HomeMy WebLinkAboutRes 2023-05-1442 Agreement with Grantham & Associates for Engineering Design- Quail CreekCITY OF ANNA, TEXAS
RESOLUTION NO. 0 9 3- a s -14y z
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING
THE CITY MANAGER TO EXECUTE A PROJECT SPECIFIC PURCHASE ORDER FOR
PROFESSIONAL SERVICES BY AND BETWEEN THE CITY OF ANNA, TEXAS AND
GRANTHAM & ASSOCIATES, INCORPORATED FOR ENGINEERING DESIGN
SERVICES RELATED TO THE QUAIL CREEK RUN WATER IMPROVEMENT
PROJECT, IN A FORM APPROVED BY THE CITY ATTORNEY, PER THE PROPOSAL
SHOWN IN EXHIBIT "A" ATTACHED HERETO, AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City of Anna is the owner and operator of an undersized water main located in
a utility easement along Quail Creek Run; and,
WHEREAS, the undersized water main is in poor condition and must be replaced; and,
WHEREAS, the services provided by Grantham & Associates, Incorporated will be funded
through the Utility Department Funds in the Fiscal Year 2022-2023 Budget; and,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated.
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Authorization.
A. That the funding shall be $92,920 in Utility Department Funds.
B. That the City Council hereby approves entering into and authorizes the City Manager to
execute a professional services agreement with Grantham & Associates, Incorporated for
the scope of services identified in Exhibit "A" attached hereto.
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this rday of
�, 2023.
City Secretary,
Water System Rehabilitation Project 2023-002
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(—Ift-,Grantham & Associates, Inc.
Civil Engineering & Surveying
April 12, 2023
Mr. Justin Clay, CPM
CIP Manager
City of Anna
3223 N. Powell Pkwy
Anna, TX 75409
Re: Quail Creek Run Water Improvements
Proposal for Engineering and Surveying Services
Dear Justin:
Pursuant to your request, Grantham & Associates, Inc. (G&A) has prepared this proposal for
engineering and surveying services associated with approximately 2,250 linear feet of water line
replacement in Quail Creek Run.
Scope of Services
The scope of services for this project has been separated into Basic and Special Services as
summarized below.
Basic Services
• Perform a topographic survey and property line survey of the corridor.
• Plot plats and deeds along the project corridor.
• Prepare 30%, 90%, and 100% plans for the improvements.
• Prepare a quantity take -off and Opinion of Probable Construction Cost (OPCC) with
each submittal.
• Prepare bid documents and assist the City in bidding the project.
• Provide construction support services to the City and prepare Record Drawings.
Special Services
• Prepare up to seven (7) water easements.
• An unforeseen items allowance is provided for additional services that may be required,
such as subsurface utility engineering (SUE) potholes and TxDOT coordination.
Assumptions
• No field surveying will be performed in order to prepare Record Drawings; City and
Contractor plan markups will be used exclusively.
• G&A will prepare an Erosion Control Plan but the contractor will prepare a SWPPP.
Fee
The sheet count provided as Exhibit A was used to determine the design fee. The manhour
estimate provided in Exhibit B was used to determine the fees for all phases except the
engineering phase. The Opinion of Probable Construction Cost is included in Exhibit C.
Mr. Justin Clay, CPM
April 12, 2023
Page 2
Lump Sum (LS) fees are proposed except as noted as a Cost Plus (C+) reimbursable fee. The
Cost -Plus fees provided shall not be exceeded without prior written approval of the City.
Basic Services
• Engineering
• Set Survey Control Points
• ROW & Property Survey
• Topographic Survey
• Bidding Services
• Construction Services
• Reimbursables
Total Basic Services
Special Services
• Easement Preparation (7 @ $1,000 ea.)
• Unforeseen Items Allowance
Total Special Services
Total Fee
$ 443,000 (LS)
$ 22205 (LS)
$ 109515 (LS)
$ 8,880 (LS)
$ 3,895 (LS)
$ 7,425 (C+)
$ 1,000 (LS)
$ 77,920
$ 7,000 (per each)
$ 8,000 (C+)
$ 15,000
92,920
Please contact me if you have any questions regarding this Task Authorization #2.
Very truly yours,
Bruce Grantham, P.E.
