HomeMy WebLinkAboutCDC-EDCpkt2021-10-07:iifia
OF
wCDC
G R O U N D B R E A K I N G
P O S S I B I L I T I E S
THE CITY OF
nna
wEDC
G R O U N D B R E A K I N G
P O S S I B I L I T I E S
MEETING AGENDA
ANNA COMMUNITY DEVELOPMENT CORPORATION
AND
ANNA ECONOMIC DEVELOPMENT CORPORATION
Thursday, October 7, 2021 @ 6:00 PM
The EDC/CDC of the City of Anna will meet at 6:00 PM, on October 7, 2021, at the Anna
City Hall, Located at 111 North Powell Parkway (Hwy 5), to consider the following items
below.
1. Call to Order, Roll Call and Establishment of Quorum.
2. Invocation and Pledge of Allegiance.
3. Neighbor Comments.
Persons may address the Board of Directors on items not on the agenda; please observe
the time limit of three (3) minutes. Members of the Board cannot comment on or deliberate
statements of the public except as authorized by Section 551.042 of the Texas Government
Code.
4. Consent Agenda.
a. Consider/Discuss/Act on approving minutes from the August 5, 2021 Joint
Community Development Corporation and Economic Development Corporation
Meeting. (CDC)
b. Consider/Discuss/Act on approving minutes from the August 5, 2021 Joint
Community Development Corporation and Economic Development Corporation
Meeting. (EDC)
5. Individual Consideration.
a. Consider/Discuss/Act on a resolution approving an Agreement with Cooksey
Communications for marketing/promotional services. (CDC)
6. Director's Report.
a. Sales Tax Reports
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The Corporation
reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered
necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this meeting and who may need
assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that appropriate
arrangements can be made.
b. Budget Reports
C. Upcoming Events
d. ICSC December Trade Show
e. Strategic Plan Update
7. Closed Session.
a. Deliberate regarding the purchase, exchange, lease or value of real property. (Tex. Gov't
Code §551.072) possible property acquisition; possible land sale/purchase; Anna Business
Park. Lease agreement.
b. Consult with legal counsel on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of the State
Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code
§551.071); Grant program; Lease agreement and professional services contract.
c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate
regarding commercial or financial information that the Board of Directors has received from
a business prospect that the Board of Directors seeks to have locate, stay, or expand in or
near the territory of the City of Anna and with which the Board is conducting economic
development negotiations; or, (2) To deliberate the offer of a financial or other incentive to a
business prospect described by subdivision (1). (Tex. Gov't Code §551.087) Anna Business
Park Property; potential retail and medical projects.
8. Reconvene into open session and take any action on closed session items.
9. Receive reports from staff or Board Members about items of community interest.
Items of community interest include: expressions of thanks, congratulations, or
condolence; information regarding holiday schedules; an honorary or salutary
recognition of a public official, public employee, or other citizen (but not including a
change in status of a person's public office or public employment); a reminder about an
upcoming event organized or sponsored by the governing body; information regarding a
social, ceremonial, or community event organized or sponsored by an entity other than
the governing body that was attended or is scheduled to be attended by a member of
the governing body or an official or employee of the municipality; and announcements
involving an imminent threat to the public health and safety of people in the municipality
that has arisen after posting of the agenda.
10. Adjourn.
This is to certify that I, Joey Grisham, Director, posted this agenda at a place readily accessible
to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m. on
October 4, 2021.
Joey Grisham, Director of Economic
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The Corporation
reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered
necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this meeting and who may need
assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that appropriate
arrangements can be made.
Development
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The Corporation
reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered
necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this meeting and who may need
assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that appropriate
arrangements can be made.
A:i
HE CITY OF
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W,'CDC
R 0 U N D B R E A K I N
PO S S I BII_ITI E S
THE CITY OF
Ana
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FDC
P 0 U N D B R E A K I N G
P O S S I B I L J T I E S
AGENDA ITEM:
Consent Agenda.
SUMMARY:
STAFF RECOMMENDATION:
ATTACHMENTS:
EDC/CDC Agenda
Staff Report
Meeting Date: 10/7/2021
Staff Contact:
A:i
HE CITY OF
na
W,'CDC
R 0 U N D B R E A K I N
PO S S I BII_ITI E S
THE CITY OF
Ana
'41,..
FDC
I000 • "W11
EDC/CDC Agenda
Staff Report
Meeting Date: 10/7/2021
Staff Contact:
P 0 U N D B R E A K I N G
P O S S I B I L J T I E S
AGENDA ITEM:
Consider/Discuss/Act on approving minutes from the August 5, 2021 Joint Community
Development Corporation and Economic Development Corporation Meeting. (CDC)
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1. August 5th 2021 CDC EDC Joint Meeting Minutes
Officers:
Anthony Richardson, President
Bruce Norwood, Vice -President
Rocio Gonzalez, Secretary
ATHE CITY OF
nna
wCDC
G R O U N D B R E A K I N G
P O S S I B I L I T I E S
Staff:
Joey Grisham, Economic Development Director
Taylor Lough, Economic Development Manager
Nathaniel Johnson, Economic Development Intern
ATHE CITY OF
nna
A I— L
G R O U N D B R E A K I N G
P O S S I B I L I T I E S
Anna Community Development Corporation and Anna Economic Development
Corporation Regular Meeting Minutes
Thursday, August 5, 2021, at 6:00 pm
Anna City Hall, Council Chambers
111 N. Powell Parkway, Anna, Texas 75409
The Anna Community Development Corporation and the Anna Economic Development Corporation
conducted a regular called meeting at 6:00 p.m. on Thursday, August 5, 2021, at the Anna City Hall
Council Chambers, 111 N. Powell Pkwy. Anna, Texas 75409.
