HomeMy WebLinkAboutRes 2023-02-1383 Texas Community Development Block Grant Program- CD- Engineering Architectural SurveyingCITY OF ANNA, TEXAS
RESOLUTION NO. 2G a 3 6 0- —13 F3
A RESOLUTION OF THE CITY OF ANNA, TEXAS, AUTHORIZING
ENGINEERING/ARCHITECTURAL/SURVEYING SERVICE PROVIDER TO
COMPLETE PROJECT IMPLEMENTATION FOR THE CITY OF ANNA'S 2023/2024
TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM — COMMUNITY
DEVELOPMENT (CD) GRANT FUNDED AND ADMINISTERED THROUGH THE
TEXAS DEPARTMENT OF AGRICULTURE.
WHEREAS, the participation in the Texas Community Development Block Grant Program —
Community Development Fund (CDBG) requires implementation by professionals
experienced in the engineering/project delivery of federally -funded projects and creation of
planning documents;
WHEREAS, in order to identify qualified and responsive providers for these services a
Request for Qualifications (RFQ) process for engineering and design services has been
completed in accordance with the Texas Department of Agriculture requirements;
WHEREAS, the proposals received by the due date have been reviewed to determine the
most qualified and responsive providers for each professional service giving consideration to
ability to perform successfully under the terms and conditions of the proposed procurement,
integrity, compliance with public policy, record of past performance, and financial and
technical resources.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS THAT:
Section 1. That Huitt-Zollars, Inc. is selected to provide application and project -related
engineering and design services for a 2023/2024 CDBG Grant for the City.
Section 2. That a cost -price analysis will be conducted to determine the negotiated fee to
be appropriate and reasonable based upon program requirements and rules.
Section 3. That any and all project -related services contracts or commitments made with
the above -named service provider(s) are dependent on the successful
negotiation of a contract with the service provider(s).
PASSED AND APPROVED by the City Council of the City of Anna, Texas on this 28th day
of February 2023.
ATTEST:
City Secretary, Carrie
APPROVED:
ate Nike
HLIITTZ0LLARS
NUra•20LLARS, INC. , S470Lyndon 5 Johnson Aeeway , Suhe 1500 i Dolos. TX 75240-2675 , 214.6713t11 phone , 214.571.0757 /ox , huiMaollms.com
February 3, 2023
Ms. Kimberly Garduno
Economic Development Coordinator
City of Anna
120 W.Seventh Street
Anna, Texas 75409
Reference: Request for Qualifications for Engineering Services
2023/2024 Community Development Fund (CD)
Dear Ms. Garduno:
City of Anna (the City) is seeking an engineering firm to provide various professional and engineering
services that will lead to safe, efficient, and neighbor -friendly construction. Huitt-Zollars, Inc. (Huitt-
Zollars), a Dallas -based, full -service engineering and architectural firm established in 1975, is that ideal
firm. We are recognized throughout Texas as an infrastructure design leader, providing high quality, cost
effective, time sensitive solutions for numerous public sector clients.
We have a complete understanding of the scope of work to be performed due to our recent and
relevant grant -funded project experience; below are just a few of our recent projects:
✓ Design services for CDGB-DR Industrial Drive for the City of Greenville
✓ Design services for CDGB-DR Pin Oak Drainage Project for City of Dickinson
✓ Design services for FEMA-HMP Improvements on 91h and 111h Streets Project for Galveston
County
Plus, over the past five (5) years, Huitt-Zollars has worked closely with Public Management, Inc. your
Grant Administrator and several Texas cities, counties, and has successfully applied and secured over
$100 million in CDBGgrantfunded projects.
We appreciate this opportunity and look forward to your continuing interest in our qualifications. Thank
you.
Sincerely
Huitt-Zollars, Inc.
John Ho, PE, F.NSPE
Principal-in-Charge/Vice President
ADVANCEDESIGN"
THE CITY OF
Anna
THE CITY OF STATEMENT OF QUALIFICATIONS FOR
AMA2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
FIRM BACKGROUND
Huitt-Zollars, Inc. is a full -service engineering and architectural firm with
21 regional offices. Established in 1975, the firm's seasoned staff is
comprised of more than 530 professional, technical, and support
personnel that are committed to delivering high quality services.
Huitt-Zollars has a close working relationship with Public Management,
Inc. your Grant Administrator and has successfully applied and secured
over $100 million in CDBGgrantfunded projects.
Huitt-Zollars consistently excels in the execution of highly complex multi-
discipline and concurrent assignments for public agencies, corporate,
institutional, industrial, and private clients. Clients, which we've
repeatedly served that have similar projects, include the cities of Allen,
Carrollton, Dallas, Mesquite, Plano, and Sherman, TxDOT and NTTA.
Examples are provided in the following pages. Also, representative
projects are shown on the resumes of each of our project team members.
Huitt-Zollars also developed an innovative approach to planning and
design that ensures a detailed integration and coordination of all
disciplines. Known as ADVANCEDESIGN, Huitt-Zollars' strength springs
from the commitment and ability to execute this program.
ADVANCEDESIGN is a company -wide philosophy, and City of Anna can
count on Huitt-Zollars' commitment to design excellence that provides
economic value to you.
"Our cammitmentis to understand the needs of our clients and to meet those needs
by delivering professional services with the highest level of quaiityand %egiity."
3uided by the philosophy shown in the above Mission Statement, Huitt-Zollars
utilizes an established blend of checks and procedures to maintain client
satisfaction in our day-to-day practice. All projects begin with "hands-on"
direction by principals of the firm. Huitt-Zollars' officers are expected to serve
in a Project Manager capacity and are Involved in the design of your project
each and every step of the way. A good design basis must be established as
the first step in delivering a quality project. This responsibility is vested with the
principals of the firm and key project staff, who work to define the project
requirements.
We listen intently to understand your needs and will design your project around
your functional requirements, budget, and schedule. Throughout the design
process, Huitt-Zollars continuously monitors the progress of the project; we measure the cost and benefit of each
element against impacts to milestone budgets and 80% of our work is from repeat clients. Our clients believe in
the character, integrity, reputation, judgment, and efficiency of schedules.
Huitt-Zollars understands that performance is the key to success, and adherence to high standards of performance
and responsiveness sets us apart from the competition. Client satisfaction is the only real indication of
performance. Huitt-Zollars offers large firm resources and small firm attention to detail to our clients, many of
whom have secured our services through long-term, indefinite delivery or task order contracts. Our performance
and success are measurable, and the best measure is how much work comes from our existing client base.
H LYff ZOLMS PAGE 18
, THE CITY OF
HL]ITTZOLLAR`
THE CITY OF STATEMENT OF QUALIFICATIONS FOR
Anna 2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
PROJECT
Disaster Recovery/ Federally Funded Construction Projects and Projects located in the General Region of the
State
Huitt-Zollars has significant FEMA, TDEM, TxGLO and HUD project experience in providing post -disaster damage
assessments and grant funded (FEMA PA & HMP, CDBG-DR, etc.) project design to numerous local governments in
response to federally declared disasters including Tropical Storm Allison, Hurricane Ike and Hurricane Harvey. We
worked with Galveston County to conduct FEMA Damage Assessments for private structures in the unincorporated
areas of Bolivar Peninsula and San Leon following Hurricane Ike. We have performed similar assignments for the
City of Dickinson, City of Houston, Harris County Flood Control District, and METRO. Huitt-Zollars also worked with
the US Army Corps of Engineers to assess and design repairs to Texas Gulf Coast Federal Projects due to damages
from Hurricanes Ike and Dolly. The following are examples of our federally grant funded disaster response work.
DENISON DOWNTOWN MAIN STREET IMPROVEMENTS I Denison, Texas
Reference: Bobby Atteberry, City of Denison, 903-4644440
Huitt-Zollars provided ADA sidewalks, ramps, street lighting, and traffic signal design for Main Street and Austin
Street (SH 69) intersection in Denison, Texas. The signal design used context sensitive design to help preserve the
historical look of the main street corridor. Traffic signals were mounted on signal poles as opposed to mast arms to
maintain the downtown corridor identity. To provide the maximum amount of usable sidewalks for pedestrian
flows, the controller cabinets and powers were located in alleys behind the buildings fronting Main Street. The
advantages to locating the controller cabinets and power sources in the alleys included moving the construction of
the equipment outside of the roadway improvements, minimizing utility conflicts, and maintaining the equipment
without having to close the roadway. The decorative signal, pedestrian, and illumination poles were incorporated
into the design to conform to the downtown corridor design guide standards. Jeff Roberts, PE was the electrical
engineer for the street lighting, and ensured extensive design coordination with the City of Denison and TxDOT
during the design and approval process.
DOWNTOWN GARLAND STREET IMPROVEMENTS I Garland, Texas
Reference: Shafik Salamor, PE, City of Garland, 972-205-2126
Huitt-Zollars prepared construction plans for the reconstruction of 3,300
LF of streets, utilities and storm sewers in the vicinity of City Hall, the
Performing Arts Center and Library in the downtown area of Garland,
Texas. The street improvements also included the addition of on -street
parking, brick crosswalks, streetscape improvements, street lighting, and
landscaping.
2,080 linear feet of 8-inch and 12-inch water main with stub -outs for
connections, fire hydrants, and appurtenances was replaced in 5th Street,
Austin Street, and 6th Street. The water main along 6th Street was
particularly challenging due to it crossing a DART right-of-way. The water
main relocation involved coordination with franchise utilities, DART, and
the City of Garland.
Professional services included field survey work for the design and the
establishment of existing right-of-way; the production of street, railroad
grade crossing, water, wastewater, storm sewer, street lighting, and
pavement marking plans for construction; bid schedules; and cost
estimates. For this project, two complete sets of construction plans,
specifications, and bidding documents were prepared; one set for the City
of Garland improvements and one set for the DART crossing.
HUITf OUARS PAGE 19
THE CITY OF
Anna
STATEMENT OF QUALIFICATIONS FOR
2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
SHERMAN SUP STREETSCAPE IMPROVEMENTS, TxOOT I Sherman, Texas
Reference: Thomas L. Pruitt, PE, City of Sherman, 903-892-7208
Huitt-Zollars was selected by the City of Sherman to create and design planning documents, conceptual designs
and construction documentation for the Shared Use Pathways and
streetscape design of East Lamar Street, Throckmorton Street and A
East Houston Street in Downtown Sherman, Texas. Designs included
new 8' Shared Use Pathways, new connector sidewalks and sidewalk
reconstruction, new curb ramps, pedestrian crosswalk
improvements, landscape and irrigation design. All improvements
were funded, designed and coordinated with TxDOT. Landscape
improvements included native and adaptive species, local aggregates
and granites for groundcovers and high efficiency drip irrigation OL
systems. Tasks included dimensional control, material plans, design
details, planting design, and details and irrigation plans and details.
SACHSE ROAD AND 5"STREET I Sachse, Texas
Reference: Dennis Abraham, PE, Dallas County, 214-653-7232
The overall project consisted of reconstructing approximately three miles of an existing two-lane rural asphalt
roadwaywith a four -lane divided reinforced concrete curb & gutter roadwaywith sidewalks, barrier -free ramps and
stormwater collection. The project began at the intersection of 5th Street & SH 78 extending east along 5th Street
to its intersection with Sachse Road and continuing eastward along Sachse Road to the City Limits Line. At the
intersection of 5th Street and Sachse Road, a modern roundabout is planned due to the existing configuration of
the intersection. The overall project included field topographic
surveying for design, field surveying for right-of-way and easement
determination, subsurface utility engineering, geotechnical field
investigation and reporting, environmental assessment, USACE
permitting, the relocation of water mains and sanitary sewer lines,
sidewalks, curb ramps, street lighting, landscaping, irrigation, flood
study and FEMA map revisions, relocation of franchise utilities,
traffic signals, and coordination with Dallas County, the City of
Sachse, TxDOT, and other stakeholders as necessary.
(INDUSTRIAL DRIVE I Greenville, Texas
Reference: John Wright, City of Greenville, 903-457-3135
A Texas Capital Fund Grant project thru the Texas Department of Agriculture. Huitt-Zollars assisted the Grant
Administrator in preparing exhibits and OPCC and successfully received the grants for the design and construction
of the project.
This project consisted of designing and developing
construction plans, specifications, and bidding documents
for the reconstruction of Industrial Drive from 500 feet
east of Joe Ramsey Boulevard to the west side of the
MK&T Railroad Right -of -Way. The Industrial Drive
improvements involved the construction of
approximately 1,250 linear feet of undivided concrete
curb and gutter street; the proposed roadway is a 41-ft.
(B-B) wide undivided concrete street.
Our proposed scope of services includes roadway/drainage design, boundary an
construction phase services. Services included field survey, design, and production
coordination with the City of Greenville, and the franchised utility companies.
