HomeMy WebLinkAboutOrd 573-2012 Ordering a Joint Election with Anna ISD and General Election to be Held on May 12, 2012CITY OF ANNA, TEXAS
ORDINANCE NO. 573-2012
AN ORDINANCE OF THE CITY OF ANNA, TEXAS, ORDERING: (1) A MAY 12,
2012 JOINT ELECTION WITH ANNA ISO; (2) A MAY 12, 2012 GENERAL
ELECTION TO ELECT THE POSITIONS OF MAYOR AND THREE CITY
COUNCIL MEMBERS, ALL FOR THREE-YEAR TERMS AND PROVIDING
FOR RUNOFF ELECTION; (3) A MAY 12, 2012 SPECIAL ELECTION TO
PROPOSE TO VOTERS AMENDMENTS TO THE CITY OF ANNA, TEXAS
HOME-RULE CHARTER; AND (4) A MAY 12, 2012 SPECIAL ELECTION TO
PROPOSE TO VOTERS THE SALE OF CITY PARK LAND; DESIGNATING
POLLING PLACES AND PROVIDING FOR EARLY VOTING, NOTICE, AND
OTHER MATTERS RELATING TO SAID ELECTIONS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS:
Section 1. In accordance with Texas Election Code § 3.004, this ordinance
constitutes the ordering by the City of Anna City Council ("City Council") of:
(1) a May 12, 2012 Joint General Election with Anna Independent
School District;
(2) a May 12, 2012 General Election to elect the positions of Mayor and
three City Council positions (Places 1, 3, and 5), all for three-year
terms;
(3) a May 12, 2012 Special Election on Propositions 1-5 proposing
measures to voters that would amend the City of Anna, Texas Home
Rule Charter; and,
(4) a May 12, 2012 Special Election on Proposition 6 proposing a
measure to voters for the sale of City park land.
Section 2. The City Council orders an election on Proposition 1, as follows:
a. In accordance with Texas local Gov't Code § 9.005(a) and Article 11,
Section 11.06 of the Charter, and in the proposed-amendment format set
forth in Part II, Article 1, Section 9{b) of the City of Anna Code of
Ordinances the following amendment is proposed to Section 3.01(b) ofthe
Charter:
SECTION 3.01 (b) Staggering of Terms:
(b) Terms of the Council Members and the Mavor are staggered-se
Ord. 573-2012 Ordering May 12,2012 Election Page 1 of7 02-14-12
that every third year there • ....iH be no regular eleotion of Council
Members. The and the staggering of terms will be initiated as
follows:
(1) in the May 2OG9 2013 election, voters will elect Council
Members for Places 1, 3 and 6, and the Mayor 2, 4, and
Q... each for three-year terms;
(2) in the May ~2014 election, voters will elect a-Council
Member§ for Places 3 and 52, 4, and s, each for three
year terms;
(3) in the May 2015 election. voters will elect a Council
Member for Place 1 and the Mayor, each for three-year
terms; and
(3}(4) all subsequent regular City Council and Mayoral elections
will be for three-year terms.
b. The proposed amendment set forth in Section 2.a. of this ordinance shall be
presented for "yes" or "no" vote in the following form:
Proposition 1
Shall the City of Anna, Texas Home-Rule Charter be amended to
stagger the telTns of the City Council resulting in an election evelY
year in May?
Section 3. The City Council orders an election on Proposition 2, as follows:
a. In accordance with Texas Local Gov't Code § 9.005(a) and Article 11,
Section 11.06 of the Charter, and in the proposed-amendment format set
forth in Part II, Article 1, Section 9(b) of the City of Anna Code of
Ordinances the following amendments are proposed to Section 3.05(d) and
Section 6.09(b) of the Charter:
Section 3.05(d) -Filling of City Council Vacancies:
(d) If for any reason a single vacancy or multiple vacancies exist on
the City CounCil, the vacancy must be filled by majority vote of
the qualified voters at a special election called for such purpose
within 120 days after such vacancy occurs as required by
Article XI, Section 11, of the Texas Constitution. The "''''....'''j'''+oo
Ord. 573-2012 Ordering May 12,2012 Election Page 2 of7 02-14-12
person elected to fill the vacancy must meet the qualifications
referenced in Section 3.02 of this Charter. The person elected
to fill the vacancy serves until the next regular municipal
election for that Place on the City Council. If the position of
Mayor becomes vacant, then the City Council must-as soon
as is practicable after a Mayor is elected to fill the vacancy
elect the positions of Mayor Pro-Tem and Deputy Mayor Pro
Tem.
