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HomeMy WebLinkAboutRes 2022-04-1157 Agreement with Grantham & Associates for the Downtown Utility Rehab ProjectCITY OF ANNA, TEXAS RESOLUTION NO. Q oaa QN U51 A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES BY AND BETWEEN THE CITY OF ANNA, TEXAS AND GRANTHAM & ASSOCIATES FOR THE DOWNTOWN UTILITY REHABILITATION PROJECT, AS SHOWN IN EXHIBIT "A" ATTACHED HERETO, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Anna received funding from the Federal Government pertaining to the Coronavirus State and Local Fiscal Recovery Funding Program (SLFRF); and, WHEREAS, the City is seeking to conduct engineering analysis and design pertaining to the rehabilitation of public utilities in Downtown Anna; and, WHEREAS, the rehabilitation of public water and sanitary sewer systems has been specifically identified as an acceptable use of the federal funds per federal guidelines; and, WHEREAS, the City is seeking to contract with Grantham &Associates for engineering and land surveying professional services pertaining to the project; and, WHEREAS, the services provided by Grantham &Associates will be funded through SLFRF Funds; and, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Authorization. The City Council hereby approves entering into and authorizes the City Manager to execute a professional services agreement with Grantham &Associates as shown in Exhibit "A" attached hereto. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this/0 of W��_, 2022. ATTEST: \a\``\5\\5551i 111111!lJ// JJ //` A '! *e .`� City Secretary, Carrie L. Land " nppQnvFn• Mayor, Nate Pike PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES STATE OF TEXAS § COUNTY OF COLLIN § THIS AGREEMENT is made and entered into as of the 4th day of May, 2022, by and between the City of Anna, Texas, a Texas municipal corporation, with its principal office at 111 North Powell Parkway, Anna, Collin County, Texas 75409, hereinafter called "OWNER" and Grantham & Associates, Incorporated, with its corporate office at 6570 Naaman Forest. Boulevard, Suite 200, LB 2, Garland, Texas 75044„ hereinafter called "CONSULTANT," acting herein, by and through their duly authorized representatives. WITNESSETH, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually agree as follows: ARTICLE 1 EMPLOYMENT OF CONSULTANT OWNER hereby contracts with CONSULTANT, as an independent contractor, and CONSULTANT hereby agrees to perform the services herein in connection with the Project as stated in the sections to follow, with diligence and in accordance with the professional standards customarily obtained for such services in the State of Texas. The professional services set out herein are in connection with the following described project: The Project shall include, without limitation, the engineering and land surveying services described in the proposal attached as Exhibit A, including without limitation the services described under Article 2.A. of this Agreement ARTICLE 2 SCOPE OF SERVICES CONSULTANT shall perform the following services in a professional manner: A. CONSULTANT shall perform all those services as necessary and as described under "Scope of Services" as set forth under CONSULTANT PROPOSAL, which is attached hereto and made a part hereof as Exhibit "A" as if written word for word herein. B. CONSULTANT shall perform appropriate services set forth in individual task orders which shall be governed by the terms of this Agreement. ss C. If there is any conflict between the terms of this Agreement and the exhibits attached to this Agreement or any task orders, the terms and conditions of this Agreement will control over the terms and conditions of the attached exhibits or task orders. PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES Page 1 of 17 ARTICLE 3 ADDITIONAL SERVICES Additional services to be performed by CONSULTANT, if authorized by OWNER, whether included in the above -described Scope of Services, are described as follows: A. During the course of the Project, as requested by OWNER, CONSULTANT will be available to accompany OWNER's personnel when meeting with or having dealings with the Texas Commission on Environmental Quality, U.S. Environmental Protection Agency, or other regulatory agencies. CONSULTANT will assist OWNER's personnel on an as -needed basis in preparing compliance schedules, progress reports, and providing general technical support for OWNER's compliance efforts. B. Assisting OWNER or contractor in the defense or prosecution of litigation in connection with or in addition to those services contemplated by this Agreement. Such services, if any, shall be furnished by CONSULTANT on a fee basis negotiated by the respective parties outside of and in addition to this Agreement. C. Sampling, testing, or analysis beyond that specifically included in the above -described Scope of Services. D. Preparing copies of computer aided drafting (CAD) electronic data bases, drawings, or files for OWNER's use in a future CAD system. E. Preparing applications and supporting documents for government grants, loans, or planning advances and providing data for detailed applications. F. Appearing before regulatory agencies or courts as an expert witness in any litigation with third parties or condemnation proceedings arising from the development or construction of the Project, including the preparation of engineering data and reports for assistance to OWNER. G. Providing geotechnical investigations, including soil borings, related analyses, and recommendations. ARTICLE 4 PERIOD OF SERVICE This Agreement shall become effective upon execution of this