HomeMy WebLinkAboutRes 2022-05-1169 Agreement with 720 Design for Architectural and Interior Design of the Anna Public Library ProjectCITY OF ANNA, TEXAS
RESOLUTION NO. `o�f�o� -05- �1Coq
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR PROFESSIONAL
SERVICES BY AND BETWEEN THE CITY OF ANNA, TEXAS AND 720 DESIGN FOR
THE ANNA PUBLIC LIBRARY PROJECT, AS SHOWN IN EXHIBIT "A" ATTACHED
HERETO, AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Anna voters approved Bond Proposition B for a new public library in the
May 2021 Bond Election; and,
WHEREAS, the City has completed the public input and pre -design phases and is now seeking
to begin the design phase of the project; and,
WHEREAS, the City is seeking to contract with 720 Design for architectural and interior design
services pertaining to the project; and,
WHEREAS, the services provided by 720 Design will be funded through 2021 Bond Funds;
and,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated.
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Authorization.
The City Council hereby approves entering into and authorizes the City Manager to execute a
professional services agreement with 720 Design as shown in Exhibit "A" attached hereto.
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this
2022.
ATTEST:
`moo �'� e a .. �°,, ,
City Secretary, Carrie L. Land
APPROVED:
�yor, Nate Pike
day of
PROFESSIONAL SERVICES AGREEMENT
FOR CONCEPTUAL DESIGN, INTERIOR ARCHITETURE & INTERIOR DESIGN SERVICES
STATE OF TEXAS §
COUNTY OF COLLIN §
THIS AGREEMENT is made and entered into as of the 11t" day of May, 2022, by and
between the City of Anna, Texas, a Texas municipal corporation, with its principal office at
111 North Powell Parkway, Anna, Collin County, Texas 75409, hereinafter called "OWNER"
and 720 design inc. with its corporate office at 9003 Oakpath Lane, Dallas, Texas 75243,
hereinafter called "CONSULTANT," acting herein, by and through their duly authorized
representatives.
WITNESSETH, that in consideration of the covenants and agreements herein
contained, the parties hereto do mutually agree as follows:
ARTICLE 1
EMPLOYMENT OF CONSULTANT
OWNER hereby contracts with CONSULTANT, as an independent contractor, and
CONSULTANT hereby agrees to perform the services herein in connection with the Project as
stated in the sections to follow, with diligence and in accordance with the professional
standards customarily obtained for such services in the State of Texas. The professional
services set out herein are in connection with the following described project:
The Project shall include, without limitation, the general services traditionally performed
by a municipally retained or employed engineer including without limitation the services
described under Article 2.A. of this Agreement
ARTICLE 2
SCOPE OF SERVICES
CONSULTANT shall perform the following services in a professional manner:
A. CONSULTANT shall perform all those services as necessary and as described under
"Scope of Services" as set forth under 720 design scope of services, which is attached
hereto and made a part hereof as Exhibit "A" as if written word for word herein and in
addition:
1. Conceptual design as described in EXHIBIT A.
2. Provide interior architectural design as described in EXHIBIT A.
3. Provide furniture selection and specification as described in EXHIBIT A.
PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES
Page 1 of 10
4. Provide MEP and Technology consulting as described in EXHIBIT A.
B. CONSULTANT shall perform appropriate services set forth in individual task orders
which shall be governed by the terms of this Agreement.
C. If there is any conflict between the terms of this Agreement and the exhibits attached to
this Agreement or any task orders, the terms and conditions of this Agreement will
control over the terms and conditions of the attached exhibits or task orders.
ARTICLE 3
ADDITIONAL SERVICES
Additional services to be performed by CONSULTANT, if authorized by OWNER,
whether included in the above -described Scope of Services, are described as follows:
A. During the course of the Project, as requested by OWNER, CONSULTANT will be
available to accompany OWNER's personnel when meeting with or having dealings with
the agencies having authority (AHJ's) as related to the services provided.
B. Preparing copies of computer aided drafting (CAD) electronic data bases, drawings, or
files for OWNER's use in a future CAD system.
C. Preparing applications and supporting documents for government grants, loans, or
planning advances and providing data for detailed applications.
ARTICLE 4
PERIOD OF SERVICE
This Agreement shall become effective upon execution of this Agreement by OWNER
and CONSULTANT and upon issue of a notice to proceed by OWNER, and shall remain in
force for the period which may reasonably be required for the completion of the Project,
including Additional Services, if any, and any required extensions approved by OWNER. This
Agreement may be sooner terminated in accordance with the provisions hereof. Time is of the
essence in this Agreement. CONSULTANT shall make all reasonable efforts to complete the
services set forth herein as expeditiously as possible and to meet the schedule(s) established
by OWNER, acting through its City Manager or his designee.
ARTICLE 5
COMPENSATION
A. COMPENSATION TERMS:
1. "Subcontract Expense" is defined as expenses incurred by CONSULTANT in
employment of others in outside firms for services in the nature of, mechanical,
PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES
Page 2 of 10
electrical, and plumbing engineering (RWB), technology consulting (NV5) and
other necessary support labor incident to the work required under the Scope of
Services and Additional Services.