Section 6.09(b) -Vacancies Created by Recall Election:
(b) If a majority of the votes cast at such election are "Yes" votes
that is, vote in favor of recalling the person named on the
ballot-the officer is, regardless of any technical defects in the
recall petition, deemed removed from office and the vacancy
must be filled by the City Council as provided in this Charter.
b. The proposed amendments set forth in Section 3.a. of this ordinance shall
be presented for "yes" or "no" vote in the following form:
Proposition 2
Shall the City of Anna, Texas Home-Rule Charter be amended to
clarify that all City Council vacancies must be filled by the voters
as required under the Texas Constitution?
Section 4. The City Council orders an election on Proposition 3, as follows:
a. In accordance with Texas Local Gov't Code § 9.005(a) and Article 11,
Section 11.06 of the Charter, and in the proposed-amendment format set
forth in Part II, Article 1, Section 9(b) of the City of Anna Code of
Ordinances the following amendment is proposed to Section 3.06(10) of the
Charter:
Section 3.06(10) -Design of Structures; Abatement of Dangerous
Structures:
(10) provide for the establishment and designation of fire limits and
prescribe the kind and character of buildings or structures or
improvements to be erected; provide for the erection of fire
resistant structures fireproof buildings within certain limits; and
provide for the abatement condemnation of dangerous
structures of buildings or dilapidated structures buildings or . .
Ord. 573~2012 Ordering May 12,2012 Election Page 3 of7 02~14·12
of their removal or destruction;
b. The proposed amendment set forth in Section 4.a. of this ordinance shall be
presented for "yes" or "no" vote in the following form:
Proposition 3
Shall the City of Anna, Texas Home-Rule Charier be amended to
restate language describing the powers of the City Council as
relates to regulation and abatement of dangerous structures?
Section 5. The City Council orders an election on Proposition 4, as follows:
a. In accordance with Texas Local Gov't Code § 9.005(a) and Article 11,
Section 11.06 of the Charter, and in the proposed-amendment format set
forth in Part II, Article 1, Section 9(b) of the City of Anna Code of
Ordinances the following amendment is proposed to Section 9.01 (c) of the
Charter:
Section 9.01 (c) -Meetings of Planning & Zoning Commission:
(c) No member may serve on the Commission for more than three
completed consecutive terms, exclusive of any unexpired term
to which the member may have been appointed to fill due to a
vacancy on the Commission. Any vacancy occurring during the
unexpired term of a member may be filled by the City Council
for the remainder of the unexpired term. In July of each year, or
during the Commission's next meeting after July if the
Commission does not meet in July. the Commission must elect
from its members a Chairman, Vice Chairman, and Secretary to
serve for one year beginning in that month. Members of the
Commission may be removed, without cause, by an affirmative
vote of a majority of the full membership of the City Council.
b. The proposed amendment set forth in Section 5.a. of this ordinance shall be
presented for "yes" or "no" vote in the following form:
Ord. 573-2012 Ordering May 12,2012 Election Page 4 of7 02-14-12
Proposition 4
Shall the City of Anna, Texas Home-Rule Charter be amended to
allow the Planning & Zoning Commission to elect its officers after
July if the Planning &Zoning Commission does not meet in July?
Section 6. The City Council orders an election on Proposition 5, as follows:
a. In accordance with Texas Local Gov't Code § 9.005(a) and Article 11,
Section 11.06 of the Charter, and in the proposed-amendment format set
forth in Part II, Article 1, Section 9(b) of the City of Anna Code of
Ordinances the following amendment is proposed to Section 12.09 of the
Charter:
Section 12.09 -Disaster Clause:
In case of disaster when a legal quorum of the City Council
cannot otherwise be assembled due to multiple disaster-related
absences, deaths, or injuries, the surviving persons of the City
Council, or highest surviving City official if no elected official
remains, must within 24 hours of such disaster, request the
highest surviving officers of the local Chamber of Commerce and
the Board of Trustees of the local school district, and the County
Judge of Collin County to appoint a commission to act during the
emergency and call a City election within 15 days of such
disaster, or as provided in the Texas Election Code, for election
of a required quorum, if for good reasons it is known a quorum of
the present City Council will never again meet.
b. The proposed amendment set forth in Section 7.a. of this ordinance shall be
presented for "yes" or "'no" vote in the following form:
PropOSition 5
Shall the City of Anna, Texas Home-Rule Charter be amended so
that in addition to the Disaster Clause being triggered by disaster
related injuries or deaths, it is also triggered by disaster-related
absences?
