HomeMy WebLinkAboutCDC-EDCmin2020-07-02 Joint MeetingOfficers: Staff:
Anthony Richardson, President Joey Grisham, Economic Development Director
Stan Carver, Vice -President Taylor Lough, Economic Development Manager
Rocio Gonzalez, Secretary
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Anna Community Development Corporation and Anna Economic Development
Corporation Regular Meeting Minutes
Thursday, July 2, 2020 at 6:00 pm
The Anna Community Development Corporation and the Anna Economic Development Corporation
conducted a regular online meeting at 6:00 p.m. on Thursday, July 2, 2020. The Anna Community
Development Corporation and the Economic Development Corporation participated in this meeting
remotely in compliance with the Texas Open Meetings Act as suspended or modified under the
pending Declaration of Disaster and associated executive orders and proclamations of the
Governor of Texas.
The public observed the open session portions of the meeting online at the City of Anna's Facebook
page: https://www.facebook.com/City-of-Anna-281332118639373/
A video recording of the open session portions of the meeting may be viewed online at the City of
Anna's website: https://www.annatexas.gov/962/AgendasMinutes
CDC and EDC Board Members Present: Anthony Richardson, Rocio Gonzalez, Michelle
Hawkins, Stan Carver, Shane Williams, Bruce Norwood and Doris Pierce. Others present:
Councilmember Lee Miller, Joey Grisham (Economic Development Director), Taylor Lough
(Economic Development Manager), Clark McCoy (CDC/EDC Legal Counsel), and Kevin Johnson
(IT Manager).
1. Call to Order. Roll Call and Establishment of Quorum.
The meeting was called to order by Anthony Richardson, Board President, at 6:03 p.m.
Anthony Richardson acknowledged the new CDC and EDC Board Member, Shane Williams.
2. Invocation and Pledge.
Invocation was given by Anthony Richardson. Pledge of Allegiance was led by Anthony
Richardson.
3. Citizen Comments.
There were no citizen comments.
4. Consider/Discuss/Act on approving minutes from the June 3, 2020 CDC Special
Called Meeting. (CDC)
Officers: Staff:
Anthony Richardson, President Joey Grisham, Economic Development Director
Stan Carver, Vice -President Taylor Lough, Economic Development Manager
Rocio Gonzalez, Secretary
5. Consider/Discuss/Act on approving minutes from the June 3, 2020 EDC Special
Called Meeting. (EDC)
Shane Williams made a motion to approve the minutes on behalf of the CDC and EDC for
the June Joint CDC and EDC Meeting. Michelle Hawkins seconded the motion. All were in
favor. Motion passed.
6. Consider/Discuss/Act on a recommendation for Phase II of the COVID-19 Recovery
Grant program. (CDC)
Joey Grisham explained that 18 agreements were approved by the City Council for Phase
I. Staff recommends 18 of the 19 applicants in Phase II be awarded a $5,000 grant. Taylor
Lough shared that the City Council will review the Board's recommendation at its next
meeting on July 14t". If approved, staff will send a Chapter 380 agreement to the applicants
for their signature. The agreement will be signed by the City Manager and checks will be cut
the following week. There was a lot of positive feedback from awardees last phase.
Doris Pierce asked if the feedback could be posted. Staff shared the feedback was mostly
in person. Bruce Norwood agreed that testimonials would be nice. Joey Grisham said staff
can reach out to applicants for feedback. Anthony Richardson thanked the staff and Council
for their work on this funding program.
Anthony Richardson made a motion to recommend staff to take 18 of the 19 applications at
the $5,000 level to the City Council for their next steps. Bruce Norwood seconded the
motion. All were in favor. Motion passed.
7. Discuss preliminary FY 2021 CDC and EDC budgets.
Joey Grisham provided a presentation outlining revenue and expenditure projections for
fiscal year 2020 as well as budget considerations for fiscal year 2021. The Board will need
to meet to approve the budget prior to August 1 st per the CDC and EDC bylaws. There has
been a steady increase in sales tax revenue for the CDC, which is positive. The Downtown
Master Plan will be partially paid for in the current and next fiscal year. Additional funding is
being budgeted for grants. The CDC's agreement with the Greater Anna Chamber of
Commerce for community events will change with the creation of the City's Neighborhood
Services Department.
Stan Carver asked if the 26% increase in sales tax during April came from people being
home during the pandemic or the new restaurant openings, or both. Joey Grisham explained
the increase may have been a mixture as neighbors purchased extra goods at
supermarkets, for example, and the opening of Starbucks, Salsa Tex Mex, Chick fila and
Whataburger.