A video recording of the open session portions of the meeting may be viewed online at the City of
Anna's website: https://www.annatexas.gov/962/AgendasMinutes
CDC and EDC Board Members Present: Anthony Richardson, Michelle Hawkins, Kylee Kelley,
and Shane Williams. CDC and EDC Board Members Absent: Rocio Gonzalez, Matthew Seago,
and Bruce Norwood. Others Present: Joey Grisham (Economic Development Director), Taylor
Lough (Economic Development Manager), Nathaniel Johnson (Economic Development Intern),
Mayor Nate Pike, and Lee Miller (Anna City Council Mayor Pro Tem). Others Participating
Remotely: Clark McCoy (Attorney).
1. Call to Order. Roll Call and Establishment of Quorum.
The meeting was called to order by Anthony Richardson, Board President, at 6:02 p.m.
2. Invocation and Pledge.
Invocation and Pledge of Allegiance were led by Anthony Richardson.
3. Neighbor Comments.
None.
4. Consent Agenda.
a. Consider/Discuss/Act on
Community Development
Meeting. (CDC)
b. Consider/Discuss/Act on
Community Development
Meeting. (EDC)
approving minutes from the July 5, 2021, Joint
Corporation and Economic Development Corporation
approving minutes from the July 5, 2021, Joint
Corporation and Economic Development Corporation
Officers: Staff:
Anthony Richardson, President Joey Grisham, Economic Development Director
Bruce Norwood, Vice -President Taylor Lough, Economic Development Manager
Rocio Gonzalez, Secretary Nathaniel Johnson, Economic Development Intern
Anthony Richardson made a motion on behalf of the CDC and EDC to approve the consent
agenda. Shane Williams seconded the motion. All were in favor. Motion passed.
5. Individual Consideration
6. Director's Report
a. NTCAR Expo - September 2nd
The North Texas Commercial Association of Realtors (NTCAR) Expo has been
scheduled for Thursday, September 2nd from 3:00 to 7:00 p.m. at Gilley's Dallas.
Please let staff know if you plan to attend as the EDC is a sponsor. It is good to
have Board Members at the booth to chat with attendees.
b. July Strategic Plan Update
Staff reported strong website analytics from all webpages including the google
business page. Staff met with the new Executive Director Angie Toles of the
Greater Anna Chamber of Commerce, and more follow-up conversation are to
come. Staff met with Baylor Scott and White McKinney President Erin Blair. The
group is looking to do something in the area, and they will be meeting at their
Dallas office next week to pitch the idea. Staff will continue to provide information
to the group.
c. Downtown Plan and Incentives
Staff is working on downtown incentives policy. Staff is looking at other cities
downtown incentives as a guide. Furthermore, staff is working on the downtown
plan which includes rezoning, changing dated city ordinance, updating the water
tower, and branding.
d. Economic Development Recap
Great event. Speakers did a great job. The message of Anna being open for
business was clearly communicated. EDC plans to host more micro events in the
future and have events geared towards targeted audiences.
7. CLOSED SESSION (exceptions):
A. Deliberate regarding the purchase, exchange, lease or value of real property. (Tex.
Gov't Code §551.072) possible property acquisition; possible land sale/purchase;
Anna Business Park.
B. Consult with legal counsel on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of
the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code
(Tex. Gov't Code §551.071); Grant program; Lease Agreement and promotional
contract.
C. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information that the
Board of Directors has received from a business prospect that the Board of
Directors seeks to have locate, stay, or expand in or near the territory of the City
of Anna and with which the Board is conducting economic development
negotiations; or,
(2) To deliberate the offer of a financial or other incentive to a business prospect
described by subdivision (1). (Tex. Gov't Code §551.087) Anna Business Park
Property; potential retail and medical projects.
Officers: Staff:
Anthony Richardson, President Joey Grisham, Economic Development Director
Bruce Norwood, Vice -President Taylor Lough, Economic Development Manager
Rocio Gonzalez, Secretary Nathaniel Johnson, Economic Development Intern
Michelle Hawkins made a motion to enter closed session. Kylee Kelly seconded the motion.
All were in favor. Motion passed. CDC Board entered closed session at 6:40 p.m.
8. Reconvene into open session and take any action on closed session items.
Michelle Hawkins made a motion to reconvene into open session. Kylee Kelly seconded the
motion. All were in favor. Motion passed. The CDC reconvened into open session at 7:01
p.m.
Anthony Richardson made a motion to approve a real estate contract for the Anna Business
Park. Shane Williams seconded the motion. All were in favor. Motion passed.
9. Receive reports from staff or Board Members about items of community interest.
Lee Miller (Anna City Council Mayor Pro Tem) thanked the board members for their
commitment to the city of Anna's Economic and Community Development Corporations. He
asked that members call an EDC/CDC staff member ahead of the meeting if you are unable
to attend the board meeting, and asked board members be mindful of what they post on
social media, as they represent the City of Anna.
10. Adjourn.
Anthony Richardson made a motion to adjourn the meeting at 7:04 pm. Kylee Kelly
seconded the motion. All were in favor. Motion passed.
APPROVED: ATTESTED:
Anthony Richardson
President of CDC/EDC
Rocio Gonzalez
Secretary of CDC/EDC
A:i
HE CITY OF
na
W,'CDC
R 0 U N D B R E A K I N
PO S S I BII_ITI E S
THE CITY OF
Ana
'41,..