Ord. 573-2012 Ordering May 12,2012 Election Page 5 of7
Section 7. The City Council orders an election on Proposition 6, as follows:
a. The City Council desires to sell approximately 1.119 acres of park land and
seeks voter approval of such sale.
b. The proposed sale of parkland shall be presented for "yes" or "no" vote in
the following form:
Proposition 6
Shall the City of Anna, Texas be authorized to sell approximately
1. 119 acres of park land fronting on EM. 455 that is part of Natural
Springs Park, provided that the proceeds of the sale are used by
the City only to acquire and improve property for park purposes?
Section 8. On May 12, 2012, the polling place for the elections ordered by this
ordinance will be open from 7 a.m. to 7 p.m. The polling place on Election Day is:
Anna City Hall Administrative Building
111 N. Powell Parkway
Anna, Texas 75409
Section 9. The polling place for early voting by personal appearance is the
same as the polling place on Election Day. The dates and times for early voters
to cast ballots by personal appearance are as follows:
Monday April 30, 2012 8:00 a.m. to 5:00 p.m.
Tuesday May 1, 2012 8:00 a.m. to 5:00 p.m.
Wednesday May 2, 2012 8:00 a.m. to 5:00 p.m.
Thursday May 3, 2012 8:00 a.m. to 7:00 p.m.
Friday May 4, 2012 8:00 a.m. to 5:00 p.m.
Saturday May 5, 2012 8:00 a.m. to 5:00 p.m.
Monday May 7, 2012 7:00 a.m. to 7:00 p.m.
Tuesday May 8, 2012 7:00 a.m. to 7:00 p.m.
Section 10. The Collin County Elections Administrator is deSignated as the
early voting clerk. Qualified voters may mail applications for a voting mail-in ballot
only from March 13, 2012 until the close of business on May 4, 2012. Requests
for applications must be mailed to:
Sharon Rowe
Elections Administrator
2010 Redbud Blvd., Ste 102
McKinney, Texas 75069
Ord. 573-2012 Ordering May 12,2012 Election Page6of7 02-14-12
(1) Coordinate with the Collin County Elections Department, Sharon
Rowe, Elections Administrator, to hold the May 12, 2012 City of Anna
General Election. Paper ballots approved by the Texas Secretary of
State will be used on Election Day and for early voting.
(2) Provide and publish notice of the elections ordered in this ordinance
in accordance with the Texas Election Code.
(3) Coordinate with the Collin County Elections Department, Sharon
Rowe, Elections Administrator, to hold a runoff election conducted in
accordance with the Texas Election Code if no candidate receives a
majority of the votes.
Section 12. If any section, subsection, sentence, clause, or phrase of this
ordinance, or its application to a particular set of persons or circumstances, is
declared invalid or adjudged unconstitutional by a court of competent jurisdiction,
it does not affect the remaining portions of this ordinance, as the various portions
and provisions of this ordinance are severable. The City Council of the City of
Anna, Texas, declares that it would have passed each and every part of this
ordinance notwithstanding the omission of any part that is declared invalid or
unconstitutional.
Section 13. Any of the above-referenced propositions amending the Charter or
authorizing the sale of park land shall become effective upon approval by a
majority of qualified voters voting in the May 12,2012 election and shall be in full
force and effect from said approval and upon any required posting and/or
publication, and the City Secretary is hereby directed to implement, if necessary,
such posting and/or publication.
PASSED, APPROVED, AND ADOPTED on February 14, 2012.