Agreement by OWNER and CONSULTANT and upon issue of a notice to proceed by OWNER, and shall remain in force for the period which may reasonably be required for the completion of the Project, including Additional Services, if any, and any required extensions approved by OWNER. This Agreement may be sooner terminated in accordance with the provisions hereof. Time is of the essence in this Agreement. CONSULTANT shall make all reasonable efforts to complete the services set forth herein as expeditiously as possible and to meet the schedule(s) established by OWNER, acting through its City Manager or his designee. PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES Page 2 of 17 ARTICLE 5 A. COMPENSATION TERMS: 1. "Subcontract Expense" is defined as expenses incurred by CONSULTANT in employment of others in outside firms for services in the nature of, geotechnical evaluations, traffic engineering and other necessary support labor incident to the work required under the Scope of Services and Additional Services. 2. "Direct Non -Labor Expense" is defined as that expense for any OWNER - authorized assignment incurred by CONSULTANT for supplies, transportation and equipment, travel, communications, subsistence, and lodging away from home, and similar incidental expenses in connection with that assignment. B. BILLING AND PAYMENT: For and in consideration of the professional services to be performed by CONSULTANT herein, OWNER agrees to pay, based on the cost estimate detail at an hourly rate shown in Exhibit "C" which is attached hereto and made a part of this Agreement as if written word for word herein. Partial payments to CONSULTANT will be made on the basis of detailed monthly statements rendered to and approved by OWNER through its City Manager or his designee; however, under no circumstances shall any monthly statement for services exceed the value of the work performed at the time a statement is rendered. Nothing contained in this Article shall require OWNER to pay for any work which is unsatisfactory, as reasonably determined by the City Manager or his designee, or which is not submitted in compliance with the terms of this Agreement. OWNER shall not be required to make any payments to CONSULTANT when CONSULTANT is in default under this Agreement. It is specifically understood and agreed that CONSULTANT shall not be authorized to undertake any work pursuant to this Agreement which would require additional payments by OWNER for any charge, expense, or reimbursement above any maximum not -to -exceed fee as stated within any specified task order, without first having obtained written authorization from OWNER. CONSULTANT shall not proceed to perform any services without obtaining prior written authorization from the City Manager or his designee. C. ADDITIONAL SERVICES: For additional services authorized in writing by OWNER in Article 3, CONSULTANT shall be paid based on the Schedule of Charges at an hourly rate shown in Exhibit "C." Payments for additional services shall be due and payable upon submission by CONSULTANT, and shall be in accordance with subsection B hereof. Statements shall not be submitted more frequently than monthly. PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES Page 3 of 17 D. PAYMENT: If OWNER fails to make payments due CONSULTANT for services and expenses within 60 days after receipt of CONSULTANT's undisputed statement thereof, the amounts due CONSULTANT will be increased by the rate of one percent (1%) per month from the said 60th day, and, in addition, CONSULTANT may, after giving seven days' written notice to OWNER, suspend services under this Agreement until CONSULTANT has been paid in full all amounts due for services, expenses, and charges, provided, however, nothing herein shall require OWNER to pay the late charge of one percent (1 %) set forth herein if OWNER reasonably determines that the work is unsatisfactory, in accordance with this Article 5, "Compensation." ARTICLE 6 OBSERVATION AND REVIEW OF THE WORK CONSULTANT will exercise reasonable care and due diligence in discovering and promptly reporting to OWNER any defects or deficiencies in the work of CONSULTANT or any subcontractors or subconsultants. ARTICLE 7 OWNERSHIP OF DOCUMENTS All documents prepared or furnished by CONSULTANT (and CONSULTANT's subcontractors or subconsultants) pursuant to this Agreement are instruments of service, and shall become the property of OWNER upon the termination of this Agreement. CONSULTANT is entitled to retain copies of all such documents. The documents prepared and furnished by CONSULTANT are intended only to be applicable to this Project, and OWNER's use of these documents in other projects shall be at OWNER's sole risk and expense. In the event OWNER uses any of the information or materials developed pursuant to this Agreement in another project or for other purposes than specified herein and by CONSULTANT at the time such information and materials are delivered, CONSULTANT is released from any and all liability relating to such use in that project. ARTICLE 8 INDEPENDENT CONTRACTOR CONSULTANT shall provide services to OWNER as an independent contractor, not as an employee of the OWNER. CONSULTANT shall not have or claim any right arising from employee status. OWNER shall not control the means, methods, sequences, procedures, or techniques utilized by CONSULTANT to perform work or services under this Agreement or any associated task order. ARTICLE 9 AUDITS AND INSPECTION OWNER shall have the right to audit and make copies of the books, records and computations pertaining to this agreement. CONSULTANT shall retain such