FDC
IIMM1 0 • "■:a
EDC/CDC Agenda
Staff Report
Meeting Date: 10/7/2021
Staff Contact:
P 0 U N D B R E A K I N G
P O S S I B I L J T I E S
AGENDA ITEM:
Consider/Discuss/Act on approving minutes from the August 5, 2021 Joint Community
Development Corporation and Economic Development Corporation Meeting. (EDC)
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1. August 5th 2021 CDC EDC Joint Meeting Minutes
Officers:
Anthony Richardson, President
Bruce Norwood, Vice -President
Rocio Gonzalez, Secretary
ATHE CITY OF
nna
wCDC
G R O U N D B R E A K I N G
P O S S I B I L I T I E S
Staff:
Joey Grisham, Economic Development Director
Taylor Lough, Economic Development Manager
Nathaniel Johnson, Economic Development Intern
ATHE CITY OF
nna
A I— L
G R O U N D B R E A K I N G
P O S S I B I L I T I E S
Anna Community Development Corporation and Anna Economic Development
Corporation Regular Meeting Minutes
Thursday, August 5, 2021, at 6:00 pm
Anna City Hall, Council Chambers
111 N. Powell Parkway, Anna, Texas 75409
The Anna Community Development Corporation and the Anna Economic Development Corporation
conducted a regular called meeting at 6:00 p.m. on Thursday, August 5, 2021, at the Anna City Hall
Council Chambers, 111 N. Powell Pkwy. Anna, Texas 75409.
A video recording of the open session portions of the meeting may be viewed online at the City of
Anna's website: https://www.annatexas.gov/962/AgendasMinutes
CDC and EDC Board Members Present: Anthony Richardson, Michelle Hawkins, Kylee Kelley,
and Shane Williams. CDC and EDC Board Members Absent: Rocio Gonzalez, Matthew Seago,
and Bruce Norwood. Others Present: Joey Grisham (Economic Development Director), Taylor
Lough (Economic Development Manager), Nathaniel Johnson (Economic Development Intern),
Mayor Nate Pike, and Lee Miller (Anna City Council Mayor Pro Tem). Others Participating
Remotely: Clark McCoy (Attorney).
1. Call to Order. Roll Call and Establishment of Quorum.
The meeting was called to order by Anthony Richardson, Board President, at 6:02 p.m.
2. Invocation and Pledge.
Invocation and Pledge of Allegiance were led by Anthony Richardson.
3. Neighbor Comments.
None.
4. Consent Agenda.
a. Consider/Discuss/Act on
Community Development
Meeting. (CDC)
b. Consider/Discuss/Act on
Community Development
Meeting. (EDC)
approving minutes from the July 5, 2021, Joint
Corporation and Economic Development Corporation
approving minutes from the July 5, 2021, Joint
Corporation and Economic Development Corporation
Officers: Staff:
Anthony Richardson, President Joey Grisham, Economic Development Director
Bruce Norwood, Vice -President Taylor Lough, Economic Development Manager
Rocio Gonzalez, Secretary Nathaniel Johnson, Economic Development Intern
Anthony Richardson made a motion on behalf of the CDC and EDC to approve the consent
agenda. Shane Williams seconded the motion. All were in favor. Motion passed.
5. Individual Consideration
6. Director's Report
a. NTCAR Expo - September 2nd
The North Texas Commercial Association of Realtors (NTCAR) Expo has been
scheduled for Thursday, September 2nd from 3:00 to 7:00 p.m. at Gilley's Dallas.
Please let staff know if you plan to attend as the EDC is a sponsor. It is good to
have Board Members at the booth to chat with attendees.
b. July Strategic Plan Update
Staff reported strong website analytics from all webpages including the google
business page. Staff met with the new Executive Director Angie Toles of the
Greater Anna Chamber of Commerce, and more follow-up conversation are to
come. Staff met with Baylor Scott and White McKinney President Erin Blair. The
group is looking to do something in the area, and they will be meeting at their
Dallas office next week to pitch the idea. Staff will continue to provide information
to the group.
c. Downtown Plan and Incentives
Staff is working on downtown incentives policy. Staff is looking at other cities
downtown incentives as a guide. Furthermore, staff is working on the downtown
plan which includes rezoning, changing dated city ordinance, updating the water
tower, and branding.
d. Economic Development Recap
Great event. Speakers did a great job. The message of Anna being open for
business was clearly communicated. EDC plans to host more micro events in the
future and have events geared towards targeted audiences.
7. CLOSED SESSION (exceptions):
A. Deliberate regarding the purchase, exchange, lease or value of real property. (Tex.
Gov't Code §551.072) possible property acquisition; possible land sale/purchase;
Anna Business Park.
B. Consult with legal counsel on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of
the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code
(Tex. Gov't Code §551.071); Grant program; Lease Agreement and promotional
contract.
C. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information that the
Board of Directors has received from a business prospect that the Board of
Directors seeks to have locate, stay, or expand in or near the territory of the City
of Anna and with which the Board is conducting economic development
negotiations; or,
(2) To deliberate the offer of a financial or other incentive to a business prospect
described by subdivision (1). (Tex. Gov't Code §551.087) Anna Business Park
Property; potential retail and medical projects.
Officers: Staff:
Anthony Richardson, President Joey Grisham, Economic Development Director
Bruce Norwood, Vice -President Taylor Lough, Economic Development Manager
Rocio Gonzalez, Secretary Nathaniel Johnson, Economic Development Intern
Michelle Hawkins made a motion to enter closed session. Kylee Kelly seconded the motion.
All were in favor. Motion passed. CDC Board entered closed session at 6:40 p.m.