ATTEST:
Ord. 573-2012 Ordering May 12,2012 Election Page 7 of7 02-14-12
May 12,2012
Joint General Election
Contract for Election Services
City of AnnalAnna ISD
May 12,2012
Joint General Election
Table of Contents
1. ..•...•..•..•••••.....•............•......•.....•...•Duties and Services of Contracting Officer
IT ................................................Duties and Services of City and School District
m .................................................................................... Cost ofElection
IV ...................................................,.............................General Provisions
Exhibits
Exhibit A ....................................................Early Voting Schedule and Locations
Exhibit B ......................,....................................Election Day Polling Locations
Exhibit C .............................................................................Cost of Services
May 12, 2012 Joint General Election -City ofAnna and AlSD
02114112 -Page 2
THE STATE OF TEXAS CONTRACT FOR
COUNTY OF COLLIN §
CITY -SCHOOL ANNA ELECTION SERVICES
BY THE TERMS OF TlflS CONTRACT made and entered into by and
between the CITY OF ANNA, hereinafter referred to as the "CITY," and the BOARD OF
TRUSTEES OF THE ANNA lNDEPENDENT SCHOOL DISTRICT, hereinafter
referred to as the "SCHOOL DISTRICT," and SHARON ROWE, Elections
Administrator of Collin County, Texas, hereinafter referred to as "Contracting Officer,"
pursuant to the authority in Subchapter D, Section 31.092, of Chapter 31, of the Texas
Election Code, agree to the following particulars in regard to coordination, supervision
and running of the City and School District's May 12,2012 Joint General Election and a
City Runoff Election, if necessary, on June 16,2012. An additional cost estimate, early
voting calendar, and Election Day polling place schedule will be prepared should a
Runoff Election be necessary.
TlflS AGREEMENT is entered into in consideration ofthe mutual covenants
and promises hereinafter set out IT IS AGREED AS FOLLOWS:
I. DUTIES AND SERVICES OF CONTRACTING OFFICER. The Contracting
Officer shall be responsible for performing the following duties and shall furnish the
following services and equipment:
A. The Contracting Officer shall arrange for appointment, notification
(including writ of election), training and compensation of all presiding judges, alternate
judges, the judge of the Central Counting Station and judge of the Early Voting Ballot
Board.
a. The Contracting Officer shall be responsible for notification of
each Election Day and Early Voting presiding judge and alternate judge of
his or her appointment. The recommendations ofthe City and the School
District will be the accepted guidelines for the number of clerks secured to
work in each polling place. The presiding election judge of each polling
place, however, will use his/her discretion to determine when additional
manpower is needed during peak voting hours. The Contracting Officer
May 12,2012 Ioint General Election -City ofAnna and AlSD
02114/12 -Page 3
will determine the number of clerks to work in the Central Counting
Station and the number of clerks to work on the Ballot Board.
Election judges shall be secured by the Contracting Officer with the
approval of the City and the School District.
b. Election judges shall attend the Contracting Officer's school of
instruction (Elections Seminar) to be held Thursday, May 10,2012, at the
Collin County 380 Courts Bldg., Central Jury Room, 1800 N. Graves St.,
McKinney, TX at 2:00 PM.
c. Election judges shall be responsible for picking up from and
returning election supplies to the county election warehouse located at
2010 Redbud Blvd., Suite 102, McKinney. Compensation for this pickup
and delivery of supplies will be $25.00.
d. The Contracting Officer shall compensate each election judge and
worker. Each judge shall receive $12.00 per hour for services rendered.
Each alternate judge and clerk shall receive $10.00 per hour for services
rendered. Overtime will be paid to each person working over 40 hours per
week.
B. The Contracting Officer shall procure, prepare, and distribute voting
machines, election kits and election supplies.
a. The Contracting Officer shall secure election kits which
include the legal documentation required to hold an election and all
supplies including locks, pens, magic markers, etc.
b. The Contracting Officer shall secure all tables, chairs, and legal
documentation required to run the Central Counting Station.
c. The Contracting Officer shall provide all lists of registered voters
required for use on Election Day and for the early voting period required
by law. The Election Day list of registered voters shall be arranged in
May 12,2012 Joint General Election -City of Anna and AlSD
02114/12 -Page 4
alphabetical order by polling place, in lieu of alphabetic by each precinct
in each polling place.
d. The Contracting Officer shall procure and arrange for the
distribution of all election equipment and supplies required to hold an
election.
1. Equipment includes the rental of voting machines, ADA
compliance headphones and keypads (1 per site), transfer cases,
voting signs and tote boxes.
2. Supplies include smart cards, sample ballots, early
voting mail ballots, pens, tape, markers, etc.
