Loading...
HomeMy WebLinkAbout2002-06-11 Regular Meeting MinutesMINUTES CITY COUNCIL REGULAR MEETING The City Council of the City of Anna met in Regular Session at 7:30 p.m., Tuesday, June 11, 2002, at the Anna City Hall, located at 120 W. 4th Street, Call to Order The meeting was called to order at 7:31 p.m. 2. Roll Call. Mayor Ron Ferguson, Mayor Pro Tem Joe Finley Jr., Mr. John Geren and Mr. Lynn Mosier were present at the start of the meeting. Mr. Mark Montgomery arrived at 7:32 p.m. and Mr. Lynn Qhane at 7:45 p.m. 3. Citizen's Participation. Ms. Wanda Bradshaw stated that the City Council had not kept their promise to oil the roadway on S. Interurban where her father lived. 4. Consider recommendation from Planning and Zoning Commission regarding final plat for Winston Farms. Mr. Tommy Goff was present and stated that the Council had all of the information regarding his proposed subdivision. Mr. Lawrence was recognized and reported that Mr. Goff proposed to build 160 single-family homes on one -acre lots. He noted that the city required water pressure to meet TNRCC standards and the city engineer reported this standard could not be met with the existing water lines to the property. The boundary streets (one northlone south) do not meet city requirements and Mr. Goff does not believe that these streets fall under city jurisdiction and the are not within the city limits. Planning and Zoning recommended that the plat be denied without prejudice. Mr. Mosier made a motion to deny the plat. Mr. Finley seconded the motion. The motion carried unanimously. 5. Award of bid for street reconstruction work in east Anna. Mr. Lawrence stated there were six (6) bids. WOPAC - $41,000. JRJ -- $54,222 TMC? & Associates - $87,154.69 Reed Barton — 104,000 JRJ made a notation in their bid about road base prices. The specs for the bid proposal stated that the city would purchase the road base. The bid from WOPAC was refused due to dissatisfaction with prior work. Page 2 Mr. Mosier made a motion to accept the bid from JRJ dependant upon the notation regarding road base. Mr. Geren seconded the motion. The motion carried unanimously. 6. Tree trimming associated with street reconstruction work in east Anna. Trees in ditch lines need to be removed and trees throughout the whole project area need to be trimmed prior to the work being performed. Mr. Mosier made a motion to obtain estimates regarding the cost of this work. Mr. Finley seconded the motion. The motion carried unanimously. 7. Purchase of road base materials associated with street reconstruction work in east Anna. Mr. Finley made a motion to obtain estimates for the road base. Mr. Mosier seconded the motion. The motion carried unanimously. 8. Consider authorizing City Administrator to pursue actions necessary to submit application to Collin County for funding to support park, recreation, and open space project. Mr. Lawrence reported the deadline for the submission of applications for the Collin County Park Grant Program is July 3. The State also has a grant program available. Both the County and the State programs require a 50150 match in city money. The City has approximately $150,000 - $200,000 to use as matching funds. The AYSA will put $20,000 into the kitty, there is money available from the Tara Farm park dedication, and there will be money available shortly from the Meadow Creek subdivision. No site has been selected yet. Mr. Finley made a motion to take action to submit an application to Collin County. Mr. Mossier seconded the motion. The motion carried unanimously. 9. Action on abandonment of alleys in Block 3 of Original Town of Anna, according to plat recorded in Volume 21, Page 368 of Deed Records of Collin County, Texas. Mr. David Wood requested the abandonment of the alley adjacent to his property along 5th Street. He wished to develop the area into storage facilities and a parking lot. Mr. Finley made a motion to grant the abandonment. Mr. Mosier seconded the motion. The motion carried unanimously. 10. Ranking of proposals for professional engineering services relating to submission of an application and, if funded, providing engineering and related services of a project funded through the 200312004 Texas Community Development Program (Community Development Fund). This item was tabled at the regular May meeting in order to review submissions from Morris Engineers and Hunter & Associates. Mr. Lawrence explained that if the city puts together a Community Development project and the project is funded we would then negotiate with the first ranked company. if agreement can not be reached we would then go to the 2nd ranked firm. Five out of six council members ranked Morris Engineers as their 1 st choice. Page 3 11. Consider action on contract with firm selected to provide professional engineering services relating to submission of an application and, if funded, providing engineering and related services of a project funded through the 2003/2004 Texas Community Development Program (Community Development Fund). Mr. Montgomery made a motion to accept Morris Engineers for this project. Mr. Dhane seconded the motion. The motion carried unanimously. 12. Consider seiection of Mayor Pro Tem. Mr. Mosier made a motion to elect Mr. Montgomery as Mayor Pro Tem. Mr. Finley seconded the motion. The motion carried 410/1 with Mr. Montgomery abstaining from the vote. 13. Consider ordinance establishing Park Board. Mr. Lawrence stated no record of the City having adopted any ordinance/resolution relating to the prior Park Board. The ordinance should outline the duties and operating regulations for the Park Board. Mr. Lawrence was willing to serve as the City liaison for the Park Board with Mr. Certain assisting. Mr. Mosier made a motion to accept ordinance 2002-14 establishing a Park Board. Mr. Finley seconded the motion. The motion carried unanimously. 