HomeMy WebLinkAbout2002-06-01 Special Workshop MinutesMINUTES
CITY COUNCIL
SPECIAL WORKSHOP MEETING
The City Council of the City of Anna met in Special Session at 9.00 a.m., Saturday„ June 1,
2002, at the Hurricane Creek Country Club Dining Room, located at 1800 Fairway Lane, Anna,
Texas. This was primarily a workshop meeting of the City Council.
1. This meeting was called to order by Mayor Ron Ferguson at 9:0€3 a.m.
2. All members of the City Council were present.
City Administrator Lee Lawrence was also present.
Planning & Zoning Members present: John Curiel, Anthony Geer, David Crim, John
Rattan, Jon Hendricks, Duane Hayes.
Members of the Anna ISD School Board present: Bili Enderlein, Ty Chapman, Brent
Hendricks, (Duane Hayes).
Superintendent Joe Wardell and Assistant Superintendent Elaine Rulla were also
present.
3. Joint meeting with Anna ISD Board of Trustees and City of Anna Planning and Zoning
Commission to discuss growth issues and implications for the city and school district.
Lee Lawrence was recognized.
Current -growth and development. Refer to attached Summary, Status of Current
Development Activity. Also to be included in that summary is 160 1 -acre tracts Y --
Winston Farms — being developed by Tommy Goff.
Superintendent Wardell reported that the results of a study just completed show that at a
growth rate of 100 new homes per year in 6 years the student population will double
(national rates are usually .55 students per household).
Bill Enderiein asked if the city could obtain a time line from the developers as they file
plats, as this is of importance to the school district.
Road Repair Refer to attached sketch.
Street bids close on the 1 01 and bids will be awarded on June 11t". The city council
inquired if the school 'board wished to participate in extending the parking lot at the
school on Sherley St., and this could be added as an addendum to the current project.
A decision was requested by the end of the month.
9:50 a.m. -- Break/ Resume 10:15 a.m.
4. Financial status report and budget preview for FY 2002-2003.
General Fund -- Refer to attached Profit and Loss Budget vs. Actual
It was noted that there will be virtually no income in the General Fund between now and
the end of december. $200,000 will be needed for the road repairs that are currently
being laid. Mr. Lawrence will have a revised budget to put on the regular City Council
meeting.
Water Fund — Refer to attached (do not count the figures in pink)
Basically this fund is at a break even point at this time. Mr. Lawrence pointed out that
the water and wastewater functions of the city are a business and it needs to make a
profit. He advised the city council to think about raising water and especially the
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wastewater rates. Mr. Lawrence will have comparison rates for the next council
meeting. We have spent approximately 2-2.5 million dollars in water and wastewater
system improvements in the last 1 '!2 year.
5. Ambulance service.
The proposal for Medlife services for fiscal year 2003 and 2004 for the North Collin
County EMS Coalition is attached to these minutes. Anna's portion would be
$17,093.00 each year. Chief Tilley said that there have been no problems reported with
the service provided by Medlife. Council member asked about the possibility of setting
up an ambulance service within a fire district. Mr. Lawrence will try to obtain figures from
Bells, Savoy, Van Alstyne.
6. Anna Volunteer Fire Department.
Fire Chief Tilley was recognized. At the present time he does not have a pumper truck
in working order. Engine #2 has a blown motor and it will cost $10,800 to repair.
Engine #1 is burning oil. Engine #1 was recently repaired at Southwest International
and the burden may be on them to repair it.
Chief Tilley stated he had priced new fire trucks and found that they would cost $23,800
per year on a 10 -year loan term. The fire department currently receives $12,000 per
year from Collin County in run reimbursement payments. That would leave $16,800 to
be paid. There would be no payments for 1 year. Mr. €d Beene, Emergency One,
stated that a new truck would cost $223,000 with in-house financing at 4.95%. Lynn
Dhane shared information regarding used tracks that were available. The options
available to the City and Fire Department are (1) repair red truck @ a cost of $20-
30,000 and have it last approximately 3 years or (2) Buy a new/used vehicle.
7. Project status report:
a. Wastewater treatment.
The first 30 -day window for hearing has passed. The second will be coming soon. If
there are no problems we may be able to start building in the fall.
b. Throckmorton Creek sewer.
Tim Morris and David Certain walked the area yesterday.
C. Water supply.
The city is talking with GTUA regarding water on the north side of the city. The City of
Sherman has a line to Howe. A feasibility study has been prepared and is ready.
d. Road improvements — previously reported.
8. Park plan and board.
Jon Hendricks has a list of the members who were on the old board. There is a county
grant program available and the City would have to match the funds 50150.
12:00 noon -- Break! Resume 12:38 p.m.
9. Executive session, in accordance with Section 551 of the Government Code, to discuss
the following subjects:
Personnel (Government Code, Sec.551.074) - To deliberate the appointment, salary,
employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer
or employee:
A. Discuss hiring of a person to provide additional office help.
B. Report on current personnel, including evaluations of Public Works Director and
City Secretary (3 month probation ending).
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C. Appointment of court clerk.
G. Status of contract with Lee Lawrence.
10. Appointment of court clerk.
Ms. Mary Jo Babcock was appointed as Court Clerk.
11, Purchase of land and building for City Hall.
Mr. Mosier made a motion to authorize the Mayor and/or City Administrator to spend up
to $87,250 to purchase land and building for a new City Hall. Mr. Finley seconded the
motion. The motion carried unanimously.
12. There being no further business the meeting was adjourned at 1:05 p.m.
Mayor Date
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