C. The Contracting Officer, Sharon Rowe, shall be appointed the Early
Voting Clerk by the City and the School District.
a. The Contracting Officer shall supervise and conduct Early Voting
by mail and in person and shall secure personnel to serve as Early Voting
Deputies.
b. Early Voting by personal appearance for the City and School
District's May 12,2012, Joint General Election shall be conducted during
the time period and at the locations listed in Exhibit "A", attached and
incorporated by reference into this contract.
c. All applications for an Early Voting mail ballot shall be received
and processed by the Collin County Elections Administration Office,
2010 Redbud Blvd., Suite 102, McKinney, Texas 75069.
1. Application for mail ballots erroneously mailed to the City
or School District shall immediately be faxed to the Contracting
Officer for timely processing. The original application shall then
be forwarded to the Contracting Officer for proper retention.
May 12,2012 Joint General Election -City of Anna and AISD
02114/12 Page 5
2. All Federal Post Card Applicants (FPC A) will be sent a
mail ballot. No postage is required.
d. All Early Voting ballots (those cast by mail and those cast by
personal appearance) shall be prepared for count by the Early Voting
Ballot Board in accordance with Section 87.000 of the Texas Election
Code. The presiding judge of this Board shall be appointed by the
Contracting Officer.
D. The Contracting Officer shall arrange for the use of all Election Day
polling places. The City and School District shall assume the responsibility of remitting
the cost of all employee services required to provide access, provide security or provide
custodial services for the polling locations. The Election Day polling locations are listed
in Exhibit "B", attached and incorporated by reference into this contract.
E. The Contracting Officer shall be responsible for establishing and operating
the Central Counting Station to receive and tabulate the voted ballots in accordance with
Section 127.001 ofthe Election Code and of this agreement. Counting Station Manager
and Central Count Judge shall be Sharon Rowe. The Tabulation Supervisor shall be Patty
Seals.
a. The tabulation supervisor shall prepare, test and run the county's
tabulation system in accordance with statutory requirements and county
policies, under the auspices of the Contracting Officer.
b. The Public Logic and Accuracy Test of the electronic voting
system shall be conducted.
c. Election night reports will be available to the City and School
District at the Central Counting Station on election night. Provisional
ballots will be tabulated after election night in accordance with law.
d. The Contracting Officer shall prepare the unofficial canvass report
after all precincts have been counted, and will provide a copy of the
unofficial canvass to the City and School District as soon as possible after
all returns have been tallied.
May 12, 2012 Joint General Election -City ofAnna and AlSD
02114/12 Page 6
e. The Contracting Officer shall be appointed the custodian of the
voted ballots and shall retain all election material for a period of 22
months.
1. Pending no litigation and as prescribed by law, the voted
ballots shall be shredded 22 months after the election.
2. The City and School District can obtain the list of
registered voters from the Elections Administration Office after
this retention period. Pending no litigation and if the City or
School District does not request the lists, the Contracting Officer
shall destroy them.
f. The Contracting Officer shall conduct a manual count as
prescribed by Section 127.201 of the Texas Election Code and
submit a written report to the City and School District in a timely
manner. The Secretary of State may waive this requirement. If
applicable, a written report shall be submitted to the Secretary of
State as required by Section 127.201(E) of the aforementioned
code.
fi. DUTIES AND SERVICES OF THE CITY AND SCHOOL DISTRICT. The
City and School District shall assume the following responsibilities:
A. The City and School District shall prepare the election orders, resolutions,
notices, justice department submissions, official canvass and other pertinent documents
for adoption by the appropriate office or body. The City and School District assumes the
responsibility of posting all notices and likewise promoting the schedules for Early
Voting and Election Day.
B. The City and School District shall provide the Contracting Officer with an
updated map and street index of their jurisdiction in an electronic or printed format as
soon as possible but no later than Friday, March 30, 2012.
C. The City and School District shall procure and provide the Contracting
Officer with the ballot layout and Spanish interpretation in an electronic format.
May 12, 2012 Joint General Election -City of Anna and AISD
02114112 -Page 7
a. The City and School District shall deliver to the Contracting
Officer as soon as possible, but no later than 9:00 AM Wednesday, March
7,2012, the official wording for the City and School District's May 12,
2012, Joint General Election including declared write in candidates.
b. The City and School District shall approve the "blue line" ballot
fonnat prior to the final printing.
D. The City and School District shall post the publication of election notice
by the proper methods with the proper media
E. The City and School District shall prepare and submit to the U. S.
Department ofJustice under the Federal Voting Rights Act of 1965, any required
submissions on voting changes.
F. The City and School District shall compensate the Contracting Officer for
any additional verified cost incurred in the process ofrunning this election or for a
manual count this election may require, consistent with charges and hourly rates shown
on Exhibit "C" for required services.