HUITHOLIARS
topographic survey, and
of construction plans; and
PAGE 110
THE CITY OF STATEMENT OF QUALIFICATIONS FOR
Anna2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
TxOOT STATEWIDE CURB RAMP PROGRAM I Dallas, Texas
Reference: Peter Krause, PE, Texas Department of Transportation, 512-416-2714
Huitt-Zollars conducted field investigations and prepared plans, specifications and estimates (PS&E) for over 6,000
ADA curb ramps on TxDOT roadways throughout Texas in support of TxDOT's Statewide Curb Ramp Program. PS&E
packages were coordinated and prepared for various TxDOT Districts,
including the local Districts of Dallas and Paris. The Dallas District
contract consisted of over 800 curb ramps, while the Paris District
consisted of over 650. Huitt-Zollars performed fieldwork, curb ramp
design, compiled quantities and pay items, prepared bid packages, and
ensured quality assurance. Design teams developed a thorough
understanding of accessibility needs at corners, including access to
nearby driveways and to other pedestrian features such as pedestrian
buttons. Designs were prepared in compliance with ADA, TAS, as well as
TXDOT's design manuals and standard details. With input from TxDOT,
highways with large numbers of unmarked crosswalks were analyzed for
safety.
Huitt-Zollars assembled qualified field teams, efficient back -office
operations, strong project management, and solid quality control
procedures with a thorough understanding of technical requirements.
Our approach emphasized using up to date tools for field data
collection integrated with office production systems to increase the
efficiency of both field and office staff. Our approach further
emphasized the PS&E package efficiency, employing the 11 ramps from
the PED-12A standards and supplementing them with adequate details
and specifications.
Our team focused on minimizing the disturbances to existing conditions
and strived to stay within the existing footprint. Curb ramps were
designed to avoid existing trees, signposts, drainage structures, utility
posts, fire hydrants, and telephone pedestals. At traffic signals, our team
designed rampsto align with existingsignal poles. Stop bars and crosswalk
markings were considered, maintaining existing locations and modifying
them only when necessary. When signal pole locations were incompatible
with ramp locations, new pedestal poles for pedestrian buttons and heads
were considered.
When complex conditions were encountered that could not be addressed by the PED standards, the Field
Engineering Team identified unusual corners to the Project Manager for review of the aerial images, digital photos
and field notes. The Project Manager facilitated a discussion with the team's RAS to identify one or two potential
solutions to present to TxDOT for their review. There were situations where an alternate accessible route, such as
across the street, had to be utilized, but variances from TDLR were avoided.
Hill 11 /LILIIV PAGE 111
THE CITY OF STATEMENT OF QUALIFICATIONS FOR
Anna2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
VELOWAY / SOPAC TRAIL PHASE 4A I Dallas, Texas
Reference. Tushar Solanki, Dallas County, 214-653-7151
The greater Dallas area is home to a spectacular trail system that winds through a myriad of neighborhoods,
workplaces and recreational areas. The VeloWay/SoPac 4A Trail is a vital link in that system. With the addition of
the VeloWay/SoPac Phase 4A trail, local residents are able to enjoy scenic, uninterrupted walks and bike rides from
north Dallas to White Rock Lake, the Trinity River Corridor, American Airlines Center and beyond.
The project consisted of providing engineering design services for the
preparation of construction plans & specifications for the
construction of 2.5 miles of Hike & Bike trail along abandoned DART
right-of-way from Northwest Highway to Greenville Avenue in the
City of Dallas. A future 1-mile extension will connect this trail to the
Cottonwood/White Rock/Northaven Trail intersection near Royal
Lane & U575. The design included a 14-foot wide trail, 2 new bridges
and modifications to 4 existing bridges, retaining walls, lighting,
signing and enhancements. Gateways and Trailheads along the trail
will provide an alternate means of transportation from homes to
businesses, promoting cleaner air, less congested highways, and
encourage members of the communities to improve their physical health.
The project started in June 2009 as a joint funded project between Dallas County and the City of Dallas. In 2012,
the City of Dallas decided not to fund their half of the project and the design was halted. HZ worked with Dallas
County to prepare an application for funding FHWA's Transportation Enhancement Program (TEP) 2014
administered by TxDOT and the North Central Texas Council of Governments. The TEP application form was
submitted to TxDOT for consideration. The project was ranked Number 2 overall by TxDOT for the Dallas — Paris
District in February 2013. Final approval from FHWA was received in July 2013 providing $3 million of funding for
construction. Design was restarted and the plans were revised to comply with the TxDOT Local Government Project
Procedures. The PS&E design package was completed in May 2016. Construction was completed in July 2018 at a
cost of $6.5 million and opened to the public. The project team consisted of Huitt-Zollars, Dallas County, TxDOT,
DART, City of Dallas, neighborhood groups and the franchised utility companies.
The trail will serve the citizens from the surrounding neighborhoods and will be a vital portion of the Dallas hike
and bike trail system that provides a safe and accessible route connecting the heart of downtown Dallas to north
Dallas and beyond to neighboring communities.
HUITfZOUARS PAGE 112
THE CITY OF
Anna
STATEMENT OF QUALIFICATIONS FOR
2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
COTTONWOOD CREEK TRAIL SECTION "A" — SPRING VALLEY / COIT I Dallas, Texas
Reference: Aniswarie Kanannazina, PE, City of Dallas, 214-671-8422
This project consisted of the preparation of construction plans and specifications for the construction of a
pedestrian/bicycle linkage between the Preston Ridge Trail and the Cottonwood Trail along Coit Road from Spring
Valley Road to Haymeadow Drive. This work was done to provide pedestrians and bicyclists with a safe and
attractive way to connect to these two major trails, thereby increasing the number of users.
The project has two main features:
(1) Improved crosswalks and barrier free ramps at the intersection of Spring Valley Road and Coit Road.
(2) Construction of a new sidewalk, approximately 1,000 feet long, amenities and landscaping improvements along
the north side of Spring Valley from Maham Road to Colt Road, and along the east side of Colt Road from Spring
Valley Road north to Haymeadow Drive.
Challenges faced during the design of this project included the desire
to meander the sidewalk in a narrow right-of-way resulting the need
for additional easements, presenting options for the alignment of the
sidewalk at the public meeting, making numerous revisions due to
property owners not granting an easement, the introduction of ARRA
stimulus funds (Surface Transportation Block Grant Program) into the
project resulting in the preparation of additional specifications for the
bidding of the project, and making the new sidewalk and ramps meet
ADA requirements and still connect to adjoining properties.
The improvements were designed and constructed in accordance with
City of Dallas, TxDOT, AASHTO, ADA and other applicable regulations.
The project included new crosswalks, an 8-foot wide reinforced
concrete sidewalk, benches, trashcans, landscaping and irrigation.
Services included field survey work for the design and establishment of
existing right-of-way and easements; environmental investigation;
production of construction documents; and coordination with the City
of Dallas, TxDOT, the franchised utility companies, property owners,
citizen groups and other applicable stakeholders.
DALLAS ROAD / COTTON BELT TRAIL I Grapevine, Texas
Reference: Paul Lee, City of Grapevine, 817481-0372
This project consisted of designing and developing plans, specifications, proposal documents, and estimates in
compliance with TxDOT guidelines for the construction of
approximately 1.5 miles of the Cotton Belt Trail consisting of a 10-foot
wide trail section along the north side of Dallas Road, a 12-foot wide
trail section along the east side of Dooley Street from Dallas Road to
the north side of the TexRail corridor (DART ROW), and a 12-foot wide
trail section east from Dooley Street along the north side of the TexRail
corridor (DART ROW) to Texan Trail where it will connect with the Links
Trail, a TxDOT on -system trail. To construct the 10-foot wide trail
section along Dallas Road, the existing 5-lane undivided, 67-foot wide
pavement section is being reduced on the north side to a 4-lane divided
roadway, 60-foot wide pavement section.
H U Tf OLIARS PAGE 113
THE CITY OF STATEMENT OF QUALIFICATIONS FOR
AMA2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
FEMA - HMP FUNDED 9TH AND 1 f TH AVENUES DRAINAGE IMPROVEMENTS I Galveston County, Texas
Reference: Michael Shannon, PE, County Engineer, Galveston County, 409-770-5557
Galveston County contracted with Huitt-Zollars to provide design,
bidding, and construction phase services for drainage improvements
along 9th and 11th Avenues in the unincorporated areas of Bacliff in
Galveston County, Texas. Huitt-Zollars prepared plans, specifications
and estimates for the design of this FEMA-Funded drainage
improvement project. This project improves the drainage in a six -block
by eight -block area of unincorporated Bacliff that is highly developed.
The local area benefiting from this project is 7th Street to 13th Street and from Avenue A to the Bacliff outfall ditch. Included in this project �®
is the re -grading of 5,200 lineal feet of roadside ditches on 9th & 11th
Avenue and 250linear feet of replacement storm drainpipe. Scope of work included surveying, subsurface utilities
investigation, and engineering and construction inspection. Coordination requirements included utility service
providers for electrical, telecommunications, natural gas, water and sewer. Huitt-Zollars prepared drawings,
specifications, and an opinion of probable construction cost for each road. The drawings included plan view
drawings, typical pavement sections, traffic control plans, and details. Huitt-Zollars also prepared a Project Manual
for the project based on the County's standard construction contract including the writing of Special Provisions, as
required.
Bid Phase Services included attending the pre -bid meeting, issuing addenda, attending bid opening, and preparing
bid tabulations with recommendations for award. Construction Administration services were provided during the
construction contract, including Construction Inspection and Materials Testing services. Huitt-Zollars and its sub
consultants attended the preconstruction conference and monthly project progress meetings. They also monitored
the project progress, provided weekly inspection and progress reports, and reviewed the contractor's monthly pay
estimates, submittals, and Requests for Information (RFls). Huitt-Zollars monitored and managed the activities of
construction inspectors and the materials testing laboratory, reviewed lab test reports for conformity with technical
specifications, reviewed submittals from the contractor, and prepared change orders. Huitt-Zollars participated in
the substantial completion site visit, prepared a punch list of incomplete items, and conducted a final site visit.
FEMA-FUNDED FACILITY ASSESSMENTS AND IMPROVEMENTS TO COUNTY FACILITIES FOLLOWING HURRICANE
IKE I Galveston County, Texas
Reference: Sean Welch, Galveston County, Assistant Floodplain Administrator, 409-770-5557
Huitt-Zollars was retained by Galveston County, Texas to provide architectural and MEP engineering services for
the assessment and preparation of plans and specifications to repair flood
damages to county facilities from Hurricane Ike. This project was partially funded
by FEMA. These facilities, all located near the Galveston County Courthouse at
722 Moody on Galveston Island, included:
• Courthouse Annex First Floor
Old North Jail First Floor I
North Jail Elevator Replacement
• Courthouse Annex Elevator Replacement
• South Jail / Parking Garage Elevator Replacement
• Records Storage Facility
The scope of work included removal and replacement of mechanical, electrical
and plumbing equipment (HVAC systems, lighting, restrooms, ductwork and
elevators); improvements to restrooms to comply with current codes and
accessibility standards; build -out for record storage areas, and interior
improvements and finishes to walls and floors.
HIJI 11 /a /t IARC PAGE 114
THE CITY OF STATEMENT OF QUALIFICATIONS FOR
Anna2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
CDBG-DISASTER RECOVERY PROJECT — PIN OAK DRIVE, DRAINAGE IMPROVEMENTS I Dickinson, Texas
Reference: Chris Heard, City Administrator, City of Dickinson, 281-337-6204
Huitt-Zollars worked with the City of Dickinson's (City) Grant
Administrator Consultant to develop this project and assisted in the
preparation of the Hurricane Harvey Community Development Block
Grant — Disaster Recovery Infrastructure Application to successfully
4^
secure funding from the Texas General Land Office (TxGLO) for this
project. The proposed project was developed after months of meetings
between City's representatives and the disaster recovery consulting
team. The Team incorporated detailed data derived from historical flood
impacts, LIDAR and elevation patterns within the community, as well as / -•, ,_'Ail
impacts of the proposed improvements on existing facilities. The Team
focused on limiting the devastating impacts of future storms and developing long-term recovery projects that will
provide immediate and meaningful relief to residents and businesses during extreme storm events. Additionally, the
City plans to incorporate this methodology with future long-term recovery efforts that will complement and enhance
the City's overall well-being and mitigate the impacts of severe flood events. Huitt-Zollars also contributed to the
Community Needs Assessment to describe the current conditions of the facilities and actions taken on the project to
address the damage along with the specific disaster -related impacts to infrastructure and housing. Huitt-Zollars also
prepared an exhibit documenting the specific disaster condition. Finally,Huitt-Zollars prepared the preliminary project
cost estimate. Huitt-Zollars is also providing engineering services for this project, which will provide adequate
conveyance for the associated watershed encompassing Pin Oak Drive, Oak Drive and Gill Road. Project includes
surveying, geotechnical investigation and preparation of construction documents to install a new 36-inch and 42-inch
Reinforced Concrete Pipe (RCP) storm sewer with grated inlets to augment the existing roadside ditches. The new
RCPs shall be installed under the existing pavement to avoid costly relocations of existing utilities. The work includes
removal of existing asphalt paving and base and placement of reinforced concrete pavement and treated subgrade.
In addition, the existing culverts on the downstream end of Pin Oak Drive shall be modified and the roadside ditches
desilted. Huitt-Zollars will also provide bidding and construction administration services for this project.
