HomeMy WebLinkAboutCDCpkt2019-01-03AGENDA
ANNA COMMUNITY DEVELOPMENT CORPORATION
January 3, 2019 at 6:30 p.m.'
ANNA CITY HALL ADMINISTRATION BUILDING,
111 N. POWELL PKWY., ANNA, TEXAS
The Anna Community Development Corporation will conduct a meeting at 6:30 p.m.' on
January 3, 2019, at the Anna City Hall Administration Building, 111 N. Powell Parkway,
to consider the following items:
1. Call to Order. Roll Call and Establishment of Quorum.
2. Invocation and Pledge.
3. Citizen Comments
4. Discussion/Presentation from the Chamber of Commerce regarding community
events planned for 2019 and the Christmas Parade.
5. Update on new board member appointment.
6. Consider/Discuss/Action regarding approving a resolution authorizing payment for
CPM course for Chief Administrative Officer.
7. Consider/Discuss/Action regarding approving a resolution authorizing changes to
the CDC bylaws.
8. Consider/Discuss/Action on ICSC Red River Conference.
9. Consider/Discuss/Action on Collin County Days.
10. Update on Work Plan and Survey Results.
11. CLOSED SESSION (exceptions):
a. Deliberate regarding the purchase, exchange, lease or value of real
property. (Tex. Gov't Code §551.072) possible property acquisition; possible
land sale/purchase;
1 ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation
meets at the same time and place scheduled for this meeting, then this meeting of the Anna Community Development
Corporation may be delayed but will begin immediately after the conclusion of the meeting of the Anna Economic
Development Corporation.
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The
Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever
it is considered necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this
meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the
meeting so that appropriate arrangements can be made.
b. Consult with legal counsel on matters in which the duty of the attorney
to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Government Code (Tex. Gov't Code §551.071);
C. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information
that the Board of Directors has received from a business prospect that the
Board of Directors seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the Board is conducting
economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1). (Tex. Gov't Code §561.087) Anna
Business Park Property; potential retail projects.
12. Consider/Discuss/Action approving minutes from the CDC meeting from November
2018
13. Adjourn.
This is to certify that I, Ashley Stathatos, Chief Administrative Officer, posted this agenda
at a place readily accessible to the public at the Anna City Hall and on the City Hall
bulletin board at or before 5:00 p.m. on December 31, 2018.
J, LW 4e & df
Ashley Stathat t,
Chief Administrative Officer
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The
Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever
it is considered necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this
meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the
meeting so that appropriate arrangements can be made.
Item No. 4
CDC Agenda
Staff Report
Meeting Date
Staff Contact:
COMMUNITY
DEVELOPMENT
CORPORATION
AGENDA ITEM:
1.3.2019
Jessica Perkins
Ashley Stathatos
Discussion/Presentation form the Chamber of Commerce regarding community events
planned for 2019 and the Christmas Parade.
SUMMARY:
Kevin Hall, Executive Director of the Chamber of Commerce, will be available to discuss
the Christmas parade and upcoming Chamber events for the 2019 calendar year. The
CDC Sponsors Chamber events through the promotional expense line item budgeted at
$52,000. Of this amount, $42,000 goes towards the events listed below, and $10,000 is
used towards Economic Development promotion.
Harvest Fest $16,000
Christmas Parade & Winter Wonderfest $3,000
Annual Banquet $5,000
Golf Tournament $3,000
Fireworks Event $15,000
Total Compensation $42,000
STAFF RECOMMENDATION:
Discussion on CDC sponsored Chamber events.
ATTACHMENTS:
1. Letter from Kevin Hall regarding Christmas event
The Downtown Christmas Parade was scheduled for Saturday, December 8',
2018; however, the parade was cancelled on Thursday, Dec. 6t" at noon by the
Greater Anna Chamber of Commerce Board of Directors. There were many
reasons involved in this decision; including concerns from the City of Anna Chief
of Police Jeff Caponera. Prior to the cancel; all posts about the parade included
the CDC name or logo as the Presenting Sponsor.
On the morning of Tuesday, December 4t" Chief Caponera called myself (Kevin
Hall) to inform me of the weather report for the day of the parade. The weather
was looking between 35 and 45 degrees with precipitation and winds at 15-20
miles per hour. As we were having a Chamber Board of Directors meeting that
evening to discuss the parade route, weather, registration and Santa Land; Chief
wanted me to relay his thoughts on the weather to our Board. Chief brought up
public safety: with the rain schedule for the week of the parade the road ditches
would be muddy. Historically, citizens have parked on the side of the road /
ditches of Powell Parkway in preparation for watching the parade. Chief believed
these vehicles could get stuck or not be able to park on the grassy side of the
roadways. In addition, with the rain the day of the parade he was afraid of the
float trailers sliding into the crowd and kids slipping when getting into/out of the
trailers; which may have caused injury. With regards to rescheduling, we would
have to put in an addendum to our State of Texas request for highway closure if
we used Powell Parkway any other date/time that originally requested by our
Police Department.
At our Chamber Board meeting on Tuesday evening, these concerns were brought
up. We also discussed other options including moving Santa Land from downtown
Anna (where they would have been outside in the weather) to indoors. First Anna
Church offered their facilities and is close to downtown. The Anna IDS Band
director and I had communicated, and he stated that if there is precipitation, they
would not be able to walk in the parade as their instruments cannot get wet. The
horses scheduled to be in the parade would also likely cancel if the rain was too
high as the horses would not have good traction on the pavement. We discussed
the possibility of rescheduling the parade; however, our parade is set at noon
during the day and floats made by participants typically do not include extra
lights. If we rescheduled for an evening of the following week, it would be dark by
6pm and many of the floats might not be easily seen; especially because there are
no lights on the side of the road of Powell Parkway. We also thought of
rescheduling to the following Saturday; however, we felt that many of those who
had registered for the parade, including Santa, would not be able to attend due to
the many other activities happening as we get closer to the Christmas holiday.
The Board decided that we would wait until Thursday, Dec. 61" at 11am to have
the Board of Directors vote on either keeping the parade as originally planned or
cancelling and moving activities to First Anna Church. In the meantime; Chief
Caponera called again to voice his concern for public safety of having the parade
during the proposed rain, cold weather and wind. On Dec. 6t" our Board voted at
a rate of 6 to cancel and 3 abstain; which was a majority to cancel.
Once the cancel was official, I made posts via our eNewsletter, website and social
media. Our video on Facebook tracked over 3,200 views, 36 shares and 15
comments. The CDC was mentioned verbally in the video and in the post's
wording as the Presenting Sponsor. Also, the day of the parade we still had our
banner and LED truck out front of the church where the CDC logo and our other
sponsors were placed in a loop during the 12pm to 2pm Santa Land time. A video
was taken and posted on our social media pages to thank our sponsors and make
sure they received attention.
As our Presenting Sponsor, we understand that you have a large investment in
this program. We hope that you can understand the planning that went into this
decision; as well as, our compromise to move Santa Land indoors. We are open to
feedback on your thoughts of how to handle this in the future. The feedback we
have received from our other sponsors is they are glad we did not have the
parade during the rain/cold of the scheduled date and that we planned ahead to
move Santa Land and activities indoors with the sponsor banner and LED truck in
the main entrance of the church venue.
At the end of the event, we looked back on the weather and realized that it was
too rainy to have the parade and the public reception we have received is that
they were called we notified the registrants on Thursday the 6t" as many had
planned to create the floats on Friday the 7t". This helped them not waste time or
money on a float that would not be seen. The City of McKinney and City of Van
Alstyne also cancelled their parades for Saturday the 81". The City of Van Alstyne
did not reschedule. The City of McKinney's parade is set as a nighttime parade
(6pm) and they rescheduled to a Thursday evening 2 weeks after the original
date.
If you have any questions, concerns or feedback please let us know.
Thank you,
Kevin
COMMUNITY
DEVELOPMENT
CORPORATION
AGENDA ITEM:
Update on New Board Member Appointment
SUMMARY:
Item No. 5
CDC Agenda
Staff Report
Meeting Date: 1.3.2019
Staff Contact: Jessica Perkins
Ashley Stathatos
Rocio Gonzalez has been appointed to serve on the CDC & EDC Boards by the City
Council. Ms. Gonzalez works for the City of Allen and will be a wonderful addition to the
Boards. If you see Ms. Gonzalez in the community, please, welcome her to the Boards.
STAFF RECOMMENDATION:
No Action Required
ATTACHMENTS:
None
Item No. 6
CDC Agenda
Staff Report
Meeting Date: 1.3.2019
Staff Contact: Jessica Perkins
Ashley Stathatos
COMMUNITY
DEVELOPMENT
CORPORATION
AGENDA ITEM:
Consider/Discuss/Action regarding approving a resolution authorizing payment for
CPM course for Chief Administrative Officer.