G. The City and School District shall pay the Contracting Officer 90% of the
estimated cost to run the said election prior to Friday, April 13, 2012. The Contracting
Officer shall place the ftmds in a "contract fund" as prescribed by Section 31.100 ofthe
Texas Election Code. The Deposit should be delivered within the mandatory time frame
to:
Collin County Treasury
Attn: Pam Dugger
2300 Bloomdale Rd. #3138
McKinney, Texas 75071
Made payable to: "Collin County Treasury" with the note "for election services"
included with check documentation.
H. The City and School District shall pay the cost of conducting said election,
less partial payment, including the 10% administrative fee, pursuant to the Texas Election
Code, Section 31.100, within 30 days from the date offinal billing.
May 12,2012 Joint General Election -City of Anna and AlSO
02l141l2 -Page 8
III. COST OF SERVICES. See Exhibit "C."
IV. GENERAL PROVISIONS.
A. Nothing contained in this contract shall authorize or permit a change in the
officer with whom or the place at which any document or record relating to the City and
School District's May 12,2012, Joint General Election is to be filed or the place at which
any function is to be carried out, or any nontransferable functions specified under Section
31.096 of the Texas Election Code.
B. Upon request, the Contracting Officer will provide copies of all invoices
and other charges received in the process of running said election for the City and School
District.
C. If the City and/or School District cancel their election pursuant to Section
2.053 ofthe Texas Election Code, the Contracting Officer shall be paid a contract
preparation fee of $75. An entity canceling an election will not be liable for any further
costs incurred by the Contracting Officer in conducting the May 12,2012, Joint General
Election. All actual shared cost incurred in the conduct of the election will be divided by
the actual number of entities contracting with the Contracting Officer and holding a May
12, 2012, Joint General Election.
D. The Contracting Officer shall file copies of this contract with the County
Judge and the County Auditor of Collin County, Texas.
May 12, 2012 Joint General Election -City of Anna and AISD
02114112 -Page 9
WIlNESS BY MY HAND THIS THE __DAY OF ____......;2012.
Sharon Rowe
Elections Administrator
Collin County, Texas
WI1NESS BY MY HAND THIS THE 12!!.DAY OF hhlKllf 2012.
By:J7xlJt
. . Dri el yor Wilkison, City Secretary
City ofAnna tyofAnna
WIlNESS BY MY HAND THIS THE DAYOF ____,2012.
By:._____________ Attest:_____________
Larry Johnson, Superintendent Pete Slaughter, Asst. Superintendent
Anna Independent School District Anna Independent School District
May 12.2012 Joint General Election -City of Anna and AISD
02114112 -Page 10
Exhibit "A"
MAY 12,2012, JOINT GENERAL ELECTION
City of Anna & Anna ISD
Early Voting Locations and Hours
Pollin2 Place Address City
Collin County Election Office
(Main Early Voting Location)
2010 Redbud Blvd., #102 McKinney
Anna City Hall 101 N. Powell Parkway Anna
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
April 29 April 30
8am-5pm
Mayl
8am-5pm
May 2
8am-5pm
May 3
8am-7pm
May 4
8am-5pm
May 5
8am-5pm
May 6 May 7
7am-7pm
May 8
7am-7pm
May 9 MaylO Mayll Mayl2
7am-7pm
Election Day
May 12, 2012 Joint General Election City ofAnna and AISD
02114112 Page 11
Exhibit "B"
MAY 12,2012
JOINT GENERAL ELECTION
Election Day Polling Locations -City of Anna & AISD
I
I
Precincts Location Address City
16, 17, 18,93,150,172 Anna City Hall 101 N. Powell Pkwy. Anna
May 12, 2012 Joint General Election -City ofAnna and AISD
02114112 Page 12
