HomeMy WebLinkAboutRes 2011-06-06 Agreement with Donald E Paschal, JrCITY OF ANNA, TEXAS
RESOLUTION NO. 2011-06-06
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AN AGREEMENT
WITH DONALD E. PASCHAL, JR.
WHEREAS, the Collin-Grayson Municipal Alliance (CGMA) was formed by the cities of
Melissa, Anna, Van Alstyne, and Howe to develop ways to work cooperatively together
on projects of mutual interest; and
WHEREAS, the CGMA governing board has voted to retain Donald E. Paschal, Jr. in an
advisor role to coordinate the activities of CGMA, and has asked each member city to
approve the attached Advisory Services Proposal (the "Agreement"); and
WHEREAS the City Council of the City of Anna, Texas finds that approving the
Agreement is in the best interests of the citizens of Anna;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS THAT:
Section 1. Recitals Incorporated
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. Approval of Agreement
The City Council hereby approves the Agreement attached hereto as EXHIBIT 1,
incorporated herein for all purposes and authorizes the City Manager to execute same
on behatf of the City.
PASSED AND APPROVED by the City Council of the City of Anna, Texas on this 14th
day of June, 2011.
ATTEST:
Res. 2011-Q6.06 Execute Agreement with Donald E Paschal Jr PAGE 1 OF1 06-14-11
DONALD E. PASCHAL, JR.
904 Parkwood Court McKinney, TX 75070 Tel & Fax 972-529-1325
email: donp@paschalconsulting.com
January 1, 2011
Philip Sanders
City Manager
City of Anna
P. O. Box 776
Anna, Texas 75110
Re: Collin I Grayson County Alliance Consulting I Advisory Services Proposal
To: City of Anna
This letter of proposal is submitted to Anna as one of the participating Cities in the
Collin -Grayson Municipal Alliance. I am pleased to submit this proposal to continue
providing professional consulting and advisory services for the group of Cities
hereinafter referred to as the Alliance. Over the past several years, we have
addressed many issues, achieved numerous successes, established cooperative
precedents, and invested in the groundwork for future opportunities. Thus, I am
looking expectantly forward to assisting the Alliance and its member Cities to continued
successes over the next several years and I remain confident that my knowledge and
expertise relative to local government operations and management in general,
municipal growth and development, visionary and long-range planning, and my
knowledge and experience in the use of municipal partnerships with special districts
will be of significant benefit to the Cities of north Collin and south Grayson Counties.
Background
The participating Cities of Melissa, Anna, Van Alstyne, and Howe have established an
effective cooperative venture via the Collin Grayson Municipal Alliance over the past
years and there is every reason to believe that the Alliance partnership will only expand
in opportunities to provide effectiveness and efficiency for each of City participant. The
growth cycle for northern Collin County is now a reality and Grayson County Cities will
soon be impacted to a greater extent by growth and interest in growth potential. It is
antiCipated that the pace of development will re-escalate over the next several years as
this area is the natural extension of the McKinney I Frisco I Plano I Allen area.
Residential growth in Plano and Allen has been slowing over the past couple of years
as the availability of residential property diminished with land being consumed by
growth. While a large portion of that demand will continue to be absorbed by
McKinney and Frisco, it is fully evident that growth will not be contained by the northern
boundaries of these cities, but is stretching to the next tier of communities and has
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already begun to extend to the limits of Collin County and will then flow into Grayson
County.
