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HomeMy WebLinkAbout2002-01-08 Regular Meeting MinutesCity Council Meeting Anna City ball 120 W 4"' Street January 8, 2002 The City Council of the City of Anna met in regular session on the 8"' day of January Item #1 Call to Order Mayor Ron Ferguson called this meeting to order at 7:32 p.m. Item #2 Roll Call The following members were present and participating: Mayor Ron Ferguson, Lisa Copeland, Lynn Dhane, Joe Finley Jr., Lynn Mosier and Brenda Tilley. Item #3 Citizen's Participation Mayor Ron Ferguson asked for any citizen participation at this time. The residents from Tara Farms thanked the City for the increased water pressure. They also asked about the cost of the address changes, a newsletter, street signs and stop sign. Jon Hendricks asked about % cent sales tax increase for the May Election. Item #4 Outer Loop presentation from County Commissioner Joe Jaynes Tabled until April Item #5 City participating in the Collin County Rural Mayor Alliance Joe Finley Jr. made a motion to allow the Mayor to negotiate an agreement with Don Paschal and to participate with this Alliance. Lisa Copeland seconded the motion. The motion carried 51010. Item #6 Resolution 01-2002 Elevated Storage Tank Project Lisa Copeland made a motion to adopt Resolution 01-2002 accepting the contract with Phoenix Fabricators and erectors for the City of Anna Elevated Storage Tank Project as complete. Joe Finley Jr. seconded the motion. The motion carried 51010. Item #7 Audit 2000-2001 Joe Finley Jr. made a motion to approve the Audit, subject to the amounts received and expended on the Grants (Contract 72002, Contract 720031 ) are changed to reflect the correct figures. Lynn Mosier seconded the motion. The motion carried 51010. Item #8 Consider authorizing approval of revision to Creekside Facilities Agreement. Lee Lawrence was recognized to note that this agreement was still being negotiated and was not ready for council action. No action was taken on the item. Item #0 Consider ordinance annexing approximately 90 acre Ben West tract, located approximately 500 feet west of Slayter Creek on north and south sides of FM 455, owned by Mrs. Ben West. Lee Lawrence was recognized to ask that action be deferred on this item until the facilities agreement was developed. No action was taken on the item. Item #10 Consider action on Resolution 03-2002 authorizing Mayor to sign contract between City of Anna and Collin County regarding subdivision regulations_ Lee Lawrence was recognized to explain that under new state law the county and city must determine through contract which entity is to exercise subdivision regulation in the extraterritorial jurisdiction of cities. Collin County is amenable to the City of Anna exercising such exclusive jurisdiction in Anna's ETJ. Lee Lawrence recommended that the City exercise such jurisdiction and recommended the adoption of a resolution authorizing signing the contract with the County to that effect. Joe Finley Jr. made the motion to authorize signing the contract. Lisa Copeland seconded the motion, which passed by a vote of 5101[}. Item #11 Consider action -authorizing Mayor to sign contract between City of Anna and Morris Engineers to submit discharge permit application and conduct engineering activities relating to construction of new wastewater treatment plant. Lee Lawrence was recognized to discuss this item. He noted that the City had been operating on the premise that a new wastewater treatment plant would be required to serve new development and to relieve flow pressures on the existing facility. He recommended that the council approve a contract with Morris Engineers to submit the discharge permit application and conduct the necessary engineering to allow the City to construct the new wastewater treatment facilities. He noted that a copy of the contract had been distributed to council members. Lisa Copeland made the motion to accept the contract. Lynn Dhane seconded the motion, which passed by a vote of 51010_ Item #12 Consider approval of changes to water well #3 contract(s). Tim Morris of Morris Engineers was recognized to discuss this item. He explained that by increasing the size of pumps and motors at the new well the capacity of the well could probably be increased by 25 — 40%. The cost of the additional facilities would be just over $17,000, which would be handled through change orders. The Mayor recommended approval of the changes. Joe Finley Jr. made the motion to approve the changes. Lisa Copeland seconded the motion, which passed by a vote of 51010. Item #13 Consider action authorizing Mayor to sign agreement between City of Anna and Greater Texoma Utility Authority to fund wastewater treatment construction and related activities. Lee Lawrence was recognized to discuss this item. He explained that the cost of the new treatment plant improvements was estimated to be approximately $1.5 