books, records, documents and other evidence pertaining to this agreement during the contract period and five PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES Page 4 of 17 years thereafter, except if an audit is in progress or audit findings are yet unresolved, in which case records shall be kept until all audit tasks are completed and resolved. These books, records, documents and other evidence shall be available, within 10 business days of written request. Further, CONSULTANT shall also require all Subcontractors, material suppliers, and other payees to retain all books, records, documents and other evidence pertaining to this agreement, and to allow OWNER similar access to those documents. All books and records will be made available within a 50 mile radius of the City of Anna. The cost of the audit will be borne by OWNER unless the audit reveals an overpayment of 1 % or greater. If an overpayment of 1 % or greater occurs, the reasonable cost of the audit, including any travel costs, must be borne by CONSULTANT which must be payable within five business days of receipt of an invoice. Failure to comply with the provisions of this section shall be a material breach of this contract and shall constitute, in OWNER's sole discretion, grounds for termination thereof. Each of the terms "books", "records", "documents" and "other evidence", as used above, shall be construed to include drafts and electronic files, even if such drafts or electronic files are subsequently used to generate or prepare a final printed document. ARTICLE 10 INDEMNITY AGREEMENT CONSULTANT shall indemnify, save and hold harmless OWNER and its officers, agents, and employees from and against any and all liability, claims, demands, damages, losses, and expenses, including, but not limited to court costs and reasonable attorney fees incurred by the OWNER, that is caused by or results from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the CONSULTANT or the CONSULTANT'S agent, another consultant under contract, or another entity over which the CONSULTANT exercises control. Nothing in this Agreement shall be construed to create a liability to any person who is not a party to this Agreement, and nothing herein shall waive any of the parties' defenses, both at law or equity, to any claim, cause of action, or litigation filed by anyone not a party to this Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved. ARTICLE 11 INSURANCE During the performance of the services under this Agreement, CONSULTANT shall maintain the following insurance with an insurance company licensed to do business in the State of Texas by the State Insurance Commission or any successor agency that has a rating with Best Rate Carriers of at least an A- or above: A. Comprehensive General Liability Insurance with bodily injury limits of not less than $500,000 for each occurrence and not less than $500,000 in the aggregate, and with PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES Page 5 of 17 property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. B. Automobile Liability Insurance with bodily injury limits of not less than $500,000 for each person and not less than $500,000 for each accident, and with property damage limits of not less than $100,000 for each accident. C. Worker's Compensation Insurance in accordance with statutory requirements, and Employers' Liability Insurance with limits of not less than $100,000 for each accident. D. Professional Liability Insurance with limits of not less than $1,000,000 annual aggregate. E. CONSULTANT shall furnish insurance certificates or insurance policies at OWNER's request to evidence such coverages. Except for workers compensation and professional liability, the insurance policies shall name OWNER as an additional insured, and shall contain a provision that such insurance shall not be canceled or reducted with respect to by coverages or endorsements without 30 days' prior written notice to OWNER and CONSULTANT. In such event, CONSULTANT shall, prior to the effective date of the change or cancellation, serve substitute policies furnishing the same coverage. ARTICLE 12 TERMINATION OF AGREEMENT A. Notwithstanding any other provision of this Agreement, either party may terminate by giving 30 days' advance written notice to the other party. B. If the Agreement is terminated prior to completion of the services to be provided hereunder, CONSULTANT shall immediately cease Clll services and shall render a final bill for services to OWNER within 30 days after the date of termination. OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily performed and for reimbursable expenses to termination incurred prior to the date of termination, in accordance with Article 5 "Compensation." Should OWNER subsequently contract with a new consultant for the continuation of services on the Project, CONSULTANT shall cooperate in providing information. CONSULTANT shall turn over all documents prepared or furnished by CONSULTANT pursuant to this Agreement to OWNER on or before the date of termination, but may maintain copies of such documents for its use. ARTICLE 13 RESPONSIBILITY FOR CLAIMS AND LIABILITIES Approval by the OWNER shall not constitute, nor be deemed a release of the responsibility and liability of CONSULTANT, its employees, associates, agents, subcontractors, and subconsultants for the accuracy and competency of their designs or other work; nor shall such approval be deemed to be an assumption of such responsibility by PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES Page 6 of 17 OWNER for any defect in the design or other work prepared by CONSULTANT, its