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HomeMy WebLinkAboutEDCmin2019-05-16Officers: Anthony Richardson, President Staff: Joey Grisham, Director/CAO Josh Vollmer, Vice -President Jim Gurski, Secretary Ariria*FDC Anna Economic Development Corporation Special Meeting Minutes Thursday, May 16, 2019 at 6:30 pm Inc -Cube Building 312 N. Powell Parkway, Anna, Texas 75409 EDC Board Members Present: Anthony Richardson, James Gurski, Stan Carver, Bruce Norwood, Rocio Gonzalez and Josh Vollmer. Others present: Joey Grisham (EDC Director) and Clark McCoy (CDCIEDC Legal Counsel) 1. Call to Order. Roll Call and Establishment of Quorum. The meeting was called to order by Anthony Richardson, Board President, at 8:09 pm. 2. Citizen Comments. There were no citizen comments. 3. ConsiderlDiscusslAct on approving minutes from the April 4, 2019 Regular EDC Meeting and the April 10, 2019 Special EDC Meeting. Rocio Gonzalez made a motion to approve the minutes from the April 4, 2019 Regular EDC Meeting and the April 10, 2019 Special EDC Meeting. Bruce Norwodd seconded the motion. All were in favor. Motion passed. 4. Consider/Discuss/Act on a Resolution amending the 2018-2019 Fiscal Year Budget by carrying forward unexpended promotional funds in the amount of $18,213. Joey Grisham told the Board that Type A and B Corporations could use previously budgeted marketing funds that were not spent in previous years. He stated that he identified $18,213 in unexpended marketing funds and recommended utilizing such funds for marketing materials. Lastly, he stated that the funds would come from the fund balance and would also need to be approved by the City Council. Stan Carver made a motion to approve a resolution amending the 2018-2019 Fiscal Year Budget by carrying forward unexpended promotional funds in the amount of $18,213. Josh Vollmer seconded the motion. All were in favor. Motion passed. 5. ConsiderlDiscusslAct on a Resolution entering into a Professional Services Agreement with an architectural firm for services related to demolition, repair, and renovation of the Inc -Cube Building located at 312 N. Powell Pkwy., Anna, Texas and Officers: Anthony Richardson, President Staff: Joey Grisham, Director/CAO Josh Vollmer, Vice -President Jim Gurski, Secretary authorizing the Board President to execute all necessary documents on behalf of the Corporation. Joey Grisham stated that to begin the public bidding process, the EDC needed to retain the services of an architect to draw up building plans and advise the EDC throughout the process. Mr. Grisham said that he had received three statement of qualifications from different firms and believed that McCarthy Architecture was the most qualified firm based on their previous work with municipalities. After some discussion, Josh Vollmer made a motion to approve a resolution entering into a Professional Services Agreement with McCarthy Architecture for architectural services related to the demolition, repair, and renovation of the Inc -Cube Building located at 312 N. Powell Pkwy., Anna, Texas, and approving and authorizing the Economic Development Director to execute an agreement with McCarthy Architecture subject to approval of legal form by the EDC's legal counsel. Stan Carver seconded the motion. All were in favor. Motion passed. 6. Cons iderlDiscuss/Act on a Resolution of the Anna Economic Development Corporation delegating authority to the City of Anna Economic Development Director to carry out contract procurement and award a contract for demolition, repair, and renovation of the Inc -Cube Building located at 312 N. Powell Pkwy. Anna, Texas and providing an effective date. Joey Grisham said that to keep the process moving on the renovations to the Inc -Cube, he requested to be able to carry out the procurement process and award a contract once the sealed bids were received. Rocio Gonzalez made a motion to approve a resolution delegating authority to the City of Anna Economic Development Director to carry out contract procurement and award a contract for demolition, repair, and renovation of the Inc -Cube Building located at 312 N. Powell Pkwy., Anna, Texas. Jim Gurski seconded the motion. All were in favor. Motion passed. 7. Consider/Discuss/Act on a Resolution appointing the position of Chief Administrative Officer. Joey Grisham stated that since Ashley Stathatos (former CAO) was no longer working in Economic Development and that the Bylaws specifically provide for the CAO to fulfill certain duties, it would be helpful and efficient if the Board would appoint him as CAO until the Bylaws are updated to reflect changes. He also provided a memo from City Manager, Jim Proce, nominating Joey Grisham as CAO to fulfill such duties. Bruce Norwood made a motion to approve a resolution appointing Joey Grisham as the Chief Administrative Officer. Josh Vollmer seconded the motion. All were in favor. Motion passed. 8. CLOSED SESSION (exceptions): A. Deliberate regarding the purchase, exchange, lease or value of real property. (Tex. Gov't Code §551.072) possible property acquisition; possible land sale/purchase; B. Consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071) Officers: Anthony Richardson, President Josh Vollmer, Vice -President Jim Gurski, Secretary Staff: Joey Grisham, Director/CAO C. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the Board of Directors has received from a business prospect that the Board of Directors seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the Board is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087) The Board did not enter into closed session. 9. Reconvene into open session and take any action on closed session items. No action was taken. 10. Receive reports from staff or Board Members about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. 11. Adjourn. Anthony Richardson made a motion to adjourn the meeting at 9:03 pm. Josh Vollmer seconded the motion. All were in favor. Motion passed. APPROVE ATTESTED: 1 Anthony Richardson Jim Gu s President of EDC Secretary of EDC