Loading...
HomeMy WebLinkAboutRes 2022-09-1252 Amendments to the City of Anna Personnel Policy ManualCITY OF ANNA, TEXAS RESOLUTION NO. apoR- Qq • ja €j�, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, COLLIN COUNTY, TEXAS, APPROVING AMENDMENTS TO THE CITY OF ANNA PERSONNEL POLICY MANUAL WHEREAS, on March 11, 2014, the City Council of the City of Anna, Texas ("City Council") approved a Personnel Policy Manual that includes personnel guidelines for use in certain operations of the City's departments/personnel and in matters related to human resources; and, WHEREAS, said Personnel Policy Manual was amended on September22, 2015, January 26, 2016, July 11, 2017, and on October 26, 2021; and WHEREAS, the City Manager has recommended approval of certain amendments to the Personnel Policy Manual; and WHEREAS, the City Council finds that its approval of the amendments to the Personnel Policy Manual is not intended to and does not: (1) create any type of contract of employment between the City and any employee; or (2) have the force or effect of law or ordinance; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. The City Council of the City of Anna, Texas hereby approves the amendments to the City of Anna Personnel Policy Manual for use by the City Manager and City departments in relation to certain organizational operations and matters related to personnel and human resources. Nothing herein prevents the City Manager from establishing and implementing additional policies and procedures related to personnel under the authority of the City Manager. DULY PASSED AND APPROVED THIS 13th DAY OF SEPTEMBER 2022. ATTEST: APPROVED: \``\atuun urrrrrrr�� City Secretary, Carrie Land' �rrIN Ili I I l I WIN \ Nate Pike City of Anna Personnel Policy Manual Section 106. Holidays, Absences &Leaves 106.01 Holidays (a) The following holidays are declared official holidays for regular full-time and regular time employees: (1) Federal holidays (except Columbus Day); (2) Good Friday; (3) Friday after Thanksgiving; and (4) Christmas Eve. (Amended 9/22/2015, Res. No. 2015-09-10, effective 1/1/2016) (b) The City Council may declare special holidays in addition to the holidays identified in subsection (a), above. Any such special holidays will be taken according to established procedures relating to holidays. (c) As many employees as possible shall be given each holiday off consistent with the maintenance of essential City functions. (d) On declared official or special holidays, regular full-time employees shall be paid for holiday leave as outlined in the table below. Regular part-time employees shall not receive holiday pay. (Amended 9/22/2015, Res. No. 2015-09-10) Full-time Fire Full-time Police All other Full-time Department 24 hour Department 12 hour Employees Shift Employees Shift Employees Hours of Holiday 12 hours 12 hours 8 hours Leave (e) Employees on any type of leave without pay, disability leave, or workers compensation injury leave (except during periods of salary continuation) shall not be entitled to paid holiday leave. (f) Temporary employees will not be paid for holiday leave. (g) A regular employee who is required to work on an official or special holiday shall be paid for the hours worked at a rate of one and one-half times their regular hourly rate plus receive Page 165 pay for holiday leave, or take paid holiday leave within 30 days of the official holiday as approved by his/her department head. (h) Except for employees regularly scheduled to work on a shift basis, a holiday that falls on a Saturday will be observed the preceding Friday. A holiday that falls on a Sunday will be observed on the following Monday. The City Manager may make adjustments as necessary. (i) An employee absent without authorized leave on the working day immediately preceding and/or following a holiday shall lose pay for the holiday as well as for the unauthorized absence(s). An employee absent without permission when scheduled to work a holiday will not receive holiday pay and is subject to disciplinary action. (j) If the last day of an employee's employment falls on a holiday, the employee will not be paid for that holiday; (k) Employees in the City's Fire Department shall be granted the same number of vacation and holidays, or days in lieu of vacation days or holidays, granted to other City employees, at least one of which shall be designated as September 11th. Notwithstanding any other provision of this Section 106.01, this holiday shall always be observed on September 11 regardless of the day of the week. Fire fighters receive September 11th as a holiday, but it does not increase the total number of holidays received. It is an optional holiday for fire fighters. If a fire fighter chooses to take September 11th as a holiday, the Veterans Day (November 11th) will