2. "Direct Non -Labor Expense" is defined as that expense for any OWNER -
authorized assignment incurred by CONSULTANT for supplies, transportation
and equipment, travel, communications, subsistence, and lodging away from
home, and similar incidental expenses in connection with that assignment.
B. BILLING AND PAYMENT: For and in consideration of the professional services to be
performed by CONSULTANT herein, OWNER agrees to pay, based on the cost
estimate detail at an hourly rate shown in EXHIBIT A which is attached hereto and
made a part of this Agreement as if written word for word herein.
Partial payments to CONSULTANT will be made on the basis of detailed monthly
statements rendered to and approved by OWNER through its City Manager or his
designee; however, under no circumstances shall any monthly statement for services
exceed the value of the work performed at the time a statement is rendered.
Nothing contained in this Article shall require OWNER to pay for any work which is
unsatisfactory, as reasonably determined by the City Manager or his designee, or which
is not submitted in compliance with the terms of this Agreement. OWNER shall not be
required to make any payments to CONSULTANT when CONSULTANT is in default
under this Agreement.
It is specifically understood and agreed that CONSULTANT shall not be authorized to
undertake any work pursuant to this Agreement which would require additional
payments by OWNER for any charge, expense, or reimbursement above any maximum
not -to -exceed fee as stated within any specified task order, without first having obtained
written authorization from OWNER. CONSULTANT shall not proceed to perform any
services without obtaining prior written authorization from the City Manager or his
designee.
C. ADDITIONAL SERVICES: For additional services authorized in writing by OWNER in
Article 3, CONSULTANT shall be paid based on the Schedule of Charges at an hourly
rate shown in EXHIBIT A. Payments for additional services shall be due and payable
upon submission by CONSULTANT, and shall be in accordance with subsection B
hereof. Statements shall not be submitted more frequently than monthly.
D. PAYMENT: If OWNER fails to make payments due CONSULTANT for services and
expenses within 60 days after receipt of CONSULTANT's undisputed statement thereof,
the amounts due CONSULTANT will be increased by the rate of one percent (1 %) per
month from the said 60t" day, and, in addition, CONSULTANT may, after giving seven
days' written notice to OWNER, suspend services under this Agreement until
CONSULTANT has been paid in full all amounts due for services, expenses, and
charges, provided, however, nothing herein shall require OWNER to pay the late charge
PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES
Page 3 of 10
of one percent (1%) set forth herein if OWNER reasonably determines that the work is
unsatisfactory, in accordance with this Article 5, "Compensation."
ARTICLE 6
OBSERVATION AND REVIEW OF THE WORK
CONSULTANT will exercise reasonable care and due diligence in discovering and
promptly reporting to OWNER any defects or deficiencies in the work of CONSULTANT or any
subcontractors or subconsultants.
ARTICLE 7
OWNERSHIP OF DOCUMENTS
All documents prepared or furnished by CONSULTANT (and CONSULTANT's
subcontractors or subconsultants) pursuant to this Agreement are instruments of service, and
shall become the property of OWNER upon the termination of this Agreement. CONSULTANT
is entitled to retain copies of all such documents. The documents prepared and furnished by
CONSULTANT are intended only to be applicable to this Project, and OWNER's use of these
documents in other projects shall be at OWNER's sole risk and expense. In the event
OWNER uses any of the information or materials developed pursuant to this Agreement in
another project or for other purposes than specified herein and by CONSULTANT at the time
such information and materials are delivered, CONSULTANT is released from any and all
liability relating to such use in that project.
ARTICLE 8
INDEPENDENT CONTRACTOR
CONSULTANT shall provide services to OWNER as an independent contractor, not as
an employee of the OWNER. CONSULTANT shall not have or claim any right arising from
employee status. OWNER shall not control the means, methods, sequences, procedures, or
techniques utilized by CONSULTANT to perform work or services under this Agreement or any
associated task order.
ARTICLE 9
AUDITS AND INSPECTION
OWNER shall have the right to audit and make copies of the books, records and
computations pertaining to this agreement. CONSULTANT shall retain such books, records,
documents and other evidence pertaining to this agreement during the contract period and five
years thereafter, except if an audit is in progress or audit findings are yet unresolved, in which
case records shall be kept until all audit tasks are completed and resolved. These books,
records, documents and other evidence shall be available, within 10 business days of written
request. Further, CONSULTANT shall also require all Subcontractors, material suppliers, and
other payees to retain all books, records, documents and other evidence pertaining to this
agreement, and to allow OWNER similar access to those documents. All books and records
will be made available within a 50 mile radius of the City of Anna. The cost of the audit will be
PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES
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borne by OWNER unless the audit reveals an overpayment of 1 % or greater. If an
overpayment of 1 % or greater occurs, the reasonable cost of the audit, including any travel
costs, must be borne by CONSULTANT which must be payable within five business days of
receipt of an invoice.
Failure to comply with the provisions of this section shall be a material breach of this
contract and shall constitute, in OWNER's sole discretion, grounds for termination thereof.
Each of the terms "books", "records", "documents" and "other evidence", as used above, shall
be construed to include drafts and electronic files, even if such drafts or electronic files are
subsequently used to generate or prepare a final printed document.
ARTICLE 10
INDEMNITY AGREEMENT
CONSULTANT shall indemnify, save and hold harmless OWNER and its officers,
agents, and employees from and against any and all liability, claims, demands, damages,
losses, and expenses, including, but not limited to court costs and reasonable attorney fees
incurred by the OWNER, that is caused by or results from an act of negligence, intentional tort,
intellectual property infringement, or failure to pay a subcontractor or supplier committed by the
CONSULTANT or the CONSULTANT'S agent, another consultant under contract, or another
entity over which the CONSULTANT exercises control.
Nothing in this Agreement shall be construed to create a liability to any person who is
not a party to this Agreement, and nothing herein shall waive any of the parties' defenses, both
at law or equity, to any claim, cause of action, or litigation filed by anyone not a party to this
Agreement, including the defense of governmental immunity, which defenses are hereby
expressly reserved.
ARTICLE 11
INSURANCE
During the performance of the services under this Agreement, CONSULTANT shall
maintain the following insurance with an insurance company licensed to do business in the
State of Texas by the State Insurance Commission or any successor agency that has a rating
with Best Rate Carriers of at least an A- or above:
A. Comprehensive General Liability Insurance with bodily injury limits of not less than
$500,000 for each occurrence and not less than $500,000 in the aggregate, and with
property damage limits of not less than $100,000 for each occurrence and not less than
$100,000 in the aggregate.
B. Automobile Liability Insurance with bodily injury limits of not less than $500,000 for each
person and not less than $500,000 for each accident, and with property damage limits
of not, less than $100, 000 for each accident.
PROFESSIONAL. SERVICES AGREEMENT FOR ENGINEERING SERVICES
Page 5 of 10
C. Worker's Compensation Insurance in accordance with statutory requirements, and
Employers' Liability Insurance with limits of not less than $100,000 for each accident.
D. Professional Liability Insurance with limits of not less than $1,000,000 annual
aggregate.
E. CONSULTANT shall furnish insurance certificates or insurance policies at OWNER's
request to evidence such coverages. Except for workers compensation and
professional liability, the insurance policies shall name OWNER as an additional
insured, and shall contain a provision that such insurance shall not be canceled or
reduced with respect to by coverages or endorsements without 30 days' prior written
notice to OWNER and CONSULTANT. In such event, CONSULTANT shall, prior to the
effective date of the change or cancellation, serve substitute policies furnishing the
same coverage.
ARTICLE 12
TERMINATION OF AGREEMENT
A. Notwithstanding any other provision of this Agreement, either party may terminate by
giving 30 days' advance written notice to the other party.
B. If the Agreement is terminated prior to completion of the services to be provided
hereunder, CONSULTANT shall immediately cease all services and shall render a final
bill for services to OWNER within 30 days after the date of termination. OWNER shall
pay CONSULTANT for all services properly rendered and satisfactorily performed and
for reimbursable expenses to termination incurred prior to the date of termination, in
accordance with Article 5 "Compensation." Should OWNER subsequently contract with
a new consultant for the continuation of services on the Project, CONSULTANT shall
cooperate in providing information. CONSULTANT shall turn over all documents
prepared or furnished by CONSULTANT pursuant to this Agreement to OWNER on or
before the date of termination, but may maintain copies of such documents for its use.
ARTICLE 13
RESPONSIBILITY FOR CLAIMS AND LIABILITIES
Approval by the OWNER shall not constitute, nor be deemed a release of the
responsibility and liability of CONSULTANT, its employees, associates, agents,
subcontractors, and subconsultants for the accuracy and competency of their designs or other
work; nor shall such approval be deemed to be an assumption of such responsibility by
OWNER for any defect in the design or other work prepared by CONSULTANT, its employees,
subcontractors, agents, and consultants.
PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES
Page 6 of 10
ARTICLE 14
NOTICES
All notices, communications, and reports required or permitted under this Agreement
shall be personally delivered or mailed to the respective parties by depositing same in the
United States mail to the address shown below, certified mail, return receipt requested, unless
otherwise specified herein. Mailed notices shall be deemed communicated as of three days
after mailing:
To CONSULTANT:
Maureen Arndt
720 design
9003 Oakpath Lane
Dallas, Texas 75243
To OWNER:
City Manager
City of Anna
111 North Powell Parkway
P.O. Box 776
Anna, Texas 75409
All notices shall be deemed effective upon receipt by the party to whom such notice is
given, or within three days after mailing.
ARTICLE 15
ENTIRE AGREEMENT
This Agreement constitutes the complete and final expression of the agreement of the
parties, and is intended as a complete and exclusive statement of the terms of their
agreements, and supersedes all prior or contemporaneous offers, promises, representations,
negotiations, discussions, communications, and agreements which may have been made in
connection with the subject matter hereof.
ARTICLE 16
SEVERABILITY
If any provision of this Agreement is found or deemed by a court of competent
jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder
of this Agreement and shall not cause the remainder to be invalid or unenforceable. In such
event, the parties shall reform this Agreement to replace such stricken provision with a valid
and enforceable provision which comes as close as possible to expressing the intention of the
stricken provision.
PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES
Page 7 of 10
ARTICLE 17
COMPLIANCE WITH LAWS
CONSULTANT shall comply with all federal, state, and local laws, rules, regulations,
and ordinances applicable to the work covered hereunder as they may now read or hereinafter
be amended.
ARTICLE 18
DISCRIMINATION PROHIBITED
In performing the services required hereunder, the CONSULTANT shall not discriminate
against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or
physical handicap.
ARTICLE 19
PERSONNEL
A. CONSULTANT represents that it has or will secure, at its own expense, all personnel
required to perform all the services required under this Agreement. Such personnel
shall not be employees or officers of, or have any contractual relations with OWNER.
CONSULTANT shall inform OWNER of any conflict of interest or potential conflict of
interest that may arise during the term of this Agreement.
B. All services required hereunder will be performed by CONSULTANT or under its
supervision. All personnel engaged in work shall be qualified, and shall be authorized
and permitted under state and local laws to perform such services.
ARTICLE 20
ASSIGNABILITY
CONSULTANT shall not assign any interest in this Agreement, and shall not transfer
any interest in this Agreement (whether by assignment, novation, or otherwise) without the
prior written consent of OWNER.
ARTICLE 21
MODIFICATION
No waiver or modification of this Agreement or of any covenant, condition, or limitation
herein contained shall be valid unless in writing and duly executed by the party to be charged
therewith, and no evidence of any waiver or modification shall be offered or received in
evidence in any proceeding arising between the parties hereto out of or affecting this
Agreement, or the rights or obligations of the parties hereunder, and unless such waiver or
modification is in writing and duly executed; and the parties further agree that the provisions of
this section will not be waived unless as set forth herein.
PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES
Page 8 of 10
ARTICLE 22
MISCELLANEOUS
A. The following exhibits are attached to and made a part of this Agreement:
Exhibit A — Proposal to the City of Anna (6 pages)
B. CONSULTANT agrees that OWNER shall, until the expiration of four years after the
final payment under this Agreement, have access to and the right to examine any
directly pertinent books, documents, papers, and records of CONSULTANT involving
transactions relating to this Agreement. CONSULTANT agrees that OWNER shall have
access during normal working hours to all necessary CONSULTANT facilities and shall
be provided adequate and appropriate working space in order to conduct audits in
compliance with this section. OWNER shall give CONSULTANT reasonable advance
notice of intended audits.
C. Venue of any suit or cause of action under this Agreement shall lie exclusively in Collin
County, Texas. This Agreement shall be construed in accordance with the laws of the
State of Texas.
D. For the purpose of this Agreement, the key persons who will perform most of the work
hereunder shall be Maureen Arndt, AIA. However, nothing herein shall limit
CONSULTANT from using other qualified and competent members of its firm to perform
the services required herein.
E. CONSULTANT shall commence, carry on, and complete any and all projects with all
applicable dispatch, in a sound, economical, and efficient manner and in accordance
with the provisions hereof. In accomplishing the projects, CONSULTANT shall take
such steps as are appropriate to ensure that the work involved is properly coordinated
with related work being carried on by OWNER.
F. OWNER shall assist CONSULTANT by placing at CONSULTANT's disposal all
available information pertinent to the Project, including previous reports, any other data
relative to the Project, and arranging for the access thereto, and make all provisions for
CONSULTANT to enter in or upon public and private property as required for
CONSULTANT to perform services under this Agreement. Additional information to be
provided by the City is set forth in Exhibit "D" as if written word for word herein.
G. CONSULTANT shall at all times maintain OWNER'S confidential or proprietary
information in confidence and shall disclose same to third parties only as specifically
instructed by OWNER. Any disclosure of privileged or confidential information by
OWNER to CONSULTANT is in furtherance of OWNER's purposes and is not intended
to and does not waive any privileges that may exist with regard to such information.
H. The captions of this Agreement are for informational purposes only and shall not in any
way affect the substantive terms or conditions of this Agreement.
PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES
Page 9 of 10
IN WITNESS HEREOF, the City of Anna, Texas has caused this Agreement to be
executed by its duly authorized City Manager, and CONSULTANT has executed this
Agreement through its duly authorized undersigned officer on this t th day of May 2022.
CITY O ANNA, T X
ATTEST:
-L:6�12 e_, (X42Lz
CARRIE LAND, CITY SECRETARY
WITNESS:
OCE,
ANAGER
720 design inc.
Maureen Arndt, AIA, Founding Principal
PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES
Page 10 of 10
THE CITY OF
Anna
www.720desIgn.net
Proposal to City of Anna
Anna Community Library Implementation
EXHIBIT A
Anna, TX
Page 1 of 6
May 10, 2022
PROPOSAL PRESENTED TO: City of Anna
Re: Anna Community Library Implementation
720 Design Inc. appreciates the opportunity to present this proposal for your consideration.
PROJECT GOALS AND OBJECTIVES:
This proposal is for 720 Design Inc. to provide consulting, interior architecture, interior design, and
furniture/fixtures/equipment design services as detailed below for a new, 32,500 SF library based on the
programming phase conclusions.
720 design scope:
Project Liaison:
In addition to providing interior architecture, interior design, and furniture procurement services as detailed
below, 720 design will serve in collaboration with Project Advocates as the liaison for the Library and City in
moving forward on this project, providing design and functional continuity, Revit Model, and knowledge base
to the selected Architect of Record and PROJECT ADVOCATES. And acting as the project champion to ensure
the promises are delivered upon through the entire process up to the ribbon -cutting and opening of the new
Li b ra ry.
Interior Architecture and Interior Design:
Attend all project meetings in design development, construction documents, bidding, and construction
administration to provide continuity from program through construction.
Advisory role for Architect or Record selection.
• Act as an industry resource to the Owner and Selection Committee — in a non -voting role — with unique
insights on teams, project experience / roles, references, previous professional relationships on projects,
and this project for both the Architect of Record candidates. Acting as a critical voice looking behind the
typical "marketing narratives" and "glossy images", and from the perspective of finding the "right fit" for
enlarging the project team moving forward.
Concept Design:
• Lead design meetings.
• Develop exterior and site concepts.
• Lead "listening" session on design precedents for the exterior characteristics.
• Utilize those precedents to develop the exterior character sketches.
• Present to the task force and city council.
720 design Proposal to City of Anna: Anna Community Library
EXHIBIT A
THE CITY OF
Anna
www.72Odesign.net
Proposal to City of Anna
Anna Community Library Implementation
EXHIBIT A
Anna, TX
Page 2 of 6
Schematic Design: Prepare schematic documents and updates during schematic design in collaboration with the
architect of record.
• Lead bi-weekly meetings with the design team and owner.
• Coordinate site development with the book return and service window and other library requested
exterior amenities.
• Develop a preliminary life safety and code review for the library interior.
• Develop the interior architecture including the overall layout, ceiling, and stair design.
• Provide generic finishes for pricing exercise.
• Develop the table of contents for the specifications.
Design Development and Construction Documents:
Finish selections:
• Provide up to 4 finish palettes including:
o Floor finishes (carpet, cork, LVT, wood, VCT, the/stone, etc)
o Wall finishes (paint, vinyl wall covering, wood, specialty finishes, tile, etc)
o Plastic laminate and solid surface, quartz/stone
o Elevator finishes
o Door finishes and hardware
o Stair finishes
o Toilet partitions and toilet accessories (coordination with city standard and or supplier
requirements)
o Window shades
o Lockers
o Division 10 Specialties review from a global perspective and overall aesthetic coordination — FEC,
marker boards, acoustical panel
• Specifications for interior finishes and interior architecture.
• Design and specify signs and graphics for the library and code compliance
• Provide finish binders and/or boards for display
• Interior light fixture selection and coordination with the lighting package for finishes
• Thematic design coordination (thematic designers under 720 design contract):
o Youth services/Story Time entry feature
• Final life safety plans
Coordinate with consultants:
• Review drawings/specifications for library best practices at schematic design 100% design development
and 50% and 90% construction documents.
• Power/data for FFE locations and floor box types
• Lighting:
o Interior fixture selection
720 design Proposal to City of Anna: Anna Community Library
EXH I BIT A
2
THE CITY OF
Ahtta
www.720deslgn.net
Proposal to City of Anna
Anna Community Library Implementation
EXHIBIT A
Anna, TX
Page 3 of 6
o Review of photometric study
• Technology coordination:
o For FFE coordination
o Meeting, conference, study room design
• AV Coordination / Input: as it relates to the wall, ceilings, overall aesthetic, unique user needs, acoustical
needs.
• Acoustical coordination:
o Work with NV5 to select appropriate acoustical ceiling and finishes.
o Review wall types for acoustical control, security, and separation needs.
• Coordinate with structural engineer for main stair design. Exit stair details by structural engineer and
architect of record.
• Design interior storefront for integration into spaces for Library needs and finishes palette
• Collaboration with acoustical engineer on ceilings design/selections and elevated elements for integration
with acoustics, finishes and lighting.
• Civil and landscape coordination with book return and service window.
• Review interior related material costs on cost estimates prepared by others as a secondary check for
library and interior specific items.
Deliverables/Plans:
• First and Second floor plans with dimensions
• Floor finish plans
• Wall finish plans
• Reflected ceiling plans
• Door and window schedule and details
• Partition schedule
• Millwork elevations/sections, details
• Service point drawings, sections, details
• Main stair plans and finish details (structural design by others)
• Interior elevations
• Toilet elevations
• Furniture plans for coordination with MEP
• Dimensioned furniture/floor outlet plan for coordination with raised floor installer
• Design selections summary of finishes for coordination by specifications writer
• Thematic design plans and details
• Finish "Alternates" for cost -control measures
Bidding:
• Identification and creation of "alternates" for finishes for cost -control options
• Respond to interiors related questions.
• Review interiors related bids for potential value engineering (if necessary)
720 design Proposal to City of Anna: Anna Community Library
EXHIBIT A
3
THE CITY OF
Ahtta
www.720desIgn.net
Proposal to City of Anna
Anna Community Library Implementation
EXHIBIT A
Anna, TX
Page 4 of 6
Construction Administration:
• Attend weekly OAC meetings —alternating between on -site and virtual attendance.
• Field Observation Report for inclusion as an exhibit to Project Advocates FOR.
• Respond to requests for information related to interiors.
• Review and stamp interiors shop drawing submittals.
• Input to requests for cost proposals related to interiors.
• Review monthly pay application as it relates to interiors.
• Coordination of deliveries and installations dates for furniture and vendor packages
• Up to two construction punch list reviews for Substantial Completion.
• Up to two construction punch list review for Final Acceptance
• 11-month warranty walk through
Furniture Design, Selection, Specification and Procurement:
• Refine furniture layout.
• Identify with the city/library the style desired for the furniture in coordination with the architecture.
• Tour local furniture showrooms.
• Provide key chairs for longer term test sits.
• Provide fabric, wood, laminate, metal, acrylic samples for selection for each piece of furniture selected.
• Provide drawings for custom items.
• Coordination for artwork.
• Provide furniture and equipment detailed specification and schedules for bidding and/or procurement via
State of US contracts.
• Answer questions during bidding, prepare addenda, and review bid documents for conformance and best
value.
• Coordinate installation with GC/PROJECT ADVOCATES and vendors.
• On site pre -installation conference.
• Coordinate delivery.
• Prepare punch list for each furniture or equipment schedule
FFE Deliverables:
• Detailed furniture plan with identifying tags
• Binder(s) with specifications and finish samples
• Cost estimates by schedule
• Bid documents and Contract proposals
720 design Proposal to City of Anna: Anna Community Library
EXHIBIT A
4
THE CITY OF
Anna
www.720design.net
Proposal to City of Anna
Anna Community Library Implementation
EXHIBIT A
Anna, TX
Page 5 of 6
COMPENSATION:
Our fee for the scope of work as defined above will be:
SERVICES
ANNA COMMUNITY
LIBRARY
Concept
Design
Schematic
Design
Design
Development
Construction
Documents
Bidding
Construction
Administration
FFE
20%
20%
35%
5%
20%
Total
720 design Concept Design
$52,210
$52,210
720 design Interiors
$75,699
$75,699
$132,474
$18,925
$75,699
$378,497
720 design FFE
$102,375
$102,375
NV5
AV/Tech/Acoustics/Security
$22,927
$22,927
$40,122
$5,732
$22,927
$114,635
RWB MEP
$31,000
$31,000
$54,250
$7,750
$31,000
$155,000
Project
Management/Expenses
Lump Sum
1 $3,022
1 $9,067
$12,089
1 $21,1S6
1 $3,022
1 $9,067
$3,022
1 $60,445
TOTAL Al FEE $863,162
KEY PERSONNEL:
Maureen Arndt shall serve as Project Manager, providing day-to-day client contact and project management.
Susannah Hills, 720 design, shall serve as Interiors Project Manager
Rebecca Atchison, 720 design, shall serve as BIM Manager/Project Architect
Michelle Hayes, 720 design, design team
Mary Cook, NV5, shall serve as Technology Consultant
Aaron Morken, RWB, shall serve as MEP Consultant
OPTIONAL ADDITIONAL SERVICES:
Additional Meetings, Presentations or field measuring buildings will be billed at an hourly rate as follows:
Maureen Arndt, PIC $220 hour
Susannah Hills, Project Manager $194 hour
Rebecca Atchison, Project Architect $186 hour
Michelle Hayes, Designer $180 hour
Reimbursable Expenses: Expenses are included in the base fees. Reimbursables exceeding the allowance will be
billed at 1.10% of actual costs. Local travel expenses (mileage, printing) are included in the fee.
Change of Service: Services that are required of 720 Design Inc. that are not defined in the scope of work above shall
be considered a change of service. Prior approval from the Owner will be received before any additional services
are executed.
720 design Proposal to City of Anna: Anna Community Library
EXHIBIT A
THE CITY OF
Anna
www.720design.net
Proposal to City of Anna
Anna Community Library Implementation
EXHIBIT A
Anna, TX
Page 6 of 6
SCHEDULE:
The schedule will be developed in conjunction with the owner for this project and follow the Project Charter.
All meetings and presentations as itemized above shall take place virtually (via Teams or Zoom) or at the City of Anna
unless specified otherwise. n �1
Submitted by:
F7-
Maureen Arndt, AIA, IIDA 4/10/22
President
720 Design Inc.
720 design Proposal to City of Anna: Anna Community Library
EXHIBIT A
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Overview
• Library History/Process
• APLE Task Force Efforts
• Public Engagement Process
• Project Charter Development
• Charter— Key Items
• Next Steps
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ADVOCATIiS
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5/5/2022
Library Process
• May 2021—Voters approve Bond to fund a new
City Library with a budget of $22M.
• Summer2021—City prepares financial
documents and completes processes to Issue first
round of debt service to fund Bond projects.
• Fall 2021—Council approves agreements, creating
the Llbrarypve-design team:
• ProJect Advocates
• 720 Design
• Fall 2021—Council selected a taskforce
comprised of Anna neighbors to begin defining
the project needsforthe Library.
• Winter2021—Spr1ng2022—theAPLETaskForce
works to define the "WHAT" of the project, which
is the major components of the project which
meet the needs of the community.
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3
APLE Task Force Efforts
• In -person and virtual meetings
• Research & review of modern library programs
• In -person group library tours in DFW and Central
Texas
• Community outreach
• Development of community survey questions
and outreach processes
• Review of community feedback and data
• Ranking and selection of library components
• Project Charter Development
Many Task Force
members gave 100+hours
of their personal
time toward this
process over the last
4-1/2
months
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COMMUNITY FOCUS GROUPS
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Future Anna Community Library
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Connr�u�ity Nleeti�gs
11 l02 171 7440
ndldua Vuadpmu nver,gere,pome, t:ng0gement
eo you usa anolhorllbraryT (check all that apply)
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Response options
Count
Percentage
,
aw,n„„
Flcxlnney Community Library
3a
1545
�"~'
Alebssa Public library
15
114u
µ",
Van Alystnc
11
995
M::'S
Idon'I uraany library
31
339n
Iuseanotherlibrarynotllsled
16
13Sc
Po you Ilve
In the City of Anna1
Response options
Yos
No
t
w� xo
Arcade/Gaming x9 Walking/logging Trail x3 IShopping x14
City Pool Dike Trail x3 Library x13
Computer Classes Amphitheatre x3 Movie Theater x12
Library Downtown Square Restaurants xll
Music Room .Parks with Shade trees Meeting Spaces x9
Seminar Rooms Downtown Square Area Community Room x7
Gaming Museum Spaces Recreation Center x6
Arcade Arts/Fabric Store Community Theater x2
Bowling Alley Volleyball Court Senior and Social Center x2
Doard Games "Chill" space Music/Orchestra x2
Business Center
(copy/fax/scan) Dances x2
Drawing/Art Classes Botanical Gardens Philosophy Club
Photography Classes Dog Park Civic Auditorium
Second Language Class Exhibit Space Art Shows
Activities for Klds butterfly Garden Public "Hang Out" Space
Discovery Center Hon3eschaol Room
Maker Space
Nutrition Center
Indoor Fun
Drawing/Art Class / r�) �O)
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What are the
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Gfc�p5lWrRw�n
10
most im
r
Flexible Spaces,Murals by local artists Bahy Friendly Spaces
Space For all sizes of
Preservation of the History Adequate Parking meetings
Build a community
Opportunlnes to volunteer Minimize Carbon footprint/Solar Powered Center
Reading, learning, music lessons,
gardening Water Feature Muhl -purpose spaces
Event Center and a
Low or No cost Programs Space for Food Trucks Library
Kitchen skills Comfortable seating Concert spaces
Horseshoe Game area Focal Point Keep Seniors In Mlnd
Extended hours (or the whole building Bu_ nco Room
LotsofWindows—natural light '
Local artist displays
Views In and out
Aesthetically respectful to Anna's Heritage
'.Emergency cooling and heating stations
octant GATHERING SPACES In the new Anna Library?
Response options Count Percentage
Multi-purposeActivlty Room # 1 62 27%
Arts&Crafts Classroom Tf'2 54 234�0
Dedicated Story Time Activity Room 29 134'0
Conference Room 3G 16�ro
coup Shuly Room 50 2290
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isf;h
Engagement
231
Responses
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What are tho three (3) most Important LEARN NG &INTERACTIVE spat s In tlto nav7 Anna Community Commltnity
Library?
Response options
Family Reading
Count Percentage
26 1346
EndyLearningRoom �� L1 13 G4G
STE(AIFI Learning Areas ]S2 42 1845
Inlcnclivo Play TTTT1TTTTr 28 1246
Access to Te<hnology Tf � 47 1846
Robotics 7T 12 54G
Teen Activity Area Tf ✓ 37 1G46
study/Homework/Homeschool5paces 75 I546
3�
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Engagement
235
Responses
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-'``= �=�'u -- � r 720
�,
�, �nr.�,
spaces In the new Anna Community Libraryt
Count Percentage
721J
52 2456
awrnrwns I IndivldwlSludyPods 51 2746 Engagement
u,r..
I w„r�co�,y I 5ludy�Roading Niches 58 2646 �11y �l
-_._...._._._._._.._...—._---...� ReadingUack }} � 5B 26sk 2.L9
j-j� Responses
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What ere the three (3) moct Important COMMUNITY LIVING ROOM
�,rn�� I Responseoplions
rmewrr Quiet Reading Room
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unxrr
sp 1;0
13
AJter-hours keycard access
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14
What are tho throe (3) most hnportant TECHNOLOGY paces In the nowAnna Conununlly Llbrary7
,,,,,,,,,,,,y ResponscopRons Percenlag
...a.�'�w..,.� � LlbraryProvlded7cchnology #3 1496
�. � Tech Vending 390
����'�� Tech VendinglChargingLocker 596
_._ Collahorallon InsGuctlon Arca/Room .# � 1594
6lakerspaco }} �j 249E
Video or Audio Recording Sludlo 7T .L 1195
Coding,o5ports,oGaming 1094
Interadlvc VR/FIR 69b
Check out Technology 1296
Y
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Engagement
230
ficsponses
What arethe throo (3) most Importan TRENDS n the nowAnna Community Llbrary7
..,,,_,_ Response options Count Percentage
.a.�,., r. 73"S
_ Floblle Demonslrollon Nltchen 39 174b
wde ;;�% Engagement
Toolslocheckoutanduse 1111�f 34 1;9b
^^`^'�+� Extondod Hours Commons Spaco SL 1 53 23�M
, ,a w TTT
_ _. Drive throughRclurnandServlcc4Vlndmv 34 15% 226
24 hour Plck Up Locker 30 139b Respasses
Local tllstory0lsplays 7"f•� 36 1G9b
LocalHlstoryRaom _ � 1 096
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Wltat arc lira three (3) most important OUTDOOR spaces In the nosvAnna Cotnmunity Library?
,_,,,, , ,� Responscoptlons Count Percentage
OutdoorReadingPorch {�}� 45 2096
Outdoor Study/V'lork Spaces
31 1496
ProgmmandPerfarmanceSpaces II2 37 1'/96
Music Garden 15 1 t96
OuldoorSTEIA)m 1G 796
OuldoorGlassroam lA G96
It)utdoorcommunlly0atharingspaces ,�� 55 259b
r. •
I.
15
739G
Engagement
223
Responses
• The library can be a catalyst for development and help to
bring life to downtown.
• Anna is the last blani<slate in Coliin County. This offers
groundbreaking opportunities.
• The library could play a role in attracting businesses to Anna —
good schools, good libraries, good quality of life.
• The library should reflect the unique nature of the
community —maybe tie Into the Heritage Square and trains —
tfte city would support a unique solution,
• The library can act as a social equalizer.
• Be a safe place,
• Lessen the learning loss over the summer.
• The city is growing really fast and it's not as easy to know
your neighbors. The library can foster a sense of community.
• The ISD is creating a Mal<er Culture of entrepreneurs.
• Kids that excel are kids that read
• The spirit of Anna:
• A place to come together.
• Gathering spaces.
• What can I learn from you?
• A place to tall<to your neighbor.
• Odd but special. �� �) ���
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5/5/2022
17
Draft Project Charter
• Project Description
• Facility Goals
• Program Goals
• Community Goals
• Team Goals
• Schedule
Milestones
• Project Team
• Communication
Objectives
• Cost Planning
Objectives
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Facility Goals
• Satisfy the needs of a projected population of 50,000 by 2036
• Provide a facility that is inviting, fun, and welcominsto the
community
• Exceeding the public's expectations concerning the design, quality,
and energy efflclent materials, while being fiscally resaonsible
• Address the ever -changing diversity within the growing population
while keeolnsthe bulldlnQuniauetoAnna
• Emphasize versatility and efficiencies, along with a earnin
atmosahere
• Provide a connection to the outdoor environments
• Emphasize technology Infrastructure including RFID (check-out
system)
• Asafeolaceforthecommunitvincludingemergencygenerator
access (warming station)
• Areas open for extended hours
• Will not Include a storm shelter, will not serve as a red cross site
• Incorporate energy efflclent design and optimized systems
• WIII not Include a full commercial kitchen
• WIII have space allocated for demonstration kitchen
• High-tech multlouraose collaboration saaces
• DeslQnatedfamilvspaces
• Ahubofconnedivltvfreetothecommunitv
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5/5/2022
Schedule Milestones
Q2 2022 Finalized Project Charter for City Council
Approval
Q3 2o2z Design Team Selection and engagement
q3 22 — Q2 23 Design Phase
Q3 2023* Contractor selection and engagement
Q3 23 - Q4 2a* Construction Phase
Q3-Q4 2024* Owner occupancy
Qi 2025* Public opening
Cost Planning Objectives
• Plan, Design, and Build to the overall budget of $22,000,000
• We will design to a budget, not budget for a design
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Library Team Roles in the Next Phase
City Staff
• Oversees all consultants and contractors
• Ensures the project meets Charter and Council Goals
• Provides Owner Input on all design and construction decisions
• Directly manages the civil engineering, geotechnlcal engineering, landscape
architecture, utility/dralnago/paving system design, and construction
Protect Advocates (Next contract phase -May Councll Meeting)
• Project Driver (keep It moving forward)
• Stakeholder Coordination
• Project Scheduling
• Budget Management &Cost Estimating
• Process management:
• Consultant Selection
• Bid Process
• Contractor Selection &Daily Oversight
720 Desien (Next contract phase -May Councll Meeting)
• Space planning &programming
• Conceptual exterior design to establish vision the Architectural Team will
follow
• Interior design, furn(ture selection, lighting design, coordination of Interior
building systems
Architectural Team ITBD)
• Plan Production
• Design of Exterior Shell and Structure
• Design of major building systems (HVAC, plumbing, electrical)
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5/5/2022
12