HUITf ZOLIARS PAGE 115
THE CITY OF
Anna
THE CITY OF STATEMENT OF QUALIFICATIONS FOR
Anna2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
WORK PERFORMANCE
We understand that performance is the key to success and that adherence to high standards of performance and
responsiveness sets us apart from the competition. The only tangible indication of performance is client
satisfaction. Huitt-Zollars is chosen by our clients because of our long-standing reputation for quality. We are proud
of our outstanding client retention rates and references from
satisfied cities, counties, and public agencies. Our
performance and success are measurable — over 80% of our
annual fees come from repeat clientele, proof that our
philosophy is working. When the City of Anna chooses Huitt-
Zollars as its engineering design services firm, it will receive
the same high levels of customer service we consistently
provide all of our clients. We encourage the City to reach out
to our below references to discover first-hand how Huitt-
Zollars can create programmatic efficiencies while being
mindful of budgets and schedules.
REFERENCES
Chris Flanigan, PE / Director of Engineering
City of Allen
305 Century Parkway
Allen, TX 75013
(214)509-4576
cflanigan@cltyofallen.org
Scott Holden, PE / Director of Public Works
City of Lucas
665 Country Club Road
Lucas, Texas 75002
(972) 727-8999
sholden@lucastexas.us
Ronnie Bates / Director of Public Works
City of Denison
300 W. Main Street
Denison, Texas 75020
(903) 465-2720
rbates@cityofdenison.com
BUDGETS AND SCHEDULES
ME
ILI
`Huitt-Zollars managed multiple iterations of
scope of work diligently and kept the budget in
line with changing requests and provided well -
coordinated design solutions to the need for an
enhanced securityfence on the Dallas Love Field
perimeter. Their leadership on technical issues
and coordination with various agencies was
exemplary.'
Clarissa Easton, AIA, Dallas Department of
Aviation
ME
"Recently we received an RFI from a contractor;
RZ was able to review the request and provided
response within an hour.
Thank you for the prompt response. "
Matthew Stevens, PE, DWU Senior Engineer
'Huitt-Zollars provided fast response time to
RFI's and submittals, and allowed the contractor
to meet their aggressive schedule. "
Kevin Bates, PE, City of Allen
No. of Final Cost Low % of Change
Project; Client Bid Date On -Time Bids Estimate by HZ Bid/Award Orders
Flora Lane
1/20
Yes
4
$1,901,000
$1,954,974
N/A
City of Denison
Bait Shop Waterline
1/22
Yes
8
$1,300,000
$1,231,956
N/A
City of Lucas
Mesquite CIPP Phase 3
5/17
Yes
3
$2,618, 000
$2,132,414
0
City of Mesquite
Denison SSO
7/17
Yes
2
$2,300, 000
$2,089,821
0
City of Denison
Scottsdale Paving
6/21N/A
rYes
11
City of Richardson
I--li 11 -ZOi ARS PAGE I SB
THE CITY OF
Anna
HLIITMOLLARS
THE CITY OF STATEMENT OF QUALIFICATIONS FOR
Anna2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
CAPACITY TO PERFORM
With our current staff, we have the personnel and resources available to provide the City of Anna with a cost-
effective immediate response for any request. Our team's current work
will be completed in the next few months, or is an otherwise ongoing
effort, which does not demand excessive time. This combination of short-
term ongoing projects and non -demanding regular efforts affords us the
needed resources to accommodate the varied demands of your project.
At any given moment, we can add additional staff from our other offices
across the U.S. to support the project, if required due to unique and urgent
situations, unforeseen changes in workload, staffing, or project schedule.
Our daily ability to handle your on -call requirements resides in our available resources, but also in the strength of
communication and relationships between our Project Manager, Matthew McLeod, PE and our team members.
Matthew is experienced in all aspects of design and construction, but more importantly, is experienced with the
levels of communication required for successful projects. Our team has the ability to start work immediately
following a notice to proceed from the City. Our subconsultants also have the necessary means to begin work
immediately. The following will give you an indication of the time commitments it will take from our entire staff
and consultants to complete the project for the City of Anna.
Our current and projected workload for the next year is consistent with and similar to other architectural and
engineering firms practicing in the DFW region. The workload for each group within the Dallas office varies, and
personnel are assigned to individual projects to meet client expectations and schedules. Our current workload is
normal and there are no known conditions that would limit our ability and capacity to undertake tasks for the City
of Anna. Additionally, we have six other offices in Texas (Sherman, Fort Worth, Austin, two in Houston, and El Paso)
that have professional engineering and architecture staff that are available to support our planning/design efforts.
Should your projects need to be expedited, we have the in-house resources and expertise to complete your projects
ahead of schedule without hiring new staff.
HUITft OUARS PAGE 117
THE CITY OF
Anna
HL]ITTZOLLA
THE CITY OF STATEMENT OF QUALIFICATIONS FOR
Anna2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
ORGANIZATIONAL CHART
Huitt-Zollars has assembled a highly qualified team for the City of Anna RFQ. Each member of the team has the
available capacity and depth of relevant project experience to provide the expertise required to successfully
complete the tasks specific to this contract. Our team has been structured to enable each expertto efficiently apply
their skills during the execution of work, and to establish a clear hierarchy of functions and responsibilities to meet
each specific set of project requirements. Project staffing is based on the team members' extensive, recent
experience on successful projects throughout North Texas.
THE CITY OF
Anna
Matt McLeod, PE
Dallas
I I I I
Roadway Design Drainage Traffic/Signal Survey
Katharine LeGrow, PE Gaby Bell, PE Roxanna Medina, PE, PTOE, Mitch Pillar, RPLS
Dallas Dallas CNU-A, LEER AP Dallas
ElPaso
Additional Services
Structural Bridge/Culvert & Walls
Landscape/Graphics
Constitution Management
David Thompson, PE
Chris Scott, RLA, ASLA
D.J. Brouwer, PE
Dallas
Dallas
Dallas
Geotechnical
SUE
Environmental
Tim Abrams, PE
Garret Stapp, PE
Rudi Reinecke, ISA, CA
Dallas
Dallas
Dallas
(Terracon)
(SU)
(Integrated Envimnmental Solutions, LLQ
Street Lighting
Jeffrey Roberts, PE, RCDD
Fort Worth
HUB-WOL ARS PAGE I IS
THE CITY OF
Anna
THE
Anna 2023/2024 COMMUNITY DEVELOPMENT
QUALIFICATIONS FOR
DEVELOPMENT FUND (CD)
RESUMES
MATTHEW MCLEOD, PE I Project Manager
HLIff-AMAX
Matthew McLeod brings numerous years of experience designing and managing roadway and
highway projects for State, County, City, and toll agencies throughout Texas. He has knowledge
in designing roadway horizontal alignments, vertical profiles, traffic control plans, cross -
sections, pedestrian & bicycle facilities, SWPPP, open & closed drainage systems for roadway
and site projects, including swales, storm -drain systems, standard and bridge culverts, volume
reduction and environmental detention ponds, grading related to drainage activities, as well as
drainage area determination and all related calculations.
His experience includes mobility -engineering projects from schematic design level through full
PS&E development. Some of the clients he has worked with include, but are not limited to: TxDOT, NTTA,
Northgate Constructors, LBJIG, as well as projects for multiple North Texas municipalities.
RELEVANT PROJECT EXPERIENCE
Firewheel Drive Roadway Improvements - Flower Mound, Texas
McLeod served as Project Manager and Senior Project Engineer for PS&E to construct the northbound lanes of
Firewheel Drive between Milford Drive and Garden Road, approximately 818 feet in length. The western side of
Firewheel Drive was previously constructed and the two lanes were being utilized for a lane each of northbound
and southbound traffic. He was responsible for paving plans, removal plans, typical sections, pavement markings,
quantity summary, cross -sections, and erosion control. Sidewalk connections and an existing trail connection with
RRFBs were added during design of the project.
Main Street and Mill Street Landscape and Pedestrian Improvements - Lewisville, Texas
McLeod served as Project Manager for PS&E in the reconstruction of 1.10 miles of landscape, pedestrian, and
bicycle improvements on Main Street (from Mill Street to Railroad Street) and Mill Street (from Purnell Street to
College Street). The improvements focus on providing landscape and pedestrian enhancements along each corridor,
which include on -street bicycle lanes and shared -use vehicle/bicycle lanes, restriping of pavement to include turn
lanes for vehicles, parallel parking with curb bumpouts at intersections, back -in angled parking, relocation of
drainage inlets, landscaping of the parkway, and ADA/PROWAG compliant hardscape improvements for pedestrian
pathways and crosswalks.
As Project Manager, he was responsible for the development of paving plans, cross sections, removal plans, traffic
control plans, storm drain plans, and erosion control. He also worked closely with City staff by providing exhibits
and assisting with public meetings to inform City Council and property owners about parking and driveway changes
and proposed right-of-way acquisition.
15th Street Reconstruction —US 75 to Ave G - Plano, Texas
McLeod served as Senior Project Engineer in the reconstruction of 0.36 miles of 15th Street in Plano from east of
Center Drive to G Avenue. Project improvements consisted of a Complete Streets approach including upgrading
sidewalks to meet ADA/TAS requirements, reconstructing drive approaches, enhancing pedestrian crossings,
installing on/off street mixed used trails forthis important Plano bike route to downtown and the DART Downtown
Plano rail station, improving DART bus stop locations alongthe corridor, median and parkway landscaping, removal
and relocation of overhead and underground utilities to a common utility trench corridor near the ROW, and
decorative street lighting.
Shiloh Road - Garland, Texas
Designed PS&E for paving, drainage, and water/wastewater improvements to widen an urban arterial from four
lanes with raised median to six lanes with raised median. Project consisted of 0.8 miles of Shiloh Road from 1-635
Frontage Road to W. Kingsley Road in addition to 0.2 miles of McCree Road from KCS Railroad ROW to Leon Road.
As Senior Project Engineer and Project Manager he was responsible for the roadway horizontal alignments, vertical
profiles, cross -sections, ADA/TAS compliant sidewalks & pedestrian ramps, traffic control plans, and grading of all
aspects of the project. In addition, he handled client coordination, franchise utility coordination, and railroad
coordination.
EDUCATION: 1981/13S, Civil Engineering/Southern Methodist University
REGISTRATION: Professional Engineer/Civil: 1985/Texas/#58873
HUI'''=Li UARS PAGE 119
THE CITY OF STATEMENT OF QUALIFICATIONS FOR
AMA2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
JOHN HO, PE, F.NSPE I Principal -in -Charge HUI I I T
John Ho has 40 years of civil engineering experience and expertise in public infrastructure
projects. As a consultant in the North Texas area, he has served as Principal -In -Charge and
Project Manager in the planning and design of many roadway, drainage, and utility
infrastructure projects. He is known for his attentive client services as a result of responding
to their needs and meeting their goals and objectives.
RELEVANT PROJECT EXPERIENCE
Denison Downtown Main Street Reconstruction — Denison, Texas
Ho served as Principal -in -Charge for the two -block of the reconstruction of Main Street and adjacent alleys.
Improvements included roadways, utilities, drainage, ADA accessibility, and street lighting.
Industrial Drive — Greenville, Texas
Ho served as Principal -in -Charge and worked closely with the City and Grant Administrator during the planning and
application process and was successful in receiving the grant from the Texas Department of Agriculture. This
project consisted of designing and developing construction plans, specifications, and bidding documents for the
reconstruction of Industrial Drive from 500 feet east of Joe Ramsey Boulevard to the west side of the MK&T Railroad
Right -of -Way. The Industrial Drive improvements involved the construction of approximately 1,250 linear feet of
undivided concrete curb and gutter street; the proposed roadway is a 41-ft. (B-B) wide undivided concrete street.
Denison SSO Sewer — Denison, Texas
Ho was the Project Manager for the design of seven sanitary sewer main locations for approximately 20,000 LF,
ranging from 8 to 12 inches throughout the City. The work was part of the City's Sanitary Sewer Overflow Initiative
as required by the Texas Commission of Environmental Quality. The initiative is a voluntary program that addresses
the increase in sewer overflow due to aging collection system throughout the state and encourages corrective
action before harm is done to the public orthe environment. Due to potential contaminated soil and ground water,
pipe bursting was designed for one of the projects in order to minimize any adverse environmental impacts at
another location. Huitt-Zollars worked closely with Grayson County Commissioner to re -align the sewer location in
order to provide better access, ease construction and reduce construction cost.
Bait Shop Waterline Relocation — Lucas, Texas
Ho is serving as the PIC forthe approximately 3,300 feet of 12-inch waterline relocation for the City of Lucas as part
of the TxDOT intersection improvement project. Project included two bores understate roadways and crossing the
existing NTMWD 20-inch water transmission mains. Scope of services included alignment study, surveying, design,
and limited construction administration. Coordination with City, TxDOT, NTMWD and other stakeholders.
Maple Avenue Pipebursting — Dallas, Texas
The original design called for traditional open -cut replacement of 730 feet of 12-inch wastewater main with
a 15-inch wastewater main. Due to contaminated soil conditions discovered after design was completed, the
project was changed to pipe -bursting the existing 12-inch pipe in order to minimize soil disturbance. Huitt-Zollars
was responsible for confirming this change was possible, and redesigned the project for pipe -bursting, on a tight
time -frame in order to include the project in a construction bid package.