Joey Grisham explained that the new Neighborhood Services Department is being headed
by Marc Marchand and will include Parks and Recreation, Code Compliance, and Lifetime
Learning. This department will be involved in future community events. Michelle Hawkins
asked if the CDC would now contract with Neighborhood Services for events. Joey Grisham
explained the goal has been to move away from funding events and use the CDC funding
for economic development. There is an opportunity for the CDC to partner with the Chamber
of Commerce for other services such as business retention.
Officers: Staff:
Anthony Richardson, President Joey Grisham, Economic Development Director
Stan Carver, Vice -President Taylor Lough, Economic Development Manager
Rocio Gonzalez, Secretary
Stan Carver asked if the funding budgeted for the Business Park included the signage. Joey
Grisham said yes.
Shane William asked about the EDC's rental revenue. Joey Grisham explained that the Inc -
Cube Building was originally an incubator space. The Chamber of Commerce and Grace
and Peace Presbyterian Church rent cubicle space —the other space is being used for the
EDC and other city departments. A future conversation is needed to discuss the future of
the Inc -Cube once city staff moves to the City Hall that is currently under construction.
Anthony Richardson asked about the budgeted $100,000 for grants. Joey Grisham
explained that last year $78,900 was budgeted last year for grant funding. Interest is growing
related to downtown with the master plan efforts. These funds could be used for businesses
seeking to locate within downtown as well as additional COVID-19 recovery, if so desired.
Anthony asked if additional funding could be allocated for COVID-19 recovery. Joey
Grisham explained the Board could draw into fund balance for additional initiatives.
8. Consider/Discuss/Act on a resolution expending funds for Business Park
engineering and architectural services and authorizing the Economic Development
Director to enter into a contract for said services. (EDC)
Joey Grisham explained that preliminary renderings were completed about 3 years ago for
the Business Park that need updating. There are restrictions due to the utilities on the site
so staff would like to master plan the site to include roads, entry signage, and project
phasing. The Conditions, Covenants, and Restrictions (CCRs) and zoning also need to be
reviewed and updated.
Anthony Richardson asked which line item this funding would come from. Joey Grisham
explained the EDC's marketing and contract services line items would cover this expenditure
as well as additional funds set aside under marketing/promotion.
Bruce Norwood made a motion on behalf of the EDC to approve a resolution expending
funds, not to exceed $45, 000, for Business Park engineering and architectural services and
authorizing the Economic Development Director to execute a contract for said services
subject to legal approval of final form. Stan Carver seconded the motion. All were in favor.
Motion passed.
9. Consider/Discuss/Act on a resolution expending funds for marketing services and
authorizing the Economic Development Director to enter into a contract for said
services. (CDC)
Joey Grisham shared that the tagline and comprehensive marketing plan are key items in
the Economic Development Strategic Plan. Staff has been speaking to a few firms and
conducting research for this work. Many other cities have created a tagline and developed
marketing strategies. He explained that digital advertising and social media are more
important today with COVID-19. Taylor Lough shared that staff has been in contact with five
advertising marketing firms that have experience with economic development organizations.
The purpose of the plan would be to ensure that public dollars used for promotion of the City
of Anna are used in the most effective ways. As a part of Phase 1, the consulting team will
Officers: Staff:
Anthony Richardson, President Joey Grisham, Economic Development Director
Stan Carver, Vice -President Taylor Lough, Economic Development Manager
Rocio Gonzalez, Secretary
develop the tagline and create the marketing plan in FY 2020. Phase II will include
implementation and begin in FY 2021. Phase 1 is expected to cost around $45,000.
Doris Pierce asked what the top priorities will be for the chosen firm and the timeline of the
firm's involvement. Joey Grisham stated he expected this to be a lengthy partnership —
possibly several years. Tagline, marketing plan, types of marketing, COVID and post-COVID
advertising and article positioning, and advertising.
Anthony Richardson asked what the Board's involvement will be in this process. Joey
Grisham answered that the Board will be very involved as the chosen firm will present to the
Board and ask for their input. Special meetings are not expected at this time, rather updates
will be conducted during the Board's regular monthly meetings.
Doris Pierce made a motion on behalf of the CDC, approve a resolution expending funds
for marketing services not to exceed $45,000 and authorizing the Economic Development
Director to enter into a contract for said services subject to legal approval of final form. Bruce
Norwood seconded the motion. All were in favor. Motion passed.