employees, subcontractors, agents, and consultants. ARTICLE 14 NOTICES All notices, communications, and reports required or permitted under this Agreement shall be personally delivered or mailed to the respective parties by depositing same in the United States mail to the address shown below, certified mail, return receipt requested, unless otherwise specified herein. Mailed notices shall be deemed communicated as of three days after mailing: To CONSULTANT: Managing Partner/Owner Grantham & Associates, Inc. 6570 Naaman Forest Blvd. Suite 200, LB 2 Garland, Texas 75044 City Manager City of Anna 111 North Powell Parkway P.O. Box 776 Anna, Texas 75409 All notices shall be deemed effective upon receipt by the party to whom such notice is given, or within three days after mailing. ARTICLE 15 ENTIRE AGREEMENT This Agreement constitutes the complete and final expression of the agreement of the parties, and is intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior or contemporaneous offers, promises, representations, negotiations, discussions, communications, and agreements which may have been made in connection with the subject matter hereof. ARTICLE 16 SEVERABILITY If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement and shall not cause the remainder to be invalid or unenforceable. In such event, the parties shall reform this Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision. ARTICLE 17 COMPLIANCE WITH LAWS PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES Page 7 of 17 CONSULTANT shall comply with all federal, state, and local laws, rules, regulations, and ordinances applicable to the work covered hereunder as they may now read or hereinafter be amended. ARTICLE 18 DISCRIMINATION PROHIBITED In performing the services required hereunder, the CONSULTANT shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or physical handicap. ARTICLE 19 PERSONNEL A. CONSULTANT represents that it has or will secure, at its own expense, all personnel required to perform all the services required under this Agreement. Such personnel shall not be employees or officers of, or have any contractual relations with OWNER. CONSULTANT shall inform OWNER of any conflict of interest or potential conflict of interest that may arise during the term of this Agreement. B. All services required hereunder will be performed by CONSULTANT or under its supervision. All personnel engaged in work shall be qualified, and shall be authorized and permitted under state and local laws to perform such services. ARTICLE 20 ASSIGNABILITY CONSULTANT shall not assign any interest in this Agreement, and shall not transfer any interest in this Agreement (whether by assignment, novation, or otherwise) without the prior written consent of OWNER. ARTICLE 21 MODIFICATION No waiver or modification of this Agreement or of any covenant, condition, or limitation herein contained shall be valid unless in writing and duly executed by the party to be charged therewith, and no evidence of any waiver or modification shall be offered or received in evidence in any proceeding arising between the parties hereto out of or affecting this Agreement, or the rights or obligations of the parties hereunder, and unless such waiver or modification is in writing and duly executed; and the parties further agree that the provisions of this section will not be waived unless as set forth herein. ARTICLE 22 MISCELLANEOUS A. The following exhibits are attached to and made a part of this Agreement: PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES Page 8 of 17 Exhibit A — Proposal (10 Pages) B. CONSULTANT agrees that OWNER shall, until the expiration of four years after the final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers, and records of CONSULTANT involving transactions relating to this Agreement. CONSULTANT agrees that OWNER shall have access during normal working hours to all necessary CONSULTANT facilities and shall be provided adequate and appropriate working space in order to conduct audits in compliance with this section. OWNER shall give CONSULTANT reasonable advance notice of intended audits. C. Venue of any suit or cause of action under this Agreement shall lie exclusively in Collin County, Texas. This Agreement shall be construed in accordance with the laws of the State of Texas. D. For the purpose of this Agreement, the key persons who will perform most of the work hereunder shall be Bruce Grantham, P.E.. However, nothing herein shall limit CONSULTANT from using other qualified and competent members of its firm to perform the services required herein. E. CONSULTANT shall commence, carry on, and complete any and all projects with all applicable dispatch, in a sound, economical, and efficient manner and in accordance with the provisions hereof. In accomplishing the projects, CONSULTANT shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on by OWNER. F. OWNER shall assist CONSULTANT by placing at CONSULTANT's disposal all available information pertinent to the Project, including previous reports, any other data relative to the Project, and arranging for the access thereto, and make all provisions for CONSULTANT to enter in or upon public and private property as required for CONSULTANT to perform services under this Agreement. Additional information to be provided by the City is set forth in Exhibit "D" as if written word for word herein. G. CONSULTANT shall at all times maintain OWNER'S confidential or proprietary information in confidence and shall disclose same to third parties only as specifically instructed by OWNER. Any disclosure of privileged or confidential information by OWNER to CONSULTANT is in furtherance of OWNER's purposes and is not intended to and does not waive any privileges that may exist with regard to such information. H. The captions of this Agreement are for informational purposes only, and shall not in any way affect the substantive terms or conditions of this Agreement. IN WITNESS HEREOF, the City of Anna, Texas has caused this Agreement to be executed by its duly authorized City Manager, and CONSULTANT has executed this PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES Page 9 of 17 Agreement 20220 through its duly authorized undersigned officer on this the J day of May ATTEST: Carrie Land, CITY SECRETARY WITNESS: BY: GRANTHAM &ASSOCIATES, INC. Bruce Grantham, P.E. OWNER PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES Page 10 of 17 EXHIBIT "A" .ranth��m & .