SUMMARY:
The Texas Certified Public Manager program is offered by Texas State University. The
curriculum includes seven tracks: Track 1: Public Personnel Administration, Track 2:
Managing for Quality, Track 3: Organizational Communication, Track 4: Public Finance
and Budgeting, Track 5: Productivity and Program Evaluation, Track 6: Information
Systems for Managers and Track 7: Applied Projects Practicum. The CPM program is
endorsed by the American Society for Public Administration (ASPA). Completing all
tracks leads towards the Certified Public Manager designation.
To date, the Chief Administrative Officer has completed six out of the seven tracks prior
to working for Anna. By completing track seven, the Applied Projects Practicum, she will
be able to graduate in June from the program and receive the Certified Public Manager
(CPM) designation. All work on track seven would be completed at home, not during
business hours.
The cost for Track 7 is $695 and would come out of the education & training line item
budgeted at $3,580
STAFF RECOMMENDATION:
Approve the resolution authorizing payment for the CPM course for the Chief
Administrative Officer.
ATTACHMENTS:
1. CPM Brochure
ANNA COMMUNITY DEVELOPMENT CORPORATION
RESOLUTION NO.
A RESOLUTION OF THE ANNA COMMUNITY DEVELOPMENT CORPORATION
APPROVING AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR
PROFESSIONAL DEVELOPMENT, A CPM COURSE FOR THE CHIEF
ADMINISTRATIVE OFFICER
WHEREAS, the Anna Community Development Corporation (the "CDC") wishes to
expend funds for Professional Development, a CPM Course for the Chief Administrative
Officer.
NOW THEREFORE, BE IT RESOLVED BY THE ANNA COMMUNITY
DEVELOPMENT CORPORATION, THAT:
Section 1. Recitals Incorporated
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. Approval of Funding
The CDC hereby authorizes the Chief Administrative Officer to charge the CDC's
education and training line item in the amount not to exceed $700 for the Chief
Administrative Officer.
PASSED AND APPROVED by the Anna Community Development Corporation this
day of 12019.
APPROVED:
Anthony Richardson
CDC President
ATTEST:
Jim Gurski
CDC Secretary
CDC OF ANNA, TEXAS RESOLUTION NO. PAGE 1 OF 1
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(a) To ensure that the quantity and quality of work performed by employees meets the needs
of the City, the department head shall interview each employee during the employee's
tenure at least once each year and shall prepare a written performance evaluation in
conjunction with said interview.
(b) If at any time the City Manager or a department head determines that an employee must
substantially improve in any area of job performance in order to adequately discharge any
essential function of the employee's job, the employee may be placed on a performance
improvement plan for a time period of three to six months ("performance improvement
period"). The performance improvement plan shall include a written description of: (1) the
area of job performance in need of improvement; (2) the essential functions of the job at
issue; (3) a description of goals, deadlines or other performance measures that the
employee must meet within the performance improvement period; (4) a description of
steps that the employee should take to meet certain criteria including goals, deadlines or
other performance measures; and (5) a warning that failure to adhere to or meet said
criteria will result in disciplinary action potentially including discharge from employment.
The employee must sign the performance improvement plan to acknowledge receipt. If at
the expiration of the performance improvement period the City Manager or department
head determines that the employee has not been able to favorably resolve the job
performance issue(s), the employee may be subject to discharge. A performance
improvement plan is a tool that may be used to assist an employee with job performance
issues, but it is not a prerequisite to employee discipline or discharge and does not alter
the employee's "at -will" status.
(c) The department head or City Manager shall provide a copy of any written performance
evaluation or any performance improvement plan to the employee and shall place a copy
of same in the employee's personnel file together with a certification executed by the
employee certifying that the employee has received and reviewed a copy of same.
Refusal of the employee to sign said certification is insubordination.
(d) Employees may respond in writing to any performance evaluation or performance
improvement plan. This written response shall be placed in the employee's personnel file.
105.10 Training and Development
In order to meet individual and organizational needs, it is the policy of the City to provide training
and development opportunities to encourage high quality performance to prepare employees for
new or increased responsibilities, skills, and to extend opportunities for individual growth,
promotion, development, and self-fulfillment. Availability of training funds will be dependent on
the budget available at the time and will require advance written approval of the department
head and the City Manager.
(a) Tuition Reimbursement. The City of Anna encourages life learning and education. In
support of this value, the City of Anna offers a tuition reimbursement program. Tuition
Reimbursement is a tool that employees can use to grow and develop within the field of
public service.
(1) Scope. The policy described herein applies only to full-time, regular employees
who are enrolled and participating in approved courses at approved educational
institutions.
Page 158
(2) Eligible Courses. In order to be approved hereunder, a course must be applicable
to the field of public service and must be offered and completed at an accredited
university or college. The following types of courses specifically are not approved
for reimbursement hereunder:
(i) Courses which are required by any governmental agency or professional
association in order to meet the minimum educational or continuing
educational requirements of the employee's current employment.
(ii) Courses which are non-credit continuing education courses.
(iii) Course credit for previous work experience.
(iv) On -going certification courses.
(3) Course Work. All approved courses shall be scheduled outside of the employee's
regular work hours, except upon written approval of the employee's department
head. All work required by the approved course must be performed on the
employee's own time.
(4) Determination of Course Approval. In each case, courses shall be approved or
disapproved by the City Manager, the Human Resources Director, the employee's
direct supervisor, and the director of the employee's department prior to registering
for coursework. Approval of a course applies only to that particular course, and
shall not be approval of all courses required for a degree or certificate. Each
course must therefore be applied for individually and will be evaluated separately
from any other course.
(5) Employee Eligibility. In order to be eligible for tuition reimbursement for approved
courses hereunder, the employee must meet the following minimum requirements:
The employee must be satisfactorily performing the duties and
responsibilities of their current employment in the opinion of their direct
supervisor or department head.
The employee must have satisfactorily completed any applicable period of
probation relating to their employment with the City.
(6) Application for Approval. In order to apply for tuition reimbursement of approval
that has been approved hereunder, the applicant must submit the following to the
Human Resource Director:
A fully completed tuition reimbursement application signed by the director of
the employee's department not later than the first day of the course;
A degree plan, if applicable (required if the course is part of the first semester
or term in a degree program, or if the degree plan is changed after the first
semester or term);
iii. A written description of the course (which may be the description supplied by
the educational institution); and
Page 159
iv. A receipt showing the costs associated with the course or the tuition costs.
(7) Reimbursement Procedure.
Upon completion of course, final grade submitted, and appropriate approval
as described herein, the City shall reimburse the costs of tuition and required
course fees for no more than two courses or six academic hours per
semester. A reimbursement schedule set by the Human Resource Director
will establish a cap or ceiling on the amount of tuition reimbursement per
course or semester. Exception to the reimbursement cap may be made only
at the sole discretion of the City Manager. No reimbursement shall be
provided for required texts or materials, which costs shall be the sole
responsibility of the employee. No reimbursement shall be provided for any
optional fees in addition to tuition (e.g. late fees, parking, athletic passes,
financial aid fees, etc.), which fees shall be the sole responsibility of the
employee.
Upon completion of an approved course the employee shall submit a
certificate of completion or transcript, along with all receipts for sums
expended for tuition and required fees, to his or her department head. The
director shall then submit the same to the Human Resource Director. Upon
review and approval, the Director of Human Resource shall submit the
documentation to the Finance Department for reimbursement to the
employee. With a grade of 'B' or above (at least 3.0 on a 4.0 grading
system), or a passing grade if course performance is reported as either pass
or fail, reimbursement shall be 100% of the approved amounts. With a grade
of `C' the reimbursement amount will be reduced to 50% of the approved
amounts. With a grade of `D' or below, the City will not provide
reimbursement. The materials described herein shall be submitted by the
employee not later than thirty (30) days after the completion of the course, or
tuition reimbursement may be denied by the City.
iii. Tuition shall not be reimbursed where the same has been or shall be paid
from other non -student loan sources, including but not limited to grants,
scholarships, financial aid, etc. In such case, reimbursement shall be limited
to approved tuition expenses which are not paid by the subsidies. In addition,
tuition shall not be reimbursed for any program subsidized by the City or any
other governmental entity.
(8) Repayment by Employee. In the event that an employee's employment with the
City is terminated, either voluntarily or involuntarily, within two years of the
completion of any approved course for which the employee has received
reimbursement, the employee shall be required to repay to the City 100% of all
reimbursement paid by the City for such courses. Such repayment shall be
deducted from the employee's final paycheck, or shall made to the City within thirty
(30) days of the termination of the employment. In addition, any employee who
terminates his or her employment with the City or whose employment is terminated
by the City prior to completing an approved course shall not receive
reimbursement for said course(s).