8. Reconvene into open session and take any action on closed session items.
Michelle Hawkins made a motion to reconvene into open session. Kylee Kelly seconded the
motion. All were in favor. Motion passed. The CDC reconvened into open session at 7:01
p.m.
Anthony Richardson made a motion to approve a real estate contract for the Anna Business
Park. Shane Williams seconded the motion. All were in favor. Motion passed.
9. Receive reports from staff or Board Members about items of community interest.
Lee Miller (Anna City Council Mayor Pro Tem) thanked the board members for their
commitment to the city of Anna's Economic and Community Development Corporations. He
asked that members call an EDC/CDC staff member ahead of the meeting if you are unable
to attend the board meeting, and asked board members be mindful of what they post on
social media, as they represent the City of Anna.
10. Adjourn.
Anthony Richardson made a motion to adjourn the meeting at 7:04 pm. Kylee Kelly
seconded the motion. All were in favor. Motion passed.
APPROVED: ATTESTED:
Anthony Richardson
President of CDC/EDC
Rocio Gonzalez
Secretary of CDC/EDC
A:i
HE CITY OF
na
W"CDC
R 0 U N D B R E A K I N
PO S S I BII_ITI E S
THE CITY OF
Ana
'41,..
FDC
I00015.>I.'
EDC/CDC Agenda
Staff Report
Meeting Date: 10/7/2021
Staff Contact:
R 0 u N D B R E A K I N G
P O S S I B I L J T I E S
AGENDA ITEM:
Consider/Discuss/Act on a resolution approving an Agreement with Cooksey
Communications for marketing/promotional services. (CDC)
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As the Board is aware, the EDC/CDC has been working with Cooksey Communications
for a few years now and is very pleased with the results. Cooksey is an integral part of
our success as they developed a comprehensive marketing plan, created the new
logos, and provided recommendations on the highest and best use of marketing funds.
Since the previous contract expired at the end of September, staff recommends a new
annual contract for FY 2022.
STAFF RECOMMENDATION:
Approve the resolution.
ATTACHMENTS:
1. Marketing. Resolution
2. Cooksey Communications FY 2022 final 9.30.21
ANNA COMMUNITY DEVELOPMENT CORPORATION
RESOLUTION NO.
A RESOLUTION OF THE ANNA COMMUNITY DEVELOPMENT CORPORATION
APPROVING AND AUTHORIZING AN AGREEMENT WITH COOKSEY
COMMUNICATIONS, INC., FOR THE EXPENDITURE OF FUNDS FOR MARKETING
AND PROMOTIONAL PURPOSES
WHEREAS, the Anna Community Development Corporation (the "CDC") wishes to
expend funds for marketing and promotional purposes to provide website updates,
marketing and public relations consulting services, advertising campaign, development
of brochures, videos, and other marketing collateral, and digital and social media
campaigns.
NOW THEREFORE, BE IT RESOLVED BY THE ANNA COMMUNITY
DEVELOPMENT CORPORATION, THAT:
Section 1. Recitals Incorporated
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. Approval of Funding
The CDC hereby authorizes the Board President to execute a contract for marketing,
advertising, and promotional services and to charge the CDC's contract services line
item in an amount not to exceed $70,000 in the Fiscal Year 2021-2022 for marketing
and promotional services for community and economic development purposes.
PASSED AND APPROVED by the Anna Community Development Corporation this 7t"
day of October 2021.
APPROVED:
Anthony Richardson, CDC President
ATTEST:
Rocio Gonzalez, CDC Secretary
LETTER OF AGREEMENT
THIS AGREEMENT ("Agreement") is effective as of October 1, 2021, (the "Effective Date") by and
between Cooksey Communications, Inc., a Texas corporation ("Cooksey" or "Contractor") whose
address is 5525 N. MacArthur Blvd., Suite 530, Irving, Texas 75038 and the Anna Community
Development Corporation ("Client"), whose office address is 312 N. Powell Pkwy, Anna, Texas 75409.
Cooksey and Client are sometimes referred to in this Agreement individually as "Party" or collectively as
"Parties."
Client desires to retain Cooksey as an independent contractor to provide strategic communications and
creative services as described in the scope outlined below.
In consideration therefore, Client agrees to pay Cooksey a monthly retainer of FIVE THOUSAND ONE
HUNDRED DOLLARS ($5,100) per month billed as $5,100 per month (plus CSTIM fee outlined below) for
public relations, social media content development, creative services and other marketing
communications consulting, as outlined below, which will allow Cooksey to perform up to 30 hours of
service per month at its blended hourly rate of $170. In addition, Client agrees to pay Cooksey a one-
time project fee of $3,500 for video production oversight and management, which will allow Cooksey to
perform up to 21 hours of service for the video project.
In so contracting, the parties agree that Cooksey is an independent contractor and is not an employee,
partner, or co -venture of the Client. The manner in which Cooksey's services are rendered shall be
within Cooksey's sole control and discretion. Cooksey is not authorized to sign any agreement on behalf
of the Client without prior review and approval by an authorized party of the Client.
Scope of Work
In the consideration of the fees and the mutual covenants contained in this Agreement, the Client and
Cooksey agree that Cooksey will provide the following consulting and creative services.
Consulting and Strategy
• Participate in regular biweekly progress calls/meetings with Client to discuss PR/marketing
opportunities and needs, Client activities and upcoming initiatives
Creative Direction and Brand Development
• Create overall advertising campaign themes, including industry -segmented ads
• Website logo, tagline and imagery updates as needed
• Create three-dimensional direct mail campaign
• Oversight and management of video production ($3,500 project fee as outlined above and in
Billing below)
Public/Media Relations
• Proactive media outreach for potential inclusion in feature stories and sponsored award
programs
• Update media kit, complete with important demographic information, business opportunities
and community profile
• Set up in -person meetings with members of the media; showcase projects/tour Anna, etc.