be the holiday deducted from the total accrued holidays to keep the number of holidays the same as what is granted to other City employees. (I) Holidays falling within an employee's vacation period or within a period of absence properly chargeable to illness shall not be counted against vacation or sick leave. (m)An employee on workers' compensation leave will receive holiday pay only when the employee would have normally been authorized to be paid for that holiday. (n) Employees desiring to observe bona -fide religious holidays not listed as an official City of Anna holiday may be given time off without pay or may be authorized to use accrued vacation leave. (o) Department heads shall ensure that eligible shift workers and other employees working unusual schedules receive benefits of the full number of official holidays. Should an official holiday fall on an employee's normal day off, the employee shall either receive holiday leave pay for the holiday, or be allowed to take paid holiday leave within 30 days of the official holiday as approved by his/her department head. 106.02 Vacation (a) All regular full-time employees of the City shall be allowed vacation leave with pay after the successful completion of the probationary period following initial employment. (b) Regular full-time employees begin to accrue vacation leave on the first day of employment as shown in following table: Vacation Leave Accrual As a part of the adopted Strategic Plan, staff was directed to identify areas of the City Personnel Policy that required revision. As city staff has worked under this personnel policy manual, instances involving technical conflicts and operational realities have been discovered. Section 106.01 (k) of the proposed policy is changed to provide clarification, simplify processes, and establish greater time management and payroll efficiency. Every city employee is granted 12 holidays per year; however, the majority of Section 106.01 (k) is not relevant for shift -based employees within the fire department and should be amended accordingly. The proposed revisions are listed below. Overall, these changes will provide support to the Fire Department's day-to-day operations. The proposed amendments are as follows: Section 106.01 (k) Employees in the Fire Department shall be granted the same number of vacation and holidays, or days in lieu of vacation days or holidays, granted to other City employees. Administration personnel will accrue and utilize holiday time based on the standard for 40-hour employees with one exception: at least one holiday shall be designated as Patriots Day, September 11th. Notwithstanding any other provision of Section 106,01, this holiday shall be observed on Veterans Day for Administrative personnel. Shift -based firefighters will schedule this holiday in the some manner as all other holidays. Fire Department members receive September 11th as a symbolic holiday, but it does not increase the total number of holidays received, nor is it possible for all firefighters to utilize holiday time on September 11th. Fire Department Shift Personnel Holiday Policy Fire Department Operations personnel assigned to 24-hour shifts will accrue and utilize holiday time differently than other city employees. Due to the nature of the fire department's perpetual rotating schedule, firefighters enter the career field with full knowledge that they will be required to work all holidays that occur on their shift. Accordingly, firefighters adopt a lifestyle that involves observance of holidays on alternate dates. In order to do so, firefighters need the ability to utilize holiday hours on dates not recognized by the city as official holidays. Fire Department Holiday Accrual At the beginning of the calendar year, each Fire Department shift employee will accrue all 12 holidays (144 regular holiday hours) that maybe used, with supervisor approval, at any time during the year. Fire Department Administration will monitor and manage all holiday usage in an effort to control overtime. While the use of holiday time is strongly encouraged, it is reasonable to assume that it may not be productive for all firefighters to utilize all of their holiday time. Therefore, any holiday hours unused at the end of the year will be paid out to the employee as regular holiday hours. Holiday hours will not be carried over from one year to the next. If an employee should leave the city after using holiday leave for holidays which have not yet occurred, the pay for such leave will be deducted from their final paycheck. Fire Department Holiday Scheduling All holiday and vacation time will be scheduled annually in advance of the implementation year. This scheduling process will be described and managed utilizing the fire department's internal policies and procedures (SOP's).