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HomeMy WebLinkAboutCDCRes2016.06.01ANNA COMMUNITY DEVELOPMENT CORPORATION RESOLUTION NO.%-CIC J06 _014' nc) A RESOLUTION OF THE ANNA COMMUNITY DEVELOPMENT CORPORATION APPROVING AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR ENGINEERING SERVICES FOR IMPROVMENTS AT NATURAL SPRINGS PARK WHEREAS, the Anna Community Development Corporation (the "CDC") wishes to expend funds for Engineering Services for improvements to Natural Springs Park related to the parking lot and driveway; and WHEREAS, the CDC intends that said funds be used solely for Engineering Services for improvements at Natural Springs Park related to the parking lot and driveway. NOW THEREFORE, BE IT RESOLVED BY THE ANNA COMMUNITY DEVELOPMENT CORPORATION, THAT: Section 1. Recitals Incorporated The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. Approval of Funding The CDC hereby authorizes the Chief Administrative Officer to charge the CDC's contract services line item in the amount of no more than $ 20,000 for Engineering Services for improvements at Natural Springs Park related to the parking lot and driveway further detailed in Exhibit A attached hereto. PAED AND PROVED by the Anna Community Development Corporation this ay of , 2016. APPROVED: A T: ,n Joh oucek, CDC President Sherilyn o y, CD cr ary CDC OF ANNA, TEXAS RESOLUTION NOal�, -CC c( (C-D,,-) PAGE 1 OF 1 Exhibit A BIRKHOFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS 11910 Greenville Ave., Suite 600 JOHN W. BIRKHOFF, P.E. GARY C. HENDRICKS, P.E. JOE R. CARTER, P.E. MATT HICKEY, P.E. ANDREW MATA, JR., P.E. JOSEPH T. GRAJEWSKI, IIl, P.E. DEREK B. CILANEY, P.E CRAIG M, KERKHOFF, P.E. Dallas, Texas 75243 Phone (214) 361-7900 Mr. John Houcek President City of Anna, Community Development Corporation 111 North Powell Parkway Anna, Texas 75409 Re: General Engineering Services -- Task Order Natural Springs Park June 1, 2016 www.bhcllp.com Dear Mr. Houcek: In accordance with your request and our existing general engineering services agreement, we are pleased to submit this General Services Task Order letter for services related to the preparation of plans, specifications, bidding documents and contract administration for the: Natural Springs Park -- Parking Lot Design GENERAL PROJECT DESCRIPTION This project consists of the design of a parking lot for the Natural Springs Park along with the driveway connection to FM 455. The drainage for the parking lot will be directed to existing ponds, and a drainage analysis of the ponds is not included with this project. A Project Location Map marked "Exhibit A" is attached hereto and made a part of this Task Order. TBPE Firm 526 ACEC Wellness Firm =:;s Better Decisions - Better Designs TBPLS Firm 100318-00 1:\7015 contdevlanna cdc12016 natural springs parklnatural springs park -task authorization format agreement. revised.docx Mr. John Houcek General Services Task Order: Natural Springs Park June 1, 2016 Page 2 of 5 Based on our understanding of the project requirements, our opinion of probable project budget is summarized below: A copy of our itemized opinion of cost is attached as Appendix A for reference only. SCOPE of SERVICES This project includes design services only. Bidding and Construction Administration services are not included, and will require an additional task order or can be provided hourly under the general service agreement with the CDC. Part I: Design Phase — Parking Lot Phase I Preparation of construction plans and specifications for the following: A. Construction Plan -Profile Sheets of the drive prepared at a scale of not less than 1 "= 2a' B. Standard Details. C. Special Details. D. Cover Sheet, Location Map and Sheet Index. E. Submittals to State Regulatory Agencies, as required. F. Preparation of required Texas Department of Transportation permits, as required. G. Coordination with other Franchise Utility companies. H. 2-Design review meetings. 1. Opinion of Probable Construction Estimate. J. Preparation of Specifications and Contract Documents. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $'10 - $100 Million [A7015 contdevlanna cdcN2016 natural springs parklnatural springs park -task authorization format agreemenLrevised doex Texas Firm F526 Mr. John Houcek General Services Task Order: Natural Springs Park June 1, 2016 Page 3 of S K. Assist in procuring geotechnical engineering information or reports as the project requirements dictate. L. Printing of preliminary plans and specifications for review by the City. Part II: Additional Services A. Design, Property and Construction Surveys. B. Printing of final plans and specifications for distribution to prospective bidders and the successful contractor. Part III: Exclusions The intent of this scope of services is to include only the services specifically listed herein and none others. Services specifically excluded from this scope of services include, but are not necessarily limited to the following: A. Environmental impact statements and assessments. B. Fees for permits or advertising. C. Certification that work is in accordance with plans and specifications. D. Environmental