• Month -to -month pitching of evergreen story topics, deal announcements and thought -
leadership pieces (Cooksey will develop content)
11Page
Cooksey Communications Agreement for Anna Community Development Corporation, Oct. 2021
Provide recommendations for important industry groups to make informational presentations
to and/or join, etc.
Manage overall marketing campaign for EDC/CDC
Social Media Content/Engagement (does not include paid social media program*)
Develop Linkedln quarterly planning calendars
*Paid print advertising and paid digital media budgets are not covered by this agreement and
will be billed through separate agreements with the outlets/platforms or under a separate letter
of agreement with Cooksey.
Billing
Invoices for the ongoing monthly retainer and CSTIM fee will be pre -billed at the beginning of each
month, with the first invoice submitted to the Client immediately upon execution of this Agreement. The
invoice for the video project fee will be billed in two installments of $1,750, with the first installment
due at the start of video production and the second installment due upon completion of the video.
All invoices are due net 15 calendar days from the invoice date. Payments received after 30 calendar
days of the invoice date shall be subject to late charges at a rate of two percent (2%) per month (24%
per annum).
Each invoice will include a brief summary of services and deliverables provided in the previous month,
plus a listing of any non -routine expenses incurred on the client's behalf (see Expenses and Exclusions
section below).
Additional Fees/Hours
It is not typical for Cooksey to bill for a small number of additional hours worked in one month, beyond
those covered by the monthly retainer, if this is not a regular, recurring occurrence.
If it becomes apparent that satisfactory performance of any of the Agreement -stipulated services is
causing Cooksey to significantly or repeatedly exceed the hours compensated by the monthly retainer,
by more than 10 percent (10%) on average, Cooksey will promptly notify the Client, provide a written
estimate of the additional hours required and obtain advance written approval from the Client of any
additional fees before undertaking and completing extra work. If no further services are desired by the
Client, Cooksey shall deliver the work performed within the Agreement -covered hours and will receive
the normal fee associated with such deliverables in accordance with this Agreement.
If the Client requests new services or projects not specifically delineated in this Agreement, Cooksey will
provide a written estimate of the hours and costs associated with those services or deliverables and will
require advance, written approval before undertaking any additional work. Any such incidental work
would be estimated and, if approved by the Client, performed at the $170 per hour blended billing rate,
or as agreed to in writing.
Expenses and Exclusions
Cooksey, for the benefit of the Client, may incur non -routine, third -party expenses in the course of
implementing the requested services, including but not limited to such items as newswire services,
clipping services, custom or stock photography, outsourced printing costs and other expenses. Any such
third -party vendor expenses will be billed directly by the vendor to the Client. Third -party vendor
expenses handled by Cooksey will incur a 15% markup. Any individual non -routine expenses over $100
must be approved in advance, in writing, by the Client prior to being incurred.
2 1 P a g e
Cooksey Communications Agreement for Anna Community Development Corporation, Oct. 2021
Client Services, Technology and Information Management (CSTIM) Fee
Each invoice will include Cooksey's standard CSTIM fee, calculated at five percent (5%) of the monthly
retainer or project fee, which covers routine internal expenses regularly incurred on all of its clients'
behalf. These expenses include, but are not limited to, mileage incurred for local (within 100 miles)
travel to/from meetings and events; photocopies and in-house printing; courier or delivery charges;
subscriptions for online resources and third -party services such as Cision (global media database and
intelligence service) and video conference services; maintenance of communications infrastructure for
24/7 client service; and subscriptions to e-mail marketing services.
For the Anna Community Development Corporation monthly retainer of $5,100, the monthly CSTIM fee
will be $255 per month.
Term of Service and Renewal
Services addressed in this Agreement are expected to last for twelve months, beginning from the
Effective Date stipulated above until September 30, 2022.
Either party may terminate this Agreement for any reason at any time upon 60 days' prior written notice
to the other party.
At the expiration of the initial term, the parties may agree to renew the agreement upon terms mutually
agreeable to both parties, as set forth in a separate, written document executed by both parties at such
time.
Confidentiality
All confidential information will be held confidential by Cooksey and will not be discussed with outside
parties without the Client's prior consent, unless required by applicable law.
Indemnity
Client agrees to indemnify and save Cooksey harmless from and against all liability, including all actions,
claims, damages, costs and attorneys' fees and related expenses, which Cooksey may incur (or to which
Cooksey may be a party), arising out of actions taken or statements made by Cooksey at the Client's
direction or based upon information provided by the Client, and any and all losses, claims, damages,
expenses or liabilities related to the use of Client's products or services. Notwithstanding the foregoing,
Client has no duty to indemnify or save Cooksey harmless and this paragraph shall not apply to any
liability, actions, claims, damages, costs and/or attorneys' fees and related expenses resulting from
negligence or willful misconduct by Cooksey.
Cooksey agrees to indemnify and save Client harmless from and against all liability, including all actions,
claims, damages, costs and attorneys' fees and related expenses, that the Client may incur (or to which
the Client may be a party), arising out of related to Cooksey work product, excepting only when such
actions, claims, damages, costs and attorneys' fees and related expenses result from information,
graphics or text provided to Cooksey by the Client. At no time shall the Client have any control over or
charge of Cooksey's services performed under this Agreement nor the means, methods, techniques,
sequences or procedures utilized for said performance. Notwithstanding any other provision of this
Agreement, this Agreement does not create a joint enterprise between the Client and Cooksey.
