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HomeMy WebLinkAbout2002-04-09 Regular Meeting MinutesMinutes City Council Meeting April 9, 2002 Anna City Hall 120 W. 4`" Street The City Council of the City of Anna met in Regular Session on the 9th day of April 2002. i . Call to Order & Roll Call Mayor Pro Tem Joe Finley, Jr., called the meeting to order at 7:37 p.m. The following members were present and participating: Mayor Pro Tem Joe Finley Jr., Lisa Copeland, Brenda Tilley, Lynn Mosier, Lynn Dhane. City Administrator — Lee Lawrence. 2. Citizen Participation Stephen Smith and Derek Chandler representing the "Kids of Anna" were recognized and requested approval of a skate park to be built. They presented a petition signed by residents. Ms. Bethany Jablonski was recognized and said she would assist the children in their efforts to have a skate park built. 3. Ordinance annexing East Fork Estates subdivision. Mr. Lawrence explained that the East Forks subdivision was the area west of town, almost at the creek and the City has obtained a grant to provide water to the area and a sizable majority of the residents had signed a petition in support of the annexation. He further advised that in a meeting today with the contractor, Mr. Terrell, he learned that the work would probably start at the East Fork endof the project if the annexation was approved. Mr- Mosier made a motion to approve the ordinance (Ordinance 2002-7). Ms. Tilley seconded the motion. The motion carried 51010. 4. Appeal by Mr. Alvin Jenkins from decision of Planning and Zoning Commission relating to eight - liner business at 117 S. Powell Parkway. Mr. Lawrence explained to that a 213 -majority vote would be needed to override the Planning and Zoning Commission decision to reject the specific use permit. Mr. Lawrence further explained that eight -liner machines are permitted in C-2 zones but are not in C-1 zoned area without a specific use permit. He noted that two other stores; Thrifi:ee and Coyote Den, located in C-1 zones have these same type of machines. Mr. Lawrence stated he had received direction from Mayor Ferguson that if the vote was against Mr. Jenkins he was to take appropriate action to stop the other stores from having these machines. However, the status of these machines may be legal, as. they are not the primary business of the establishment. Mr. Jenkins stated he had applied for all permits required by the city although no-one else does, that the city staff had given him the run around and that anyone can move city water lines without authority but he could not get approval for his business. Mr. Mosier requested that Mr. Lawrence contact the city attorney for a legal interpretation regarding the status of the eight -liners in the other stores. Ms. Tilley requested that either the city attorney or a letter from him regarding this issue be available for the next council meeting_ Mr_ Page 2 City Council Meeting Minutes, April 9, 2002 Mosier proposed this item be tabled until the next council meeting. Ms. Copeland seconded the motion. The motion carried unanimously. County Commissioner Joe Jaynes, Ruben Delgado and Bruce Russell made a presentation to the City Council regarding the Outer Loop Route Study. A public hearing regarding the Outer Loop will be held in late May or early June in Commissioners. Court. Final Plat — Meadow Ridge Subdivision Meadow Ridge will be located in the area northwest of the High School. The Planning and Zoning Commission recommended approval. Mr. Mosier asked what was being done to reduce the amount of water run-off from that area. Todd Winters was recognized by the City Council and said detention ponds approved by Morris Engineers will maintain the water at its current level and there will be no increase from the current run-off level. Public Works Director David Certain said lie had addressed the issue of erosion control with the builders in the area. Mr. Finley made a motion to approve the Final Plat contingent upon developers agreement with the property owner. Ms. Copeland seconded the motion. The motion was carried 41110 with Mr. Mosier voting against the motion. 6. Ordinance amending the Planned Development for Tara Farms, Phase 3. Choice Homes have some larger homes (in excess of 2100 sq. ft.) that will not fit on the standard lot with an 8ft. side yard requirement. If two of the larger homes were built on lots next to each other there would only be a 10 ft. separation rather than the required 16 ft. Ms. Copeland made a motion to approve the ordinance. Mr. Finley seconded the motion. The motion did not pass with the vote being 21310. Mr. Dhane, Mr. Mosier and Ms. Tilley voted against the motion, 7. Ordinance annexing property owned by Gilberto and Adabel Escamilla. This property is located on Highway 5 within the City's ETJ. Mr. Mosier made a motion to approve the ordinance. Ms. Tilley seconded the motion. The motion carried unanimously. Ordinance No. 2002-8 8. Ordinance permitting manufactured home on property owned by Gilberto and Adabel Escamilla. Mr. Mosier made a motion to approve this ordinance. Ms. Copeland seconded the motion. The motion carried unanimously. Ordinance No. 2002-9. 9. Consider the authorization of securing bids/estimates for 2002 street reconstruction project. Reed Barton has given an estimate of $90,500 for complete reconstruction of 2°d', 3`d, 46, and N. Easton. The estimate for N. Riggins was $72,000. Mr. Mossier requested that a set of specification of what work the city wants done and then sent out for at least 3 bids. Ms. Tilley made a motion to table this item until bids are received. Mr. Mossier seconded the motion. The motion was carried unanimously. 