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Home My WebLink AboutRes 2023-01-1351 CDW Gov of Chicago, IL- Purchase of Servers & Additional SoftwareCITY OF ANNA, TEXAS RESOLUTION NO. 2023- 01-1-b5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, APPROVING THE PURCHASE OF SERVERS AND ADDITIONAL SOFTWARE AND EQUIPMENT FROM CDW GOVERNMENT OF CHICAGO, IL THROUGH TXDOT AND TEXAS DIR AGREEMENTS AS LISTED IN THE QUOTE IN THE AMOUNT OF $250,000, AND AUTHORIZE THE CITY MANAGER TO SIGN THE AGREEMENT. WHEREAS, The City Council of the City of Anna, Texas (the "City Council") finds that the City server technology has been in use since 2015; and WHEREAS, the City staff recommends the City upgrade its technology hardware to improve efficiency and effectiveness in service to its neighbors; and WHEREAS, CDW Government provides the hardware systems that meets many of the City's technology requirements at a reasonable cost through the DIR cooperative purchasing agreements of which the City is a member, and WHEREAS, this purchase has been included in the FY 2023 budget, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated. The facts and recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Acknowledgement The City Council hereby approves the purchase of new servers and additional equipment from CDW Government and includes the agreement attached as Exhibit A, and authorizes, ratifies, and approves the City Manager to execute the agreement. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this 24'h day of January, 2023. RES. PAGE 1 OF 1 h. PEOPLE Thank you for choosing CDW. We have received your quote. WHO GET IT Hardware Software Services IT Solutions Brands Research Hub Review and Complete Purchase KEVIN 30HNSON, Thank you for considering CDWG for your technology needs. The details of your quote are below. Ef you are an ePracurement or single sign on customer. Please loci into your system to access the CDW site. You can search for your quote to retrieve and transfer back into your system for processing. For all other customers, click below to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL NDST504 1/10/2023 DELL SERVER 1.10 6920223 $250,000.00 QUOTE DETAILS ITEM QTY DELL CTO PE R650 2X6326 256GB PS 5 Mfg. Part#: 3000139998863 Contract: Dell Held Texas DIR Agreement DIR-TSO-3763 (DIR-TSO-3763) DELL CTO PV TL1000 lU 2 Mfg. Part#: 3000139373884 Contract: Dell Held Texas DIR Agreement DIR-TSO-3763 (DIR-TSO-3763) DELL CTO HBA355E ADAPTER LP FH 2 Mfg. Part#: 3000139373879 Contract: Dell Held Texas DIR Agreement DIR-TSO-3763 (DIR-TSO-3763) DELL CTO SFP+ TO SFP+ IOG TWINAX 3M 2 Mfg. Part#: 3000139373881 Contract: Dell Held Texas DIR Agreement DIR-TSO-3763 (DIR-TSO-3763) Veeam Backup Essentials Universal License - Upfront Billing 2 License fl year Mfg. Part#: P-ESSVUL-0I-SUlYP-00 Electronic distribution - NO MEDIA Contract: TXDIR - ImmixGroup DIR-TSO-4315 (DIR-TSO-4315) CDW# 7284723 7284727 7284728 7284730 5786612 DELL CTO UNITY 38OF ALL -FLASH DPE DS 2 7296314 Mfg. Part#: 3000140883294 Contract: Dell Held Texas DIR Agreement DIR-TSO-3763 (DIR-TSO-3763) Trion Lite 5M IOGb b Duplex Multimode 50 125 OM 16 2445880 Fiber Cable LC LC Auua Mfg. Part#: N820-05M-OM4 UNSPSC: 26121609 UNIT PRICE $20,336.10 EXT. PRICE $101,680.50 $7,797.72 $15,595.44 $350.13 $700.26 $62.04 $124.08 $321.62 $643.24 $61,225.79 $122,451.58 $22.79 $364.64 QUOTE DETAILS (CONT.) Tripp Lite Cisco SFP-IOG-SR-S Compatible SFP+ Transceiver 16 5845541 $160.41 $2,566.56 IOGBase LC SMF Mfg. Part#: N286-IOG-SR-S Contract: Texas Misc IT HW Peri TxDOT DIR-CPO-5093 (DIR-CPO-5093) b Duplex Muitimode 50 125 OM4 20 2445880 $22.79 $455.80 Mfg. Part#: N820-OSM-OM4 UNSPSC: 26121609 Contract: Texas Misc IT HW Peri TxDOT DIR-CPO-5093 (DIR-CPO-5093) CiscoTrion Lite r v r 20 5845541 $160.41 $3,208.20 IOGBase LC SMF Mfg. Part#: N286-IOG-SR-S Contract: Texas Misc IT HW Per! TxDOT DIR-CPO-5093 (DIR-CPO-5093) DELL CTO LTO 9 TAPE MEDIA SPK 30 7305760 $220.97 $2,209.70 Mfg. Part#: 3000141468798 Contract: Dell Held Texas DIR Agreement DIR-TSO-3763 (DIR-TSO-3763) SUBTOTAL $250,000.00 SHIPPING $0.00 SALES TAX $0.00 GRAND TOTAL $250,000.00 PURCHASER BILLING INFO Billing Address: ANNA CITY HALL ACCTS PAYABLE PO BOX 776 ANNA, TX 75409-0776 Phone: (972) 924-3325 Payment Terms: Net 30 Days -Gout State/Local DELIVER TO Shipping Address: CITY OF ANNA KEVIN JOHNSON 120 W 7TH ST ANNA, TX 75409-3308 Phone: (972) 924-3325 Shipping Method: UPS Ground Please remit payments to: COW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Sales Contact Info Rachel Petersen 1 (866) 246-8134 1 rachel.petersen(chcdwa.com LEASE OPTIONS FMV TOTAL FMV LEASE OPTION GO TOTAL BO LEASE OPTION $250,000.00 $6,635.00/Month $250,000.00 $7,682.50/Month Monthly payment based on 36 month lease. Other terms and options are available. Contact your Account Manager for details. Payment quoted is subject to change. Page 2 of 3 Why finance? • Lower Upfront Costs. Get the products you need without Impacting cash Flow. Preserve your working capital and existing credit line. • Flexible Payment Terms. 