Attachments
H:IWPDOCSIPROPOSALIANNAISLATER CREEK & QUAIL CREEK RUN WATERWA FY23-GA-02 QUAIL CREEK RUN PROPOSAL.DOCX
EXHIBIT A - ENGINEERING COST
CITY OF ANNA - QUAIL CREEK RUN WATER LINE IMPROVEMENTS
TASK AUTHORIZATION #1
April 12, 2023
Summary of Sheets & Bid Documents
Sheet Index I No. Sheets I Cost per Sheet I Sheet Cost
Cover
1
$1,000
$1,000
R.O.W. & Dimensional Control Plan (1" = 40' scale)
2
$2,000
$4,000
Quantities & Project Notes
1
$4,500
$4,500
Erosion Control (1" = 40' scale)
2
$2,500
$5,000
Water Plan (6") Plan
3
$6,500
$19,500
Utili Crossing Profiles
1
$6,500
$6,500
Subtotal Plan Cost 10 $40,500
Bid Documents & OPCC's $3,500
Total Engineering Cost $44,000
Note: All sheets are 1" = 20' scale unless otherwise noted.
EXHIBIT B - MANHOUR PROJECTION
CITY OF ANNA - QUAIL CREEK RUN WATER LINE IMPROVEMENTS
TASK AUTHORIZATION #2
4/12/2023
ESTIMATED MANHOURS
Project Project Design CADD Survey Survey 1 Man
Principal Manager Tech Tech Admin Manager Tech Survey TOTAL
$265 $170 $140 $90 $105 $210 $110 $155
BASIC SERVICES - TASK DESCRIPTION
SET SURVEY CONTROL POINTS
TIE INTO CITY SURVEY CONTROL
1
1
2
SET PROJECT SURVEY CONTROL
1
1
1 2
8
12
SUTOTAL CONTROL HOURS
0
1 1
0
0
1 0
1 2
1 2
9
14
SUTOTAL CONTROL COST
I $0
1 $170
1 $0
1 $0
I $0
1 $420
1 $220
1 $1,395 1
$2,205
ROW AND PROPERTY SURVEY
OBTAIN & REVIEW PLATS AND DEEDS
1
1
2
6
10
LOCATE PROPERTY CORNERS
2
4
27
33
SET DOWN PROPERTIES IN CADD FILE
1
2
12
15
ADD OWNERSHIP INFORMATION AND ADDRESSES IN CAD FILE
1
1
1 2
1
1
1 1
1 1
4
PREPARE ROW AND PROPERTY STRIP MAP
1
1
1
1 8
1
1 1
1 2
1
1 13
SUTOTAL PROPERTY SURVEY HOURS
2
4
0
10
0
7
25
27
65
SUTOTAL PROPERTY SURVEY COST
$530
$680
$0
$900
$0
$1,470
$2,750
$4,185
$10,515
TOPOGRAPHIC SURVEY
CONTACT TEXAS811 AND SURVEY UTILITY MARKERS
1
3
4
TOPOGRAPHIC SURVEY
1
1
4
24
30
PROCESS SURVEY DATA
2
2
4
PREPARE PLAN BASE SHEETS
1
8
8
17
SUTOTAL TOPOGRAPHIC SURVEY HOURS
1
2
0
8
0
15
2
27
1 55
SUTOTAL TOPOGRAPHIC SURVEY COST
$265
$340
$0
$720
$0
$3,150
$220
$4,185
$8,880
BIDDING SERVICES
FURNISH PLANS AND BID DOCUMENTS TO CITY & PLAN ROOMS
1
1
1
3
ATTEND PRE -BID CONFERENCE
4
4
RESPOND TO CONTRACTOR BID QUESTIONS
2
2
PREPARE ADDENDA
1
2
4
2
9
TABULATE BIDS AND PREPARE CONTRACTOR RECOMMENDATION
4
1
5
PREPARE CONFORMED PROJECT MANUAL
2
2
4
SUBTOTAL BIDDING PHASE HOURS
1
15
0
5
6
0
0
0
27
SUBTOTAL BIDDING PHASE COST
$265
$2,550
$0
$450
$630
$0
$0
$0
$3,895
