$11,570
$10,000
10,000
MAINTENANCE TOTAL
$3,700
$11,570
$10,000
10,000
6703 CONTRACT SERVICES
$70,046
$77,130
$30,970
$30,970
6708 IT SUPPORT SERVICES
$0
$1,500
$1,704
$1,704
6711 TRAVEL EXPENSE
$4,504
$6,000
$0
$0
6721 EDUCATION AND TRAINING
$2,720
$3,000
$0
$0
6722 INSURANCE - PROPERTY AND LIABILITY
$1,200
$1,350
$1,450
$1,450
6735 PROMOTION EXPENSE
$34,787
$37,500
$0
$0
6753 LEGAL EXPENSE
$7,323
$12,000
$5,000
$5,000
6755 AUDIT EXPENSE
$2,149
$3,000
$3,000
$3,000
6761 DUES, PUBLICATIONS, PERMITS AND
$250
$500
$0
$0
LICENSES
6780 ELECTRICITY
$0
$2,400
$3,000
$3,000
6781 GAS - NATURAL/PROPANE
$0
$800
$1,032
$1,032
6782 CITY UTILITIES WATER/SEWER/TRASH
$745
$1,950
$2,500
$2,500
6783 TELECOM
$0
$0
$0
$0
6789 DEBT -SERVICE PRINCIPAL
$397,774
$0
$0
$0
6790INTEREST EXPENSE
$4,667
$0
$0
$0
6799 OTHER SERVICES - MISC.
$0
$0
$0
0
SERVICES TOTAL
$526,166
$147,130
$48,656
$48,656
6756 ENGINEERING
$0
$25,000
$0
$0
6931 LAND AND IMPROVEMENTS
$0
$725,000
$0
$0
6941 OTHER CAPITAL EXPENDITURES
$50,000
$187,650
$0
$200,000.00
CAPITAL EXPENDITURES TOTAL
$50,000
$937,650
$0
$200,000
90-826E TOTAL $581,043 $1,098,850 $58,656 $259,556
ECONOMIG
DEVELOPMENT
CORPORAT[ON
AGENDAITEM:
Item No. 5.
EDC Agenda
Staff Report
Meeting Date:
10/5/2017
Staff Contact. Jessica
Perkins
Consider/Discuss/Action approving minutes from the September 7, 2017 meeting.
SUMMARY:
STAFF RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
Sept. Minutes EDC 10/2/2017 Backup Material
MINUTES OF REGULAR MEETING OF THE
ANNA ECONOMIC DEVELOPMENT CORPORATION
ECONOMIC
DEVELOPMENT Thursday, September 7, 2017
CORPORATION
The Anna Economic Development Corporation ("EDC") of the City of Anna met at 5:00
p.m.', on Thursday, September 7, 2017, at the Anna City Hall Administration Building,
111 North Powell Parkway (Hwy. 5), Anna, Texas.
Call to Order, Roll Call and Establishment of Quorum.
Connie Stump, President, called the meeting to order 6:07 p.m. After roll call and a
declaration that a quorum was present, the floor was open for business.
Directors in attendance: Alonzo Tutson, Brent Thomas, Anthony Richardson, James
Gurski, Nate Pike and Connie Stump
Directors in Abstention: Doug Hermann
Staff in attendance: Clark McCoy, legal counsel for the CDC and EDC boards; Jessica
Perkins, Chief Administrative Officer.
2. Citizen Comments- None
3. Consider/Discuss/Action regarding approving a resolution authorizing the
expenditure of funds for IT services to connect the facility at 312 North Powell
Parkway to the City's server.
Motion made by Brent Thomas to approve a resolution authorizing the expenditure of
funds for IT services to connect the facility at 312 North Powell Parkway to the City's
server not to exceed the amount of $3100.00. Seconded by Alonzo Tutson. Motion
passed by all.
4. Consider/Discuss/Action regarding approving a resolution authorizing the
expenditure of funds for electrical work to make improvements and necessary
changes to the facility at 312 North Powell Parkway to accommodate new staff.
Alonzo Tutson made a motion approving a resolution authorizing the expenditure of
funds for electrical work to make improvements and necessary changes to the facility at
NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation meets at the same
time and place scheduled for this meeting, then this meeting will be delayed and will begin immediately after the conclusion of the
meeting of the Anna Community Development Corporation.
IMPORANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The Corporation
reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered
necessary and legally justified under the Open Meetings Act. Disabled person who want to attend the meeting and may need
assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that appropriate
arrangements can be made.
09-07-2017 Reg EDC Meeting — Page 1
312 North Powell Parkway to accommodate new staff not to exceed the amount of
$850.00. Seconded by Nate Pike. Motion passed by all.
5. Consider/Discuss/Action regarding approving a resolution authorizing the
expenditure of funds for HVAC work to make improvements and necessary
changes to the facility at 312 North Powell Parkway to accommodate new staff.
Brent Thomas make a motion approving a resolution authorizing the expenditure of
funds for HVAC work to make improvements and necessary changes to the facility at
312 North Powell Parkway to accommodate new staff not to exceed the amount of
$650.00. Seconded by Jim Gurski. Motion passed by all.
6. Consider/Discuss/Action regarding approving a resolution authorizing the
execution of a land sale contract with Kirby Smith for approximately 9 acres of
land located in the Anna Business Park located at the northeast corner of hwy. 5
and the Collin County Outer Loop.
Motion made by Nate Pike approving a resolution authorizing the execution of a land
sale contract with Kirby Smith for 10.816 acres of land located in the Anna Business
Park located at the northeast corner of hwy. 5 and the Collin County Outer Loop.
Seconded by Brent Thomas. Motion passed by all.
7. Consider/Discuss/Action regarding adopting a resolution approving the fiscal
2017-2018 budget.
Motion made by Alonzo Tutson to adopt a resolution approving the fiscal 2017-2018
budget. Seconded by Anthony Richardson. Motion passed by all.
8. Consider/Discuss/Action regarding adopting the minutes from the August 3, 2017
Meeting.
Motion made by Anthony Richardson to approve the minutes. Seconded by Alonzo
Tutson. Motion passed by all.
I NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation meets at the same
time and place scheduled for this meeting, then this meeting will be delayed and will begin immediately after the conclusion of the
meeting of the Anna Community Development Corporation.
IMPORANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The Corporation
reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered
necessary and legally justified under the Open Meetings Act. Disabled person who want to attend the meeting and may need
assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that appropriate
arrangements can be made.
09-07-2017 Reg EDC Meeting —Page 2
9. Adjourn.
Motion made by Brent Thomas to adjourn. Seconded by Alonzo Tutson. Motion passed
by all. Meeting adjourned at 6:40 p.m.
APPROVED:
Constance Ann Stump
President of EDC
ATTESTED:
Sherilyn Godfrey
Secretary of EDC
I NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation meets at the same
time and place scheduled for this meeting, then this meeting will be delayed and will begin immediately after the conclusion of the
meeting of the Anna Community Development Corporation.
IMPORANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The Corporation
reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered
necessary and legally justified under the Open Meetings Act. Disabled person who want to attend the meeting and may need
assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that appropriate
arrangements can be made.
09-07-2017 Reg EDC Meeting —Page 3