Predecessor agreements to this document date back to the initiation of the Alliance
concept in February of 2002 and were reaffirmed with an extension in March of 2006
by each of the participating Cities. In August of 2010, Consultant met with the City
Managers I Administrators of the four Alliance Cities for the purpose of inquiring as to
the managers I administrators desire and need for the Alliance and consulting I
advisory agreement to be extended beyond the end of 2010. There was discussion of
the successes and the potential needs that might arise in the future. Consultant
requested the respective Managers I Administrators consider the issue over the
succeeding weeks and provide an indication back to Consultant. Following a strong
indication of interest, Consultant advised that an updated agreement along with new
areas of potential assistance would be prepared and submitted to the Cities for
consideration. This document is the draft proposal and is submitted to each of the
respective Cities independently as has been the historical practice although it is
necessary that each Cities agreement be the same as the other participants except for
the respective Cities name and execution authorization. It is noted that the agreement
does provide opportunity for the participants to call on Consultant for service unique to
that City as extra services as provided for hereinafter. It is requested that the
respective Cities proceed to consider this matter in a timely fashion that fits each
respective meeting schedule. It is noted that Consultant agrees to continue the
relationship under the exact same terms as have existed since 2002.
Proposal Concept
This proposal is submitted based on the request noted above and is for the purpose of
continuing to address the collective concerns and issues of the member Cities. The
Alliance members (collective cities) will continue to band together to: maintain and
strengthen a long-term relationship with the North Texas Municipal Water District for
both water supply and wastewater treatment or such other alternative provider may be
identified and pursue such other objectives as may be mutually desirable. The
continuing objective of the water I wastewater concept is to contract with an
established entity (such as the NTMWD and GTUA) to secure a combination of
stability, expertise, existing and future water reserves, and financial capacity. Also, it is
proposed that efforts continue on other issues as are agreed by the Alliance Board.
Areas of Advisory I Consulting Services
Donald E. Paschal, Jr. (hereinafter referred to as Consultant) proposes to continue to
provide assistance to the Alliance for water supply and wastewater treatment services
and pursue other common objectives impacting growth and the future quality of both
the Alliance Cities and unincorporated areas of Collin and Grayson Counties.
Consultant will provide a variety of services including: issue identification; solution
conceptualization; opportunity visualization and optimization; contract coordination and
negotiation; planning and coordination of collective interests such as upgrading
subdivision regulations and related matters; coordinating I developing solutions to
minimize fiscal impacts; project implementation; physical development and other
project negotiations; and options and financial analysis on related issues. Consultant
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has the experience and ability to facilitate/guide, advise and assist the Alliance Cities in
all areas of municipal operations and development. The following represents an
overview of participation / involvement areas in which Consultant proposes to provide
services to assist the Alliance successfully achieve collective objectives:
Group A Services -Alliance Collective Services determined by the CGMA Board:
);> Assist the Cities of the Alliance through the Alliance Board on matters of mutual
concern and to help foster a collective working relationship, including specific
project priorities and projected timeframe for said projects
);> Identify a series of measurable short-term goals and longer-range objectives for
the Alliance as requested
);> Help to coordinate the common development interest of Alliance members as
requested
);> Review and comment on development expectations and growth projections for
the area as requested by the CGMA Board
);> Review and advise the Alliance Cities on collective development proposals /
issues on an as needed basis
);> Facilitate discussions with NTMWD and represent the Alliance Cities in
relationships with NTMWD including long-term commitments / contracts for utility
services including a projected implementation plan and timetable
);> Serve as contract negotiator for the Alliance with the NTMWD and other entities
);> Provide continuing follow-up to keep projects on target and promote the interest
of the Alliance with the NTMWD for water supplies
);> Represent the Alliance in discussions / negotiations with NTMWD or others in
developing a definitive implementation plan for regional wastewater treatment
including interim or short term facilities as well as permanent long term
treatment facilities including endeavors to enhance the rate structure currently
available to customer cities of the Upper East Fork Wastewater System
);> Work with the Alliance Cities and developers to utilize development
contributions to minimize the initial impacts of long-term utility contracts (this
item could relate to the Alliance as a whole or could be applicable to each city
on an individual basis)