Page 160
(9) Acceptance of Terms. Each employee participating in the tuition reimbursement
plan shall be required to sign an agreement stating that they have received a copy
of this policy and agree to the terms of the same. Should an employee refuse to
sign such an agreement, the employee shall not be allowed to participate in the
tuition reimbursement plan described herein. Such agreement shall not alter the
employee's at -will status, shall not constitute an agreement for continued
employment, and shall not provide any employee the right to employment with the
City.
Page 161
(b) Licenses and Certifications.
(1) Required Licenses and Certifications. Subject to funds available in the annual
budget and approval by the department head and/or the City Manager, the City will
pay for continuing education required to maintain a license or certification that an
employee is required to maintain as a condition of his or her continued
employment with the City.
(2) Optional Licenses and Certifications. Subject to funds available in the annual
budget and approval by the department head, the City may pay for continuing
education and testing required to obtain additional licenses and/or certifications
that an employee is not required to obtain or maintain as a condition of
employment, but that prepare an employee for new or increased responsibilities,
skills, or that extend opportunities for individual growth, promotion, and
development. If required by internal departmental policies, the City may require an
employee to repay to the City the cost of the continuing education and testing for
an optional license or certification subject to the following:
(i) Departmental Policies. Departmental policies regarding the payment of fees
for continuing education courses and testing for optional licenses and
certification shall be approved by the City Manager, and shall be uniform for
employees with the same job title.
(ii) Repayment by Employee. In the event that an employee's employment with
the City is terminated, either voluntarily or involuntarily, within one year of the
completion of a continuing education course or test for an optional license or
certification paid for by the City, the employee may, subject to departmental
policies and a prior agreement as outlined in paragraph (iii) below, be
required to repay to the City 100% of all course and testing fees paid by the
City for the optional license or certification. Such repayment shall be
deducted from the employee's salary or other compensation that would
otherwise have been compensable to the employee upon termination. If said
deduction is not enough to compensate the City for the course and testing
fees, the employee shall pay the remainder of the amount to the City within
10 business days of the effective date of the employee's termination .
(iii) Acceptance of Terms. If repayment may be required, each employee that
requests approval to take a continuing education course or test for an
optional license or certification shall be required to sign an agreement stating
that they have received a copy of the departmental policy and this policy
regarding repayment by the employee, and agree to the terms of same.
Should an employee refuse to sign such an agreement, the City will not pay
for the continuing education course or testing fees for the optional license or
certification as described herein. Such agreement shall not alter the
employee's at -will status, shall not constitute an agreement for continued
employment, and shall not provide any employee the right to employment
with the City.
Page 162
COMMUNITY
DEVELOPMENT
CORPORATION
Item No. 7
CDC Agenda
Staff Report
Meeting Date: 1.3.2019
Staff Contact: Jessica Perkins
Ashley Stathatos
AGENDA ITEM:
Consider/Discuss/Action regarding approving a resolution authorizing changes to the
CDC Bylaws
SUMMARY:
The CDC Bylaws have been amended to meet current operations and match the EDC
Bylaws. Following are some key points of the CDC Bylaws:
-The Board shall consist of 7 directors, appointed by the City Council
-A majority of the membership is a quorum
-All board members shall serve terms of 2 years
-Any vacancy occurring in the Board of Directors will be filled by appointment of the City
Council
-Regular monthly meetings shall be held at times and places designated by the Board
-Items may be placed on the agenda by notifying the Chief Administrative Officer no less
than seven calendar days prior to the date of the Board meeting.
-In the event of 3 absences within a 12-month period, a resolution needs to be sought
-There may be purely advisory standing committees of the Board as the Board from time
to time creates
-The officers of the Corporation shall be a President, Vice President, Secretary, a
Treasurer, A Chief Administrative Officer and such other officers as the Board may from
time to time elect or appoint
-The Mayor, City Manager or their respective designees, and any City Council member
or other appropriate person or entity designated by the Board may attend all meetings
of the Board or committees, including but not limited to executive or closed meetings
-The annual budget shall be adopted at the fund level and amendments within the fund
can be made and approved by the Chief Administrative Officer. Any amendments that
would result in an increase of total adopted expenditures shall be approved by the
Board and City Council
-All checks, drafts or orders of payment shall be signed or approved by at least two of
the following officers, the President, the City Manager or his designee, or the Chief
Administrative Officer
-Only the Chief Administrative Officer, the City Manager or person designated by the
City Manager is authorized to consummate transactions or make purchased on behalf of
the Corporation
-The Corporation's Board of Directors, its officers, employees and agents shall abide by
and be subject to all ethical rules, requirements, and restrictions applicable to members
of the City Council under federal, state or local law, including but not limited to the
City's Home -Rule Charter and Code of Ethics, as amended.
STAFF RECOMMENDATION:
Approve the resolution authorizing changes to the CDC Bylaws.
ATTACHMENTS:
1. Amended Red Line and a Clean Format of the CDC Bylaws
ANNA COMMUNITY DEVELOPMENT CORPORATION
RESOLUTION NO.
A RESOLUTION OF THE ANNA COMMUNITY DEVELOPMENT CORPORATION
AMENDING THE BYLAWS OF THE ANNA COMMUNITY DEVELOPMENT
CORPORATION
WHEREAS, the Anna Community Development Corporation ("CDC") is authorized to
amend its Bylaws under Art. VII, Sec. 1 of the Bylaws Anna Community Development
Corporation; and
WHEREAS, the CDC desires to amend said Bylaws;
NOW THEREFORE, BE IT RESOLVED BY THE ANNA COMMUNITY DEVELOPMENT
CORPORATION THAT:
Section 1. Recitals Incorporated.
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. Amendments to the Corporation's Bylaws.
The CDC Board of Directors hereby approves amending the Bylaws of the Anna
Community Development Corporation as set forth in Exhibit A, attached hereto, subject
to approval by the City of Anna City Council.
PASSED AND APPORVED by the Anna Community Development Corporation on this
the day of 2019.
/e1»GZ6]T1A01
ATTEST:
Anthony Richardson Jim Gurski
CDC President CDC Secretary
ANNA CDC RESOLUTION NO. Page 1 of 1
ANNA COMMUNITY DEVELOPMENT CORPORATION BYLAWS
These Bylaws govern the affairs of the Anna Community Development Corporation
(hereinafter referred to as the "Corporation"), a public instrumentality and a non-profit
corporation created under Section 4B of the Development Corporation Act of 1979,
Article 5190.6 of the Revised Civil Statutes of Texas, as amended and recodified
(hereinafter referred to as the "Act").
Article I. PURPOSES AND POWERS
Section 1. Registered Office and Registered Agent.
The Corporation shall have and continuously maintain in the State of Texas a registered
office and a registered agent whose office is identical with such registered office, as
required by law. The Board of Directors of the Corporation (the "Board") may, from time
to time, change the registered agent and/or the address of the registered office,
provided that such change is appropriately reflected in these Bylaws and in the
Certificate of Formation of the Corporation (the "Certificate").
The registered office of the Corporation is located at 111 N. Powell Parkway, Anna,
Texas 75409 and the Corporation's mailing address is Anna Community Development
Corporation, P.O. Box 776, Anna, Texas 75409. The registered agent at such address
is Jessica Perkins.
Section 2. Principal Office.
The principal office of the Corporation in the State of Texas shall be located in the City
of Anna, Texas (the "City") and it may be, but need not be, identical with the registered
office of the Corporation.
Section 3. Purpose.
The Corporation is incorporated as a non-profit corporation for the purpose set forth in
the Certificate, the same to be accomplished on behalf of the City as its duly constituted
authority and instrumentality in accordance with the Texas Development Corporation
Act of 1979, Article 5190.6. Section 4B. Tex. Rev. Civ. Stat. Ann., as amended and
recodified, (the "Act"), other applicable laws, and appropriate resolution adopted by the
City Council of the City on the 27t" day of May, 2003, including all permissible projects
prescribed by the Act, and for maintenance and operating costs of publicly owned and
operated projects.
Further, the Corporation shall be a non-profit corporation as defined by the Internal
Revenue Code 1986, as amended, and the applicable regulations of the United States
Treasury Department and the rulings of the Internal Revenue Service of the United
States prescribed and promulgated thereunder.
ANNA COMMUNITY DEVELOPMENT CORPORATION BYLAWS Page 1 of 15
Section 4. Powers.
In the fulfillment of its corporate purpose, the Corporation shall be governed by the Act,
and shall have all of the powers set forth and conferred in Section 4B of the Act, and in
other applicable laws, subject to the limitations prescribed therein and herein and to the
provisions thereof and hereof.
Article II. BOARD OF DIRECTORS
Section 1. Powers, Number and Term of Office.
(a) The property and affairs of the Corporation shall be managed and controlled by
the Board and, subject to the restrictions imposed by law, by the Certificate of
Formation, and by these Bylaws. The Board shall exercise all of the powers of
the Corporation.