10. Director's Report
A. Report on current corporate financial status —Discussion Only
Joey Grisham explained that the April sales tax collections were very strong, and staff will
provide May numbers when they come out.
B. ED Strategic Plan Update
Joey Grisham reminded the Board that items on today's agenda items for the Business Park
and Marketing Plan are key items within the Strategic Plan.
C. Comp Plan, Downtown Master Plan, and Parks/Trails Master Plan Update
Joey Grisham shared the City Council had a difficult time only appointing two members of
the Board to serve on the advisory committee. A website for all three plans will be up over
the next few weeks. A meeting for all boards and commissions is planned for August 11
and staff will send a calendar invitation —Board Members were encouraged to tell their
neighbors to participate in the process. The plan is still scheduled to be completed in
March 2021 with Council adoption in April 2021.
11. CLOSED SESSION (exceptions):
A. Deliberate regarding the purchase, exchange, lease or value of real property. (Tex.
Gov't Code §551.072) possible property acquisition; possible land sale/purchase;
Anna Business Park.
B. Consult with legal counsel on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of
the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code
(Tex. Gov't Code §551.071); Grant program; Lease Agreement and promotional
contract.
C. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information that the
Board of Directors has received from a business prospect that the Board of
Directors seeks to have locate, stay, or expand in or near the territory of the City
of Anna and with which the Board is conducting economic development
negotiations; or,
Officers: Staff:
Anthony Richardson, President Joey Grisham, Economic Development Director
Stan Carver, Vice -President Taylor Lough, Economic Development Manager
Rocio Gonzalez, Secretary
(2) To deliberate the offer of a financial or other incentive to a business prospect
described by subdivision (1). (Tex. Gov't Code §551.087) Anna Business Park
Property; potential retail and medical projects.
Rocio Gonzalez made a motion to enter closed session. Shane Williams seconded the
motion. All were in favor. Motion passed. The CDC moved into closed session at 7:06 p.m.
Anthony Richardson made a motion to enter closed session. Stan Carver seconded the
motion. All were in favor. Motion passed. The CDC moved into closed session at 8:03 p.m.
12. Reconvene into open session and take any action on closed session items.
Rocio Gonzalez made a motion to reconvene into open session. Stan Carver seconded the
motion. All were in favor. Motion passed. The CDC reconvened into open session at 8:01
p. M.
Stan Carver made a motion to reconvene into open session. Rocio Gonzalez seconded the
motion. All were in favor. Motion passed. The CDC reconvened into open session at 8:09
p. M.
13. Receive reports from staff or Board Members about items of community interest.
Items of community interest include: expressions of thanks, congratulations, or condolence;
information regarding holiday schedules; an honorary or salutary recognition of a public
official, public employee, or other citizen (but not including a change in status of a person's
public office or public employment); a reminder about an upcoming event organized or
sponsored by the governing body; information regarding a social, ceremonial, or community
event organized or sponsored by an entity other than the governing body that was attended
or is scheduled to be attended by a member of the governing body or an official or employee
of the municipality; and announcements involving an imminent threat to the public health
and safety of people in the municipality that has arisen after the posting of the agenda.
Anthony Richardson again welcomed Shane Williams to the Board. Stan Carver thanked
staff for their work.
14. Adjourn.
Anthony Richardson made a motion to adjourn the meeting at 8:16 pm. Rocio Gonzalez
seconded the motion. All were in favor. Motion passed.
APPROVED: ATTESTED:
Anthony D Richardson (Jul30, 202018:47 CDT)
Anthony Richardson
President of CDC/EDC
Rocio Gonzalez (Jut 30, 2020 19:30 CDT)
Rocio Gonzalez
Secretary of CDC/EDC
July 2 2020 CDC EDC Joint Meeting Minutes
Final Audit Report 2020-07-31
Created:
2020-07-30
By:
Taylor Lough (tlough@annatexas.gov)
Status:
Signed
Transaction ID:
CBJCHBCAABAAZ8OIFhmN5SXuhzFyH4D8417rkNM8evgD
"July 2 2020 CDC EDC Joint Meeting Minutes" History
Document created by Taylor Lough (tlough@annatexas.gov)
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C'► Document emailed to Rocio Gonzalez (rociocgonzalez@yahoo.com) for signature
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i�p Document e-signed by Rocio Gonzalez (rociocgonzalez@yahoo.com)
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Q Signed document emailed to Taylor Lough (tlough@annatexas.gov), Rocio Gonzalez
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