EDUCATION: 1981/BS, Civil Engineering/Southem Methodist University
REGISTRATION: Professional Engineer/Civil: 1985/Texas/#58873
Klff-ZOOM PAGE 120
THE CITY OF STATEMENT OF QUALIFICATIONS FOR
Anna2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
KENNETH ROBERTS, PE I Quality Manager F )LIARS
Kenneth Roberts is experienced in managing and designing a wide range of public works
projects including streets, alleys, major thoroughfares, flood protection and storm drainage
facilities, and water and wastewater mains. His experience also includes design for single and
multifamily residential projects, hotels, churches, airports, and recreational facilities.
RELEVANT PROJECT EXPERIENCE
Sachse Road Reconstruction - Sachse, Texas
#� Roberts served as Project Manager for civil engineering design services for the preparation of
preliminary construction plans for the reconstruction of 2.4 miles of an existing two-lane rural asphalt roadway
with a proposed four -lane divided roadway including sidewalks, and curb and stormwater collection. Services
included USACE permitting, water and sanitary sewer relocations, street lighting, landscaping, irrigation, flood
study and FEMA map revisions, relocation of franchise utilities, and traffic signals. Due to funding, the final design
of the project was divided into four phases. This project was Grant Funded.
Timber Creek Utility Crossings— Lewisville, Texas
Roberts served as Project Manager for providing civil engineering design for the preparation of construction plans
for the reconstruction of aerial crossings along Timber Creek including 11 aerial crossings, 8-inch to 30-inch, two
relocations, 12-inch and 21-inch, and two waterline relocations, 12-inch and 30-inch. Professional services
included field survey work for the design, geotechnical investigation, the production of sanitary sewer plans,
design of special structural details for the crossings, and coordination with the franchised utility companies,
TXDOT, and the City of Lewisville for the new locations.
Downtown Garland Street Improvements - Garland, Texas
Roberts served as PM for the preparation of construction plans for the reconstruction of 3,300 feet of streets,
utilities and storm sewer in the vicinity of City Hall, the Performing Arts Center and Library in the Downtown area
of Garland, Texas. The streets that were reconstructed were: 51h St., 6ch St., Austin St., Walnut St., and the Alley
between Austin St. and State St. The street improvements also included the addition of on -street parking, brick
crosswalks, streetscape improvements, street lighting, and landscaping. The water mains were replaced in 51h St.,
6'h St., and Austin St. The wastewater lines were replaced in 51h St., Austin St., and on the south side of the DART
right-of-way from the Library to 51h Street. The storm sewer system was upgraded to convey the 100-year storm
and reduce the potential for flooding in this section of Garland. Professional services included field survey work
forthe design and establishment of existing right-of-way; the production of street, railroad grade crossing, water,
wastewater, and storm sewer construction plans; bid schedules; and cost estimates.
Veloway / SoPAC Trail Phase 4A - Dallas, Texas
Roberts served as Project Managerfor providing engineering design services for the preparation of construction plans
for constructing approximately 3.4 miles of Hike & Bike Trail along abandoned DART right-of-way from Northwest
Highway to White Rock Creek, north of Royal Lane in the City of Dallas. The design includes a 14-foot-wide hike and
bike trail, one box culvert extension, bridge and retainingwall layouts, and coordination and planning between Huitt-
Zollars and Dallas County. Due to limited funding from the City of Dallas, Dallas County inquired about funding
through FHWA's Transportation Enhancement Program. Huitt-Zollars completed the application, including all
associated paperwork and documentation, and the project was approved for funding. Due to the newly acquired
federal funding, the plans were revised to comply with TxDOT standards, and a PS&E package was prepared for
review and approval.
EDUCATION: 1979/Bachelor of Science, Civil Engineering/TexasTech University
REGISTRATION: Professional Engineer/Civil: 1984/Texas/#55446
Huff ZOUARS PAGE 121
THE CITY OF
Anna
GREGORY R. WINE, PE, LEED AP I Grant Applications
STATEMENT OF QUALIFICATIONS FOR
2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
HUITT-ZOLIARS
Overthe past 34years, Greg Wine has been responsible for the management, quality assurance/
quality control, planning, design, and construction management of a broad range of municipal
projects. He is well versed in low impact site design of public agency campuses and has led the
needs assessment, facility condition assessments, space planning, programming and design of
numerous local municipal projects. In addition, Wine has hands-on, multi -discipline project
experience on pump and lift stations; coastal engineering projects involving wetlands creation
and jetties; erosion control protection; levees, dams, and hydraulic structures; streets and roads;
dredging operations; pilings, foundations, and retaining walls; and storm water drainage systems,
water lines, and sanitary sewer lines. He is a graduate of the U.S. Army Corps of Engineers Coastal Engineering
Research Center Shore Protection Course and Civil Works Construction Cost Engineering Course as well as a two -
week Concrete Design Course conducted by the Bureau of Reclamation.
RELEVANT PROJECT EXPERIENCE
FEMA-Funded Facility Assessments and Improvements to County Facilities following Hurricane Ike — Galveston
County, Texas
Wine was the Principal -in -Charge for providing architectural and MEP engineering services for the assessment and
preparation of plans and specifications to repair flood damages to several Galveston County facilities from
Hurricane Ike. This project was funded by FEMA.
FEMA-Funded Assessments and Improvements to the Lake Houston Dam following Record Flood — Houston,
Texas
Following the record flood in October 1994, which damaged the Lake Houston Dam and its downstream erosion
protection system, Wine was the Engineer -of -Record for an emergency purchase order issued by the City of
Houston to perform a damage assessment and prepare an emergency bid package. The bid package was prepared
overnight and a fast -track design effort began. Twenty-four hours later, the City of Houston received bids from five
contractors, the low bid (which was 9% below the engineer's construction estimate) was declared responsive and
a Notice to Proceed was issued. The project scope was further expanded to include construction management
services for the repairs and preparation of design drawings with specifications for additional repairs. As the
Engineer representingthe City of Houston, Wine conducted meetings with individuals from the Federal Emergency
Management Agency and the State of Texas on several occasions. Working closely with the City of Houston and
FEMA, he prepared six separate Damage Survey Reports with supporting documentation, which resulted in $1.5
million in FEMA reimbursements to the City.
FEMA Certification of the Texas City Hurricane -Flood Protection System — Galveston County, Texas
Wine served as the Engineer -of -Record for inspecting, analyzing and preparing documentation to certify that the
Texas City Hurricane Flood Protection Levee meets the requirements of 44 CFR Section 65.10 of the National Flood
Insurance Program (NFIP) regulations for Federal Emergency Management Agency (FEMA) Levee Certification.
Work consisted of certifying that this 21.2 mile long, coastal flood and hurricane levee system meets the coastal
levee design criteria for freeboard, closures, embankment protection, embankment and foundation stability,
settlement, interior drainage, and other design criteria established by FEMA. He and his team conducted site visits
of the flood -hurricane levee system and inspected the seventeen (17) closure structures, 6,850 linear feet of
concrete floodwalls, Texas City Pump and La Marque pump stations, erosion protection and the Moses Lake Tide
Gate; performed topographic surveys of the levee at critical locations; and assisted Galveston County in revising
the Operation and Maintenance Manuals.
EDUCATION: 1989/Master of Engineering, Structures/University of Florida
1979/Bachelor of Science/United States Military Academy, West Point
REGISTRATION: Professional Engineer/Civil: 1992/Texas/#73646
HuI'1 I ZOUARS PAGE 122
THE CITY OF STATEMENT OF QUALIFICATIONS FOR
Anna2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
KATHARINE LEGROW, PE 1 Roadway Design HUITf 1_;�
Katharine LeGrow has experience in a wide range of projects ranging from large master planned communities to
major thoroughfare reconstruction. Her primary focus has been in single-family land
t- development projects, providing design of storm sewer and drainage channels, water and
wastewater layout and design and overall site grading. Additionally she has experience in the
hydrology and hydraulics department with creation and analysis of models, detention facility
analysis, plan and profile design for large drainage systems, and hydraulic reports. LeGrow is
proficient in the use of AutoCAD Civil 3D design software for plan production, ArcMap for the
purpose of creating interactive GIS exhibits and water and wastewater modeling software
including InfoWorks ICM and WaterCAD.
RELEVANT PROJECT EXPERIENCE
Mesquite CIPP 3 - Mesquite, Texas
LeGrow evaluated the proposed rehabilitation of the existing sanitary sewer main using InfoWorks ICM software to
determine the feasibility of modifyingthe sanitary sewer main and the anticipated performance of the rehabilitated
line. She drafted an accompanying report detailing all modelling work performed and presented the existing
conditions versus the proposed rehabilitated conditions with supporting exhibits produced from the InfoWorks ICM
model.
City of Denison SSO Violation Projects - Denison, Texas
LeGrow provided design services for the reconstruction of seven existing failing sanitary sewer mains. She worked
closely with City staff to incorporate design changes to the sanitary sewer mains that reflect the needs of the
community. She produced the plan and profile sheets for each line, performed in -field construction administration
and issued field revisions based on site observations.
Waterscape, Huffines Communities - Royse City, Texas
LeGrow served as Project Manager for design and construction documents for the Waterscape community, which
will be approximately 1,110 single-family homes at full buildout. Huitt-Zollars has been responsible for design and
layout of the community, street and utility infrastructure including an onsite metering station and connection to
NTMWD wastewater trunk main. This development also included an offsite roadway abutting the development and
an offsite waterline, ranging from 20 to 30 inches, which connected the development to City of Royse City elevated
storage tanks.
Barrington, Lantana Master Development, Forestar Group - Lantana, Texas
LeGrow provided design for several phases of development in this master planned community. She provided
analysis forstorm drainage, sanitary sewer and water layout and general site grading. She produced plan and profile
sheets for paving and utilities for multiple phases of development. She also performed associated construction
administration for numerous phases of the project.
DCFWSD NO 30 Pavement Assessment Survey - Savannah, Artesia, Texas
LeGrow utilized tools in ArcGISto create an online database to track and present an extensive pavement assessment
survey. The project consisted of identifying and prioritizing pavement failures and defects that should be repaired
or replaced. She worked in the field to identify, visually survey and record existing conditions of the pavement
throughout the project site.
NTMWD Transfer Station Building - Plano, Texas
LeGrow performed the civil site design on this multidisciplinary project, including coordinating site needs and
constraints with the architectural and electrical engineering groups. She produced utility, grading and paving plans
for the site as well as providing a phasing plan that maintains operations of the existing facility through the
construction of the new project.
EDUCATION: 2014/ Bachelor of Science/Civil & Environmental Engineering/University of Utah
REGISTRATION: Professional Engineer/Civil:2019/Texas/N133113
HUITf ZOLM PACE 123
THE CITY OF
Anna
STATEMENT OF QUALIFICATIONS FOR
2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
GABRIELA BELL, PE, CFM I Drainage Design H! I ILARS
Gabriela Bell has 8 years of experience in open channel hydraulics, hydrologic analyses, storm
water analysis and bridge hydraulics. She has served on a wide range of water resource
projects including flood studies, master drainage plans, watershed studies and bridge
u hydraulic studies.
RELEVANT PROJECT EXPERIENCE
Town of Fairview, Master Drainage Study & Floodplain Study - Collin County, Texas
Bell completed hydrologic analysis on the Sloan Creek's approximately 5700-acre watershed
for the Town of Fairview. She modeled and developed conceptual grading for detention facilities designed to
detain low flows and mitigate excess runoff that would produce increases in 1% AEP peak flows downstream of
the planned development area. Existing and proposed development peak discharges were determined using the
SCS Unit Hydrograph method within HEC-HMS. Bell conducted hydraulic analysis on Sloan Creek and a tributary
within the project. She modified the hydraulic model to incorporate a series of drop structures. The design goal
was to simulate wet pools in order to keep reaches submerged to a target depth and protect streams from further
erosion resulting from wet -dry cycles. She also analyzed impacts of a proposed overflow Swale and modifications
to and overtopped bridge as part of a conceptual floodplain reclamation study near the downstream portion of
the stream.
Stormwater Master Plan, Upper Turtle Creek Basin A & B — University Park, Texas
Bell led the development of stormwater master plans fortwo of the City s drainage basins. Hydrodynamic modeling
for each basin was completed using XP-SWMM. Both basins are currently fully -developed and primarily encompass
residential areas that experience frequent flooding during small storm events. Proposed improvements included
in the master plans consisted of optimized storm drain replacement improvements and innovative detention
solutions. For Basin A, advanced design alternatives for a portion of the basin were provided in the stormwater
master plan in order to accelerate the subsequent design phase and construction schedule. For Basin B, Bell served
the City as Project Manager, developing multiple scenarios in order to provide the City with the comparative data
needed to select the best solution based on level of improvement vs estimated construction cost, community
needs and anticipated construction disturbance limits.
Storm Drain Replacement Phase 1, Upper Turtle Creek Basin A— University Park, Texas
Bell is currently directing the hydraulic detailed design for Phase 1 of Basin A. Phase 1 consists of approximately
7,100 linear feet (LF) of storm drain improvements with 1,000 LF of 10x6 RCB and 2,000 LF of 2-10'X6' RCBs and
one 11 ac-ft. underground detention facility. The estimated construction cost for this phase is $12M. Advancement
of the detailed design is being completed using XP-SWMM. The detailed design process includes finalizing inlet
sizing and placement based identified sections prone to inundation. Based on the approach taken for proposed
trunk line placement during the SWMP phase, adjustments to the storm drain system alignment and profile due
to utility conflicts has been minimal; however, some modifications have been completed due to anticipated
residential disturbance issues associated with necessary construction procedures. All modifications based on these
matters have been incorporated into the hydrodynamic model in order to ensure that the system continues to
adequately mitigate runoff and prevent adverse impacts to downstream properties.