(b) The Board shall consist of seven Directors, each of whom shall be appointed by
and serve at the pleasure of the City Council of the City of Anna, Texas (the
"Council"). Each Director shall be a resident of the City of Anna. Three Directors
shall be persons who are not employees, officers, or members of the governing
body of the City. A majority of the entire membership of the Board is a quorum.
The Board shall conduct all meetings within the boundaries of the City. The
Board shall appoint officers as set forth in these Bylaws or that the City Council
considers necessary. The Corporation's registered agent must be an individual
residing within Collin County and the Corporation's registered office must be
within the boundaries of the City.
(c) All board members shall serve terms of two (2) years. A position held by a
board member who also serves on the City Council shall automatically be
vacated if the person holding the position is no longer a member of the council.
Appointments to Places 1, 3, 5, and 7 shall be made in odd numbered years;
appointment to Places 2. 4, and 6 shall be made in even numbered years.
Appointments are to be effective as of July 1 of the year in which the
appointment is to be made, except that appointments made to fill a vacancy are
effective immediately upon appointment by the City Council.
(d) Any Director may be removed from office and replaced by the City Council at will
and without cause.
Section 2. Vacancies and Resignations.
ANNA COMMUNITY DEVELOPMENT CORPORATION BYLAWS Page 2 of 15
Vacancies. The Board may make recommendations for the filling of vacancies
to City Council. Any vacancy occurring in the Board of Directors will be filled by
appointment of the City Councll. Commented [Al]: To match EDC bylaws
W Fr-attd-Normal
(b) Any Director may resign at any time. Such resignation shall be made in writing,
addressed to the City Manager, the Chief Administrative office and/or the City
Secretary, and shall take effect at the time specified therein, or if no time is
specified therein, at the time of its receipt by the City Secretary.
Section 3. Meetings of Directors.
The Directors may hold their meetings at such place or places in the City as the Board
may from time to time determine; provided, however, in the absence of any such
determination by the Board, the meetings shall be held at the principal office of the
Corporation (City Hall) as specified in Article I of these Bylaws.
Section 4. Notice of Meetings.
(a) Regular monthly meetings of the Board shall be held `^,i+h the +„ Gf WFmtt8R
notice to the Directors at such times and places as shall be designated from time
to time by the Board, provided, however, that a meeting need not be held during
any given month if there is no business before the Board to necessitate a
meeting. Special Meetings of the Board shall be held whenever called by the
President, by a majority of the Directors, by the City Manager, by the Chief
Administrative Officer, or by a majority of the City Council. Nothing contained in
this Section 4 shall vitiate the notice requirements contained in Section 6 of this
article.
(b) Any member of the Board, officers of the Corporation, or City Manager may have
an item placed on the agenda by delivering the same in writing to the Chief
Administrative Officer no less than seven calendar days prior to the date of the
Board meeting, subject to any additional rules that the Board may adopt by
resolution.
(c) The Chief Administrative Officer shall give notice to each director of each
meeting at least seventy-two (72) hours before the meeting. A notice of a
meeting posted in compliance with the Open Meetings Act shall be deemed
satisfactory notice of such meeting to the directors. Unless otherwise indicated in
the notice thereof, any and all matters pertaining to the purposes of the
Corporation may be considered and acted upon at a meeting, subject to
compliance with the Open Meetings Act. Attendance) of a Director at a meeting
shall constitute a waiver of notice of such meeting, except where a Director
attends a meeting for the express purpose of objecting to the transaction of any
business on the grounds that the meeting is not lawfully called or convened.
Neither the business to be transacted on nor the purpose of any Regular or
Special Meeting of the Board need be specified in the notice or waiver of notice
ANNA COMMUNITY DEVELOPMENT CORPORATION BYLAWS Page 3 of 15
Commented [A2]: Added to Match EDC
of such meeting, unless required by the Board. A waiver of notice in writing,
signed by the person or persons entitled to said notice, whether before or after
the time stated therein, shall be deemed equivalent to the giving of such notice.
(d) The Board shall hold its regular and special meetings, in the corporate limits of
the City, at such place or places as the Board may from time to time determine,
and in conformance with the Texas Open Meetings Act.
ANNA COMMUNITY DEVELOPMENT CORPORATION BYLAWS Page 4 of 15
Section 5. Board Attendance.
Directors must be present in order to vote at any meeting. Regular attendance at the
Board meetings is required of all Directors. In the event that a Director has three (3)
absences within a 12-month period the President, Vice President or Chief
Administrative Officer will contact the Director to seek resolution. In the event
consideration for replacement is indicated, the member will be counseled by the
President, or, if applicable, the Vice President as applicable, and, subsequently, the
President or Vice President shall submit in writing to the City Council that these Bylaws
require the City Council to consider replacement of the Director in question.
Section 6. Open Meetings Act.
All meetings and deliberations of the Board shall be called, convened, held and
conducted, and notice shall be given to the public, in accordance with the Texas Open
Meetings Act Chapter 551, Texas Government Code. Notwithstanding any other
provision of these Bylaws, notice of a Board meeting in compliance with the Open
Meetings Act is deemed to satisfy any requirement to provide a Director with notice of a
Board meeting.
Section 7. Quorum.
A majority of the entire membership of the Board constitutes a quorum for the conduct
of the official business of the Corporation. The act of a majority of the Directors present
at a meeting at which a quorum is in attendance shall constitute the act of the Board
and of the Corporation, unless the act of a greater number is required by law or these
Bylaws. Solely for an agenda item with which one or more Board members has a
conflict of interest, the number of Board members required to be present to constitute a
quorum for the purpose of transacting business is reduced by the number of Board
members who are present but lack authority to vote on that item because of a conflict of
interest.
Section 8. Conduct of Business.
(a) At the meetings of the Board, matters pertaining to the business of the
Corporation shall be considered in accordance with rules of procedure as from
time to time prescribed by the Board. Unless otherwise adopted by the Board,
the rules of procedures of the City Council shall be the rules of procedure for the
Board.
(b) At all meetings of the Board, the President shall preside and, in the absence of
the President, the Vice President shall exercise the powers of the President.
(c) The Secretary of the Corporation shall act as Secretary of all meetings of the
Board, but in the absence of the Secretary, the presiding officer may appoint any
ANNA COMMUNITY DEVELOPMENT CORPORATION BYLAWS Page 5 of 15
person to act as Secretary of the meeting. The Secretary shall keep minutes of
the transactions of the Board and committee meeting and shall cause such
official minutes to be recorded in books kept for the purpose in the principal office
of the Corporation.
Section 9. Committees of the Board.
There may be purely advisory standing committees of the Board as the Board from time
to time creates. Each such advisory committee shall be composed of no more than two
Directors and such other persons as may be chosen by the Board for their applicable
abilities and experience. It is provided, however, that all final official actions of the
Corporation may be exercised only by the Board. Each committee so designated shall
keep regular minutes of the transaction of its meetings and shall cause such minutes to
be recorded in books kept for that purpose in the principal office of the Corporation.
Section 10. Compensation of Directors.
Officers who are members of the Board shall not receive any salary or compensation for
their services.
Section 11. Conflict of Interest.
In the event that a Director is aware that he/she has a conflict of interest or potential
conflict of interest, with regard to any particular matter or vote coming before the Board,
the Director shall bring the same to the attention of the Board and shall abstain from
discussion and voting thereon.
Section 12. Implied Duties.
The Board is authorized to do that which the Board deems desirable in compliance with
the Act, subject to City Council approval, to accomplish any of the purposes or duties
set out or alluded to in the Certificate, these Bylaws, and in accordance with State law
and any code of ethics adopted by the City.
Section 13. Board's Relationship with the City.
In accordance with state law, the Board shall be responsible for the proper discharge of
its duties assigned herein. The Board shall determine its policies and directives within
the limitations of the duties herein imposed by applicable laws, the Certificate, these
Bylaws, contracts entered into with the City, and budget and fiduciary responsibilities.
Any request for services made to the departments of the City shall be made by the
Board or its designee in writing to the City Council. The City Council may approve such
request for assistance from the Board when it finds such requested services are
available within the City and that the Board has agreed to reimburse the City for the cost
of such services so provided, as provided by Article III, Section 7 of these Bylaws.
ANNA COMMUNITY DEVELOPMENT CORPORATION BYLAWS Page 6 of 15
Article III. OFFICERS
Section 1. Titles and Term of Office.
(a) The officers of the Corporation shall be a President, a Vice President, a
Secretary, a Treasurer, a Chief Administrative Officer and such other officers as
the Board may from time to time elect or appoint. One person may hold more
than one office, except that the President shall not hold the office of Secretary.
Terms of office shall be one year with the right of an officer to be reelected.
(b) All officers shall be subject to removal from office at any time by a vote of a
majority of the entire Board.
(c) A vacancy in the office of any officer shall be filled by a vote of a majority of the
Directors.
