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Home My WebLink About2002-05-14 Regular Meeting MinutesCITY COUNCIL REGULAR MEETING MINUTES The City Council of the City of Anna met in Regular Session at 7:30 p.m., Tuesday, May 14, 2002, at the Anna City Hall, located at 120 W. 4t' Street, Anna, 1. Call to Order. Mayor Ferguson called this meeting to order at 7:32 p.m. 2. Roll Call. The present members were present and participating: Mayor Ron Ferguson, Mayor Pro Tem Joe Finley Jr., Lynn Mosier, Mark Montgomery, John Geren. City Administrator Lee Lawrence, 3. Citizen's Participation. Mr. Johnny McBride thanked the Public Works Department for fixing his wastewater line. 4. The City Council recessed into Executive session at 7:35 p.m., in accordance with Section 551 of the Government Code, to discuss the following subjects: Legal: Consultation with City Attorney regarding pending or contemplated litigation, settlement offers, and/or other legal matters relating to protected attorney-client relationships. The City Council returned from Executive Session at 8:26 p.m. 5. Appeal by Mr. Alvin .Jenkins relating to eight -liner business at 117 S. Powell Parkway. Mr. Jenkins had no further comments to make regarding this issue. Mr. Finley stated that this was a C1 zoning issue and made a motion to follow the recommendation of the Planning & Zoning Commission and deny the specific use permit. Mr. Mosier seconded the motion. The motion carried unanimously. 6. Action regarding eight -liner machines located in Anna Thriftee, located at 118 S. Powell Parkway, and Coyote Den, located at 601 S. Powell Parkway, Mr. Mosier made a motion to have the City Administrator to send a letter to each of the listed establishments designating a time frame to remove these machines from their businesses. Mr. Finley seconded the motion. The motion carried unanimously. 7. Anna Volunteer Fire Department. Fire Chief Dale Tiley was recognized and reported $18,000 in grant money had been received. The Fire Department has spent $22,000 between purchasing the Cascade System (compressor to fill air bottles) and 1000 feet of large diameter hose. Chief Tilley reminded the Council they had agreed to donate $2,500 to assist with the purchase of these items. Chief Tilley reported that Engine 2 was having problems however it was running. The Ford was at the International House for repair and the work should have been completed. Page 1 of 4 & Skateboard park. Ms. Bethany Jablonski stated the City of Sherman has a skate board park about the size of a tennis court. She had made several inquiries about liability issues and found that it was no different from other city park equipment. Ms. Jablonski stated she had spoken with Ben at the City of Sherman and learned that they have not had any liability issues and do not have anyone on duty at their skate board park. Mr. Finley made a motion to pass a resolution in support of the skate board park in Anna. Mr. Mosier seconded the motion.. Resolution 2002-15 carried unanimously. 9. Authorize the City Administrator to pursue actions necessary to submit application to Texas Parks and Wildlife department for funding to support development park, recreation, and open space project. Mr. Mosier made a motion to have the City Administrator submit this application. Mr. Montgomery seconded the motion. The motion carried unanimously. 10. Award contract for water line, fire hydrant, and associated materialslsupplies for East Fork Water Line Project (TCDD Contract No. 72010+6). Lowest bid was by Hughes Supply, Sherman, Mr. Mosier made a motion to accept this bid. Mr. Finley seconded the motion. The motion carried unanimously. 11. Award of contract for sand and gravel materials for East 'Fork Water Line Project (TCDD Contract No. 720106). Sand Only - Lowest bid was by Red River Sand Company. Mr. Mosier made a motion to accept this bid. Mr. Geren seconded the motion. The motion carried unanimously. Gravel — No bids on gravel. Mr. Lawrence requested that the council defer on deciding about gravel at this time. He stated he anticipated the cost to be $2000 - $3000 and there was money available in the grant for the purchase. The council agreed to this proposal. 12. Consider award of contract for concrete materials for East Fork Water Line Project (TCDP Contract No. 720106). Lowest bid was by Hope Concrete_ Mr. Finley made a motion to accept this bid. Mr. Mosier seconded the motion. The motion carried unanimously. 13. Consider award of contract for boring of county roads for East Fork Water Line Project (TCDP Contract No. 720106). Lowest bid was by Walker Road Boring. Mr. Finley made a motion to accept this bid. Mr. Mosier seconded the motion. The motion carried unanimously. 