ESTIMATED COSTS FOR THE CITY OF ANNA
May 12, 2012
Exhlblt"C"
SUPPLY COST
Number of Early Voting Locations 1
Number of Election Day Locations 1
Sample Ballots $0.0690 each
. Early Voting Mail Ballots $1.20 each
Precinct Ballot Setup $10.00 each
Precinct Ballots $0.1670 each
Early voting and election day kits $25.00 each
Central Counting kit and supplies $50.00 each
County Precinct Maps $12.00 each
Total
Number of Entities Sharing Costs
SubTotal
Grand Total $119.50
EQUIPMENT RENTAL COST
Number of Early Voting Locations
Number of Election Day Locations
Voting Machines $200.00 each
Machine DrayageJL&NGas $40.74 each
Transfer Cases $5.00 each
Metal Signs $1.00 each
Wood Signs $2.00 each
Large Early Voting Signs $5.00 each
Early Voting Cabinet $50.00 each
Tote Box $1.00 each
Total
Number of Entities Sharing Costs
SubTotal
Grand Total $1,036.20
Units
100
5
1
50
o
o
o
Units
0
0
0
0
0
0
0
0
Cost Anna
$6.90
$6.00
$10.00
$8.35
$0.00
$0.00
$0.00
$31.25
1
$31.25
Cost Anna
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
1
$0.00
Units Cost AnnaiAISD
200 $13.80
10 $12.00
1 $10.00
100 $16.70
2 $50.00
1 $50.00
2 $24.00
$176.50
2
Units
8
10
1
2
1
1
1
1
$88.25
CostAnnaiAISD
$1,600.00
$407.40
$5.00
$2.00
$2.00
$5.00
$50.00
$1.00
$2,072.40
$1,036.20
2
EARLY VOTING
Number of Early Voting Locations
Workers each location
Mailed Ballot Kits $1.00 each
Postage for Ballots $0.88 each
Assemble EV Location $50.00 each
Total Judge Hours $12.00 hour
Overtime Judge Hours $18.00 hour
Total A1t. Judge & Clerk Hours $10.00 hour
Overtime A1t. Judge & Clerk Hours $15.00 hour
Pickup & Delivery of Supplies $25.00 each
Total
Number of Entities Sharing Costs
SubTotal
Grand Total $1,651.46
ELECTION DAY
Number of Election Day Locations
Workers each location
Total Judge Hours $12.00 each
Total All. Judge & Clerk Hours $10.00 each
Pickup & Delivery of Supplies $25.00 each
Total
Number of Entities Sharing Costs
SubTotal
Grand Total $236.50
ADMINISTRATIVE EXPENSES
Number of Early Voting Locations
Number of Election Day Locations
Manual Recount Deposit $60.00 each
Process Pollworker Checks $1.50 each
Process Election Judge Notices $1.50 each
Total
Number of Entities Sharing Costs
SubTotal
Grand Total $36.00
1
3
1
3
Units
5
2
0
0
0
0
0
0
Units
0
0
0
Units
0
0
0
Cost Anna
$5.00
$1.76
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$6.76
1
$6.76
Cost Anna
$0.00
$0.00
$0.00
$0.00
1
$0.00
Cost Anna
$0.00
$0.00
$0.00
$0.00
1
$0.00
Units
10
5
1
70
20
140
40
1
Units
14
28
1
Units
1
4
4
Cost Anna/AlSO
$10.00
$4.40
$50.00
$840.00
$360.00
$1,400.00
$600.00
$25.00
$3,289.40
$1,644.70
Cost Anna/AlSO
$168.00
$280.00
$25.00
$473.00
2
$236.50
Cost Anna/AlSO
$60.00
$6.00
$6.00
$72.00
$36.00
TABULATION
Tabulation Network
Programming
Notice of InspectionlTabulation Test
Total
Number of Entities
Total Per Entity
CENTRALIZED COSTS
Early Voting Ballot Board
Cost for Central Count Workers
FICA on Election Workers
Assemble EV Location
Early Voting Machines in McKinney (5)
Early Voting Personnel in McKinney
Ballot Style Setup Fee & Delivery
County Overtime and Temporaries
FICA & Retirement for County Employees
Total
Number of Entities
Total Per Entity
Total for Tabulation &Centralized Costs
$4,000.00
$2,050.00
$375.00
$6,425.00
12
$535.42
$500.00
$500.00
$1,200.00
$50.00
$1,000.00
$3,000.00
$250.00
$3,500.00
$1,000.00
$11,000.00
10
$1,100.00
$1,635.42
SUMMARY OF COSTS FOR THE CITY OF ANNA
SUPPLY COST
EQUIPMENT RENTAL COST
EARLY VOTING
ELECTION DAY
ADMINISTRATIVE EXPENSES
TABULATION/CENTRALIZED COSTS
Total
10% Administrative Fee
Total
90% Deposit Due 4113112
$119.50
$1,036.20
$1,651.46
$236.50
$36.00
$1,635.42
$4,715.08
$471.51
$5,186.59
$4,667.93