�ssoeiates, Ine. Civil Engineering & SUrve.yring ..Sensing 4yitlr Tctte�it�%, Febru.uy I7, ?O�2 _.: hlaaman i :; _sr Biv� Ste 2ao, tB 2 C-a�and, Tex 75a�4 �72.e54.2332 inty�;prbce_rs=t :'nv",gra-ce.net 78PE Firm 'S43-8 1 TBOi ; Fm, - 101j79000 ,1�1r. Greg Peters Director of Public Works City of Anna 3223 N. Powell Pliny Anna, TX 75409 Re: Anna Dotentortin 1�'ater uid Sanit•uy Set�rer Iunprovements Proposal for Engineering and Sm.. eying Services De•lr h�Ir. Peters: Grantham & Associates, Inc. (G�� A} is pleased to prepare this proposal for engineering and sttrs;eying services associated with the rehabilitation and replacement of water and sanitary sewer lines in downtown Anna. Project O�er�ieu- It is understood tli<•lt file City has obtained $3.3 nnillion in Federal fimding for downtown water and sauitvy setiver iruprovement.s. This is the total project budget for G&A's services and tine constniction_ All the Federal fiords must be. utilized within three years. GBrA's services will be performed as if this were a City j oU. The City's Fir><-luce Department will satisfy any Federal reporting requirements. There are no mandatory Disadvantaged Business Enterprise (DBE) requirements for G&A or the construction contractor. Prior to st•lrtiug siusreying and engineering design, G��A will complete fe�siUility and investigation phase to assist the CittT in prioritizing the utility improvements- The goal is to identify the improvements that provide the City with the al<i.1.imu nn cost -benefit. Feasibilit<� and Investigation Phase City staff provided G&A with a uunnber of desired tasks iu the Feasibility and Investigation Phase. In order to organize these tasks in a Logical progression, and to assist the City in tracking their progress, G&A developed the Flom; Chart provided as Exhibit A. It includes the following four distinct steps. 1. Assemble &Organize Data ✓ Reviet�,• all pertinent City data incltuling but not lannited to 1•t'ater and Wastewater h4aster Pl:uns, Colnnprehensiveond Doxi,vtown Plans; C'onstrlction Plans, GIS Data, Future Development Plans, and a Wastewater Ch4Oh4 Report. ✓ Prepare a slluunnary of City data. ✓ Prepare CAD exhibits of the. existing, water and wastewater systems. ✓ lvieet with City operltions staff and perform a joint site visit. ✓ Prepare an inventory of existing system issues and needs. hft: Greg Peters Febnisi} 17,'2021 Page 2 ✓ Meet with AEDC st�ffto of a CAD exhibit of related stri ✓ Meet uith a prominent I development plans, and prep ✓ Update the data summary, it ✓ lyleet with City still 2. Evaluate & Prioritize improvement. in fittuce dounitown development plans -and prepare improvements: y t�` owner and stakeholderto determine his e an exhibit offuture developments. story; and e diibits. Prepare alist ofpotentialprojects: ✓ Prepare; preluuunaty q uatttities and an Opinion of Probable Construction Cost (OPCC) for each potential project. Meet again with AEDC staff and the prominent property owner to obtain their input. ✓ Develop a preliminary prioritization of the potential projects. ✓ Meet xvith City staff and amend the prioritization based on their input 3. Prepare Deliverables ✓ Update the database of proposed project descriptions and OPCCIS ✓ Update a proposed project exhibit utilizing the CAD layers previously developed.. ✓ MPPt With'City Onff Make final revisions to the database and the extuibit. ✓ Prepare a drat memo summarizing the findings of this phase, and ptocride conclusions and recommendations ✓ Address any final City review comments_ Finalize the memo. �#. Council Presentation Prepare a PowerPoint presentation. ✓ Prepare a Council packet for the project. Attend a Council work session. iVUTE: At the end of this plz<ase, the list ofreli<nbilitafion and replacement proj acts will be finalized. Sutrvejng and Ettgiueeiing Phase The Basic and Special Senrices in this phase are geuerally sunutiiarized below: • Basic Services Perform a design survey of the;project corridor. . Prepare prenmmary;30o./o, 60°fo, 94°/o; and mw t iuLr/o) plans. ✓ Prepare a quantity take -off and OPCC with each submittal. ✓ Prepare bid documents including technical specifications. Special Services (if required) Attend additional meetings., Coordinate with TAT and/or the Railroad. ✓ Retain a subconsultint to provide Level Aand B Subsurface Utility Engineering (SUE) services. Mr Greg Peters Febmary 17 2022 Fage 3 Bidding and Construction Phase G&A uiff assist the City in during the bidding and construction phase. The proposed services are iteimized in the Manhour Projection' provided as Exhibit B. Assnunptions + The design survey will include a general location of existing right -of way Imes based on saibdivision plans and plats. and available property corners. No boundary survey work will be performed.' • No easement or right-of4ay documents