Section 2. Powers and Duties of the President.
The President shall be the presiding officer of the Board with the following authority:
(a) shall preside over all meetings of the Board.
(b) shall have the right to vote on all matters coming before the Board.
(c) shall have the authority, upon notice to the members of the Board, to call a
special meeting of the Board when, in his/her judgment, such meeting is
required.
(d) shall have the authority to appoint standing committees to aid and assist the
Board in its business efforts or on other matters incidental to the operation and
functions of the Board.
(e) shall have the authority to appoint ad hoc committees which may address issues
of a temporary nature of concern or which have a temporary affect on the
business of the Board.
In addition to the above -mentioned duties, the President shall sign, along with the
Secretary of the Board, any deed, mortgage, bonds, contracts or other instruments
which the Board has approved, unless the execution of said document has been
expressly delegated to some other officer or agent of the Corporation by appropriate
Board resolution, by a specific provision of these Bylaws, or by statute. In general, the
President shall perform all duties incident to the office and such other duties as shall be
prescribed from time to time by the Board.
Section 3. Vice President.
ANNA COMMUNITY DEVELOPMENT CORPORATION BYLAWS Page 7 of 15
The Vice President shall exercise the powers of the President during that officer's
absence or inability to act. The Vice President shall also perform other duties as from
time to time may be assigned by the President of the Board.
Section 4. Secretary.
The Secretary, or other person or entity designated by the Board, shall keep, or cause
to be kept, at the registered office, a record of the minutes of all meetings of the Board
and of any committees of the Board. The Secretary shall also file a copy of said minutes
with the City, and same is to be given in accordance with the provisions of these
Bylaws, the Texas Open Meetings Act, the Texas Public Information Act, or other
applicable law. The Secretary shall sign, along with the President of the Board, any
deed, mortgage, bonds, contracts or other instruments which the Board has approved.
Section 5. Treasurer.
The Treasurer, or other person or entity designated by the Board, shall have charge and
custody of and be responsible for all funds and securities of the Corporation; shall
receive and give receipt for money due and payable to the Corporation from any source
whatsoever, and shall deposit all such monies in the name of the Corporation in such
bank, trust corporation, and or other depositories as shall be specified in accordance
with Article V, Section 3 of these Bylaws. The Treasurer or other person or entity
designated by the Board, shall, in general, perform all duties incident to that office, and
such other duties as from time to time may be assigned by the President of the Board.
Section 5.A. Chief Administrative Officer
The Chief Administrative Officer shall be nominated by the City Manager and appointed
by the Board to fill those duties and responsibilities as the Board may set forth by
Resolution.
Section 6. Employees.
The Corporation may employ such full or part-time employees as needed to carry out
the programs of the Corporation. These employees shall perform those duties as are
assigned to them by the Board. The Board shall hire, direct and control the work of all
Corporation employees.
Section 7. Contract for Service.
(a) The Corporation may, with approval of the City Council, contract with any
qualified and appropriate person, association, corporation, or governmental entity
to perform and discharge designated tasks which will aid or assist the Board in
the performance of its duties. However, no such contract shall ever be approved
or entered into which seeks or attempts to divest the Board of its discretion and
policy -making functions in discharging the duties hereinabove set forth in this
Section.
ANNA COMMUNITY DEVELOPMENT CORPORATION BYLAWS Page 8 of 15
(b) Subject to the authority of the City Council and the City Manager under the
Charter of the City, the Corporation may request to utilize the services of the staff
and employees of the City, provided:
(1) that the City Council approves of the utilization of such services;
(2) that the Corporation shall pay, as approved by the City Council,
reasonable compensation to the City; and
(3) the performance of such services does not materially interfere with the
other duties of such personnel of the City.
(c) Utilization of the aforesaid City staff shall be solely by contract approved by the
City Council.
Article IV. EX-OFFICIO MEMBERS
Section 1. Ex-Officio Members. Formatted: hstified
The Mayor and City Manager or their respective designees, wand any City Council Formatted: Font color: Red
member appeinted as a "-a's^n + the r,,,-.,eratien or other appropriate person or entity
designated by the Board .may attend all meetings of the Board or committees, Including Formatted: Font color: Red
but not limited to executive or closed meetings, but shall not have the power to vote in
the meetings unless such Council member is also a member of the Board. Their
attendance shall be for the purpose of insuring that information about the meetings is
accurately recorded and communicated to the City Council as may be appropriate and
necessary.
Article V. FUNCTIONAL CORPORATE DUTIES AND REQUIREMENTS
Section 1. Annual Corporation Budget.
At least 60 days prior to the commencement of each fiscal year of the Corporation, the
Board shall adopt a proposed budget of expected revenues and proposed expenditures
for the next ensuing fiscal year. The budget shall contain such classifications and shall
be in such form as may be prescribed from time to time by the City Manager for
inclusion with the annual budget of the City and submitted to the City Council. The
budget shall not be effective until the same has been approved by the City Council.
The annual budget shall be adopted at the fund level and amendments within the fund Formatted: Font color: Red
can be made and approved by the Chief Administrative Officer. Any amendments that
would result in an increase of total adopted expenditures shall be approved by the
board and city council.
ANNA COMMUNITY DEVELOPMENT CORPORATION BYLAWS Page 9 of 15
Section 2. Books, Records, Audits.
(a) The Corporation shall keep and properly maintain, in accordance with generally
accepted accounting principles, complete books, records, accounts, and financial
statements pertaining to its corporate funds, activities and affairs.
(b) At the direction of the City Council, the, books, records, accounts and financial
statements of the Corporation may be maintained for the Corporation by the City
Manager or the City Manager's designee.
(c) The Corporation shall cause its books, records, accounts and financial
statements to be audited at least once each fiscal year by an outside,
independent auditing and accounting firm selected by the City. Such audit shall
be at the expense of the Corporation. Audit copies are to be filed with the City.
(d) All books, records, accounts, and financial statements shall be kept and
administered in accordance with the Texas Public Information Act, Chapter 552,
Texas Government Code, as amended. Any member of the City Council, Mayor,
City Manager, or Director or officer of the Corporation may inspect and receive
copies of all books, and records of the Corporation.
Section 3. Deposit and Investment of Corporate Funds.
(a) All proceeds from the issuance of bonds, notes or other debt instruments
("Obligations") issued by the Corporation shall be deposited and invested as
provided in the resolution, order, indenture or other documents authorizing or
relating to their issuance.
(b) All other monies of the Corporation shall be handled pursuant to the guidelines
established by City policy or by the City Manager and shall be deposited,
secured and/or invested in the manner provided for the deposit, security and for
investment of the public funds of the City. The Board shall designate the
accounts and depositories to be created and designated for such purposes of the
Corporation upon the signature of its President and the Secretary and such other
persons as the Board shall designate. The accounts, reconciliation and
investment of such funds and accounts will be performed by the Corporation.
Section 4. Expenditures of Corporate Money.
(a) The monies of the Corporation, including sales and use taxes collected pursuant
to the Act, the proceeds from the investment of the funds of the Corporation, the
proceeds from the sale of property, monies derived from the repayment of loans,
rents received from the lease or use of property, the proceeds derived from the
sale of bonds, and other proceeds may be expended by the Corporation for any
of the purposes authorized by the Act, subject to the following limitations:
ANNA COMMUNITY DEVELOPMENT CORPORATION BYLAWS Page 10 of 15
(1) expenditures from the proceeds of bonds shall be identified and
described in the orders, resolutions, indentures, or other agreements
submitted to and approved by the City Council;
(2) expenditures that may be made from a fund created from the proceeds
of bonds, and expenditures of monies derived from sources other than
the proceeds of bonds may be used for the purposes of financing or
otherwise providing one or more projects, as defined in the Act; and
(3) all other proposed expenditures shall be made in accordance with and
shall be set forth in the annual budget required by these Bylaws or in
contracts meeting the requirements of this Article, as approved by the
City Council.
(b) No bonds, including refunding bonds, shall be authorized or sold and delivered
by the Corporation without the approval of the City Council.
(c) All purchases above $50,000 must be purchased under formal competitive
sealed bidding rules or as otherwise permitted by Texas Local Government
Code, Chapters 252 and 271 or other applicable law. No bid process shall begin
until approved by the Board.
Section 5. Contracts.
As provided in Section 4 above, the President and Secretary shall execute any
contracts or other instruments which the Board has approved and authorized to be
executed, provided, however, that the Board may, by appropriate resolution, authorize
any other officer(s) or any other agent(s) to enter into a contract or execute and deliver
any instrument in the name and on behalf of the Corporation. Such authority may be
confined to specific instances or defined in general terms. When appropriate, the Board
may grant a specific or general power of attorney to carry out action on behalf of the
Board, provided, however, that no such power of attorney may be granted unless an
appropriate resolution of the Board authorizes the same to be done.
Section 6. Fiscal Year.