million. He noted that he had discussed this matter with ,Jerry Chapman of Greater Texoma Utility Authority. Jerry Chapman recommended that the City use the Texas Agricultural Finance Authority to finance the project since the TAFA interest rate currently was about five percent. He also said that the financing could be done more expeditiously through TAFA than through the Texas Water Development Board, which is the only other viable source for financing this kind of improvement for small towns. Lee Lawrence also noted that the City has over $300,000 in existing debt that could be re- financed through TAFA at the same time. This existing debt has interest rate varying from 8%- 12% and the City would save a very significant amount of money by refinancing that debt. Lee Lawrence recommended authorizing the GTUA to secure financing through the TAFA for the treatment plant improvements and for refinancing the high interest debt. After brief discussion, Joe Finley Jr. made the motion to adopt Resolution 04-2002, authorizing the Greater Texoma Utility Authority to secure bond financing through the Texas Agricultural Finance Authority in amount not to exceed $2 million to finance wastewater treatment plant improvements and to refinance the 1996 Series bond issue. Lisa Copeland seconded the motion, which passed by a vote of 5/010. Item #14 Consider approval of preliminary plat for Anna 82 -Acre Tract. Lee Lawrence was recognized to note that changes on this plat that had been recommended by the Planning and Zoning Commission had not been completed and the plat was not ready for council action. No action was taken on the item. Item #15 Consider actions regarding development standards for Winston Farms. Lee Lawrence was recognized to note that the developer had requested that this item be removed from the agenda. No action was taken on the item. Item #16 Consider ordinance relating to vicious/dangerous animals. Lee Lawrence was recognized. He said that the materials given the council included a copy of the recently passed statute, which requires that cities address the issue of dangerous animals. Lee Lawrence recommended that the city simply prohibits, rather than tries to regulate, dangerous animals. He said that unless there was objection to that action he would provide an ordinance for the next council meeting to prohibit dangerous animals. Item #17 Consider action -authorizing Mayor to sign documents as necessary to exchange property (alleyway) for easement rights (David Wood). Lee Lawrence was recognized to note that David Wood was negotiating an agreement between affected property owners relating to the alley and that the agreement had not been finalized. Therefore the property transaction was not ready for council action. No action was taken on the item. Item #18 Consider action -authorizing Mayer to sign documents as necessary to exchange property (alleyway) for easement rights (First Christian Church). After brief discussion of this item it was determined that the council needed further information before a decision could be made. No action was taken on the item. Item #19 CCN resolution (South Grayson WSC) Lee Lawrence was recognized to note that he and the City's legal counsel in Austin, Art Rodriguez, had a misunderstanding regarding the need for a resolution on this matter. He asked that no action is taken on the item and no action was taken. Item #20 CCN resolution 02-2002 (North Collin WSC). Joe Finley Jr. made a motion to adopt Resolution 02-2002, to amend CCN No. 12978 with the TNRCC. Lisa Copeland seconded the motion. The motion carried 51010. Item #21 Consider action -authorizing Mayor to sign fire prevention and fire protection services agreement between City of Anna and Anna Volunteer Fire Department. Lee Lawrence was recognized to note that work on the agreement had not been completed and was not ready for council action. No action was taken on the item. Item #22 Approval of Bills Lisa Copeland made a motion to approve the bills. Lynn Mosier seconded the motion. The motion carried 51010. Item #23 Minutes for December 11, 2001 Lisa Copeland made a motion to approve the minutes for December 11, 2001. Brenda Tilley seconded the motion. The motion carried 510!0.. Item #24 Staff Reports Item #25 Report for Water & Wastewater Superintendent Garry Gonzales stated that this month the Water Dept, sold 4,373,830 gallons of water, pumped 4,533,000, which allowed a loss of 159,170 gallons. He stated that there was a leak on Fern Street and that the leak on N Powell Pkwy. Was a 12 -inch line. He also stated that the Fire Hydrant between S Riggins and Interurban had been leaking. He also stated that the Bid Opening for the used City Equipment was on January 17th at 10:00 am. There was no action taken. Item #26 Adjourn There being no further business this meeting was adjourned at 9:35 p.m. Respectfully Submitted, lia I N 9 CW gecretary Mayor Ron` Fergu' on