City of Arlington, Erosion & Scour Investigation for Rush Creek —Tarrant County, Texas
Bell assisted in assessing the cause of extensive stream bank erosion observed downstream of a gabion wall within
Rush Creek near the Bowen Road and Green Oaks Blvd. intersection. The assessment involved reviewing available
historic aerial photography, hydrologic and precipitation data as well as computing estimated shear stress at the
stream bend. Evaluation concluded that increases in frequency of erosive storm events and the construction of
the gabion wall contributed to stream instability downstream of the bend resulting in significant scour/erosion.
EDUCATION: 2011/Bachelor of Science, Civil Engineering/University of Texas El Paso
REGISTRATION: Professional Engineer/Civil: 2018/Texas/#130065
Certified Floodplain Manager: 2018/rexas/#3508-18N
HUITf OLIARS PAGE 124
THE CITY OF STATEMENT OF QUALIFICATIONS FOR
Anna2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
ROXANNA R. MEDINA, PE, PTOE I Traffic Signal Hl1ITTZO LA
Roxanna Medina has over 15 years of experience in traffic and transportation engineering
projects for private and public agency clients throughout the Southwestern US. Her capabilities
include traffic and planning studies, parking studies, design of ADA compliant accessible
routes, roadway geometric design, site circulation, signage, pavement marking, school zone
and railroad crossings design, traffic control and management plans, and traffic signal design.
Medina has completed the Texas Department of Transportation Qualificiation certification for
Local Government Project Procedures (LGPP) to manage federally funded programs. Medina
• is familiar with AutoCAD, Microstation, GEOPAK, SignCAD, GuicISIGN, Synchro Traffic Signal
Optimization Software, VISSIM Traffic Simulation Software, and the Highway Capacity
Software. Medina has thorough knowledge of the Manual on Uniform Traffic Control Devices (MUTCD), Highway
Capacity Manual, and AASHTO's Geometric Design Manual, NACTO standards for Urban Street Design and Urban
Bikeway Design Guides as well as other industry guidelines.
RELEVANT PROJECT EXPERIENCE
McKinney Corridor Study, City of Denton, Denton, Texas
Medina was the Task Leader for the corridor study for McKinney Ave for a 3 mile segment from Woodrow Lane to
Grisham Road. The project included evaluating 13 intersections; determined LOS for existing and proposed
conditions; evaluated delay and queue lengths for left turns lanes; performed signal warrant at unsignalized
intersections for future conditions. The study also looked at ADA connectivity and transit facilities along the
corridor. The recommendation from the McKinney Corridor Study incorporated the schematic design for widening
the corridor from a three -lane roadway with a dual -left turn center lane to a four -lane roadway with a raised
median. With the help of the study, the left turn lanes storage requirements at signalized intersections were
incorporated into the design and the location of additional median openings were identified.
University Park Master Plan Study -City of University Park, University Park, Texas
Medina is currently overseeing a city-wide traffic study for the City of University Park, Texas. The traffic study is
investigating the existing and future conditions of 70 intersections in the study area using the Synchro Software.
VISSIM and the Highway Capacity Software (HCS) will also be used to evaluate select street segments. Capital
improvements projects are also being considered for three major corridors (Lovers Ln, Hillcrest Ave, and Preston
Rd) within the city limits. The Master Plan Study also includes a parking study for a commercial segment of Lovers
Ln.
Ronald Reagan Blvd Corridor Study, City of Leander, Leander, Texas
Medina served as the Lead Traffic Engineer for the Ronald Reagan Blvd Corridor Study within the Leander City
limits to develop a plan to manage future traffic control measures along the corridor. The study included studying
15 intersections along the 6.25-mile corridor from the Cedar Park City Limits to SH 29. Turning movement counts
were collected at all the study intersections for typical weekday counts. In addition, Saturday counts were taken
at key intersections and 24-hour counts were also done during the weekday counts. To ensure that all existing
traffic data was captured, all approved development and project under construction were evaluated and trip
generations were added to the collected trips. Growth rates were developed for the study area and the collected
traffic counts were projected out to 5- and 20-year horizon years. Synchro models were developed for existing
conditions, 5-year, 20-year horizon. From the models alternative control measures were identified for the
intersections and the alternatives were modeled to determine the best options for the city. A VISSIM model will
be created to visualize how the proposed alternatives will function along the corridor. A report describing the
existing conditions and proposed alternatives for the corridor was prepared the City.
EDUCATION: 1998/Master of Science, Environmental Engineering/University of Texas at El Paso
1995/Bachelor of Science/Chemical Engineering/Texas A&M University
REGISTRATION: Professional Engineer/Civil: 2008/Texas/#100696
Professional Transportation Operations Engineer (PTOE): 2017/#4219
HU 1 -ZOUARS PAGE 125
THE CITY OF
Anna
MITCH PILLAR, RPLS I Survey
STATEMENT OF QUALIFICATIONS FOR
2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
HUITMDLLA;
Mitch Pillar, a Registered Professional Land Surveyor in the State of Texas, has more than 34
years of experience as Survey Party Chief, Field Coordinator, Project Manager, and Survey
Managerfor a multitude of projects. He is skilled with projects involving horizontal and vertical
control, boundary, right-of-way, and design surveys, as well as route and construction staking,
subdivision layout, and photogrammetric ground control surveying. Pillar is in direct charge of
records research, computations, drafting, and crew supervision. He currently serves as Huitt-
Zollars' Dallas office Survey Manager, directing the activities of five survey crews and office
survey staff.
RELEVANT PROJECT EXPERIENCE
City of Dallas Water and Wastewater Main Improvements Design — Dallas, Texas
Huitt-Zollars' survey group provided control and topographic surveys for approximately 52,000 linear feet of water
and wastewater line replacement in various locations within the City of Dallas.
TxDOT Pharr District Bridge Replacements— Brooks, Willacy, Cameron & Hidalgo Counties, Texas
As part of an on call TxDOT bridge design contract, Huitt-Zollars survey group provided design and right of way
surveys for eight bridge replacement projects in rural Brooks, Willacy, Cameron and Hidalgo Counties. This work
consisted of establishing horizontal and vertical control; and providing roadway cross -sections, location and detail
of existing structures, and creek cross -sections. In addition right -of way mapping, parcel plats, metes and bounds
descriptions were prepared for right-of-way and easement acquisition.
TxDOT IH-35 Right -of -Way Mapping and Parcel Exhibits— Denton & Cooke Counties, Texas
Huitt-Zollars' survey group provided right-of-way mapping for approximately 8 miles of IH-35 in Denton and Cooke
Counties. Parcel exhibits and descriptions were prepared for 96 parcels for right-of-way acquisition.
Allen Intersection Surveys — Collin County, Texas
Under contract with Collin County, the Huitt-Zollars survey group provided field surveys and base map preparation
for improvements to five major intersections within the City of Allen, Texas. This work consisted of establishing
horizontal and vertical control, and providing design topographic surveys and location and detail of existing
structures. The existing right-of-way was established and parcel plats, metes, and bounds descriptions were
prepared for additional right of way acquisition.
Los Rios Drive, City of Plano — Plano, Texas
As Su rvey Party Chief, Pillar was responsible for topographic and route surveying for three-mile roadway widening a nd
bridge project.
Aerial Mapping Control for 12,000 Acres, DFW Airport — Dallas/Fort Worth, Texas
Pillar, serving as Survey Crew Chief, was responsible for the horizontal and vertical control for construction, data
gathering for utility locations, and primary construction control.
Mustang Drive, Pool Road, and Dove Road Widening (9 miles), TxDOT Grapevine District and City of Grapevine —
Grapevine, Texas
As Project Survey, Pillar provided design, topographic survey, utility relocation, right-of-way, and construction.
REGISTRATION: Professional Land Surveyor: 2001/rexas/#5491
H U-ZOLLARS PAGE 126
THE CITY OF STATEMENT OF QUALIFICATIONS FOR
Anna2023/2024 COMMUNITY DEVELOPMENT FUND (CD)
CHRIS SCOTT, RLA, ASLA, CNU-A I Landscape/Graphics }-j,_,, ��i t;:J
Chris Scott is the Team Leader for Planning and Landscape Architecture for the Huitt-Zollars
Dallas office. He has 30 years of experience with master planning, design, construction, and
administration for regional, community, neighborhood and specialty parks, which include
athletics, aquatic, cultural, and environmental parks. Details of his experience include master
planning parks, hike and bike trail systems, streetscapes, and right-of-way beautification from
a few acres to several hundred acres. Site specific design includes restroom and concession
facilities, parking facilities, public gathering pavilions, picnic pavilions, overlooks,
amphitheaters, entry monumentation, community and recreational aquatic centers, splash
parks, age appropriate playground facilities, athletic fields, hike and bike trails, soft surface trails, open space
amenities, sport courts, screening walls, ponds, and ornamental fountains. Scott has also managed, bid,
administered, and observed project construction for parks and recreation projects.
RELEVANT PROJECT EXPERIENCE
Texas Statewide Curb Ramps Improvements, TxDOT
Scott is serving as Quality Manager for this statewide program required for the state's ADA Transition Plan. He
oversees the preparation of Plans, Specifications and Estimates (PS&E) for expenditures of approximately $16
million -per -year at locations around the state. The improvements are required to bring intersections into
compliance with state and federal requirements. The responsibilities of his design team include field data collection
at hundreds of intersections, a geotagged photo inventory, plan preparation, quality assurance, and right-of-way
determination and coordination with TxDOT and other agencies such as the Texas Department of Licensing and
Regulation (TDLR) and utility owners. Sidewalk improvements, signal modifications, and drainage modifications are
included in the designs.
In addition to overseeing the design, he uses the state's database to obtain queries, reports, construction costs; and
oversees preparation of GIS maps for project locations.
Dallas Road / Cotton Belt Trail — Grapevine, Texas
Scott served as Project Manager for Landscape Architecture for the preparation of planning, conceptual designs,
development plans and construction documentation forthe streetscape design of Dallas Road in Grapevine, Texas.
Designs included new Cottonbelt Trail extension, sidewalks and sidewalk reconstruction, new curb ramps,
pedestrian crosswalk improvements, site amenities, ROW and median landscape improvements and water
efficient irrigation design. All improvements were designed and coordinated with the TxDOT Fort Worth division.
Landscape improvements included native and adaptive species of trees, shrubs, groundcovers and perennials, local
aggregates/cobbles and granites for groundcover treatments and high efficiency drip irrigation systems.
Sachse Road and S`h Street Streetscape Improvements — Sachse, Texas
Scott served as Project Manager for Landscape Architecture for the preparation of planning, conceptual designs,
development plans and construction documentation for the streetscape design of Sachse Road and 51h Street in
Sachse, Texas. Designs included pedestrian crosswalk improvements, site amenities, ROW and median landscape
improvements and water efficient irrigation design. All improvements were designed and coordinated with Dallas
County Public Works. Landscape improvements included native and adaptive species of trees, shrubs, groundcovers
and perennials, local aggregates/cobbles and granites for groundcover treatments and high efficiency drip irrigation
systems. Tasks included dimensional control, material plans, design details, planting design and details and
irrigation plans and details.
EDUCATION: 1992/Bachelor of Landscape Architecture/Texas Tech University
REGISTRATION: Registered Landscape Architect: 1999/Texas/#1976
HUITTZOLIARS PAGE 127
THE CITY OF
Anna
70
ACOREP CERTIFICATE OF LIABILITY INSURANCE
`••
DATE(MMIDD/YYY1f)
1/24/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsements .
PRODUCER Risk Strategies
12801 North Central Expy. Suite 1725
Dallas, TX 75243
CONTACT
NAME: Jae Bryant
PHONE 214 323-4602 AX No): 214 503-8899
E-MAIL
ADDRESS: RSCcertre uest risk-strate les.com
INSURERS AFFORDING COVERAGE
NAIC #
INSURER A: AXIS Surplus Insurance Company
26620
INSURED
Huitt-Zollars, Inc.
5430 LBJ Freeway
Suite 1500
INSURER B :
INSURERC:
INSURERD:
Dallas TX 75240
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 72626215 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
I TYPE OF INSURANCE
ADDL
SUBR
POLICY NUMBER
POLICY EFF
MM/DD
POLICY EXP
MMIDD
LIMITS
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
$
CLAIMS -MADE OCCUR
DAMAGE TO RENTED
PREMISES En occurrence
$
MED EXP (Any one person
$
PERSONAL & ADV INJURY
$
GEN'L
AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$
POLICY JECTPRO- LOC
PRODUCTS - COMP/OP AGG
$
$
OTHER:
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
Ea accident
$
BODILY INJURY (Per person)
$
ANY AUTO
OWNED SCHEDULED
AUTOS ONLY AUTOS
BODILY INJURY (Per accident)
$
PROPERTY DAMAGE
accident
$
HIRED NON -OWNED
AUTOS ONLY AUTOS ONLY(Per
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
$
AGGREGATE
$
EXCESS LIAR
CLAIMS -MADE
DED I I RETENTION $
$
WORKERS COMPENSATION
AND EMPLOYERS' LIABILRY YIN
ANYPROPRIETORIPARTNER/EXECUTIVE
ER
STATUTE ER
E.L. EACH ACCIDENT
$
OFFICER/MEMBER EXCLUDE04 ❑
NIA
(Mandatory In NH)
E.L. DISEASE - EA EMPLOYEE
$
If yes, describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT
$
A
Professional Liability
Pollution Liability
EBZ665006/01/2023
1/23/2023
1/23/2024
Per Claim $10,000,000
Annual Aggregate $15,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required)
The claims made professional liability coverage is the total aggregate limit for all claims presented within the annual policy period and is subject
to a deductible. Thirty (30) day notice of cancellation In favor of certificate holder on all policies.