The fiscal year of the Corporation shall begin on October 1 and end on September 30 of
the following year.
Section 7. Checks, Drafts and other Payments.
(a) All checks, drafts or orders for the payment of money, notes or other
evidences of indebtedness issued in the name of the Corporation shall be
signed or approved by at least two of the following officers: the President, the
City Manager (or a person designated by the City Manager), the Asset.,., t
the C'tv Manager or the Chief Administrative Officer.
ANNA COMMUNITY DEVELOPMENT CORPORATION BYLAWS Page 11 of 15
(b) Only the Chief Administrative Officer and the Ass'st, ,++ the City Manager
(or a person designated by the City Manager) are is authorized to
consummate transactions or make purchases at the point of sale on behalf of
the Corporation and purchases must be approved for Corporation business.
(c) This subsection shall apply with regard to purchases and contracts not in
excess of $50,000, and for which formal competitive bidding procedures are
not required. The Corporation will vote to authorize purchases and enter into
contracts that do not exceed $50,000. All purchases between $5,000
$50,000 shall require at least three written bids/estimates if the purchase is
not from a sole -source vendor. All purchases between $500 and $5,000 will
be approved by the Corporation board. Purchases less than $500 can be
approved by the Corporation President and the Chief Administrative Officer
without approval of the Corporation board, but a reasonable effort will be
made to seek approval from the board first. Only the Chief Administrative
Officer is authorized to consummate transactions or make purchases at the
point of sale on behalf of the Corporation, and any checks, drafts, orders for
the payment of money, notes or other evidences of indebtedness must be
signed in accordance with subsection (a) of this section before the Chief
Administrative Officer may make such purchases. If the Chief Administrator
Officer is not available to make a necessary purchase, the purchase may be
made by the City Manager or the written designee of the City Manager.
(d) Expenses for Director and Officer travel, meals, or similar expenses must be
necessary to the Corporation's business, the details of which shall be
approved in advance by the Chief Administrative Officer, reasonable and
customary costs based on and are s bjeGt tG per diem rates of the U. S.
General Services Administration and the following limits: reasonable
travel/transportation, lodging, seminar registration, meals, parking, highway
tolls, car rental, and other Corporate business expenses approved by the
Chief Administrative Officer. Further, such expenses shall be reimbursed
only for necessary and reasonable actual costs as verified by expense
receipts that clearly show the date of purchase, vendor, location of vendor,
and explanation and itemization of expenses by price. The Chief
Administrative Officer is authorized to require expense reports that require
additional details regarding expenses. The following expenditures are not
reimbursable expenses unless specifically authorized by Board vote:
alcoholic beverages, personal employee or family expenses, sports and
entertainment fees, donations, contributions, memberships, and any other
expenditure not reasonably related to and necessary for the efficient conduct
of City business. First class accommodations on public carriers shall not be
authorized unless lesser fares are not available on required trips. The Chief
Administrative Officer must be so notified and approve the additional
expense.
(e) At the discretion of the Chief Administrative Officer, funds may be advanced
for anticipated travel expenses. Actual cost must be verified after the travel
ANNA COMMUNITY DEVELOPMENT CORPORATION BYLAWS Page 12 of 15
by expense receipts as required in subsection (d) of this section. Allowable
expenses exceeding the advance shall be reimbursed by the Corporation
and advances exceeding the documented receipts shall be refunded to the
Corporation. Receipts must be obtained for advance -funded expenses and
said receipts must be delivered to the Chief Administrative Officer within 10
days of obtaining said receipts.
(f) When approved in advance by the Chief Administrative Officer, as
appropriate, members shall be paid mileage for use of personal vehicles on
Corporation business at the standard mileage rate as set by the Internal
Revenue Service annually. Corporation members must provide mileage
totals to and from the event. Corporation members must provide evidence of
liability and property damage insurance prior to such use.
Section 8. Contributions.
The Board may accept on behalf of the Corporation any contributions, grant or bequest
to be used for the general purposes of or for any special purpose of the Corporation.
Funds that may be used for special purposes shall include all funds from government
grants or contracts and contributions designated by a donor for special purposes. All
other funds shall be general funds.
Article VI. MISCELLANEOUS PROVISIONS
Section 1. Seal.
The Board may obtain a corporate seal which bears the words "Corporate Seal of the
Anna Community Development Corporation" and the Board may thereafter use the
corporate seal and corporate name; but these Bylaws shall not be construed to require
the use of the corporate seal.
Section 2. Approval or Advice and Consent of the City Council.
To the extent that these Bylaws refer to any action, approval, advice, or consent by the
City or refer to action, approval, advice or consent by the City Council, such action,
approval, advice or consent shall be evidenced by an approved motion, resolution or
ordinance passed by the City Council and reflected in the minutes of the City Council.
Section 3. Indemnification of Directors, Officers and Employees.
(a) As provided in the Act and in the Certificate, the Corporation is, for the purposes
of the Texas Tort Claims Act (Subchapter A, Chapter 101, Texas Civil Practices
and Remedies Code), a governmental unit and its actions are governmental
functions.
ANNA COMMUNITY DEVELOPMENT CORPORATION BYLAWS Page 13 of 15
(b) The Corporation shall indemnify each and every member of the Board, its officers
and its employees, and each member of the City Council and each employee of
the City, to the fullest extent permitted by law against any and all liability or
expense, including attorney fees, incurred by any of such persons by reason of
any actions or omissions that may arise out of the functions and activities of the
Corporation. This indemnity shall apply even if one or more of those to be
indemnified was negligent or caused or contributed to cause any loss, claim,
action or suit. Specifically, it is the intent of these Bylaws and the Corporation to
require the Corporation to indemnify those named for indemnification, even for
the consequences of the negligence of those to be indemnified, which caused or
contributed to cause any liability. Indemnification and other protections provided
by this subsection do not include indemnification for acts constituting gross
negligence, reckless conduct, or criminal behavior. Nothing in this section
creates any duty to indemnify or otherwise protect any person or entity
performing work or otherwise acting as an independent contractor.
(c) The Corporation must purchase and maintain insurance on behalf of any
Director, officer, employee, or agent of the Corporation, or on behalf of any
person serving at the request of the Corporation as a Board member, officer,
employee, or agent of another corporation, partnership, joint venture, trust, or
other enterprise, against any liability asserted against that person in any such
capacity or arising out of such status with regard to the Corporation, whether or
not the Corporation has the power to indemnify that person against liability for
any of those acts.
Section 4. Code of Ethics.
The Corporation's Board of Directors, and its officers, employees, and agents shall
abide by and be subject to all ethical rules, requirements, and restrictions applicable to
members of the City Council under federal, state or local law, including but not limited to
the City's Home -Rule Charter and Code of Ethics, as amended. All such ethical rules,
requirements, and restrictions shall be applicable to independent contractors of the
Corporation in all dealings with the Corporation and with regard to all work performed
for or at the direction of the Corporation. However, this section is not intended to nor
shall it be interpreted to change the relationship between the Corporation and an
independent contractor from that of independent corporation to employee.
Section 5. Legal Construction. If any Bylaw provision is held to be invalid, Illegal or
unenforceable in any respect, the invalidity, illegality or unenforceability shall not affect
any other provision and the Bylaws shall be construed as if the invalid, illegal or
unenforceable provision had not been included in the Bylaws.
Article VII. EFFECTIVE DATE, AMENDMENTS
on 1. Amendments to
ANNA COMMUNITY DEVELOPMENT CORPORATION BYLAWS Page 14 of 15
Formatted: Font: Bold
These Bylaws may be amended or repealed and new Bylaws may be adopted by an
affirmative vote of four of the authorized Directors serving on the Board, subject to the
approval of the City Council. The City Council may amend these Bylaws at any time.
Such amendments made by the City Council will be duly passed and adopted by
approved motion, resolution or ordinance duly reflected in the minutes of the City
Council and, thereafter, duly noted to the Board.
Section 2. Dissolution of the Corporation.
Upon dissolution of the Corporation, titles to or other interest in any real or personal
property owned by the Corporation at such time shall vest in the City.
Section 3. Effective Date.
These Bylaws, having been adopted by resolution of the Corporation and ^^ the day of
, shall be effective upon approval by the City Council.
APPROVED AND ADOPTED by the Anna Community Development Corporation
by resolution on the day of 20194.
ANNA CDC PRESIDENT
ATTEST:
ANNA CDC SECRETARY
ANNA COMMUNITY DEVELOPMENT CORPORATION BYLAWS Page 15 of 15
COMMUNITY
DEVELOPMENT
CORPORATION
AGENDA ITEM:
Item No. 8
CDC Agenda
Staff Report
Meeting Date: 1.3.2019
Staff Contact: Jessica Perkins
Ashley Stathatos
Consider/Discuss/Action on ICSC Red River Conference
SUMMARY:
ICSC Red River Conference is being held January 9-11, 2019 at the Fort Worth
Convention Center.