will be regauired. + No field surveying will be performed in order to prepare Record drawings. • G&A uill prepare an Erosion Control Plan; the contractor i;U prepare a SIXTPPP. Fee Alup�•oach G&A prepared Fixed Fees for well-defined tasks and Tune and Materials allowances where the task scope is less certain at this time. 1: FeasibifitY � Imvesti�ationPhase' ✓ The auanhours in Exhibit B,provide the proposed Fixed Fee for this phase including the number of meetings itemized. ✓ Time and Materials :allowances are provided for additional meetings and TsDOT 7 Railroad coordination as needed: 2 Surveying and Engineeriinn Phase ✓ The Fixed Fee for design survey was based on utilities being replaced in approximately 7.000 linear feet of street corridor_ This length was obtained for other G&_A utility replacement projects of a'smular scale and budget. If the final length of survey differs materially from this length. the fee will be adjusted lip or down proportionally., ✓ The engineering fee was developed from TSPE C`turce A using a percentage of construction cost. The fee calculation is provided'im Exhibit B. ✓ A Time and Materials allowance is provided for Level A and B Subsurface' Utility Engineering (SUE). 3. Bidding and Construction Phase ✓ A Fixed Fee is provided for bidding seniices and'a Time and Materials fee is provided for construction services, encompassing the itemized tasks in Exhibit B_ Fee Summary Tntn1 �3asic 1Serni��s 57�25 193,000 12_920 S 331475 Mr. Greg Peters February 17, 2022 Page 4 2. Special 1Tithe cat Materi!ipj Services Additional Meetings allowance ■ TxDOT & Railroad Coordination ■ Level A & B SUE Allowance ■ Construction Phase Total SpecinlServices T©tnt Fey Schedule a proposed schedule is provided in Exhibit C. Please contact me if you have any questions regarding this proposal. Very truly yours, IV Bruce Grantham. P.E., President Attachments 14,0Q0 10,000 10,000 15.310 45,314 S 3iii.38S EXHIBIT A -FLOW CHART CITY OF ANNA - 2022 Do%mtown Utility Improvements Z`1712022 FEASIBILITY &INVESTIGATION PHASE STEP 1 -ASSEMBLE & ORGANIZE DATA R E'i °:^ L Ih:EVTC �P.Y CITY CATAFi _.__ CALI _U1,11,1�_iY "VaENTORYIC�_=: .. 1.1EETYi ITHC4TYUTILITY I I CRE IIJCFECTICri3 NEECC C•=ERATJNG CTAFF ROUND 7 MEETINGS LIEET 411Tri ?sCC ]T.4=F �} PRCFOCEC F.4i EIA EIJT I ' REPLI �J,IENT I:HIEIT 1.1E=T 11'ITH BLAHEHC:L=RO I� FUTURE DE43LG F7!ENT^_ 'JP=NTE O.�TA CU `.4.IARY I I:VENTGRY S EYHIBITC REFItlE CTIiCY MEh � PRC�REC3 I.IEETIt:'i 1\'ITN I I L1td IT'_ CITY ETA°F �!UTLR; E CITY P R:GRIT. E LTEP2-EVALUATE L PP.IO RTTIZ IMPRGVEMENTS :TEP 9 -PREPARED-EWERABLES STEP 4 - C CU SC1L PP.ECEtITAT10H CCUW�IL'.i0 R1S DU01CV P RE'_Et;T.�TIC�V ,3!J,tiC=rr,r_.;tumen::!Y: PDOCCFROP03+�'dnnlC'.D'..Z ttlttkrPrcQcaa`Mru V71h/ Fn.Fosa! Esf•D ^.:: 17-��Dx 07UtJG'_?ACY.ET EXHIBIT B MANHOUR PROJECTION ?I1712022 ESTIMATED MANHOURS Prr4M MW%Ver Tech Tech AdrWn M=W Tech smey TOTAL WED FEE SERVICES • 1:1aT11>Nt.71HIM 16':1[K1aflLsk ����'����_� I•`";a'M•!•'a'i4yl!2'cll)IFfI�[a1`$:ni, ��'�'�---_� fkfl:vKH:tHYt9>.`.•;Ira:7h�»14!'F: �('�L'��_���_�' Y.cI:i=cii[h^�a192:HV111: [KI\ ���—_---_�)♦ 1 =e ®®_-----© �II+:SJ1;]q=;N?;SN{=1i1,IM1yIYHa}21A1[K:KMH la5.ryi:11k'�'�;j♦���''---��'j� 0000----® KRUM 00®� I[K✓:\la;(rA'tl:r:iQ:i>:77'LKr). 1:.>S —��--��'���'�� '1 n a•* �. c4�EE;_:t�Eil'�1!—�'�iil�[Ziq�Eii�YLhl•i?�i�!?:��Et1LYF'[� ;.GHhOO?Leamelrtsiti5?DOCS PROi'O^�iLWnY,�i122 u72es Propossa'Ama u['y Pmp�s,4E1hA7s z-17-T2>'Ss.+c ESTIMATED MANHOURS A7eA1 /1%, AH:7tLY,MgM i:l>9:1;t3rtf.2-i_ I:ei17:tktr39>:d.97 o®m®maoom IME & MATERIALS SERVICES; IWAA ®®m00000� BASKE SERVICES (FOo=•D FEE), FEAslsltm&INJES7IGATKM2 a 67a30 DESICtJ SVRJEI' $ 57,425 E7Vu.'lLER1N3 $ 193*000 &DGHO PIi4^-.E S OM MOM Stbtotai Fixed Fee Services 331607.5 SPECIAL SEANCES (TIME & MATM LLS) AOD!T!ONNAL MEEnwm S 10,000 T19OT& RkgROAD COORDRATICN S 10,000 LEVELA&SSLE $ 10,000 CONSTRUCACN PRASE S 156310 SWAotal Torte& Materials Services d5,3io:. TOTAL FEE S 376,375 ru...r.. ..a. ,tf :as7737rr,^scrs;rorsa7asn�t EXHIBIT C -SCHEDULE CITY OF ANNA -2022 Downtown Utility Improvements Fehnury 17. 9077 2022 2023 202b 2025 DURATION APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEE MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB DEC JAN NOTICE TO PROCEED FEASIEILRY&INVESTIGATION PHASE 6m tfts : SURVEY 2m M 3OX PLANS 3 montns COX PLANS 3m Ihs 90`l. PLANS MIS IS 2 t tns BIDDING 3m Ihs CONSTRUCTION 12monNoumtbn. SW NA-000.acumtntt;VfPDOCSWftCPO:ALt4rJIx�2)22 U�'aECJNopJa3PAnRa UCHy Ptoptaal E VF5if5 2.17.22.tCs[ R`IT- 0 c ~ m U (>O CO 0 d f0 C u L co m 0 LU O b0 U O C: O .Y + O a c u O � � N 7 � U ii � pl e �-- a 4 . , �; E N U L O C L N N v J C (0 Y C f0 U aj C00 LO �1 pC�p C GC: , o y, a E v Z3 J1- a s u a N n_ w u THE CITY OF AnnaTASK AUTHORIZATION #FY22-GA-01 Client: City of Anna 3223 N. Powell Pkwy Anna, TX 75409 Attn: Justin Clay, CPM City Project No.: Consultant Project No: 1448-22 Date: 11-23-22 Project Description: Anna Downtown Water and Sanitary Sewer Improvements Task Authorization #1 — Engineering and Surveying Services Description of services: See Proposal Letter Deliverables: See Proposal Letter Compensation shall be as follows: Fees are either Lump Sum, Cost Plus (not to exceed without client authorization), or Per Unit (with estimated budget) Task Description $62,665 Total Contracted Fee $62,665 [Schedule shall be as follows: As Requested Total Basic Services 1 TV Inspection of Sewer —Analysis &Memo (Lump Sum $2,140 2 Engineering (Lump Sum $28,500 3 Design & Property Survey (Lump Sum $9,430 4 Bidding Services (Lump Sum $3 075 6 Construction Services Cost Plus $4,860 7 Reimbursables (Lump Sum $1,000 special