HomeMy WebLinkAboutCDCRes2008.09.03COMMUNITY DEVELOPMENT CORPORATION
OF ANNA, TEXAS
RESOLUTION NO.09-03-2008
A RESOLUTION OF THE CITY OF ANNA COMMUNITY DEVELOPMENT
CORPORATION APPROVING RULES OF PROCEDURE GOVERNING CERTAIN
ASPECTS OF CONDUCTING CORPORATION MEETINGS
WHEREAS, the City of Anna Community Development Corporation ("CDC"), recognizes
that it is desirable for there to be a uniform set of rules of procedure for placement of
meeting agenda items and conducting CDC meetings and the business of the CDC in a
sound and efficient manner;
NOW THEREFORE, BE IT RESOLVED BY THE COMMUNITY DEVELOPMENT
CORPORATION OF THE CITY OF ANNA, TEXAS, THAT:
Section 1. The recital set forth above is incorporated herein for all purposes as if set
forth in full.
Section 2. The CDC hereby adopts the following rules of procedure.
2.01 Rote of the Presiding Officer.
:
The presiding officer, normally the president or vice president in the president's
absence, shall fulfill the following duties:
(a) Opens the meeting on time, announces the presence of a quorum, and sees to it
that the meeting follows the agenda, and all discussions are restricted to agenda
items.
(b) Keeps discussions focused on the matter at hand.
(c) Sees to it that all major issues are brought to the floor in the form of a motion.
The presiding officer shall allow additional discussion on a motion once made
only after a motion is seconded. If no second to a motion is made during a
meeting, the motion dies for lack of support.
(d) Uses reasonable measures to prevent meetings from becoming unreasonably
long.
(e) If discussion wanders or becomes confused, the presiding officer calls people's
attention to the motion on the floor as a way of refocusing discussion. If it is clear
from the discussion that a decision will not be made within a reasonable period of
time during the meeting, the presiding officer may ask for a motion to table the
issue to a later meeting.
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(f) The presiding officer may authorize a member of the public to speak regarding a
duly noticed agenda item under appropriate circumstances, and shall ask the
speaker to limit remarks to three minutes.
2.02 Rules for Discussion and Debate.
(a) Direct all remarks to the presiding officer, and only after being recognized by the
presiding officer. Only one member may speak at a time and must do so at a
volume that is audible to the other members and other attendees of the meeting.
There shall be no side discussion or debate during a meeting.
(b) A CDC member shall stop speaking when the presiding officer finds it necessary
to speak, but may seek to be recognized to continue to speak.
(c) CDC members shall confine remarks to the issue being discussed and shall not
communicate with members of the audience unless: (1) it is during a public
hearing and the CDC member is addressing an audience member who has been
duly authorized to speak; or (2) the presiding officer has recognized an audience
member to speak and the CDC member has also been recognized to speak.
(d) CDC members should avoid using other members' names when referring to
issues and positions under debate and should avoid attacking other members'
motives.
(e) CDC members should avoid personal attacks and offensive comments and shall
not use obscene language.
(f) The presiding officer should warn a member about a serious offense the first time
it happens (for example —personal attacks, use of obscene language, etc.).
(g) Any type of recording device, whether audio or video, even if turned off, may not
be taken into a room or area where any part of an executive session discussion
is being held.
2,03 Rules for Motions.
(a) Making Motions
(b) Maker must be recognized by the presiding officer before making a motion.
(c) Maker then states, °I move..."
(d) A second to the motion is required.
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(1) The maker of the motion has the right to speak first during the
discussion.
(2) The maker also has the privilege of speaking last before the vote.
(3) The presiding officer recognizes each person before he or she speaks.
(e) Amending Motions
(1) Maker must be recognized by the presiding officer before making a
motion to amend.
(2) To Amend a Motion:
i) Requires a second from the CDC member who seconded the original
motion.
ii) Motion is considered amended upon a second from the CDC member
who seconded the original motion.
(f) Tabled Motions
(1) Maker must be recognized by the presiding officer before making a
motion to table.
(2) To Table a Motion:
i) Requires a second.
ii) No debate is allowed.
iii) No amendments to the tabling motion can be made.
iv) Majority vote is required to pass the tabling motion.
v) A motion to table must set a definite date for reconsideration to take
place at a duly noticed public meeting.
vi) The item shall be placed on a future agenda in accordance with the
motion that tabled the item. At the future meeting upon which the
tabled item is placed, the item shall automatically be taken from the
table for consideration in accordance with said future agenda.
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(g) Motion to Take No Action.
(1) Maker must be recognized by the presiding officer before making a
motion to take no action.
(2) Taking No Action:
i) Requires a second.
ii) The maker of the motion has the right to speak first during the
discussion.
iii) The maker also has the privilege of speaking last before the vote.
iv) The presiding officer recognizes each person before he or she
speaks.
(h) Motion to Adjourn
(1) Maker must be recognized by presiding officer before making a motion to
adjourn.
(2) To Adjourn a Meeting:
i) Requires a second.
ii) Not debatable.
iii) Cannot be amended.
iv) Majority vote is needed to pass.
2.04 Placement of Meeting Agenda Items,
(a) An "CDC Agenda Item Request Form" will be made available to CDC
members to be used for requesting that items be placed on the next CDC
meeting agenda. The CDC Agenda Item Request Form must be presented to
the CDC Secretary not less than seven calendar days prior to the next CDC
meeting. Such requests will be placed on the next regular CDC meeting
agenda under an item titled "Future Agenda Consideration. A CDC member
may move for an item listed under Future Agenda Consideration be placed
on a future meeting agenda. The item will be placed on a future agenda only
if the motion is approved by a minimum of three CDC members.
(b) Notwithstanding any provision of this resolution to the contrary, items of an
emergency nature shall be permitted to be placed as an agenda item as
necessary and in accordance with the Texas Open Meetings Act.
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2.05 Open Meetings Act.
Notwithstanding any provision of these rules, all CDC meetings shall comply with the
Open Meetings Act.
PASSED AND APPROVED by the Community Development Corporation of the City of
Anna, Texas this the 3rd day of September, 2008.
APPROVED:
s ica Perki , CDC President
ATTEST:
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Sherilyn G frey, CDC Seoetar6
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