On Wednesday, registration opens at 12 pm. New member orientation is at 2:00 pm.
Workshops begin at 3:15 pm.
On Thursday, registration opens at 7:00 am. Workshops run throughout the day. Deal
Making begins at 9:00 am through 5:00 pm.
On Friday, registration opens at 8:00 am. A retail forecast begins at 9:15 am. Deal
Making begins at 9:00 am through 12:00 pm.
The City of Anna is being represented by staff, CDC Board Members and City Council.
STAFF RECOMMENDATION:
Discuss and consider ICSC Red River Conference.
ATTACHMENTS:
1. ICSC Red River Conference Information
Red River States Conference & Deal Making (Texas Conference) j ICSC: International C... Page 1 of 9
January 9-11, 2019
Fort Worth Convention Center
Fort Worth, TX United States
https://www. icsc. org/attend-and-learn/events/details/red-river-states-conference-and-deal-m... 1 /2/2019
Red River States Conference & Deal Making (Texas Conference) ( ICSC: International C... Page 2 of 9
Our members spoke and we listened. ICSC is excited to
announce the inaugural Red River States Conference 8t
Deal Making, taking place from January 9-11, 2019 at the
Fort Worth Convention Center, in the heart of Sundance
Square.
We understand your interest in attending our meetings and the
challenges sometimes posed by too many events happening within a
similar timeframe. So, we're taking the Texas Conference & Deal Making
to a new level, saving you time and money while maximizing networking
opportunities and deal making potential. The expanded Red River States
Conference &t Deal Making regional event will unite key industry
professionals from Texas, Louisiana, Arkansas and Oklahoma all under
one roof.
Sundance Square, home to 21 shops and 34 restaurants, is the ideal
setting for the first Red River States Conference &t Deal Making. It
showcases some of the most innovative concepts in retail real estate,
merges new and historical architecture, offsets 50% of its annual energy
needs and hosts over 10 million annual visitors.
Register Another Person
View full schedule
Download the new ICSC mobile app here to explore our upcoming event offerings where you can
connect, learn and road test ideas with other professionals.
Follow us on Facebook (@MyICSC), Twitter (@ICSC) and Instagram (@ICSC) for the latest event
news and updates.
About this event series
Regional Deal Makings are a one -stop for education, networking and
deal making. These two -to -three day regional events provide
opportunities to gain information about the most current industry issues,
and meet and make deals with colleagues doing business in the same
region.
https://www.icsc.org/attend-and-learn/events/details/red-river-states-conference-and-deal-m... 1 /2/2019
Schedule: Red River States Conference & Deal Making (Texas Conference) I ICSC: Inter... Page 6 of 7
12:00pm - 7:30pm
Registration
Halls A-B Foyer
12:00pm-1:30pm
Distillery Tour (Optional Event)
Acre Distillery
Separate registration is required. Acre Distillery 1309 Calhoun Street, Fort Worth, TX
12:00pm - 3:00pm
TopGolf Tournament (Optional Event)
TopGolf Fort Worth
Separate registration is required. TopGolf Fort Worth 2201 East 4th Street, Fort Worth, TX
2:00pm - 3:00pm
ICSC First -Timers and New Member Orientation and Exhibit Floor Walking Tour
202 CD
ICSC Team Members, ICSC Ambassadors and ICSC Volunteer Leaders will be on -hand to
tell you how to make the most out of y...
3:15pm - 4:00pm
A. The Key to Career Success: Unlock the Commercial Real Estate Door with CREW
- Career Development Workshops
201 A
NEW! Career Development Workshops for Students and Emerging Professionals We're
offering four Career Development Worksh...
3:15pm - 4:00pm
B. How to Launch Your Career: A Guide for Millennials and Beyond - Career
Development Workshops
201 B
NEW! Career Development Workshops for Students and Emerging Professionals We're
offering four Career Development Worksh...
4:00pm - 5:30pm
A. Preparing Effective Lease Proposals - Professional Development Workshops
202 A
After the prospecting is done and a qualified tenant is ready, the real negotiations begin.
This session is designed to...
4:00pm - 5:30pm
B. Lease Workouts: Negotiating Rent Reductions, Concessions, and Other Workouts
- Professional Development Workshops
202 B
It's never the ideal situation when one of your tenants is going through a tough time, but it
is an inevitable truth tha...
4:30pm - 5:30pm
Next Generation/Student Reception and Networking
Texas Ballroom G J
Learn about the Next Generation division of ICSC at this reception and network with
industry professionals. The receptio...
5:30pm - 7:30am
Member -Hosted Reception
Texas Ballroom A-F
https://www.icsc.org/attend-and-leamlevents/details/red-river-states-conference-and-deal-m... 1 /2/2019
Schedule: Red River States Conference & Deal Making (Texas Conference) I ICSC: Inter... Page 6 of 7
7:00am - 5:00pm
Registration
Halls A-B Foyer
7:30am - 8:00am
Breakfast
Ballroom
No breakfast service after 8:00 am.
8:00am - 8:15am
Welcome and Program Overview
Ballroom
Maranda Auzenne, ICSC 2019 Red River States Conference Program, Committee Co -
Chair, Senior Asset Director, Trademark Pro...
8:15am - 8:30am
ICSC Update
Ballroom
INDUSTRY TRENDS Leslie Fox, Senior Vice President, Membership Strategy, ICSC, New
York, NY GOVERNMENT RELATIONS UPDATE...
8:30am - 9:30am
Using the Rhino Growth Mindset for Success! - Keynote Presentation
Ballroom
Dave Magrogan, Owner and CEO, Dave Magrogan Group, West Chester, PA
9:00am - 5:00pm
Deal Making
Halls A-F
10:00am-11:15am
A. Tenant Representation 101- Professional Development Workshops
202 A
Tenants rely on their tenant representation brokers to understand and effectively explain
the importance of where demogr...
10:00am-11:15pm
B. The Business of Food: Crafting Restaurant Deals - Professional Development
Workshops
202 B
Today's retail real estate industry requires property managers, leasing agents, and asset
managers to understand the fun...
10;00am-10:45am
Best Practices for Working with Brokers, Retailers, Restaurants and Service
Retailers in Today's Shopping Center - Career Development Workshop
201 A
FACILITATOR Giancarlo (GC) Carriero, CLS, ICSC Texas Next Generation Chair, Partner,
Tricom, Dallas, TX
11:30am-12:00pm
Lunch
Ballroom
No lunch service after 12:00 pm.
12:00pm-12:15pm
Industry Update
Ballroom
https://www. icsc. org/attend-and-learn/events/details/red-river-states-conference-and-deal -m... 1 /2/2019
Schedule: Red River States Conference & Deal Making (Texas Conference) I ICSC: Inter... Page 7 of 7
Valerie Richardson, CRX, CLS, ICSC Chairman Vice President - Real Estate The Container
Store, Coppell, TX
12:15pm-1:15pm
Retailer Showcase
Ballroom
The evolution of the retail experience has changed the way both retailers and developers
interact with each other, and t...
2:00pm - 3:00pm
Bright Futures Don't Just Happen, We Plan for Them - Career Development
Workshop
201 A
FACILITATOR Patricia Bender, ICSC Ambassador, Partner, Vista Equities Group, Houston,
TX
4:00pm - 5:00pm
Leasing - Special Industry Groups (SIGs)
204 B
Choose from four sessions and interact with colleagues and peers on industry segment -
specific issues, successes, and cha...
4:00pm - 5:00pm
P3 - Special Industry Groups (SIGs)
203 B
Choose from four sessions and interact with colleagues and peers on industry segment -
specific issues, successes, and cha...
4:00pm - 5:00pm
Retailers - Special Industry Groups (SIGs)
203 A
Choose from four sessions and interact with colleagues and peers on industry segment -
specific issues, successes, and cha...
4:00pm - 5:00pm
Service Providers - Special Industry Groups (SIGs)
204 A
Choose from four sessions and interact with colleagues and peers on industry segment -
specific issues, successes and chat...
https - //www. icsc. org/attend-and-learn/events/detail s/red-river-states-conference-and-deal-m... 1 /2/2019
Schedule: Red River States Conference & Deal Making (Texas Conference) I ICSC: Inter... Page 1 of 1
Conference)
Schedule
Friday January 11, 2019
8:00am-12:00pm
Registration
Halls A-B Foyer
8:30am - 9:00am
Breakfast
Ballroom
No breakfast service after 9:00 am.
9:00am - 9:15am
Welcome and Program Overview
Ballroom
Jeff Yates, CLS, CRX, ICSC 2019 Red River States Conference, Program Committee Co -
Chair, Founding/Managing Partner, ARK...