3 1 P TP
Cooksey Communications Agreement for Anna Community Development Corporation, Oct. 2021
Client's Intellectual Property
Cooksey shall not use any of the Client's Intellectual Property, including but not limited to Client
trademarks, trade dress, copyright, trade secrets or proprietary information, without the express
written permission of the Client. Granting a license to use in any one instance shall not be deemed to be
a license in any other instance.
Miscellaneous
Authority to Execute Contract. The undersigned officers and/or agents of the parties hereto are the
properly authorized officials and have the necessary authority to execute this Agreement on behalf of
the Parties hereto, and each Party hereby certifies to the other that any necessary resolutions or other
act extending such authority have been duly passed and are now in full force and effect.
Default and Opportunity to Cure. A Party will be in default under this Agreement if that Party breaches
any material term or condition of this Agreement and such breach remains uncured after forty-five (45)
calendar days following receipt of written notice from the other Party referencing this Agreement (or, if
the Party in breach has diligently and continuously attempted to cure following receipt of such written
notice but reasonably requires more than forty-five (45) calendar days to cure, then such additional
amount of time as is reasonably necessary to effect cure, as determined by both Parties mutually and in
good faith). Upon a default, subject to the cure period described herein, the non -breaching Party will
have all available rights and remedies under the law and equity. Notwithstanding the foregoing, Client
shall be considered in default for failure to timely pay an invoice properly submitted to Client
immediately upon such failure without a notice and cure period and Cooksey's sole remedy in such
event shall be to seek specific performance of this Agreement as well as the late fees as provided herein.
Notice. All notices, demands or other communications required or provided hereunder shall be in
writing and shall be deemed to have been given on the earlier to occur of actual receipt or three (3) days
after the same are given by hand delivery or deposited in the United States mail, certified or registered,
postage prepaid, return receipt requested, addressed to the Parties at the addresses set forth below or
at such other addresses as such Parties may designate by written notice to the other Parties in
accordance with this notice provision.
If to the Client: Anna Community Development Corporation
Attn: Economic Development Director
P.O. Box 776
Anna, TX 75409
If to Cooksey: Cooksey Communications
5525 N. MacArthur Blvd., Suite 530
Irving, Texas 75038
Complete Agreement. This Agreement embodies the entire Agreement between the Parties and cannot
be varied or terminated except as set forth in this Agreement, or by written agreement of all Parties
expressly amending the terms of this Agreement.
Applicable Law and Venue. This Agreement shall be performable and all compensation payable in Collin
County, Texas. Venue and exclusive jurisdiction under this Agreement lies in a court of competent
jurisdiction in Collin County, Texas.
4 1 P a g e
Cooksey Communications Agreement for Anna Community Development Corporation, Oct. 2021
Severability. If any clause, paragraph, section or portion of this Agreement shall be found to be illegal,
unlawful, unconstitutional or void for any reason, the balance of the Agreement shall remain in full force
and effect and the unlawful provision shall be replaced with a provision as similar in terms and effect to
such unlawful provision as may be valid, legal and enforceable.
Representation. Each signatory representing this Agreement has been read by the party for which this
Agreement is executed and that such Party has had an opportunity to confer with its legal counsel.
Consideration. This Agreement is executed by the Parties hereto without coercion or duress and for
substantial consideration, the sufficiency of which is hereby acknowledged.
Waiver. Waiver by any Party or any breach of this Agreement, or the failure of any Party to enforce any
of the provisions of this Agreement, at any time shall not in any way affect, limit or waive such Party's
right thereafter to enforce and compel strict compliance of the Agreement.
Miscellaneous Drafting Provisions. This Agreement was drafted equally by the Parties hereto. The
language of all parts of this Agreement shall be construed as a whole according to its fair meaning, and
any presumption or principle that the language herein is to be construed against any Party shall not
apply. Headings in this Agreement are for the convenience of the Parties and are not intended to be
used in construing this document.
No Other Beneficiaries. This Agreement is for the sole and exclusive benefit of the Parties hereto and is
not intended to and shall not confer any rights or benefits on any third party not a signatory hereto.
Counterparts. This Agreement may be executed in a number of identical counterparts, each of which
shall be deemed an original for all purposes.
Please indicate your acceptance of the terms stated above by signing and returning a copy of this
agreement to Cooksey. Facsimile signatures received by electronic means shall be deemed originals.
Agreed to and Accepted by:
Anthony Richardson, President Date
Anna Community Development Corporation
Jason R. Meyer, Executive Vice President and Partner Date
Cooksey Communications, Inc.
51
A:i
HE CITY OF
na
W,'CDC
R 0 U N D B R E A K I N
PO S S I BII_ITI E S
THE CITY OF
Ana
,41,..
FDC
P 0 U N D B R E A K I N G
P O S S I B I L J T I E S
AGENDA ITEM:
Director's Report.
SUMMARY:
STAFF RECOMMENDATION:
ATTACHMENTS:
IIm"111►159WO
EDC/CDC Agenda
Staff Report
Meeting Date: 10/7/2021
Staff Contact:
A:i
HE CITY OF
na
W,'CDC
R 0 U N D B R E A K I N
PO S S I BII_ITI E S
THE CITY OF
Ana
'41,..