CERTIFICATE HOLDER CANCELLATION
Master Certificate
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
Joe Bryant
O 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
72626215 1 23/24 PL Master -Full Limits I Danielle Shnayder-Braid 1 1/24/2023 5:25:13 AM (PST) I Page 1 of 1
Certification Regarding Lobbying
The undersigned certifies, to the best of his or her knowledge and belief, that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding
of any Federal contract, the malting of any Federal grant, the making of any Federal loan, the entering into of
any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than Federal appropriated finds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions.
(c) The undersigned shall require that the language paragraph 1 and 2 of this anti -lobbying certification be included
in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for malting or entering into this
transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995).
The Contractor, Huitt-Zollars, Inc. , certifies or affirms the truthfulness and accuracy of each statement
of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions
of 3r'1U.S.C. § 3801 et seq., apply to this certification and disclosure, if any.
Signatirre of Contractor's Authorized Official
Gregory R. Wine, PE I Executive Vice President
Printed Name and Title of Contractor's Authorized Official
February 3, 2023
Date
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
OFFICELISEONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who
Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
fled. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense If the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
jj Name of vendor who has a business relationship with local governmental entity.
Non -Applicable
Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an
updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the
date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.
Name of local government officer aboutwhom the information is being disclosed.
Non -Applicable
Describe each employment or other business relationship with the local government officer, or a family
member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with
the local government officer. Complete subparts A and B for each employment or business relationship
described. Attach additional pages to this Form CIO as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive
taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at
the direction of the local government officer or a family member of the officer AND the taxable income
is not received from the local governmental entity?
Yes No
Describe each employment or business relationship that the vendor named in Section 1 maintains with a
corporation or other business entity with respect to which the local government officer serves as an
officer or director, or holds an ownership interest of one percent or more.
Non -Applicable
Check this box if the vendor has given the local government officer or a family member of the officer one or
❑ more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
February 3, 2023
Signatbrelof vendor doing business with the governmental entity Dale
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11130/2015
Request for Qualifications (RFQ) for
Engineering Services
The City of Anna is seeking to enter into an engineering services contract with a state -registered
engineer for application preparation and project implementation services related to a 2023/2024
Community Development Fund (CD) application and project of the TxCDBG Program of the Texas
Department of Agriculture. The following outlines this request for qualifications.
I. Scope of Services - The engineering contract will encompass all application and project -related
engineering services to the City of Anna under its 2023/2024 CDG infrastructure project,
including but not limited to the following:
Phase One
• Application preparation assistance, including sealed Table 2, Budget Justification, and
Exhibit*
Phase Two
• Preliminary and final design plans and specifications;
• Preparation of the bid packet;
• Conduct all field testing and inspections (interim and final); and
• Other special services (
Please specify actual tasks to be performed under each of these categories.
*Application Items are not reimbursable with TxCDBG federal or local match funds
Statement of Qualifications - The City of Anna is seeking to contract with a competent
engineering or architectural firm, registered to practice in the State of Texas, that has had
experience in the following areas:
• Municipal construction including but not limited to water, sewer, street, and drainage
projects and other eligible activities under the 2023/2024 CD Program;
• Registered and in good standing as a professional engineer per the Texas Engineering
Practice Act
• Federally -funded construction projects; and
• Projects located in this general region of the state
• Engineer/Firm is not debarred or suspended from the Excluded Parties List System
(EPLS) of the System for Award Management (SAM) www.Sam.gov.
As such, please provide within your proposal a list of past local government clients, as well as
resumes of all engineers, architects, and surveyors that will or may be assigned to this project
if you receive the contract award.
Also, please provide a copy of your current certificate of insurance for professional liability, an
executed Certification Regarding Lobbying, and completed CIQ Questionnaire.
III. Evaluation Criteria - The proposals received will be evaluated and ranked according to the
following criteria:
Maximum
Criteria
Points
Experience
60
Work Performance
25
Capacity to Perform
15
Total
100
IV. For this RFQ, Respondent's qualifications will be evaluated and the most qualified Respondent
will be selected, subject to negotiation of fair and reasonable compensation.
For costs of architectural/engineering (A/E) professional services, negotiations must
occur after the initial selection of the engineer or architect as price cannot be used as a
selection factor. (See 2 CFR 200.320(d)(5) and Texas Government Code § 2254.004)
V. Deadline for Submission — Three (3) copies of the proposal shall be received by the City no
later than 4:00 P.M. on February 3, 2023. Please email your proposal or submit your
proposal of services and a statement of qualifications (email preferred) for the proposed
services to the address below:
Contact Name and Address: Kimberly Garduno, Economic Development Coordinator
120 W. Seventh St., Anna, TX 75409
Email address: kaarduno(ftnnatexas.aov
Phone number: 214-831-5321
Certification Regarding Lobbying
The undersigned certifies, to the best of his or her knowledge and belief, that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding
of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of
any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions.
(c) The undersigned shall require that the language paragraph 1 and 2 of this anti -lobbying certification be included
in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995).
The Contractor, , certifies or affirms the truthfulness and accuracy of each statement
of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions
of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, if any.
Signature of Contractor's Authorized Official
Printed Name and Title of Contractor's Authorized Official
Date
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
OFFICEUSEONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who
Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
.1J Name of vendor who has a business relationship with local governmental entity.
Pr-iCheck this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an
updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the
date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.
Name of local government officer about whom the information is being disclosed.
Describe each employment or other business relationship with the local government officer, or a family
member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with
the local government officer. Complete subparts A and B for each employment or business relationship
described. Attach additional pages to this Fomn CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive
taxable income, other than investment income, from the vendor?
71 F-1
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at
the direction of the local government officer or a family member of the officer AND the taxable income
is not received from the local governmental entity?
F-1 Yes EJ No
71 Describe each employment or business relationship that the vendor named in Section 1 maintains with a
corporation or other business entity with respect to which the local government officer serves as an
officer or director, or holds an ownership interest of one percent or more.
61
F-1 Check this box if the vendor has given the local government officer or a family member of the officer one or
more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
Signature of vendor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at
http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of
the sections cited on this form.
Local Government Code § 176.001(1-a): `Business relationship" means a connection between two or
more parties based on commercial activity of one of the parties. The term does not include a connection
based on:
(A) a transaction that is subjectto rate orfee regulation by a federal, state, or local governmental
entity or an agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal
agency and that is subject to regular examination by, and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government
officer or a family member of the officer that results in the officer or family
member receiving taxable income, other than investment income, that
exceeds $2,500 during the 12-month period preceding the date that the officer
becomes aware that
(i) a contract between the local governmental entity and vendor has
been executed; or
(ii) the local governmental entity is considering entering into a
contract with the vendor,
(B) has given to the local government officer or a family member of the officer one
or more gifts that have an aggregate value of more than $100 in the 12-month
period preceding the date the officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been
executed; or
(ii) the local governmental entity is considering entering into a contract with the
vendor.
Local Government Code 6176.006(a) and (a-1
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business
relationship with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer
of that local governmental entity, or a family member of the officer, described by Section
176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family
member of the officer, one or more gifts with the aggregate value specified by Section
176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local
governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records
administrator not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local
governmental entity; or
(B) submits to the local governmental entity an application, response to a request
for proposals or bids, correspondence, or another writing related to a
potential contract with the local governmental entity; or
m provided by Tex(M)Et &4lW8Mndor becomes awaremmethics.state.tx.us Revised 11/30/2015
DISCLAIMR: This sample draft document was developed for TxCDBG grant projects and does
not include all applicable provisions. This document has important legal consequences. Please
consult with your legal counsel with respect to its completion or modification to ensure that it is in
compliance with any appropriate local, state and federal laws applicable.
Sample Contract
ENGINEERING/ARCHITECTURAL/SURVEYOR SERVICES
PART I
AGREEMENT
THIS AGREEMENT, entered into this day of , by and between the
CITY/COUNTY OF , hereinafter called the "City"/"County", acting herein
by hereunto duly authorized, and
hereinafter called "Firm," acting herein by
WITNESSETH THAT:
WHEREAS, the City/County of desires to [implement/construct/etc.] the
following: [describe project] under the general direction of the
Texas Community Development Block Grant (hereinafter called "TxCDBG") Program administered by the
Texas Department of Agriculture (TDA); and Whereas the City/County desires to
engage to render certain engineering/surveyor/architectural services in
connection with the TxCDBG Project, Contract Number
NOW THEREFORE, the parties do mutually agree as follows:
1. Scope of Services
The Firm will perform the services set out in Part II, Scope of Services.
2. Time of Performance - The services of the Firm shall commence on
. In any event, all of the services required and performed
hereunder shall be completed no later than
3. Local Program Liaison - For purposes of this Agreement, the [e.g. City Manager/County
1 or equivalent authorized person will serve as the Local Program Liaison and
primary point of contact for the Firm. All required progress reports and communication regarding
the project shall be directed to this liaison and other local personnel as appropriate.
4. Access to Records - The U.S. Department of Housing and Urban Development (HUD), Inspectors
General, the Comptroller General of the United States, the Texas Department of Agriculture
(TDA), and the City/County, or any of their authorized representatives, shall have access to any
documents, papers, or other records of the Firm which are pertinent to the TxCDBG award, in
order to make audits, examinations, excerpts, and transcripts, and to closeout the City/County's
TxCDBG contract with TDA.
5. Retention of Records - The Firm shall retain all required records for three years after the
City/County makes its final payment and all pending matters are closed.
6. Compensation and Method of Payment - The maximum amount of compensation and
reimbursement to be paid hereunder for application preparation shall not exceed $
The maximum amount of compensations and reimbursement to be paid hereunder for project
engineering services shall not exceed $ . Payment to the Firm shall be based
on satisfactory completion of identified milestones in Part III - Payment Schedule of this
Agreement.
7. Indemnification — The Firm shall comply with the requirements of all applicable laws, rules and
regulations, and shall exonerate, indemnify, and hold harmless the City/County and its agency
members from and against any and all claims, costs, suits, and damages, including attorney's fees,
arising out of the Firm's performance or nonperformance of the activities, services or subject matter
called for in this Agreement, and shall assume full responsibility for payments of Federal, State
and local taxes on contributions imposed or required under the Social Security, worker's
compensation and income tax laws.
9. Miscellaneous Provisions
a. This Agreement shall be construed under and accord with the laws of the State of Texas, and
all obligations of the parties created hereunder are performable in
County, Texas.
b. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their
respective heirs, executors, administrators, legal representatives, successors and assigns where
permitted by this Agreement.
c. In any case one or more of the provisions contained in this Agreement shall for any reason be
held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality, or
unenforceability shall not affect any other provision thereof and this Agreement shall be
construed as if such invalid, illegal, or unenforceable provision had never been contained
herein.
d. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement,
the prevailing party shall be entitled to reasonable attorneys fees, costs, and necessary
disbursements in addition to any other relief to which such party may be entitled.
e. This Agreement may be amended by mutual agreement of the parties hereto and a writing to
be attached to an incorporated into this Agreement.
10. Extent of Agreement
This Agreement, which includes Parts I-V, [and if applicable, including the following
exhibits/attachments: -1 represents the entire and integrated agreement between the City/County
and the Firm and supersedes all prior negotiations, representations or agreements, either written
or oral. This Agreement may be amended only by written instrument signed by authorized
representatives of both City/County and the Firm.
IN WITNESSETH W EREOF, the parties have executed this Agreement by causing the same to be
signed on the day and year first above written.
,
(Local City/County Official)
(Printed Name)
(Title)
BY:
(Firm/Contractor's Authorized Representative)
(Printed Name)
(Title)
PART II
SCOPE OF SERVICES
The Firm shall render the following professional services necessary for the development of the project:
(Choose appropriate contracted services)
SCOPE OF SERVICES
PHASE 1 —Application Preparation
1. Complete application preparation attachments including, but not limited to:
a. Sealed Table 2
b. Budget/project justification
c. Required maps
PHASE 2 — Project Engineering
1. Attend preliminary conferences with the City/County regarding the requirements of the project.
2. Determine necessity for acquisition of any additional real property/easements/right-of-ways
(ROWs) for the TxCDBG project and, if applicable, furnish to the City/County:
a. Name and address of property owners;
b. Legal description of parcels to be acquired; and
c. Map showing entire tract with designation of part to be acquired.
3. Make any necessary surveys of existing rights -of -way, topography, utilities, or other field data
required for proper design of the project. Provide consultation and advice as to the necessity of
the City/County providing or obtaining other services such as auger borings, core borings, soil
tests, or other subsurface explorations; laboratory testing and inspecting of samples or
materials; other special consultations. The Firm will review any tests required and act as the
City/County's representative in connection with any such services.
4. Prepare railroad/highway permits.
5. Prepare a preliminary engineering/architectural study and report on the project in sufficient detail
to indicate clearly the problems involved and the alternate solutions available to the City/County,
to include preliminary layouts, sketches and cost estimates for the project, and to set forth clearly
the Firm's recommendations; to be completed within days of execution of this
Agreement.
6. Furnish the City/County copies of the preliminary report, if applicable (additional copies will be
furnished to the City/County at direct cost of reproduction).
7. Make periodic visits, no less than every 30 days during the construction period, to the
construction site to observe the progress and quality of the work, to ensure that the work
conforms with the approved plans and specifications, and to determine if the work is proceeding
in accordance with the Agreement.
8. Furnish the City/County a written monthly status report at least seven (7) days prior to the
regularly scheduled council/commissioner's court meeting until the project is closed by TDA.
The format for this report is attached to this Agreement as Exhibit 1.
9. Submit detailed drawings and plans/specifications to appropriate regulatory agency(ies) and
obtain clearance.
10. Prepare bid packet/contract documents/advertisement for bids. At the time the bid packet is
completed, the Firm shall also furnish to the City/County an updated written Estimate of Probable
Costs for the Project.
11. Make 10-day call to confirm prevailing wage decision.
12. Incorporate any and all wage rate modifications or supersedes via bid addendum (if applicable).
13. Conduct bid opening and prepare minutes.
14. Tabulate, analyze, and review bids for completeness and accuracy.
15. Accomplish construction contractor's eligibility verification through www.SAM.gov.
16. Conduct pre -construction conference and prepare copy of report/minutes.
17. Issue Notice to Proceed to construction contractor.
18. Provide in all proposed construction contracts deductive alternatives where feasible, so that
should the lowest responsive base bid for construction exceed the funds available, deductive
alternatives can be taken to reduce the bid price.
19. Design for access by persons with disabilities for those facilities to be used by the public in
accordance with Public Law 504.
20. Use TDA-approved forms for instructions to bidders, general conditions, contract, bid bond,
performance bond, and payment bond.
21. Consult with and advise the City/County during construction; issue to contractors all instructions
requested by the City/County; and prepare routine change orders if required, at no charge for
engineering services to the City/County when the change order is required to correct errors or
omissions by the Firm; provide price analysis for change orders; process change orders
approved by City/County and the Firm and submit to TDA for approval prior to execution with
the construction contractor.
22. Review shop and working drawings furnished by contractors for compliance with design concept
and with information given in contract documents (contractors will be responsible for dimensions
to be confirmed and correlated at job site).
23. Resolve all payment requests within 14 days of receipt of signed pay request from the
construction contractor.
24. Based on the Firm's on -site observations and review of the contractor's applications for payment,
determine the amount owed to the contractor in such amounts; such approvals of payment to
constitute a representation to the City/County, based on such observations and review, that the
work has progressed to the point indicated and that the quality of work is in accordance with the
plans, specifications and contract documents.
25. Recommend that a 10% retainage is withheld from all payments on construction contracts until
final acceptance by the City/County and approval by TDA, unless State or local law provides
otherwise.
26. Prepare Certificate of Construction Completion and Clean Lien Certificate. A Clean Lien
Certificate may be prepared for each of the Prime Contractor(s) and each of the
subcontractor(s).
27. Conduct interim/final inspections.
28. Revise contract drawings to show the work as actually constructed, and furnish the City/County
with a set of "record drawings" plans.
29. The Firm will provide a copy of the final project record drawing(s) engineering schematic(s), as
constructed using funds under this contract. These maps shall be provided in digital format
containing the source map data (original vector data) and the graphic data in files on machine
readable media, such as compact disc (CD), which are compatible with computer systems
owned or readily available to the owner. The digital copy provided shall not include a digital
representation of the engineer's seal but the accompanying documentation from the Firm shall
include a signed statement of when the map was authorized, that the digital map is a true
representation of the original sealed document, and that a printed version with the seal has been
provided to the City/County. In addition, complete documentation as to the content and layout
of the data files and the name of the software package(s) used to generate the data and maps
shall be provided to the owner in written form.
SUBCONTRACTS
1. No work under this Agreement shall be subcontracted by the Firm without prior approval, in
writing, from the City/County.
2. The Firm shall, prior to proceeding with the work, notify the City/County in writing of the name
of any subcontractors proposed for the work, including the extent and character of the work to
be done by each.
3. If any time during progress of the work, the City/County determines that any subcontractor is
incompetent or undesirable, the City/County will notify the Firm who shall take reasonable and
immediate steps to satisfactorily cure the problem, substitute performance, or cancel such
subcontract. Subletting by subcontractors shall be subject to the same regulations. Nothing
contained in this Agreement shall create any contractual relation between any subcontractor
and the City/County.
4. The Firm will include in all contracts and subcontracts in excess of $150,000 a provision which
requires compliance with all applicable standards, orders or regulations issued pursuant to the
Clean Air Act (42 U.S.0 7401-7671 q) and the Federal Water Pollution Control Act, as amended
(33 U.S.C. 1251-1387). The provisions shall require reporting of violations to TDA and to the
Regional Office of the Environmental Protection Agency (EPA).
5. The Firm will include in all contracts and subcontracts in excess of $150,000 provisions or
conditions which will allow for administrative, contractual or legal remedies in instances where
contractors violate or breach contract terms, and provide for such sanctions and penalties as
may be appropriate.
6. The Firm will include in all contracts and subcontracts in excess of $10,000 provisions
addressing termination for cause and for convenience by the City/County including the manner
by which it will be effected and the basis for settlement..
7. The Firm will include in all contracts and subcontracts provisions requiring compliance with the
following, if applicable:
a. Prime construction contracts in excess of $2,000, compliance with the Davis -Bacon Act, as
amended (40 U.S.C.3141-3144, 3146-3148) as supplemented by Department of Labor
regulations (29 CFR part 5);
b. Prime construction contracts in excess of $2,000, compliance with the Copeland "Anti -
Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR
part 3)
c. Contracts greater than $10,000, the inclusion of the Equal Opportunity clause provided under
41 CFR 60-1.4(b) (Executive Order 11246);
d. Section 3 of the Housing and Urban Development Act of 1968;
e. Contracts exceeding $100,000, compliance with the Byrd Anti -Lobbying Amendment (31
U.S.C. 1352);
f. For contracts in excess of $100,000 that involve the employment of mechanics or laborers,
compliance with the Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708),
including work week requirements and safety conditions for workers, as supplemented by
Department of Labor regulations (29 CFR Part 5); and
8. The Firm will include in all negotiated contracts and subcontracts a provision which indicates
that funds will not be awarded under this contract to any party which is debarred, suspended, or
otherwise excluded from or ineligible for participation in federal assistance programs under
Executive Order 12549 and 2 CFR Part 2424. A certification shall be provided and received from
each proposed subcontractor under this contract and its principals.
9. The Firm will include in all negotiated contracts and subcontracts a provision to the effect that
the City/County, TDA, the Texas Comptroller of Public Accounts, the Comptroller General of the
United States, the U.S. Department of Housing and Urban Development (HUD), or any of their
duly authorized representatives, shall have access to any books, documents, papers and
records of the contractor which are directly pertinent to that specific contract, for the purpose of
making audit, examination, excerpts, and transcriptions.
10. The Firm will include in all contracts and subcontracts a requirement that the contractor maintain
all relevant project records for three (3) years after the City/County has made final payment to
the contractor and all other pending matters are closed.
STANDARD OF PERFORMANCE AND DEFICIENCIES
1. All services of the Firm and its independent professional associates, consultants and
subcontractors will be performed in a professional, reasonable and prudent manner in
accordance with generally accepted professional practice. The Firm represents that it has the
required skills and capacity to perform work and services to be provided under this Agreement.
2. The Firm represents that services provided under this Agreement shall be performed within the
limits prescribed by the City/County in a manner consistent with that level of care and skill
ordinarily exercised by other professional consultants under similar circumstances.
3. Any deficiency in Firm's work and services performed under this contract shall be subject to the
provisions of applicable state and federal law. Any deficiency discovered shall be corrected upon
notice from City/County and at the Firm's expense if the deficiency is due to Firm's negligence.
The City/County shall notify the Firm in writing of any such deficiency and provide an opportunity
for mutual investigation and resolution of the problem prior to pursuit of any judicial remedy. In
any case, this provision shall in no way limit the judicial remedies available to the City/County
under applicable state or federal law.
4. The Firm agrees to and shall hold harmless the City/County, its officers, employees, and agents
from all claims and liability of whatsoever kind or character due to or arising solely out of the
negligent acts or omissions of the Firm, its officers, agents, employees, subcontractors, and
others acting for or under the direction of the Firm doing the work herein contracted for or by or
in consequence of any negligence in the performance of this Agreement, or by or on account of
any omission in the performance of this Agreement.
PART III -
PAYMENT SCHEDULE
City/County shall reimburse the Firm for professional services provided upon completion of the following
project milestones per the following percentages of the maximum contract amount:
% of
Milestone
Contract
Fee
• Application preparation
0%
• Approval of Preliminary Engineering Plans and Specifications by
20%
City/County.
• Approval of Plans and Specifications by Regulatory Agency(ies).
30%
• Completion of bid advertisement and contract award.
20%
• Completion of construction staking.
10%
• Completion of Final Closeout Assessment and submittal of "As Builts"
10%
to City/County.
• Completion of final inspection and acceptance by the City/County.
10%
Total
100%
NOTE: Percentages of payment listed here are general guidelines based on
engineering services typically provided. These are negotiable, and should serve
only as a guide. Payment schedule should be tied directly to the actual Scope of
Work identified in Part II - Scope of Services.
SPECIAL SERVICES
Special Services shall be reimbursed under the following hourly rate schedule: (List all applicable
services to include overhead charge).
Registered Surveyor
Survey Crew (3 members)
Project Engineer
Engineering Technician
Project Representative
Draftsman
The fee for all other Special Services shall not exceed a total of and No/100
Dollars ($ ). The payment for these Special Services shall be paid as a lump sum, per the
following schedule:
1. The Firm shall be paid upon completion of surveying, necessary field data, and acquisition
data, if applicable, the sum of and No/100 Dollars
2. The Firm shall be reimbursed the actual costs of necessary testing based on itemized billing
statements from the independent testing laboratory, plus a percent (___%) overhead
charge. All fees for testing shall not exceed a total of and
No/100 Dollars ($ ).
3. The payment requests shall be prepared by the Firm and be accompanied by such supporting
data to substantiate the amounts requested.
4. Any work performed by the Firm prior to the execution of this Agreement is at the Firm's sole
risk and expense.
PART IV
TERMS AND CONDITIONS
1. Termination of Agreement for Cause. If the Firm fails to fulfill in a timely and proper manner its
obligations under this Agreement, or if the Firm violates any of the covenants, conditions,
agreements, or stipulations of this Agreement, the City/County shall have the right to terminate
this Agreement by giving written notice to the Firm of such termination and specifying the
effective date thereof, which shall be at least five days before the effective date of such
termination. In the event of termination for cause, all finished or unfinished documents, data,
studies, surveys, drawings, maps, models, photographs and reports prepared by the Firm
pursuant to this Agreement shall, at the option of the City/County, be turned over to the City /
County and become the property of the City / County. In the event of termination for cause, the
Firm shall be entitled to receive reasonable compensation for any necessary services actually
and satisfactorily performed prior to the date of termination.
Notwithstanding the above, the Firm shall not be relieved of liability to the City/County for
damages sustained by the City/County by virtue of any breach of the Agreement by the Firm,
and the City/County may set-off the damages it incurred as a result of the Firm's breach of the
contract from any amounts it might otherwise owe the Firm.
2. Termination for Convenience of the City/County.
City/County may at any time and for any reason terminate Contractor's services and work at
City/County's convenience upon providing written notice to the Contractor specifying the extent of
termination and the effective date. Upon receipt of such notice, Contractor shall, unless the notice
directs otherwise, immediately discontinue the work and placing of orders for materials, facilities
and supplies in connection with the performance of this Agreement.
[Parties should include the manner by which such termination will be effected and the basis for
settlement or any other terms and conditions concerning payment upon such termination.]
3. Changes. The City/County may, from time to time, request changes in the services the Firm will
perform under this Agreement. Such changes, including any increase or decrease in the amount
of the Firm's compensation, must be agreed to by all parties and finalized through a signed,
written amendment to this Agreement.
4. Resolution of Program Non -Compliance and Disallowed Costs. In the event of any dispute,
claim, question, or disagreement arising from or relating to this Agreement, or the breach
thereof, including determination of responsibility for any costs disallowed as a result of non-
compliance with federal, state or TxCDBG program requirements, the parties hereto shall use
their best efforts to settle the dispute, claim, question or disagreement. To this effect, the parties
shall consult and negotiate with each other in good faith within 30 days of receipt of a written
notice of the dispute or invitation to negotiate, and attempt to reach a just and equitable solution
satisfactory to both parties. If the matter is not resolved by negotiation within 30 days of receipt
of written notice or invitation to negotiate, the parties agree first to try in good faith to settle the
matter by mediation administered by the American Arbitration Association under its Commercial
Mediation Procedures before resorting to arbitration, litigation, or some other dispute resolution
procedure. The parties may enter into a written amendment to this Amendment and choose a
mediator that is not affiliated with the American Arbitration Association. The parties shall bear
the costs of such mediation equally. [This section may also provide for the qualifications of the
mediator(s), the locale of meetings, time limits, or any other item of concern to the parties.] If
the matter is not resolved through such mediation within 60 days of the initiation of that
procedure, either party may proceed to file suit.
5. Personnel.
a. The Firm represents that he/she/it has, or will secure at its own expense, all personnel
required in performing the services under this Agreement. Such personnel shall not be
employees of or have any contractual relationship with the City/County.
b. All of the services required hereunder will be performed by the Firm or under its supervision
and all personnel engaged in the work shall be fully qualified and shall be authorized or
permitted under State and Local law to perform such services.
c. None of the work or services covered by this Agreement shall be subcontracted without the
prior written approval of the City/County. Any work or services subcontracted hereunder shall
be specified by written contract or agreement and shall be subject to each provision of this
Agreement.
6. Assignability. The Firm shall not assign any interest on this Agreement, and shall not transfer
any interest in the same (whether by assignment or novation), without the prior written consent
of the City/County thereto; Provided, however, that claims for money by the Firm from the
City/County under this Agreement may be assigned to a bank, trust company, or other financial
institution without such approval. Written notice of any such assignment or transfer shall be
furnished promptly to the City/County.
7. Reports and Information. The Firm, at such times and in such forms as the City/County may
require, shall furnish the City/County such periodic reports as it may request pertaining to the
work or services undertaken pursuant to this Agreement, the costs and obligations incurred or
to be incurred in connection therewith, and any other matters covered by this Agreement.
8. Records and Audits. The Firm shall insure that the City/County maintains fiscal records and
supporting documentation for all expenditures of funds made under this contract in a manner
that conforms to 2 CFR 200.300-.309, 24 CFR 570.490, and this Agreement. Such records must
include data on the racial, ethnic, and gender characteristics of persons who are applicants for,
participants in, or beneficiaries of the funds provided under this Agreement. The Firm and the
City/County shall retain such records, and any supporting documentation, for the greater of three
years from closeout of the Agreement or the period required by other applicable laws and
regulations.
9. Findings Confidential. All of the reports, information, data, etc., prepared or assembled by the
Firm under this contract are confidential and the Firm agrees that they shall not be made
available to any individual or organization without the prior written approval of the City/County.
10. Copyright. No report, maps, or other documents produced in whole or in part under this
Agreement shall be the subject of an application for copyright by or on behalf of the Firm.
11. Compliance with Local Laws. The Firm shall comply with all applicable laws, ordinances and
codes of the State and local governments, and the Firm shall save the City/County harmless
with respect to any damages arising from any tort done in performing any of the work embraced
by this Agreement.
12. Conflicts of interest.
a. Governing Body. No member of the governing body of the City/County and no other officer,
employee, or agent of the City/County, who exercises any functions or responsibilities in
connection with administration, construction, engineering, or implementation of TxCDBG
award between TDA and the City / County, shall have any personal financial interest, direct
or indirect, in the Firm or this Agreement; and the Firm shall take appropriate steps to assure
compliance.
b. Other Local Public Officials. No other public official, who exercises any functions or
responsibilities in connection with the planning and carrying out of administration,
construction, engineering or implementation of the TxCDBG award between TDA and the
City/County, shall have any personal financial interest, direct or indirect, in the Firm or this
Agreement; and the Firm shall take appropriate steps to assure compliance.
a. The Firm and Employees. The Firm warrants and represents that it has no conflict of interest
associated with the TxCDBG award between TDA and the City/County or this Agreement.
The Firm further warrants and represents that it shall not acquire an interest, direct or
indirect, in any geographic area that may benefit from the TxCDBG award between TDA and
the City/County or in any business, entity, organization or person that may benefit from the
award. The Firm further agrees that it will not employ an individual with a conflict of interest
as described herein.
13. Debarment and Suspension (Executive Orders 12549 and 12689)
The Firm certifies, by entering into this Agreement, that neither it nor its principals are presently
debarred, suspended, or otherwise excluded from or ineligible for participation in federally -
assisted programs under Executive Orders 12549 (1986) and 12689 (1989). The term "principal'
for purposes of this Agreement is defined as an officer, director, owner, partner, key employee,
or other person with primary management or supervisory responsibilities, or a person who has
a critical influence on or substantive control over the operations of the Firm. The Firm
understands that it must not make any award or permit any award (or contract) at any tier to any
party which is debarred or suspended or is otherwise excluded from or ineligible for participation
in Federal assistance programs under Executive Order 12549, "Debarment and Suspension."
Federal Civil Rights Compliance.
14. Equal Opportunity Clause (applicable to federally assisted construction contracts and
subcontracts over $10,000).
During the performance of this contract, the Firm agrees as follows:
a. The Firm will not discriminate against any employee or applicant for employment because of
race, color, religion, sex, sexual orientation, gender identity, or national origin. The Firm will
take affirmative action to ensure that applicants are employed, and that employees are
treated during employment without regard to their race, color, religion, sex, sexual orientation,
gender identity, or national origin. Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff
or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Firm agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions
of this nondiscrimination clause.
b. The Firm will, in all solicitations or advertisements for employees placed by or on behalf of
the Firm, state that all qualified applicants will receive considerations for employment without
regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
c. The Firm will not discourage or in any other manner discriminate against any employee or
applicant for employment because such employee or applicant has inquired about,
discussed, or disclosed the compensation of the employee or applicant or another employee
or applicant. This provision shall not apply to instances in which an employee who has access
to the compensation information of other employees or applicants as a part of such
employee's essential job functions discloses the compensation of such other employees or
applicants to individuals who do not otherwise have access to such information, unless such
disclosure is in response to a formal complaint or charge, in furtherance of an investigation,
proceeding, hearing, or action, including an investigation conducted by the employer, or is
consistent with the contractor's legal duty to furnish information.
d. The Firm will send to each labor union or representative of workers with which he has a
collective bargaining agreement or other contract or understanding, a notice to be provided
advising the said labor union or workers' representatives of the Firm's commitments under
this section, and shall post copies of the notice in conspicuous places available to employees
and applicants for employment.
e. The Firm will comply with all provisions of Executive Order 11246 of September 24, 19651
"Equal Employment Opportunity," and of the rules, regulations, and relevant orders of the
Secretary of Labor.
f. The Firm will furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or
pursuant thereto, and will permit access to his books, records, and accounts by the
administering agency and the Secretary of Labor for purposes of investigation to ascertain
compliance with such rules, regulations, and orders.
g. In the event of the Firm's noncompliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, this contract may be canceled, terminated,
or suspended in whole or in part and the Firm may be declared ineligible for further
Government contracts or federally assisted construction contracts in accordance with
procedures authorized in Executive Order 11246 of September 24, 1965, and such other
sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of
September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise
provided by law.
h. The Firm will include the portion of the sentence immediately preceding paragraph (a) and
the provisions of paragraphs (a) through (h) in every subcontract or purchase order unless
exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section
204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding
upon each subcontractor or vendor. The Firm will take such action with respect to any
subcontract or purchase order as the administering agency may direct as a means of
enforcing such provisions, including sanctions for noncompliance: Provided, however, That
in the event a Firm becomes involved in, or is threatened with, litigation with a subcontractor
or vendor as a result of such direction by the administering agency the Firm may request the
United States to enter into such litigation to protect the interests of the United States.
15. Civil Rights Act of 1964. Under Title VI of the Civil Rights Act of 1964, no person shall, on the
grounds of race, color, religion, sex, or national origin, be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any program or activity receiving
Federal financial assistance.
16. Section 109 of the Housing and Community Development Act of 1974. The Firm shall comply
with the provisions of Section 109 of the Housing and Community Development Act of 1974. No
person in the United States shall on the ground of race, color, national origin, religion, or sex be
excluded from participation in, be denied the benefits of, or be subjected to discrimination under
any program or activity funded in whole or in part with funds made available under this title.
17. Section 504 of the Rehabilitation Act of 1973, as amended. The Firm agrees that no otherwise
qualified individual with disabilities shall, solely by reason of his/her disability, be denied the
benefits of, or be subjected to discrimination, including discrimination in employment, under any
program or activity receiving federal financial assistance.
18. Age Discrimination Act of 1975. The Firm shall comply with the Age Discrimination Act of 1975
which provides that no person in the United States shall on the basis of age be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any program
or activity receiving federal financial assistance.
19. Byrd Anti -Lobbying Amendment (31 U.S.C. 1352) (if contract greater than or equal to $100,000)
The Firm certifies that it will not and has not used Federal appropriated funds to pay any person
or organization for influencing or attempting to influence an officer or employee of any agency,
a member of Congress, officer or employee of Congress, or an employee of a member of
Congress in connection with obtaining this contract. The Firm shall disclose any lobbying with
non -Federal funds that takes place in connection with obtaining any Federal award.
20. Economic Opportunities for Section 3 Residents and Section 3 Business Concerns.
a. The work to be performed under this contract is subject to the requirements of section 3 of
the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 u (section 3).
The purpose of section 3 is to ensure that employment and other economic opportunities
generated by HUD assistance or HUD -assisted projects covered by section 3, shall, to the
greatest extent feasible, be directed to low- and very low-income persons, particularly persons
who are recipients of HUD assistance for housing.
b. The parties to this Agreement agree to comply with HUD's regulations in 24 CFR part 135,
which implement section 3. As evidenced by their execution of this contract, the parties to this
Agreement certify that they are under no contractual or other impediment that would prevent
them from complying with the part 135 regulations.
c. The Firm agrees to send to each labor organization or representative of workers with which
the Firm has a collective bargaining agreement or other understanding, if any, a notice advising
the labor organization or workers' representative of the Firm's commitments under this section
3 clause, and will post copies of the notice in conspicuous places at the work site where both
employees and applicants for training and employment positions can see the notice. The notice
shall describe the section 3 preference, shall set forth minimum number and job titles subject to
hire, availability of apprenticeship and training positions, the qualifications for each; and the
name and location of the person(s) taking applications for each of the positions; and the
anticipated date the work shall begin.
d. The Firm agrees to include this section 3 clause in every subcontract subject to compliance
with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an
applicable provision of the subcontract or in this section 3 clause, upon a finding that the
subcontractor is in violation of the regulations in 24 CFR part 135. The Firm will not subcontract
with any subcontractor where the Firm has notice or knowledge that the subcontractor has been
found in violation of the regulations in 24 CFR part 135.
e. The Firm will certify that any vacant employment positions, including training positions, that
are filled (1) after the Firm is selected but before the contract is executed, and (2) with persons
other than those to whom the regulations of 24 CFR part 135 require employment opportunities
to be directed, were not filled to circumvent the Firm's obligations under 24 CFR part 135.
f. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination
of this Agreement for default, and debarment or suspension from future HUD assisted contracts.
g. With respect to work performed in connection with section 3 covered Indian housing
assistance, section 7(b) of the Indian Self -Determination and Education Assistance Act (25
U.S.C. 450e) also applies to the work to be performed under this Agreement. Section 7(b)
requires that to the greatest extent feasible (i) preference and opportunities for training and
employment shall be given to Indians, and (ii) preference in the award of contracts and
subcontracts shall be given to Indian organizations and Indian -owned Economic Enterprises.
Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to
comply with section 3 to the maximum extent feasible, but not in derogation of compliance with
section 7(b).
PART V
PROJECT TIME SCHEDULE
ENGINEERING/ARCHITECTURAL/SURVEYOR
PROFESSIONAL SERVICES
INSERT YOUR OWN TIME SCHEDULE
Exhibit 1.
MONTHLY STATUS REPORT
Grant Recipient:
Grant No.:
Project Status:
Date of Last Inspection:
Name of Inspector:
Inspection Description:
Projected Date of Construction Completion:
Amount of Last Pay Request:
Date of Last Pay Request:
Status of Last Pay Request:
List of Subcontractors Onsite
Name
Date Submitted:
Reporting Period:
Date Cleared by Grant Administrator
*This report may be e-mailed or faxed to the Grant Recipient
Evaluator)
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Designed Street Projects
20
- 20
18
19
17
18
18 20
Federal Construction Exp.
10
- 10
30
9
10
9
9 10
Has Worked in Region
10
- 10
30
10
10
10
30 10
xp in Construction Mang.
18
- 17
17
18
18
16
16 18
TxCDBG Certification
20
- 2
2
2
2
2
2 2
Previous Projects on Schd
10
- 9
9
10
10
9
9 9
Projects in Budget
50
- 5
5
4
4
5
5 5
Vork Product High Quality
30
- 9
9
10
10
9
9 9
Staff Experience
5
- 4
5
5
5
5
5 5
Adequacy of Resources
5
- 4
4
5
4
5
4 4
Prof. Liability Insurance
5
- 5
5
5
5
5
5 5
• •'
300
- 95
94
91
95
93
92 97
Evaluator
Kimley >Horn
20
10
10
18
1
9
5
8
5
4
5
95