100% financing with no money down, payment deferrals and payment schedules that match your company's business cycles. • Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored to your budget levels or revenue streams. • Technology Refresh. Keep current technology with minimal financial Impact or risk. Add -on or upgrade during the lease term and choose to return or purchase the equipment at end of lease. • Bundle Costs. You can combine hardware, software, and services Into a single transaction and pay for your software licenses over timel We know your challenges and understand the need for Flexibility. General Terms and Conditions: This quote Is not legally binding and Is for discussion purposes only. The rates are estimate only and are based on a collection of Industry data from numerous sources. All rates and financial quotes are subject to final review, approval, and documentation by our leasing partners. Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration. Fair Market Value leases are structured with the assumption that the equipment has a residual value at the end of the lease term. Need Help? My Account Support 10 Call 800.800.4239 About Us I Privacy Policy I Terms and Conditions This order is subject to CDW's Terms and Conditions of Sales and Service Projects at htto: //www.cdwo.com/content/terms-conditions/product-sales.asox For more Information, contact a CDW account manager ® 2023 CDWG LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1800.808.4239 Page 3 of 3 345 MIRON DRIVE SOUTHLAKE, TEXAS 76092 0 17.4 21.54 00 February 28, 2023 W W W.GOVCAP.COM Alan Guard, Finance Director City of Anna 120 W. 7th Street P.O. Box 776 Anna, TX 75409 RE: Texas Municipal Lease -Purchase Agreement No.10215, dated as of February 3, 2023, by and between the City of Anna and Government Capital Corporation. Dear Ryan Henderson: Please be advised that Government Capital Corporation ("GCC") has assigned all its right, title and Interest In the Agreement, in the equipment leased thereunder, the right to receive all payments now or hereafter due thereunder, and the right to exercise all rights under the Agreement to Santander Bank, N.A. As of the date above, funds have been made available for disbursement or may have been disbursed. Please contact you GCC representative with any questions you may have. Notification Sign both original letters. Return one (1) to Government Capital Corporation and keep one (1) for your records. The purpose of this letter Is to Inform you that your lease agreement has been placed with Santander Bank, N.A. Executed tease Aareement This Is your copy for your records. Insurance Update your Insurance coverage to Include Santander Bank, N.A. as Loss Payee. Send, or Instruct the Insurance company to forward a Certificate of Insurance showing Santander Bank, N.A. as Loss Payee, to my attention at our Corporate Office. Payments Payments 1 through 5 In the amount of $57,584.17 due under the Agreement should be made to: Santander Bank, N.A. P.O. Box 847386 Boston, MA 02284-7386 Additional payment information Is In the Lease Agreement, Exhibit B. �'WCYI K)� Trisha Luton Loan Documentation Admin. Signed CITY OF ANNA City Manager GOY/E':RMiIv1lE',M_TCAP1!T AIL, February 28, 2023 345 MIRON DRIVE SOUTHLAKE.TE%AS 76092 81]. 421.5400 WWW.GOVCAP. COM Alan Guard, Finance Director City of Anna 120 W. 7th Street P.O. Box 776 Anna, TX 75409 RE: Texas Municipal Lease -Purchase Agreement No.10215, dated as of February 3, 2023, by and between the City of Anna and Government Capital Corporation. Dear Ryan Henderson: Please be advised that Government Capital Corporation ("GCC) has assigned all its right, title and interest in the Agreement, in the equipment leased thereunder, the right to receive all payments now or hereafter due thereunder, and the right to exercise all rights under the Agreement to Santander Bank, N.A. As of the date above, funds have been made available for disbursement or may have been disbursed. Please contact you GCC representative with any questions you may have. Notification Sign both original letters. Return one (1) to Government Capital Corporation and keep one (1) for your records. The purpose of this letter is to inform you that your lease agreement has been placed with Santander Bank, N.A. Executed Lease Agreement This is your copy for your records. Insurance Update your insurance coverage to include Santander Bank, N.A. as Loss Payee. Send, or instruct the Insurance company to forward a Certificate of Insurance showing Santander Bank, N.A. as Loss Payee, to my attention at our Corporate Office. Payments 1 through 5 in the amount of $57,584.17 due under the Agreement should be made to: Santander Bank, N.A. P.O. Box 847386 Boston, MA 02284-7386 Additional payment information is in the Lease Agreement, Exhibit B. Sincerely, 1N^yq, Trisha Luton Loan Documentation Admin. ACCEPTED: CITY OF ANNA Signed By: WrLWI fk�yaff%Hanclerson, City Manager