cleanup. E. Landscape architecture. F. Flood plain reclamation plans. G. Trench safety designs. H. Quality control and testing services during construction. I. Services in connection with condemnation hearings. I Phasing of Contractor's work. K. On -site safety precautions, programs and responsibility. L. Consulting services by others not included in proposal. M. Revisions and/or change orders as a result of revisions after completion of original design (unless to correct error on plans). N. Traffic engineering report or study. O. TxDOT Roadway improvements P. Drainage Studies Q. Title searches. Texas American Public Works Association 2010 A wardee Environmental Project of the Year $10 - $100 Million IA7015 contdevlanna cdct2016 natural springs parktnatural springs park -task authorization format agreement. revised docx Texas Firm F526 Mr. John Houcek General Services Task Order: Natural Springs Park June 1, 2016 Page 4 of 5 COMPLETION SCHEDULE Notice to Proceed From City ................................................ TBD Submit Preliminary Plans to City ....................................... 4 Weeks after NTP Receive Comments from City: ........... 6 Weeks after NTP Complete Final Plans & Bidding Documents ...................... S Weeks after NTP Advertise Project for Bids (after land rights secured): ....... At City's Direction ConstructionPhase: ..................... ......................................... months FEE NOT TO EXCEED AMOUNT Basic Services (Parts n Payment for the Basic Services described under Part I shall be on a Lump Sum Basis and not exceed $13,500 without written authorization from the CDC. Additional Services (Part H) For the Additional Services described in Part II, we propose to be compensated on a salary cost basis times a multiplier of 2.3 5, with expenses at actual invoice cost times 1.10. The two man survey crew will be billed at a crew rate of $155 per hour. Automobile mileage for special services will be invoiced at $0.50 per mile. We suggest you budget approximately $5,400 in the following amounts for our services for this project: A. Des i and BoundM Surve s $4,900 B. Preparation of Plat and Field Note $0 Descriptions C. P;*i4g of Plans & Sp ecifications $500 Total Additional Service $5,400 Not to Exceed Amounts Texas American Public Works Association 2010 Awardee Environmental Project of the Year S 10 - $100 Million IA7015 contd"nna cdc12016 natural springs parklnatural springs park -task authorization Format agreement.wised.docx Texas Firm F526 Mr. John Houcek General Services Task Order: Natural Springs Park June 1, 2016 Page 5 of 5 TEXAS BOARD OF PROFESSIONAL LAND SURVEYING CONTACT INFORMATION Recipients of professional land surveying services under this agreement may direct complaints regarding such services to the Texas Board of Professional Land Surveying, 12100 Park 35 Circle, Building A, Suite 156, MC 230, Austin, TX 78753, Phone (512) 239-5263, Fax (512) 239-5253. If this General Engineering Services Agreement Task Order meets with your approval, please sign and return one set to our office along with your directive to proceed. We look forward to working with you on this important project for the City of Anna CDC and are available to discuss this task further at your convenience. Sincerely, Z-r�aig' M. Kerkhoff, P.E. APPROVED FOR THE CITY OF ANNA, TEXAS r John Houcek, President Date cc: Ms. Jessica Perkins, Economic Development Officer Mr. Maurice Schwanke, Director of Planning & Development Mr. Clark McCoy, Wolfe, Tidwell & McCoy, L.L.P. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million IA7015 contdev\anoa cdc=16 natural springs perk\natural springs park -task autborization format agreement revised doex Texas Firm F526 BIItKHOFF, HENDRICKS &CARTER, L.L.P. PROFESSIONAL ENGINEERS Client: City of Anna, Texas Project: 2016 Natural Springs Parking Exhibit Phase 1 24'W x 4501 plus parking lot Project No. Busdev Date: 1-Jun-16 ENGINEER'S OPINION OF CONSTRUCTION COST By: CMK Item No. Description Quantity Unit Price I Amount 1 Unclassified Roadway Excavation 772 C.Y. $ 18.00 $ 13,896.00 2 Furnish & Install 6-Inch Thick Reinforced Concrete Drive (Class C-3600 psi a 28 DM) 29317 S.Y. $ 40.00 $ 92,680.00 3 Furnish & Install 4-Inch wide Painted white Stripe 440 L.F. $ 1.50 $ 660.00 4 Furnish & Install Lime Slurry ( 2#/S.Y.) 37 TON $ 200.00 $ 7,400.00 5 Construct 6-Inch Lime Stabalized Subgrade 27500 S.Y. $ 4.00 $ 10,000.00 6 Furnish Erosion Control Plan 1 L.S. $ 12000.00 $ 1,000.00 7 Furnish, Install, Maintain and Remove Erosion Control Devices 500 L.F. $ 1.50 $ 750.00 8 $ - Subtotal: $ 1269386.00 Contingencies and Miscellaneous Items 15% $ 18,957.90 Construction Total: $ Mj43.90 Engineering and Serve in $ 18.9M.00 Quality Control & Materials Testing 3rd P 2.5% $ 3,633.60 Project Total: $ 1679877.50 USE: $ 1689000.00 t_:17015 ContDevlAnna CDC12016 Natural Springs Park1NSP Estimates PH1 As Page 1 of I EXHIBIT A Q Y PROPOSED DRIVEWAY AND PARKING AREA I FOR NATURAL A - SPRINGS PARK TRAIL Apo. 0 100 200 HORIZONTAL SCALE IN FEET 2016 NATURAL SPRINGS PARKING EXHIBIT CITY OF ANNA. TEXAS birkhoff, hendricks & carter, L.L.P.