HomeMy WebLinkAbout2001-08-28 Special Meeting MinutesCity Council Meeting
Anna City Nail
124 W 4 h Street
August 2$, 2001
The City Council of the City of Anna met in a special session on the 2i3°i` day, of August.
Item #1
Mayor lion Ferguson called this meeting to order at 7:30 p.m.
Item # 2
The following members were present and participating: Mayor Ron Ferguson. Lynn Dhane- J. W. Finley Jr -
Lisa Copeland, Brenda Tilley and Lynn Mosier.
Item # 3
The Mayor opened the public hearing to discuss the proposed tans rate at 1:32 p.m. There were no
comments made. The hearing was closed at 7:47 p.m,
Item # 4
Pat Dillon of Southwest Consultants reported to the Council that the City published an Engineering RFP
Notice for the 2001 TCDP HIF Grant Application and related Project in the McKinney Courier Gazette and
mailed RFD's to five qualified Engineering firers. He also reported that two RFP Responses for
Engineering Services were received. A motion was made by Lisa Copeland that our RFP response was
adequate and that the Council should proceed with selecting an engineering firm; seconded by
Brenda Tilley motion passed unanimously.
The council began a thorough review, much discussion, of the two proposals received.. W. Dillon passed
out scaring streets to the Council for their consideration. Atter each councilmember had individually
ranked their choice Mr. Dillon reviewed the completed scoring sheets and announced that the Council bad
selected as their first ranked choice Carter & Burgess and their second ranked choice was Morris
Engineers.
After some discussion, a motion was made by Lisa Copeland that Carter & Burgess was the City's first
ranked choice to provide Engineering Services under the 2001 TCDP HIF Gant; seconded by Brenda
Tilley, motion passed unanimously.
Item # 5
After additional discussion Lisa Copeland Heade a motion that Carter & Burgess, Dallas TX. be hired to
complete the Preliminary Engineering Budget for the 2041 TCDP I3IF Grant Application and be hired as
the engineer for the 20101 TCDP HIF Grant Project, contingent upon the City receiving grant funding, and
that the Mayor be authorized to negotiate and execute a contract with Carter & Burgess within the
approved TCDP HIF Engi icerin,g Budget. If the Mayor is unable to negotiate and acceptable contract he is
to report back to the Council for further instructions. The motion was seconded by Joe Finley Jr. After
some discussion the Mayor called for a vote; passed unanimously.
Item # 6
The City Secretary reported to the Council that the City published an RFP notice in The McKinney Courier
Gazette and mailed Return Receipt Requested RFP's to five qualified Administrative Services firms for the
2001 TCDD HIF Grant Application and related project. She also reported that only one RFP Response for
Administrative services Was received. The Mayor opened the response form Southwest Consultants,
Richardson, TX.
A motion was made by Lynn Mosier that our RFP response was adequate and the the Council should
proceed with selecting an Administrative Services firm to complete the required administrative activities
for the TCDP grain, seconded by Lisa Copeland; motion passed unanimously.
Item.. # 7
After additional discussion, Brenda Tilley made a motion that Southwest Consultants, Richardson, TX. Be
hired to provide Administrative Services to complete the required administrative activities for the 2001
TCDP RIF Grant Project, contingent upon the City receiving grant funding, and the Mayor be authorized to
execute a contract with Southwest Consultants within the approved TCDP HW Administrative Budget.
The motion was seconded by Joe Finley Jr; The Mayor called for a vote; Passed unanimously.
Item # 8
The City Council recessed at 8:03 p.m. into executive session under Texas Government code section
551.071 And 551.074 of the Texas open meeting act for the following purpose.
A. Personal: Management Contract.
Item # 9
The City Council re -connived into regular session to act on items discussed in executive session.
Lisa Copeland made a motion to approve the management contract with Lee Lawrence.
Brenda Tilley seconded the motion. The motion carried 51010.
Item # 10
Joe Finley Jr. made a motion to adopt Resolution 12-2001, confirming the hiring of Southwest
Consultants, to pay them $ 24,958.75 before fiscal year ends, and that Resolution 04-2001 is declared
Null and void
Item # 11
The Water and Waste Superintendent met with the Council and presented them with a list of needed
improvements for this neve fiscal year budget. There was no action taken an this item.
Item # 12
The Council held discussions on the budget for 2001-2002. The date for setting the tax rate will be
September 11, 2001 at 7:30 p.m. and to hold a workshop session on Wednesday Sept. 5, 2001 at 7:00 p.m.
There was no action taken on this item.
Item # 13
There being no further business this meeting was adjourned at 9:11 p.m.
Respectfully submitted
Mayor Ron Ferl" City Secretary