14. Consider selection of Park Board members Applications for appointment to the Park Board were received from Jon Hendricks, William Hemenway, Joseph Boda, Bethany Jablonski and Kenneth Pelham. Mr. Finley shade a motion to accept all of the applications. Mr. Mosier seconded the motion. The motion carried unanimously. 15. Consider appointments to Planning and Zoning Commission. Positions currently held by Jon Hendricks, John Rattan and John Curiel are subject to appointment and all three have expressed a desire to be reappointed. Mr. Finley made a motion to reappoint all three. Mr. Mosier seconded the motion. The motion carried unanimously. 16. Consider action(s) regarding Anna Volunteer Fire Department. Payment of outstanding invoices Equipment. Other issues relating to operations of department. Mr. Finley made a motion to move this item to after the executive session. Mr. Mosier seconded the motion. The motion carried 410/1 with Mr. Dhane abstaining. 17. Consider action to ratify purchase of property at northwest corner of N. Powell Parkway and W. 4th Street in amount of $79,100. Mr. Mosier made a motion to ratify the purchase of the property. Mr. Finley seconded the motion- The motion carried unanimously. Page 4 18. At 8:54 p.m. the City Council entered Executive session, in accordance with Section 551 of the Government Code, to discuss the following subjects: a. Legal: Consultation with City Attorney regarding pending or contemplated litigation, settlement offers, and/or other legal matters relating to protected attorney-client relationships. (Government Code, Section 551.071) b. Personnel: To deliberate the appointment, salary, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. (Government Code, Section 551.074) Position of Building Permits Clerk/Receptionist Revision of contract with City Administrator The City Council resumed the open meeting at 9:38 p.m. Item 16 - Anna Volunteer Fire Department. a. Payment of outstanding invoices Tanker 1 - $3906 in repairs. It still has no marker lights or taillights. Engine 1 - White Ford F750 - Front line Engine. $1055.09 in repairs. Has an oil leak. Engine 2 - 1981 vehicle needs new motor - cost $10,800 for a rebuilt engine. Total of $15,760 for three vehicles. b. Equipment. Booster truck is back in the station, all rescue tools are on it and it is operational. Booster #3 has no charging system and is inoperable. Grass truck is okay. Information relating to purchase of new fire trucks - The Cedar Park engine that Emergency One spoke about at the meeting on June 1, has engine problems. A new 4 --door freightliner from Ferrara costs $162,000 for an additional $7,000 10 sets of bunker gear could be obtained. Mr. Lawrence requested that any decision on this engine be delayed for two weeks in order to allow the city to get the documents necessary for insurance purposes and better defining the arrangement between the city and the VFD. The city would also like to see copies of the current roster, run sheets, volunteer hours, bank statements, fire hydrant inspections performed, and inspections made on a monthly basis. Mr. Mosier excused himself from the meeting at 10:01 p.m. Other issues relating to operations of department. Chief Dale Tilley and Asst. Chief David Hunt were recognized. They reported the Texas Lottery Commission is currently auditing the VFD. On Sunday the VFD declined to respond to McKinney due to not having reliable equipment. VFD is willing to sign an interlocal agreement with the city. VFD receive about $15-16,000 in run money from the county and are willing to put this towards the purchase of a new truck. Page 5 Mr. Montgomery made a motion to put aside $22,500 in the new operating budget (2002-2003) to go toward the purchase of a new fire truck contingent upon (1) reaching and signing an interiocal agreement with the VFD and (2) VFD would pay half the cost of the truck. He also motioned to authorize purchase of the truck contingent upon the agreement. Mr. Geren seconded the motion. The motion carried 3/0/1 with Mr. Dhane abstaining. 19. Consider action regarding amendment/revision to contract with City Administrator. Ms. Amy Oblad commented that she was concerned about the City Administrator working only 3 days per week and that should his contract be revised regarding the hours he worked then he might want to receive more money. Mayor Ferguson explained that the three day week was what the city had agreed to when they first approached Mr. Lawrence about becoming City Administrator. Now he was able to work 4 days per week. Mr. Finley made a motion to provide health insurance for Mr. Lawrence in exchange for him working 4 days per week. Mr. Geren seconded the motion_ The motion carried 310/1 with Mr. Dhane abstaining. 20. Consider approval of Minutes of Regular Meeting of the City Council, held on May 14, 2002. Mr. Geren made a motion to approve the minutes. Mr. Finley seconded the motion. The motion carried unanimously. 21. Consider approval of Minutes of Special Meeting of the City Council, held on .June 1, 2002. Mr. Geren made a motion to approve the minutes. Mr. Finley seconded the motion. The motion carried unanimously. 22. Consider approval of bills to be paid. Mr. Finley made a motion to pay the outstanding bills. Mr. Dhane seconded the motion. The motion carried unanimously. 23. Staff reports and items for discussion. No other items. 24. The meeting was adjourned at 11:23 p.m. Mayor Ron Fergo9h Date