);> Facilitate and advise the cities in the coordination of mutual development
standards
);> Assist with developing collective objectives and desires for pursuing enhanced
County sub-division standards as needed
);> Conceptualize potential solutions to identified issues as requested by the
Alliance
);> Serve as an advisory resource for the Alliance in joint development matters or
relating to the collective delivery of municipal services
);> Provide for other areas of coordination and mutual assistance as the Alliance
may desire
Group B Services -Services for individual Cities / Alliance Members provided
under this Agreement:
);> Provide other services to Alliance members as requested for other services
including issue options, financial analyses, structuring and/or reviewing policy
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proposals, project or facility planning or development, contract negotiation, and
such other matters as a City may request
);> Help define each City's development desires as needed
);> Review and advise an Alliance member City on its unique or individual
development proposals I issues as needed I requested
);> Facilitate and advise an individual City about its development standards
);> Provide specialized advisory services to each City as requested and agreed
between said City and Consultant
Advisory Service Fees
Each of the project issues summarized above as Group A Services represents distinct,
yet interrelated areas of assistance that Consultant proposes to provide to the Alliance
Members as a collective unit. The Group B services are intended to document an
array of potential advisory services that Consultant agrees to provide individually as
assistance to each respective City as requested. The various issues are incorporated
in and collectively authorized by this letter of agreement. It is anticipated that the
magnitude of the project objectives will require multiple years of effort although
measurable short-term (one-year) achievements and collective benefits are expected.
The nature of the project is that periodical (typically quarterly or more frequently if
needed) effort applied methodically over a long period of time will be required.
Consultant proposes that this effort be performed through continuing a monthly retainer
(billing has traditionally be quarterly although monthly invoicing is possible if so
requested) relationship with each Alliance member (thus the Alliance itself will not be
required to incorporate, to establish a formal legal status, or to have a bank account).
This proposal is based on a minimum of four Cities participation.
Consultant proposes to provide continuing advisory I consulting service for multiple
years if desired by the Alliance and its membership. This will be implemented through
a continuing two-year agreement. This two-year agreement shall be considered to
begin effective January 1, 2011 (at which time the prior agreement shall be considered
to be replaced) and shall end December, 2012. Said agreement provides that each
City will receive the collective services for projects approved by the Alliance Steering
Committee at a monthly cost of $600.00 based on four (4) hours of retainer time per
month per member at an hourly rate of $150.00 per hour (represents a $25.00 per hour
discount over standard Municipal billing rate). Thus, working through the Alliance I
Member City retainer contract with Consultant, each member receives service benefits
far beyond their individual contractual cost. (Example: four members would result in a
total of sixteen (16) hours consultant time being applied to Alliance projects each
month with a corresponding increase or decrease in the monthly work effort depending
on the actual number of Alliance participants.)
Alliance members under contract with Consultant may utilize Consultant for other
projects (beyond those approved by the Steering Committee) in additional project
increments offour or more hours at a cost of $165.00 per hour (still under Consultant's
standard municipal billing rate). This provision is intended to provide Alliance members
access to advisory services on a variety of issues at a cost less than typically available.
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Sincerely, Date Accepted:
It
Donald E. Paschal, Jr.
Consultant
date
Such an arrangement will enable each participant City to utilize as much assistance !
advice as it may desire for its unique issues! areas of the need. Consultant will assist
in structuring assistance relative to developer negotiations so that expense can be
recovered from the developer.
Fees for additional staff (other than Consultant, depending on project needs) are $75 to
$125 per hour for financial analysts and $50 per hour for any required clerical support.
Other resources (although not anticipated for this project) are available on an as
needed basis. Municipal clients are invoiced at the end of each month or quarterly.
Travel! mileage within the metroplex is included in the hourly rate. Other expenses
are billed at actual cost (minimal other expense is anticipated for this assignment at
this time).
Please acknowledge acceptance of this letter of proposal by executing and returning a
copy. A copy of Consultant's resume is available for your records upon request.
Additionally, references are available on request. Should further information be
needed, if you wish to discuss the proposal in detail, or if you wish me to meet with
each respective City Council to review this matter, please advise.
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