14. Consider ranking of proposals for professional services relating to submission of an application and, if funded, administration of a project funded through the 200312004 Texas Community Development Program (Community Development Fund). There were two (2) applications for administrative services. Mr. Finley made a motion to accept the application from Southwest Consultants. Mr. Mosier seconded the motion. The motion carried unanimously. 15. Consider action on contract with firm selected to provide professional services relating to submission of an application and, if funded, administration of a project funded through the 2003/2004 Texas Community {Development Program (Community Development Fund). There were two (2) applications for professional services. Mr. Finley made a motion to accept the application from Southwest Consultants, Mr. Mosier seconded the motion. The motion carried unanimously. Page 2 of 4 16. Consider ranking of proposals for professional engineering services relating to submission of an application and, if funded, providing engineering and related services of a project funded through the 2003/2004 Texas Community Development Program (Community Development Fund). There were two (2) applications for engineering services. Mr. Mosier made a motion to table this item until the proposals could be looked at in more depth. Mr. Montgomery seconded this motion. The motion carried unanimously. 17. Consider action on contract with firm selected to provide professional engineering services relating to submission of an application and, if funded, providing engineering and related services of a project funded through the 200312004 Texas Community Development Program (Community Development Fund). Item tabled until next regular meeting. 18. Resolution adding City Secretary to City's banking and investment accounts as an authorized signatory. Mr. Finley made a motion to add the City Secretary as an authorized signatory to city accounts. Mr. Montgomery seconded the motion. The motion carried unanimously. Resolution 2002-16. 10. Ordinance revising Section 17 of Ordinance No. 2002-12. Petty cash increased to $200. Purchases between $5,044 - $15,000 shall require at least three written bids and written approval of the mayor. Any recommended purchase other than the low bidder shall include written substantiation for the recommendation and submission of documentation to the City Council. Purchases between $2,500 - $5,000 shall require written approval by the Mayor. Mr. Mosier made a motion to accept the revisions to the ordinance. Mr. Finley seconded the motion. The motion was carried unanimously. Ordinance 2:002-13. 20. Instructions to Code Enforcement officers. Citation may be issued as a last resort. Mr. Green should talk to Mr. Mosier regarding residents who are not complying with code enforcement and Mr. Mosier will discuss the situation with the residents. 21. Progress on road repairs. Mr. Mosier made a motion to send the road repairs out to bid for the following streets. E. Second Street from N. Sherley (FM 2862) to N. Easton, E. Third Street from N. Sherley (FM 2862) to N. Easton. E. Fourth Street from N. Sherley (FM 2862) to N. Easton. N. Easton Street from E, Second Street to E. Fourth Street. S. Sherley from E. Fourth Street to E. White Street (Fm 455). Mr. Montgomery seconded the motion. The motion carried unanimously. 22. Approval of Minutes of Regular Meeting of the City Council, held on April g, 2002. Mr. Mosier made a motion to accept the minutes. Mr. Finley seconded the motion. The motion carried unanimously. Page 3 of 4 23. Approval of Minutes of Special Meeting of the City Council, held on April 23, 2002. Mr. Mosier made a motion to accept the minutes. Mr. Finley seconded the motion. The motion carried unanimously. 24. Approval of Minutes of Special Meeting of the City Council, held on April 29, 2002, Mr. Mosier made a motion to accept the minutes. Mr. Finley seconded the motion. The motion carried unanimously. 25. Approval of bills to be paid. Mr. Finley made a motion to approve the payment of city bills. Mr. Mosier seconded the motion. The motion carried unanimously. 26. Staff reports and items for discussion_ Mr. Lawrence advised the council that a joint meeting of the city council, school board and planning & zoning commission is scheduled for Saturday June 1, 2002 at Hurricane Creek Country Club between 9:00 a.m. and 2;00 p.m. 27. There being no further business the meeting was adjourned. Page 4 of 4 6 _ I-Z"'-c9e---- Date