FDC
P 0 U N D B R E A K I N G
P O S S I B I L J T I E S
AGENDA ITEM:
Sales Tax Reports
SUMMARY:
STAFF RECOMMENDATION:
ATTACHMENTS:
I I m am 0rew:,
EDC/CDC Agenda
Staff Report
Meeting Date: 10/7/2021
Staff Contact:
1. 2021 Monthly Sales Tax Report
2. CDC SALES TAX COLLECTIONS FY21
October
November
December
January
February
March
April
May
June
July
August
September
R
335,454
340,156
419,319
338,879
292,405
441,021
375,823
385,457
467,686
432,097
$ 3,828,298
24.1 % $
270,363
37.6%
247,215
30.4%
321,464
41.3%
239,848
30.2%
224,649
49.4%
295,191
28.8%
291,845
13.3%
340,358
17.6%
397,630
36.5%
316,470
310,731
378,344
$
3,634,108
Budget: 3,805,000 100.6% 3,048,942
Monthly Sales Tax Collections:
3 Year Comparison
$500,000
$450,000
$400,000
$350,000 -
$300,000
$250,000
$200,000 -
$150,000
$100,000
$50,000 -
$0
Z°°��°c°x�J�,�
0 FY2020-21 0 FY2019-20 0 FY2018-19
October $
125,795
24.1 %
$
101,386
November
127,559
37.6%
$
92,706
December
157,245
30.4%
$
120,549
January
127,080
41.3%
$
89,943
February
109,652
30.2%
$
84,243
March
165,383
49.4%
$
110,697
April
140,934
28.8%
$
109,442
May
144,546
13.3%
$
127,634
June
175,382
17.6%
$
149,111
July
162,036
36.5%
$
118,676
August
-
$
116,524
September
-
$
141,879
$
1,435,611
$
1,362,791
ANNA COMMUNITY DEVELOPMENT CORP. Monthly
Sales Tax Collections:
$200,000 3 Year Comparison
$180, 000
$160, 000 -
$140,000
$120,000
$100, 000
$80,000
$60,000
$40,000
$20,000
$0
■ FY2020-21 ■ FY2019-20 ■ FY2018-19
A:i
HE CITY OF
na
W,'CDC
R 0 U N D B R E A K I N
PO S S I BII_ITI E S
THE CITY OF
Ana
'41,..
FDC
P 0 U N D B R E A K I N G
P O S S I B I L J T I E S
AGENDA ITEM:
Budget Reports
SUMMARY:
STAFF RECOMMENDATION:
ATTACHMENTS:
IIff,1►C.=1111i7
EDC/CDC Agenda
Staff Report
Meeting Date: 10/7/2021
Staff Contact:
1. CDC EDC Monthly YTD Budget Report August
Budget Report
Fund: 890 - Community Development Corporation
Department: 825 - Community Development Corporation
890-825-61010
Salaries
890-825-61019
Miscellaneous Payroll
890-825-61110
Payroll Taxes -City Part FICA
890-825-61210
Health Insurance
890-825-61220
TMRS Retirement
890-825-61230
Unemployment
890-825-61240
Worker's Compensation
890-825-61710
Travel/Training Expense
890-825-62011
Office Supplies
890-825-62012
Other Supplies - Misc.
890-825-62210
Postage
890-825-62310
Clothing Supplies
890-825-62910
IT Supplies
890-825-66040
Telecom
890-825-67000
Contract Services
890-825-67016
Promotion Expense
890-825-67019
Legal Expense
890-825-67020
Audit Expense
890-825-67022
Engineering
890-825-67031
Public Notices - Advertising
890-825-67053
Economic Development Grant Expense
890-825-67058
Insurance - Property & Liability
890-825-67061
Dues, Publications & Licenses
890-825-67790
Interest Expense
890-825-67950
Bond Fees
890-825-67999
Other Services - Misc.
890-825-71090
Debt -Service Principal
Department: 825 - Community Development Corporation Total
Fund: 890 - Community Development Corporation Total:
For Fiscal: 2020-2021 Period Ending: 08/31/2021
Variance
Original Current Period Fiscal Favorable Percent
Total Budget Total Budget Activity Activity (Unfavorable) Remaining
91,325.00
106,325.00
9,507.50
88,203.83
18,121.17
17.04 %
100.00
100.00
0.00
0.00
100.00
100.00 %
6,986.00
8,286.00
581.05
6,747.56
1,538.44
18.57 %
9,927.00
9,927.00
97.42
1,071.62
8,855.38
89.20 %
12,986.00
12,986.00
1,045.04
11,134.24
1,851.76
14.26 %
250.00
250.00
0.00
252.00
-2.00
-0.80 %
411.00
1,111.00
0.00
184.54
926.46
83.39 %
25,250.00
25,250.00
1,050.00
5,321.18
19,928.82
78.93 %
2,000.00
2,000.00
239.47
1,012.88
987.12
49.36 %
4,000.00
4,000.00
411.52
3,289.77
710.23
17.76 %
100.00
100.00
15.50
29.70
70.30
70.30 %
1,000.00
1,000.00
78.82
733.54
266.46
26.65 %
0.00
0.00
0.00
1,892.99
-1,892.99
0.00 %
700.00
700.00
0.00
0.00
700.00
100.00 %
170,974.00
170,974.00
5,250.00
116,472.77
54,501.23
31.88 %
93,000.00
146,596.00
9,344.69
91,815.69
54,780.31
37.37 %
14,000.00
14,000.00
1,301.73
3,600.73
10,399.27
74.28 %
6,000.00
6,000.00
0.00
2,482.50
3,517.50
58.63 %
1,500.00
1,500.00
0.00
0.00
1,500.00
100.00 %
250.00
250.00
0.00
0.00
250.00
100.00 %
442,960.00
442,960.00
230,081.00
442,774.00
186.00
0.04 %
3,500.00
