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Home My WebLink About2001-09-11 Regular Meeting MinutesCity Council Meeting Anna City Hall 120 W 4' Street September 11, 2001 The City Council of the City of Anna met in regular session on the I V" day of September Item #1 Mayor Ron Ferguson called this meeting to order at 7:31 p.m. Item #2 The following members were present and participating: Mayor Ron Ferguson, Lynn Dhane, and J.W. Finley Jr., Lynn Mosier and Brenda Tilley. Lisa Copeland was absent from this meeting. Item #3 J.W. Finley Jr. made a motion to adopt Ordinance 2001-13 adopting a budget for the city for the fiscal year October 1, 2001 through September 30, 2002, and ,providing that exTenditures for said fiscal year shall he made in accordance with said budget. Lynn Mossier seconded the motion. The motion carried 41010. Item #4 Lynn Mosier made a motion to adopt Ordinance 2001-14, adopting the tax rate for 2001 at .58. Brenda Tilly seconded the motion the motion carried 41010 Item #5 J.W. Finley Jr. made a motion to have the trash service go out to bid. Lynn Dhanc seconded the motion. The motion carried 41010. Item #6 Amendments to City of Aima Subdivision Ordinance Mr. Lee Lav Tence was recognized to discuss this item. He stated that several items in the City's Subdivision Regulations needed to be modified and/or clarified. These items included: • Section 6.1— Park dedication fee. Language should be added to make clear that the City's decision whether dedication of acreage or cash payment shall be required. • Section 11.9 — Construction inspection fee. The process regarding payment of this fee needs to be clarified by requiring the fee to be fully paid prior to beginning of infrastructure construction and providing for a process of holding 25% of the fee in an escrow account until infrastructure construction had been completed and all documentation regarding construction costs have been filed with City. • Section 12 — Maintenance bond The language in this section needs to be clarified to insure that any repairs to infrastructure construction connected with a subdivision are covered by the bond. After brief discussion of these items, motion was made by Mr. Lynn Mosier to adopt the changes in the City's Subdivision Regulations as reflected in Ordinance No. 2001-16. Mr. Joe Finley Jr. seconded the motion, which passed by a vote of 4-0. Item #7 Authorization of Consulting Engineer to Develop Plans for Wastewater Treatment Plant Improvements Mr. Lawrence was recognized to discuss this item. He advised the Council that it has become increasingly evident that efforts to finalize an agreement with North Texas Municipal Water District to provide for wastewater treatment services would not reach fruition within the time frame required to provide services to new development underway in the City. Furthermore, the City had no assurance at this point that any agreement with NTMWD would be financially viable. He asked that the City Council authorize the City's consulting engineering firm, Morris Engineers Inc., to develop preliminary plans for wastewater treatment facility improvements including submission of an application for a new or amended wastewater discharge permit. Mr. Lawrence noted that the directions to the engineer would be to provide for the City's 3-5 year needs, rather than attempting to resolve long term needs. He emphasized that the City would continue to work on a two -track approach to its wastewater treatment needs, including construction of facilities to meet short-term needs and negotiating with NTMWD for long term solutions. Mr. Tim Morris of Morris Engineers was recognized He noted that permits had to be renewed or amended every five years. The City will need to secure a renewal or new permit in the near future even without any additional treatment facilities. Mr. Morris noted that the City, 's future wastewater needs were uncertain at this time, although it appeared likely that the City would experience significant growth over the next five years. Mr. Mosier moved that the Morris Engineers, Inc., be authorized to develop preliminary plans for wastewater treatment system improvements and to submit an ;application for a new or amended discharge permit to accommodate the improvements. Mr. Tilley seconded the motion, which passed by a vote of 4-0. Item #8 Contract for Impact Fee Study Mr. Lawrence was reoogtuzed to discuss this item. He reminded the Council that Southwest Consultants had been authorized several months ago to conduct the Impact Fee Study. However, a fee schedule for the services involved in the project had not been submitted to the City. Mr. Lawrence noted that the project could be completed in conjunction with the current Community Development Planning. Project and save the City a significant amount of money. He also mentioned that and Impact Fee Study required the participation and input of a professional engineer (to conduct the water and sewer studies and develop cost estimates for the capital improvements required to serve new development). He asked Mr. Tim Morris, the City's consulting engineer, to discuss his proposed role in the project. Mr. Morris noted that he would be glad to provide the engineering studies and capital improvement cost estimates required for the project. He noted that it would be difficult for him to provide the City with a firm cost estimate for his services since he was not going to be responsible for the land use study that has to be finished prior to the engineering cost estimation work- Mr. ork Mr. Lawrence suggested that the council authorize Southwest Consultants to complete the Land Use Plan and assist the City in the establishment of the administrative and review framework required to supervise and provide input to the process. Once this work was completed, the engineer would know what resources were available to him and have a much better idea of the required scope of work. Mr. Lawrence indicated that Southwest Consultants would complete its part of the project work under the following fee schedule: Land Use Planning $2,000 Capital Improvements Program $1,360 After the Land Use element of the project is completed, the City can then negotiate with the City's consulting engineer for the additional work needed to complete the project. If those negotiations are not successful, the City has the option of negotiating with other engineering farms with experience in this type of work Mr. Mosier moved that the City accept the agreement as outlined with Southwest Consultants. Mr. Finley Jr. seconded the motion, which passed by a vote of 4-0. Item #9 Lynn Mosier made a motion to approve the minutes for August 14, 2001 and September 5, 2001. Lynn Dhane seconded the motion_ The motion carried 410/0. Item # 10 Lynn Mosier made a motion to approve the bills.. Lynn Dhane seconded the motion_ The motion carried 4/0/0. Item #11 Staff Report: 1. bark Grant Project Mr. Lawrence noted that the Collin County Park Grant Program had issued application packets. He said that he would try to put an application together but the application deadline is September 30. He said that he invited suggestions from the council regarding possible projects. Several suggestions were made including the suggestion that the school district be contacted regarding a joint project near the high school. Mayor Ferguson suggested that the City attempt to secure funds to provide for access and parking at the existing park facility in the northeast part of town. Mr. Lawrence said that he would attempt to follow up on the suggestions and try to put a project together before the imminent deadline. 2. TCF Project Mr, Lawrence reported that the 12" water line was completed across U. S. Highway 75 to the new truck stop/travel center site. Mr. Morris stated that the sewer element of the project was largely complete. Lift station pumps have not been installed and probably have not yet been received by the contractor. 3. Water Improvements Project (CDF — North Side Project) Mr. Morris reported that the water line had been completed across the rail line and the line east of the railroad would be started within the next few weeks. The completion of the well is being delayed because of the need to acquire easements for Grayson-Collin Electric Coop to extend three-phase power to the well site. 4. East Fork Water Line Project Mr. Lawrence reported that the project has been approved by the state (TDHCA) but formal contract between the City and TDHCA has not been received. The contract will probably be received within the next 2-3 weeks. Item #12 There was no action taken on the report from the Water and Wastewater Superintendent. Item #13 There being no huther business this meeting was adjourned at 8:30p.m. Respectfully Submitted City Secretary