Services 8 TV Inspection Subcontractor Per Linear Foot Estimate $3,660 9 Unforeseen Items Allowance Cost Plus $10,000 The above described services shall proceed upon return of this Task Authorization. Services will be billed monthly as they are completed. All other provisions, terms, and conditions of the agreement for services which are not expressly amended shall remain in full force and effect. X This Task Authorization will serve as the notice to proceed. CONSULTANT: Grantham &Associates, Inc. CITY OF Bruce Grantham, P.E. „ BY TITLE: President l DATE: 11-2921 / DATE: I I ' 2 (rl � Z Z OlGrantharn & Associates, Inc. Civil Engineering & Surveying November 23, 2022 Mr. Justin Clay, CPM CIP Manager City of Anna 3223 N. Powell Pkwy Anna, TX 75409 Re: Anna Downtown Water and Sanitary Sewer Improvements Proposal for Task Authorization #1 — Engineering and Surveying Services Dear Justin: Pursuant to your request, Grantham & Associates, Inc. (G&A) has prepared this proposal for Priority 1 engineering and surveying services associated with water and sanitary sewer line replacements in downtown Anna. Project Description The project includes the following new lines which are identified as Priority 1 on the attached exhibit. • Approximately 1,400 linear feet of 8" water as noted below. ✓ Seventh Street between Interurban and Riggins ✓ Interurban between the jog in Seventh ✓ Riggins Street between Fourth and Seventh. • Approximately 230 linear feet of 8" sanitary sewer along Interurban alignment between the first manholes on either side of Fifth Street. Scope of Services The scope of services for this project has been separated into Basic and Special Services as summarized below. Basic Services • Perform a topographic survey and property line survey of the corridor. • Prepare 30%, 90%, and 100% plans for the improvements. • Prepare a quantity take -off and Opinion of Probable Construction Cost (OPCC) with each submittal. • Prepare bid documents and assist the City in bidding the project. • Provide construction support services to the City and prepare Record Drawings. Special Services • Retain RAD Utility Inspections as a subcontractor to perform TV inspection of approximately 1,700 linear feet of sanitary sewer line. • An unforeseen items allowance is provided for additional services that may be required, such as easement or right-of-way preparation, subsurface utility engineering (SUE) potholes, and DART coordination. Mr. Justin Clay, CPM November 23, 2022 Page 2 Assumptions • No field surveying will be performed in order to prepare Record Drawings; City and Contractor plan markups will be used exclusively. • G&A will prepare an Erosion Control Plan but the contractor will prepare a SWPPP. Fee The sheet count provided as Exhibit A was used to determine the design fee. The manhour estimate provided in Exhibit B was used to determine the fees for all phases except the engineering phase. The Opinion of Probable Construction Cost is included in Exhibit C. The RAD Utility Inspections proposal is attached. Lump Sum (LS) fees are proposed except as noted as a Cost Plus (C+) reimbursable fee. The Cost -Plus fees provided shall not be exceeded without prior written approval of the City. Basic Services • TV Inspection of Sewer — Analysis & Memo • Engineering • Design & Property Survey • Bidding Services • Construction Services • Reimbursables Total Basic Services Special Services • TV Inspection Subcontractor (per linear foot) Unforeseen Items Allowance Total Special Services Total Fee $ 2,140 (LS) $ 28,500 (LS) $ 92430 (LS) $ 32075 (LS) $ 42860 (C+) $ 1,000 (LS) $ 49,005 $ 31660 (estimate) $ 10,000 (C+j $ 13.9660 62,665 Please contact me if you have any questions regarding this Task Authorization #1. Very truly yours, Bruce Grantham, P.E. Attachments H:IWPDOCSIPROJECTSIANNAU448-22 2022 ANNA DOWNTOWN WATER & SANITARY SEWER HaROVEMENTSIPRIORITY 1 PROPOSALIPROPOSAL.DOCX EXHIBIT A - ENGINEERING COST CITY OF ANNA - DOWNTOWN WATER & SEWER IMPROVEMENTS TASK AUTHORIZATION #1 November 23, 2022 Summary of Sheets & Bid Documents Sheet Index I No. Sheets I Cost aer Sheet I Sheet Cost Cover 1 $1,000 $1,000 R.O.W. & Dimensional Control Plan (1" = 40' scale) 1 $2,000 $2,000 Quantities & Project Notes 1 $4,000 $4,000 Erosion Control (1" = 40' scale) 2 $2,000 $4,000 Water Plan (8") Plan, Profile utility crossings only 2 $5,500 $11,000 Sanitary Sewer Plan & Profile 1 $3,000 $3,000 Subtotal Plan Cost 8 $25,000 Bid Documents & OPCC's $3,500 Total Engineering Cost $28,500 Note: All sheets are 1" = 20' scale unless otherwise noted. EXHIBIT B - MANHOUR PROJECTION CITY OF ANNA - DOWNTOWN WATER & SEWER IMPROVEMENTS TASK AUTHORIZATION #1 11/23/2022 ESTIMATED MANHOURS Project Project Design CADD Survey Survey 1 Man Principal Manager Tech Tech Admin Manager Tech Survey TOTAL $245 $165 $120 $80 $75 $120 $80 $155 BASIC SERVICES - TASK DESCRIPTION TV INSPECTION OF SEWER - ANALYSIS & MEMO COORDINATE WITH TV SUBCONTRACTOR 1 2 3 REVIEW TV TAPES 4 4 PREPARE CONCLUSIONS & RECOMMENDATION MEMO 1 4 1 1 1 1 1 1 1 5 SUTOTAL TV ANALYSIS HOURS 2 10 0 0 1 0 1 0 1 0 1 0 1 12 SUTOTAL TV ANALYSIS COST $490 $1,650 $0 $0 I $0 I $0 I $0 I $0 1 $2,140 DESIGN SURVEY TIE INTO CITY SURVEY CONTROL 1 1 2 SET PROJECT SURVEY CONTROL 1 2 3 CONTACT TEXAS811 AND SURVEY UTILITY MARKERS 1 2 3 TOPOGRAPHIC SURVEY 1 1 2 18 22 OBTAIN & REVIEW PLATS AND DEEDS 4 1 5 LOCATE PROPERTY CORNERS 1 1 2 8 12 SET DOWN PROPERTIES IN CADD FILE 1 4 8 13 PROCESS SURVEY DATA 1 2 3 PREPARE PLAN BASE SHEETS 1 8 2 11 SUTOTAL SURVEY HOURS 1 4 0 8 0 1 17 13 31 74 SUTOTAL SURVEY COST $245 $660 $0 $640 $0 $2,040 $1,040 $4,805 $9,430 BIDDING SERVICES FURNISH PLANS