10. Consider resolution adopting a local opportunity plan for service funded by the Texas Department of Housing and Community Affairs grant guidelines. Ms. Copeland made a motion to adopt the resolution. Mr. Mosier seconded the resolution. The resolution carried unanimously. Resolution No. 2.002-12 IL Consider appointing a Fair Housing/Equal Opportunity Standards Officer for the City of Anna as required by Texas STEP Program. Mr. Mosier made a motion that the City Council authorized the Mayor to appoint the City Secretary as the Fair Housing/EO Officer. Mr. Finley seconded the motion. The motion was carried unanimously_ Page 3 City Council Meeting Minutes, April 9, 2002 12. Consider resolution relating to support for fair housing as required by the Texas STEP program. Ms. Tilley made a motion to adopt the resolution snaking April Fair Housing Month. Ms. Copeland seconded the motion. The motion carried unanimously. Resolution No. 2002-13, 13. Consider authorizing of submission of 2003/20M Texas Community Development Program application. The City of Anna has been able to utilize the Community Development Program over the past several years. The Office of Community Rural Affairs will be accepting applications in August this year. There is $250,000 in grant money that is available. The City has to match funds, with a minimum of 10% funding. There is a two-level scoring process. 70% or more of the sewer line replacement that the city has undertaken has been done through this grant process_ Mr. Mosier made a motion that the City submit an application_ Mr. Dhane seconded the motion. The motion carried unanimously. 14. Consider and take action on issuing, Request for Proposals (RFP) for professional administrative services to submit an application and administer a 200312004 TCDP grant, if funded. In order to use grant funds to pay for these services you must go through this process. Mr. Mosier made a motion to issue a Request for Proposals. Ms. Tilley seconded the motion. The motion carried unanimously. 15. Consider and take action on issuing. Request for Professional engineering services to submit an application and administer a 2003/2004 TCDD grant, if funded. In order to use grant funds to pay for these services you must go through this process. Mr. Mosier made a motion to issue a Request for Proposals. Ms. Tilley seconded the motion. The motion carried unanimously. The City Council took a break at 9:20 p.m_ The meeting was resumed at 9:32 p.m. 16. Consider ordinance relating to fees and policies for water deposits, water re -connects, and water taps. The City is losing money on water deposits especially in the rental properties where renters move out without paying; their bills. The present deposit is $100.00; re -connect fees are $10.00. Section 1. Mr_ Mosier made a motion to increase the water deposit to $150.00. Mr. Finley seconded the motion. The motion carried unanimously. Section 2. Mr. Mosier made a motion to increase the re -connect fee to $50.00 and $100.00 if the meter has to be pulled. Ms. Copeland seconded the motion. The motion carried unanimously. Section 3. Ms. Tilley made a motion to increase the tap fees as follows; 11'4 - 1" - $750,2" - $1000, 4"+ - $3,500. Ms. Copeland seconded the motion. The motion carried unanimously. Ordinance 2002-10 17. Consider Ordinance adopting; City Personnel Policies Manual. Ms. Tilley made a motion to table this item until April 23, 2002. 1$. Consider authorizing Mayor to notify Public Utilities Commission that the City seeks the maximum available access line rate. This would be an increase of 1.5% in fees due to the City. Ms. Copeland made a motion to authorize the Mayor to notify the PUC that the City wishes the maximum rate. Mr. Mosier seconded the motion. The motion carried unanimously. I9. Consider approval of Minutes of Regular Meeting of the City Council held on March 12, 2002. Mr. Mosier made a motion to accept the minutes. Mr. Dhane seconded the motion. The motion carried unanimously.. Page 4 City Council Meeting Minutes, April 9, 2002 20. Consider approval of Minutes of Special Meeting of the City Council, held on March 26, 2002.. Mr. Mosier made a motion to accept the minutes. Ms. Tilley seconded the motion. The motion carried unanimously. 21. Consider approval of Minutes of Emergency Meeting of the City Council, held on March 26, 2002. Mr. Mosier made a motion to accept the minutes. Mr. Dhane seconded the motion. The motion carried unanimously. 22. Consider approval of bills to be paid. Water Fund -- Mr. Mosier made a motion to pay the bills. Ms. Tilley seconded the motion. The motion carried unanimously. General Fund - Mr. Mosier made a motion to accept the minutes. Mr. Finley seconded the motion. 'Me motion carried unanimously.. 23. Staff reports and items for discussion. Mr. Mosier said that brush could be taken to the old Gin. Bentley Powell Property - Another individual faxed letter to the city stating they had an interest in the property. Mr. Powell verified the second party interest. City Dump Truck - Estimates to repair the vehicle are 51600 - 1900. Mr. Certain was given the go ahead to have the truck repaired. 24. Adjourn. Mr. Mosier made a motion to adjourn, seconded by Mr. Finley. The motion carried unanimously. There being no further business the meeting was adjourned at 10:20 p.m. V9 5 ~C .5 Q Bate --------------