9:00am-12:00pm
Deal Making
Halls A-F
9:00am-12:00pm
Retailer Central
Halls A-F
9:15am-10:15am
State of the States - Retail Forecast
Ballroom
State of the States Hear from economists and others in the know from each of our Red
River States as they predict what's...
12:00pm-12:OOpm
Meeting Adjourns
htti)s://www. icsc. ore/attend-and-learn/events/details/red-river-states-conference-and-deal-m... 1 /2/2019
COMMUNITY
DEVELOPMENT
CORPORATION
AGENDA ITEM:
Consider/Discuss/Action on Collin County Days
SUMMARY:
Item No. 9
CDC Agenda
Staff Report
Meeting Date: 1.3.2019
Staff Contact: Jessica Perkins
Ashley Stathatos
The next Collin County Days will be held on March 26-27, 2019 at the Intercontinental
Stephen F. Austin Hotel. It is $175 to register plus travel and lodging.
Collin County Days provides an opportunity to get an update on the current legislative
session as well as networking with local legislators.
Items of interest to the CDC & EDC include:
-Legislation meant to erode the sales tax
-Legislation meant to limit the type of incentives available to the city or that would limit
any use of incentives to a city
-Legislation meant to take away any state economic development programs
-Legislation meant to take away municipal annexation authority or authority of cities to
manage growth
-Legislation impacting transportation funding
STAFF RECOMMENDATION:
Discuss and consider Collin County Days
ATTACHMENTS:
1. Information on Collin County Days
Collin County Days - Mar 26, 2019 to Mar 27, 2019 - Plano Chamber of Commerce I Pla.
Page 1 of 4
LOG IN
PLANOMICHAMBER
one vision. one voice,
Collin County Days Share:
Name: Collin County Days
Date: March 26, 2019 - March 27, 2019
Register Now
Event Description:
To Current Calendar
Event Sponsors:
Lone Star Sponsor
CQB.A
W IMMEY
Members of the Collin County chambers of commerce, as well as
elected officials, community leaders, and business professionals,
participate in a two-day program in Austin every other year to kick off
the new legislative session. Over 200 representatives from across the
county meet with legislators and area elected officials to learn more Collin County Sponsors
about the important issues facing our county.
The two-day program begins with a luncheon featuring updates on the
current legislative session presented by elected officials, followed by
additional speakers, break-out sessions, and a reception. The following
day will include a trip to the Capitol to be introduced in the House and
Senate chambers and meetings with local legislators.
The next Collin County Days will be held March 26-27, 2019 at the
Intercontinental Stephen F. Austin Hotel. CLICK HERE to make
your room reservations by Monday, March 4, 2019. CLICK HERE
to register for Collin County Days.
f
ALLEN EDC
.ETHOS
energy
* 0
ECONOMIC OE\+ELOPFdENT
COF PCRATION
http://members.planochamber.org/events/details/collin-county-days-10933 1 /2/2019
Collin County Days - Mar 26, 2019 to Mar 27, 2019 - Plano Chamber of Commerce I Pla... Page 2 of 4
LOG IN
PLANO 1111CHAMBER
one vision. one VOICe, Location:
Intercontinental Stephen F. Austin
Hotel
701 Congress Ave.
Austin, TX 78701
512-457-8800
Hotel Room Reservation Deadline:
Monday, March 4, 2019
Please CLICK HERE to make your
reservation.
View a Map
Date/Time Information:
Tuesday, March 26 - Wednesday,
March 27
Tuesday, March 26
12:00 PM - 1:00 PM - Check -In & Lunch
1:00 PM - 4:30 PM - Program &
Speakers
4:30 PM - 5:45 PM - Break
5:45 PM - 6:30 PM - Reception
Wednesday, March 27
7:30 AM - 9:00 AM - Breakfast &
Program
Contact Information:
Jamee Jolly
Send an Email
Fees/Admission:
Attendee Fee: $175
Hotel Fee: $259 per night, plus tax
Please CLICK HERE or call 512-
457-8800 to make your reservation
under the Collin County Days hotel
room block before Monday, March 4,
2019.
Valet: $25
Set a Reminder:
Enter your email address below to receive
http://members.planochamber.org/events/details/collin-county-days-10933 1 /2/2019
COMMUNITY
DEVELOPMENT
CORPORATION
AGENDA ITEM:
Update on Work Plan and Survey
SUMMARY:
Item No. 10
CDC Agenda
Staff Report
Meeting Date: 1.3.2019
Staff Contact: Jessica Perkins
Ashley Stathatos
Staff will present updates to the Work Plan and Survey. Since several Board Members
will not be in attendance due to the holidays, this item will be kept brief for the entire
Board to be present and provide direction to staff.
STAFF RECOMMENDATION:
Update Only.
ATTACHMENTS:
Information will be provided at the meeting on the results of the Work Plan and Survey.
Anna Community Development Corporation Meeting Minutes
Thursday, September 1, 2018 at 6:30 pm
Anna Community Development Corporation Meeting
Anna City Hall, Council Chambers
111 N. Powell Parkway, Anna, Texas 75409
CDC Board Members Present: Anthony Richardson, Bruce Norwood, Stan Carver,
Shelby Miles, Josh Vollmer, Jim Gurski
CDC Board Members Absent: none
Staff Present: Jessica Perkins, Ashley Stathatos
1. Call to Order, Roll Call and Establishment of Quorum.
Meeting called to order by Anthony Richardson at 6:41 pm.
2. Invocation and Pledge of Allegiance.
Invocation and pledge of allegiance led by Anthony Richardson.
3. Citizen Comments.
No citizens came forward to speak at citizen comments.
4. Consider/Discuss/Action accepting Doug Hermann's resignation.
Josh Vollmer made a motion to accept Doug Hermann's resignation. Jim Gurski
seconded the motion. All in favor. Motion passed.
5. Consider/Discuss/Action regarding passing a resolution approving a project and
related incentive agreement for new economic development with Q Seminole
Anna Town Center L.P., the Anna Economic Development Corporation, and the
City of Anna.
After a brief discussion and review of the key points of the incentive agreement, Mr.
Brian Bischoff briefly addressed the members of the board sharing his enthusiasm for
the project and thanking them for their willingness to partner with Q Seminole. Stan
Carver made a motion to accept the resolution approving the incentive agreement.
Anthony Richardson seconded the motion. All in favor. Motion passed.
6. Consider and discuss SWOT Analysis, Survey and status of Workplan.
1 ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation meets at the same time
and place scheduled for this meeting, then this meeting of the Anna Community Development Corporation may be delayed but will begin
immediately after the conclusion of the meeting of the Anna Economic Development Corporation.
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The
Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Opening Meetings Act. Disable persons who want to attend this meeting and
who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that
appropriate arrangements can be made.
9-06-2018 Regular CDC Minutes.doc
Staff reviewed highlights from the SWOT analysis that was previously conducted and
introduced a survey for the board to completed to round out the analysis. Staff will
compile the information for the board's review.
7. Closed Session.
a. Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov't Code §551.072).
b. Consult with legal counsel on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct
of the State Bar of Texas clearly conflicts with Chapter 551 of the Government
Code (Tex. Gov't Code §551.071)
c. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information that the Board
of Directors has received from a business prospect that the Board of Directors seeks to
have locate, stay, or expand in or near the territory of the City of Anna and with which the
Board is conducting economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business prospect described
by subdivision (1) (Tex. Gov't Code §551.087); Anna Business Park property.
Stan Carver made a motion to go into Executive, Closed, Session at 6:43 pm to discuss
or deliberate Economic Development Negotiations. seconded the motion. All were in
favor. Motion passed.
Doug Hermann made a motion to return to Open, Public, Session at 6:05 pm. Josh
Vollmer seconded the motion. All were in favor. Motion passed.
1 ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation meets at the same time
and place scheduled for this meeting, then this meeting of the Anna Community Development Corporation may be delayed but will begin
immediately after the conclusion of the meeting of the Anna Economic Development Corporation.
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The
Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Opening Meetings Act. Disable persons who want to attend this meeting and
who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that
appropriate arrangements can be made.
9-06-2018 Regular CDC Minutes.doc
8. Consider/Discuss/Action regarding minutes from October 4, 2018.
Josh Vollmer made a motion to approve the minutes October 4, 2018. Shelby Miles
seconded the motion. All were in favor. Motion passed.
9. Adjourn
Stan Carver made a motion to adjourn at 7:52 pm. Anthony Richardson seconded the
motion. All were in favor. Motion passed.
APPROVED:
Anthony Richardson
President of CDC
ATTESTED:
Jim Gurski
Secretary of CDC
1 ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation meets at the same time
and place scheduled for this meeting, then this meeting of the Anna Community Development Corporation may be delayed but will begin
immediately after the conclusion of the meeting of the Anna Economic Development Corporation.
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The
Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Opening Meetings Act. Disable persons who want to attend this meeting and
who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that
appropriate arrangements can be made.
9-06-2018 Regular CDC Minutes.doc