AND BID DOCUMENTS TO CITY & PLAN ROOMS 1 1 1 3 ATTEND PRE -BID CONFERENCE 3 3 RESPOND TO CONTRACTOR BID QUESTIONS 2 2 PREPARE ADDENDA 1 2 4 2 9 TABULATE BIDS AND PREPARE CONTRACTOR RECOMMENDATION 3 1 4 PREPARE CONFORMED PROJECT MANUAL 1 2 3 SUBTOTAL BIDDING PHASE HOURS 1 12 0 5 6 0 0 0 24 SUBTOTAL BIDDING PHASE COST $245 $1,980 $0 $400 $450 1 $0 1 $0 1 $0 1 $3,075 H:IWPDOCSIPROJECTSIANNA11448-22 2022 Anna Downtown Water & Sanitary Sewer ImprovementslPriority 1 ProposaI\Exhibits.xlsx ESTIMATED MANHOURS Project Project Design CADD Survey Survey 1 Man Principal Manager Tech Tech Admin Manager Tech Survey TOTAL $245 $165 $120 $80 $75 $120 $80 $155 CONSTRUCTION SERVICES PREPARE FOR -CONSTRUCTION PLANS 1 1 2 4 PRECONSTRUCTION MEETING 1 3 3 REVIEW SHOP DRAWING SUBMITTALS 6 6 REVIEW CHANGE ORDERS & RFI'S 1 2 2 1 6 TRACK & LOG CHANGE ORDERS & SUBMITTALS 1 1 CONSTRUCTION SITE VISIT 1 3 3 FINAL WALK-THROUGH 3 3 RECORD DRAWINGS 1 2 6 1 9 SUBTOTAL CONSTRUCTION HOURS 1 20 5 8 1 0 0 0 1 35 SUBTOTAL CONSTRUCTION COST $245 $3,300 $600 $640 $75 $0 $0 $0 1 $4,860 Basic Services Fee Summary TV INSPECTION OF SEWER - ANALYSIS & MEMO $ 2,140 ENGINEERING $ 28,500 DESIGN SURVEY $ 9,430 BIDDING SERVICES $ 3,075 CONSTRUCTION SERVICES $ 4,860 REIMBURSABLES $ 1,000 Subtotal Basic Services $ 49,005 Special Services Fee Summary TV INSPECTION SUBCONTRACTOR $ 3,660 UNFORESEEN ITEM ALLOWANCE $ 10,000 Subtotal Special Services $ 13,660 Total $ 62,665 H:IWPDOCSIPROJECTSIANNA11448-22 2022 Anna Downtown Water & Sanitary Sewer Improvements\Priodty 1 ProposaflExhibits.xlsx EXHIBIT C - OPCC CITY OF ANNA - DOWNTOWN WATER & SEWER IMPROVEMENTS TASK AUTHORIZATION #1 11 /23/2022 WATER & SEWER IMPROVEMENTS - RIGGINS/FOURTH STREET/SEVENTH STREET ITEM NO. DESCRIPTION UNITS JTOTAL QUANTI UNIT COST TOTAL COST HUNT STREET 1 MOBILIZATION 5% LS 1 $ 15.000.00 $ 15,000.00 2 TRAFFIC CONTROL LS 1 $ 2,500.00 $ 2,500.00 3 EROSION CONTROL LS 1 $ 5.000.00 $ 5,000.00 4 FURNISH & INSTALL 8" WATER LF 1,400 $ 85.00 $ 119.000.00 5 FURNISH & INSTALL FIRE HYDRANT EA 3 $ 5,000.00 $ 15,000.00 6 8" GATE VALVE EA 6 $ 3,000.00 $ 18,000.00 7 FURNISH & INSTALL FITTINGS TN 1.0 $ 6,000.00 $ 6,000.00 8 FURNISH & INSTALL 1" WATER SERVICE EA 10 $ 1,800.00 $ 18,000.00 9 TRENCH SAFETY(WATER) LF 1,400 $ 2.00 $ 2,800.00 10 REMOVE EXIST. MANHOLE EA 1 $ 1,000.00 $ 1,000.00 11 FURNISH & INSTALL 8" SDR 35 PVC SANITARY SEWER LF 230 $ 100.00 $ 23,000.00 12 FURNISH & INSTALL STANDARD 5' DIAMETER MANHOLE EA 1 $ 7,000.00 $ 7,000.00 13 CONNECT TO EXISTING MANHOLE EA 1 $ 500.00 $ 500.00 14 4" SAN. SEW. SERVICE WITH CLEAN OUT(VARIABLE LENGTH EA 1 $ 1,500.00 $ 1.500.00 15 TRENCH SAFETY SANITARY SEWER LF 230 $ 2.00 $ 460.00 16 REMOVE & REPLACE CONCRETE DRIVEWAY SY 50 $ 95.00 $ 4.750.00 17 REMOVE & REPLACE ASPHALT STREET SY 200 $ 90.00 $ 18,000.00 18 FURNISH & INSTALL SOD SY 1,500 $ 8.00 $ 12,000.00 Subtotal $ 269,510.00 20% Contingency $ 53,902.00 Total $ 323,412.00 PAD Utility Inspections 236 E. Ellison St. Burson, Tx 76028 Phone: BRAD adu E-Mray@ com UTILITY INSPECTIONS Quote Company: Grantham and Associates Email: 6grantham(anrac .net Attn: Bruce Grantham Cell : 214-869-8856 Address: 6570 Naaman Forest Blvd Suite 200, LB2 Office: Garland, Tx. 75044 Fax: Date: November 21, 2022 Re: Pre Tv Inspection and Clean 6" to 8" Sanitary Sewer Anna, Tx. Item Description Approx.. City Unit Unit Price Total 1 Routine Assestment on Sanitary Sewer 6" & 8" 1,700.00 LF $1.80 $3,060.00 2 Vac Truck 4 HR Min. Port to Port 0.00 HR $225.00 $0.00 3 Mobilization 1.00 EA $600.00 $600.00 Bid Grand Total $3,660.00 Client WIII Provide: Access Within 5' of Structure / Any and All Traffic Control / Any and All Dewatering and By -Pass Pumping / Source of Water - Water Meter / Dump Site and Fees / Signed Quote and Attached Project Information Sheet Scope: • CCTV Inspection, cleaning, and / or testing will follow NASSCO and NCT-COG guidelines and PACP coding. For any reason problems occur will continue on hourly rate as above. . This quote Is for light cleaning. Light cleaning is a maximum of 2 passes with a standard nozzle, does not include root, grease, obstruction, excess amounts of debris, and / or tuberculation removal. If needed price is hourly for heavy cleaning at $275.00. Cutomer will dig us up if camera orjetter get stuck for its unknown on conditions of clay pipe. Upon completion of all work we will furnish both the original & one copy of all videos and run sheets. Any additional copies of run sheets and Flash Drive will be $50.00 each. Terms: • Invoices will be billed on actual field measurements. • Payment will be made Net days date of invoice. ' This quote is good for 30 d fro the Bove date. • If this quote is acceptable as e ign nd date below, then return to RAD Utility Services 236 E. Ellison St. Burleson, TX 76028, E- Mail: ray@rad-sui.com Signature: Date: 2� Z Respectfully, Ray Gonzales Cell: 972-998-3935 Email:ray@d-sui.com Hall Mane water in 4th water a axm Replace water in Riggins (4th to 7th) & 7th (Riggins to 8° plug m TV, replace 8" north seweracross 5th / 2020 MH, check BE 1&I study for water in 2nd toy Powell) ' f'�' l i �N S POWELL P KWY IGN 5).A .. ." _ k 4 ) .:✓y . .._. I _ - N POW£LL PKWY (S.H 5). 'I I y _ J S /NT£RUfleAV BE - S RlaWNS Sr S SHERLEY AVE I f�. ®se S 01 ARCH BOUNDARY LOyO S IMPROVEMOOS (NIB IAICSNOY) --- PROPOSED WIIER 4M1$ F FXISIINO WIRR VALVC O C%ISIWIIEF PVC WAICR (1011) ❑OZO C%ISE G SANITARY SEWCR ( O C%IS1. UMMRY SEWER MANH0LE water In ry (Riggins O AORICN.NRE O BNOEE pAYLY REBOEXTYE TWO FAMY REONIXT,AC o COr MAVRBTu o ROUMIAL PEAT OEVELOPYEIR O O AE RUSKESR RMM0PYEM gETRIR City of Anna DOWNTOWN WATER & SEWER MAP �LTVV �fi AXaIR� Trc.