H:IWPDOCSIPROPOSAL1AnnalSlater Creek & Quail Creek Run WateATA FY22-GA-02 Quail Creek Run Exhibits.xlsx
ESTIMATED MANHOURS
Project Project Design CADD Survey Survey 1 Man
Principal Manager Tech Tech Admin Manager Tech Survey TOTAL
$265 $170 $140 $90 $105 $210 $110 $155
CONSTRUCTION SERVICES
PREPARE FOR -CONSTRUCTION PLANS
1
1
4
6
PRECONSTRUCTION MEETING 1
4
4
REVIEW SHOP DRAWING SUBMITTALS
8
8
REVIEW CHANGE ORDERS & RFI'S
1
2
6
2
11
TRACK & LOG CHANGE ORDERS & SUBMITTALS
1
1
CONSTRUCTION SITE VISIT 1
4
4
FINAL WALK-THROUGH
4
4
RECORD DRAWINGS
1
1 2
1 12
1
1
1
1
1 15
SUBTOTAL CONSTRUCTION HOURS
1
25
9
16
2
0
0
0
53
SUBTOTAL CONSTRUCTION COST
$265
$4,250
$1,260
$1,440
$210
$0
$0
$0
$7,425
Basic Services Fee Summary
ENGINEERING
$ 44,000
SET SURVEY CONTROL POINTS
$ 2,205
ROW AND PROPERTY SURVEY
$ 10,515
TOPOGRAPHIC SURVEY
$ 8,880
BIDDING SERVICES
$ 3,895
CONSTRUCTION SERVICES
$ 7,425
REIMBURSABLES
$ 1,000
Subtotal Basic Services
$ 77,920
Special Services Fee Summary
EASEMENTS (7 @ $1,000 EA.) $ 7,000
UNFORESEEN ITEM ALLOWANCE $ 8,000
Subtotal Special Services $ 15,000
Total $ 92,920
1-1:IWPDOCSIPROPOSAL1AnnalSlater Creek & Quail Creek Run Water\TA FY22-GA-02 Quail Creek Run Exhibits.xlsx
EXHIBIT C
QUAIL CREEK RUN WATER IMPROVEMENTS
OPINION OF PROBABLE CONSTRUCTION COST
April 12, 2023
ITEM NO.
DESCRIPTION
UNIT
QUANTITY
UNIT COST
TOTAL COST
1
SAWCUT, REMOVE & DISPOSE ASPHALT PAVEMENT
SY
35
$75.00
$2,625.00
2
REMOVE & DISPOSE GRAVEL STREET/DRIVEWAY
SY
150
$55.00
$8,250.00
3
FURNISH & INSTALL 6" ASPHALT PAVEMENT
SY
1 35
$90.00
$3,150.00
4
FURNISH & INSTALL GRAVEL STREET/DRIVEWAY
SY
150
$40.00
$6,000.00
6
FURNISH & INSTALL WATER 8" DR-18 PVC
LF
2,250
$85.00
$191,250.00
7
FURNISH & INSTALL DUCTILE IRON FITTINGS
TN
1
$15,000.00
$15,000.00
9
FURNISH AND INSTALL 8" GATE VALVE
EA
7
$4,000.00
$28,000.00
10
FURNISH & INSTALL 8"x8" TAPPING SLEEVE & VALVE
EA
1
$7,000.00
$7,000.00
11
FURNISH & INSTALL FIRE HYDRANT WITH 6" VALVE & 6" LEAD
EA
5
$8,500.00
$42,500.00
12
FURNISH & INSTALL 1" WATER SERVICE
EA
16
$2,200.00
$35,200.00
13
TRENCH SAFETY (FOR WATER)
LF
2,250
$2.00
$4,500.00
14
SODDING
SY
2,500
$10.00
$25,000.00
15
EROSION CONTROL
LS
1
$5,000.00
$5,000.00
16
MOBILIZATION
LS
1
$15,000.00
$15,000.00
17
FURNISH & INSTALL TRAFFIC CONTROL
LS
1
$7,500.00
$7,500.00
18
FURNISH AND INSTALL TEMPORARY CONSTRUCTION FENCE
LF
500
$20.001
$10,000.00
19
MATERIALS TESTING
LS
1
$5,000.001
$5,000.00
SUBTOTAL:j $410,975.00
CONTINGENCY (20%): $82,195.00
TOTAL: $493,170.00