3,500.00
0.00
3,500.00
0.00
0.00 %
4,670.00
4,670.00
764.17
5,061.43
-391.43
-8.38 %
104,251.00
104,251.00
50,269.29
104,136.79
114.21
0.11 %
0.00
0.00
750.00
750.00
-750.00
0.00 %
90,000.00
90,000.00
-2,150.00
90,000.00
0.00
0.00 %
225,000.00
225,000.00
0.00
225,000.00
0.00
0.00 %
1,311,140.00
1,381,736.00
308,637.20
1,205,467.76
176,268.24
12.76 %
1,311,140.00 1,381,736.00 308,637.20 1,205,467.76 176,268.24 12.76 %
9/13/2021 10:08:56 AM Page 6 of 15
Budget Report For Fiscal: 2020-2021 Period Ending: 08/31/2021
Variance
Original Current Period Fiscal Favorable Percent
Total Budget Total Budget Activity Activity (Unfavorable) Remaining
Fund: 900 - Economic Development Corporation
Department: 826 - Economic Development Corporation
900-826-61710 Travel/Training Expense
0.00
0.00
0.00
165.00
900-826-63012 Maint. & Repair - Buildings
3,000.00
3,000.00
0.00
0.00
900-826-66010 Electricity
3,500.00
3,500.00
543.59
3,644.39
900-826-66020 Gas - Natural/Propane
1,050.00
1,050.00
62.91
851.26
900-826-66040 Telecom
2,000.00
2,000.00
156.56
1,720.51
900-826-67000 Contract Services
75,800.00
75,800.00
604.14
36,002.52
900-826-67008 IT Support Services
750.00
750.00
0.00
0.00
900-826-67016 Promotion Expense
0.00
30,000.00
0.00
0.00
900-826-67019 Legal Expense
7,500.00
7,500.00
420.22
3,317.22
900-826-67020 Audit Expense
5,000.00
5,000.00
0.00
2,482.50
900-826-67058 Insurance - Property & Liability
1,050.00
1,050.00
0.00
1,050.00
Department: 826 - Economic Development Corporation Total:
99,650.00
129,650.00
1,787.42
49,233.40
Fund: 900 - Economic Development Corporation Total: 99,650.00 129,650.00 1,787.42 49,233.40
Report Total: 11,886,546.00 11,987,392.00 1,403,475.93 11,621,319.07
-165.00 0.00 %
3,000.00 100.00 %
-144.39 -4.13 %
198.74 18.93 %
279.49 13.97 %
39,797.48 52.50 %
750.00 100.00 %
30,000.00 100.00 %
4,182.78 55.77 %
2,517.50 50.35 %
0.00 0.00 %
80,416.60 62.03 %
80,416.60 62.03 %
366,072.93 3.05 %
9/13/2021 10:08:56 AM Page 7 of 15
A:i
HE CITY OF
na
W,'CDC
R 0 U N D B R E A K I N
PO S S I BII_ITI E S
THE CITY OF
Ana
'41,..
FDC
P 0 U N D B R E A K I N G
P O S S I B I L J T I E S
AGENDA ITEM:
Upcoming Events
SUMMARY:
STAFF RECOMMENDATION:
ATTACHMENTS:
I[r4'ii1►row=
EDC/CDC Agenda
Staff Report
Meeting Date: 10/7/2021
Staff Contact:
A:i
HE CITY OF
na
W,'CDC
R 0 U N D B R E A K I N
PO S S I BII_ITI E S
THE CITY OF
Ana
'41,..
FDC
P 0 U N D B R E A K I N G
P O S S I B I L J T I E S
AGENDA ITEM:
ICSC December Trade Show
SUMMARY:
STAFF RECOMMENDATION:
ATTACHMENTS:
I000159=101
EDC/CDC Agenda
Staff Report
Meeting Date: 10/7/2021
Staff Contact:
A:i
HE CITY OF
na
W,'CDC
R 0 U N D B R E A K I N
PO S S I BII_ITI E S
THE CITY OF
Ana
'41,..
FDC
R 0 U N D B R E A K I N G
P O S S I B I L J T I E S
AGENDA ITEM:
Strategic Plan Update
SUMMARY:
STAFF RECOMMENDATION:
ATTACHMENTS:
IIm",,1►row=
EDC/CDC Agenda
Staff Report
Meeting Date: 10/7/2021
Staff Contact:
A:i
HE CITY OF
na
W,'CDC
R 0 U N D B R E A K I N
PO S S I BII_ITI E S
THE CITY OF
Ana
J1,..
FDC
P 0 U N D B R E A K I N G
P O S S I B I L J T I E S
AGENDA ITEM:
Closed Session.
1011111►150VA
EDC/CDC Agenda
Staff Report
Meeting Date: 10/7/2021
Staff Contact:
a. Deliberate regarding the purchase, exchange, lease or value of real property. (Tex. Gov't Code
§551.072) possible property acquisition; possible land sale/purchase; Anna Business Park. Lease
agreement.
b. Consult with legal counsel on matters in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts
with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); Grant program; Lease
agreement and professional services contract.
c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding
commercial or financial information that the Board of Directors has received from a business
prospect that the Board of Directors seeks to have locate, stay, or expand in or near the territory of
the City of Anna and with which the Board is conducting economic development negotiations; or, (2)
To deliberate the offer of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087) Anna Business Park Property; potential retail and medical
projects.
SUMMARY:
STAFF RECOMMENDATION:
ATTACHMENTS: