HomeMy WebLinkAboutRes 2022-08-1227 ILA Emergency Dispatch Services (PD)CITY OF ANNA, TEXAS
RESOLUTION NO. c)L)C*a
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AN UPDATED INTERLOCAL
AGREEMENT FOR EMERGENCY DISPATCH SERVICES BETWEEN COLLIN COUNTY,
TEXAS AND THE CITY OF ANNA, TEXAS AND AUTHORIZING THE CITY MANGER TO
EXECUTE SAME.
WHEREAS, the Interlocal Cooperation Act (Texas Government Code Chapter 791, "the Act")
authorizes any local government to contract with one or more local governments to perform
governmental functions and services under the terms of the Act; and
WHEREAS, the City Council of the City of Anna, Texas (the "City Council") has approved an
Interlocal agreement between Collin County, Texas (the "County") and the City of Anna, Texas
the "City"); and
WHEREAS, the City Council finds that the Interlocal Dispatch Services Agreement (the
"Agreement") previously designated as Contract No. 2021-382, with the County should be
extended through September 30, 2023 ("Amendment No. I"); and
WHEREAS, the County has proposed certain amendments to the Agreement, to include payment
of dispatch service charges for contract year October 1, 2022, through September 30, 2023 in the
amount of $167,154 (one hundred and sixty-seven thousand, one hundred and fifty-four dollars
and zero cents) for the Extension, plus an annual connection fee assessed by Plano, Allen, Wylie,
and Murphy (PAWM) operators for each radio registered on the system, such that the updated
Agreement shall use the terms set forth in the attached Exhibit 1 (incorporated herein for all
purposes); and
WHEREAS, the PAWN connection fee for the term of Amendment No. 1 has been set as $108
(one hundred and eight dollars and zero cents) per radio, as set forth in the attached Exhibit 2
(incorporated herein for all purposes); and
WHEREAS, the City Council has determined that it is in the best interest of the City and its citizens
to authorize, ratify, and approve the City Manager's execution of Amendment No. 1 to extend the
Agreement for another twelve-month contract and update its terms; and
WHEREAS, the City shall make all payments under the Agreement only from its current revenues;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA,
TEXAS THAT:
Section 1. Recitals Incorporated.
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Approval and Authorization of Agreement.
The City Council hereby approves the Amendment No. 1 attached hereto as Exhibit 1 to extend
the Agreement and ratifies and approves the City Manager's execution of same. The City
Manager is hereby authorized to execute all documents and to take all other actions necessary
to finalize and enforce the Agreement and the Extension. All other provisions of the Agreement
which are not expressly referenced as amended by the parties shall remain in full force and effect,
provided that in the event of any conflict, the terms of Amendment No. 1 shall be controlling over
other terms of the Agreement as may be necessary to accomplish the extension described above.
E
PASSED AND APPROVED by the City Council of the City of Anna, Texas on this2w.rday of
2022.
APPROVED: ATTEST:
dA
Mayor Nate Pike �yeao �,1 •'�<tity Secretary Carrie Land
Contract Modification Document
Vendor: City of Anna
111 N Powell Pkwy
Anna, TX 75409
Office of the Purchasing Agent
Collin County Administration Building
2300 Bloomdale Rd, Ste 3160
McKinney, TX 75071
972-548-4165
Contract No. 2021-382
Contract: Dispatch Services, City of Anna
YOU ARE DIRECTED TO MAKE THE FOLLOWING MODIFICATION TO THIS CONTRACT
Item #1 Renew contract for a twelve (12) month period at the same terms and conditions of the contract from October 1, 2022,
through September 30, 2023.
Item #2 Update Section 5.01 Compensation clause of the agreement to the following -
Payment for contract year October 1, 2022, through September 30, 2023, is $167,154. Payments will be made in four
quarterly installments of $41,788.50. In addition to the fee schedule, each radio registered on the system will be assessed
an annual connection fee by Plano, Allen, Wylie, Murphy (PAWM) operators for access to their system.
From
The dispatch service charges for FY2022 in the amount of $140,563.00 shall be paid by the City in our quarterly
installments of $35,140,75, The fees will be based on the fee schedule formulas adopted by
Commissioners' Court on August 6, 2018 (Court Order No. 2018-628-08-06). In addition to the fee schedule, each radio
registered on the system will be assessed an annual connection fee by Plano, Allen, Wylie, Murphy
(PAWM) operators for access to their system. In FY2022, the fee will be $108 per radio and may be
updated annually by PAWM.
Except as provided herein, all terms and conditions of the contract remain in full force and effect and may only be modified in
writing signed by both parties.
Amendment No. 1 has been accepted and authorized by authority of Collin County Commissioners Court
by Court Order No. effective on 10/1/2022.
ACCEPTER BY:
SIGNATURE
el ncIi
(Print Name)
TITLE:
DATE: OF
SIGNATURE
Michelle Charnoski, NIGP-CPP, CPPB
(Print Name)
TITLE: Purchasing Agent
DATE:
1
HISTORICAL INFORMATION
Awarded by Court Order No. 2021-938 z;9 41
Amendment W. 1 Court Order No.
Summary Agreement extended and fees
updated.
(•a
FY 2023 Radio Cost (excluding FD)
PD Radios PAWM PAWM Collin County Grand
Outside Agency as of 03/01/22 Fee per Radio Cost Radio/Dispatch Fee Total
Anna 47 $ 108 $ 51076 $ 167,154 $ 172,230
Anna ISD 4 $ 108 $ 432 $ 8,541 $ 81973
Celina 70 $ 108 $ 7,560 $ 216,643 $ 224,203
Celina ISD 12 $ 108 $ 1,296 $ 24,052 $ 25,348
Community ISD 6 $ 108 $ 648 $ 12,298 $ 12,946
Fairview 41 $ 108 $ 4,428 $ 126,605 $ 131,033
Farmersville 26 $ 108 $ 2,808 $ 81,731 $ 84,539
Farmersville ISD 7 $ 108 $ 756 $ 15,017 $ 15,773
Josephine 16 $ 108 $ 11728 $ 48,130 $ 49,858
Lavon 27 $ 108 $ 21916 $ 70,792 $ 73,708
Melissa 29 $ 108 $ 31132 $ 119,695 $ 122,827
Melissa ISD 8 $ 108 $ 864 $ 161606 $ 17,470
Princeton 57 $ 108 $ 61156 $ 201,471 $ 207,627
Outside Agency
Total 350 $ 108 $ 371800 $ 11108,734 $ 11146,534
Collin County 1,016 $ 108 $ 109,728 $ 2,513,564 $ 2,623,292
State of Texas
Collin County
Commissioners Court
Court Order
2022-909-09-19
An order of the Collin County Commissioners Court approving an amendment to an agreement.
The Collin County Commissioners Court hereby approves Amendment No. i to Interlocal Dispatch Services
Agreement (Contract No. 2021-382) with the City of Anna to extend the contract for one (1) year through and
including September 30, 2023, and further authorizes the Purchasing Agent to finalize and execute same.
A motion was made, seconded, and carried by a majority of the court members in attendance during a regular
session on Monday, September 19, 2022.
Chris Hill, County Judge
i
Susan Fletcher, Commissioner, Pct 1
Cheryl W iams, Commissioner, Pct 2
Darrell Hale, Commissioner, Pct 3
j
/un"c"an Webb, Commissioner, Pct 4
AT .ST: Stacey Kemp, County Clerk
DocuSign Envelope ID: 4033886E-5C22-4942-A47B-05AB3CF55274
4f_ Office of the Purchasing Agent
lug Collin County Administration Building
COL L rH Contract Modification Document 2300 Bloomdale Rd, Ste 3160
COUNTY
. McKinney, TX 75071
972-548-4165
Vendor: City of Anna Contract No. 2021-382
111 N Powell Pkwy Contract: Dispatch Services, City of Anna
Anna, TX 75409
YOU ARE DIRECTED TO MAKE THE FOLLOWING MODIFICATION TO THIS CONTRACT
Item #11 Renew contract for a twelve (1-2) month period at the same terms and conditions of the contract from October 1., 2022.
through September 30, 2023.
Item 02. [Update Section 5.01 Compensation clause of the agreement to the following -
Payment for ccntract year 0etch er 1, 2022, through September 30, 2023, is $9.67,154. PaymanIs will be made in four
quarterly InstaIIrnonls of $41.,788.50. In addILlon to the fee schedule, each radio registered on the system will be assessed
an annual connection fee by Plano, Allen, Wylie, Murphy (PAWM] operators for access to thelr system,
From
The dispatch service charges for FY2022 In the amount of $140,563.00 shall be paid by the City In four quarterly
installments of $35.140.75. The fees will be based on the fee schedule formulas adopted by
commissloners' court on August 6, 2018 (Court Order No. 2018-629-08.06). In addition to the fee schedule, eacti radio
registered on the system will be assessed an annual connection fee by Plano, Alton. Wylie, Murphy
(PAWM) operators for access to their systom. In FY2022, tha fee wlII be $108 per radlo and may be
updated annually by PAWM.
Except as provided herein, all terms and conditions of the contract remain in full force and effect and may only be modified in
writing signed by both parties.
Amendment No. 1 has been accepted and authorized by authority of Collin County Commissioners Court
by Court Order No. 2022-909-09-19 effective on 10I112022.
ACCEPT 8Y:
r �
SIGNA URE
(Prins Name)
TITLE: t
DATE:
DocuSigned by:
L� 0A.4j'�t.OSLj
�EI82F'E#45E...
Michelle Charnoski, NIGP-CPP, CPPB
(Print Noma)
TITLE: Purchasing Agent
DATE: 912312022
DocuSign Envelope ID: 4033886E-5C22-4942-A47B-05AB3CF55274
HISTORICAL INFORMATION
Awarded by Court Order No. 2021-938-09-27
Amendment No. 1 Court Order No, 2022-909-09-19 Summary Agreement extended and fees
updated.
FY 2023 Radio Cost (excluding FD)
Outside Agency
PD Radios
as of 03/01/22
PAWM
Fee per Radio
PAWM
Cost
Collin County
Radio/Dispatch Fee
Grand
Total
Anna
Anna ISD
47
4
$
$
108
108
$ 5,076
$ 432
$
$
167,154
8,541
$ 172,230
$ 8,973
Celina
70
$
108
$ 7,560
$
216,643
$ 224,203
Celina ISD
3
$
108
$ 324
$
6,152
$ 6,476
Community ISD
6
$
108
$ 648
$
12,298
$ 12,946
Fairview
41
$
108
$ 4,428
$
126,605
$ 131,033
Farmersville
26
$
108
$ 2,808
$
81,731
$ 84,539
Farmersville ISD
7
$
108
$ 756
$
15,017
$ 15,773
Josephine
16
$
108
$ 1,728
$
48,130
$ 49,858
Lavon
27
$
108
$ 2,916
$
70,792
$ 73,708
Melissa
29
$
108
$ 3,132
$
119,695
$ 122,827
Melissa ISD
8
$
108
$ 864
$
16,606
$ 17,470
Princeton
Outside Agency
Total
57
341
$
$
108
108
$ 6,156
$ 36,828
$
$
201,471
1,090,835
$ 207,627
$ 1,127,663
Collin County
1,016
$
108
$ 109,728
$
2,531,463
$ 2,641,191