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HomeMy WebLinkAbout2002-06-18 Special Meeting MinutesMinutes City Council Meeting June 18, 2002 The City Council of the City of Anna met in Special Session on the 18t" day of June, 2002, at the Anna City Hall, 120 W. Fourth Street, Anna, TX 75409 Call to Order Mayor Ron Ferguson called the meeting to order at 7:43 p.m. 2. Roll Call The following members were present and participating: Mayor Ron Ferguson, Mr. Joe Finley, Jr., Mr. John Geren, Mr. Mark Montgomery, and Mr. Lynn Mosier. Mr. Lynn Dhane was absent. Also present was as staff support was Mr. Lee Lawrence, City Administrator. 3. Street Improvement Bid Award Mr. Lawrence was recognized and said that the bidder to whom the council made the conditional award at their regular meeting in June had submitted an incomplete bid. He said that the bidder had verified by telephone conversation that he had not included in his bid proposal any of the work associated with laying and preparing the base material. Mr. Lawrence said that he had consulted with the City Attorney who advised him that the bid could not be accepted. Mr. Lawrence noted that the next lowest bidder had also not bid the project according to specifications. The bidder had indicated in his bid that he intended to use an oil emulsion rather than the asphaltic material that had been specified. Mr. Lawrence said that he had discussed the issue with the City's consulting engineer who advised against using the oil emulsion as a surface treatment for street paving. Lawrence said that the next lowest bidder was Reed Barton & Son. This bid did appear to meet all specifications. Mr. Finley moved that the City award the bid for east side street improvements to Reed Barton & Son in amount of $104,990. The motion died for lack of second. After discussion among council members regarding available options, Mr. Geren moved that the City re -bid the east side street improvements project. Mr. Mosier seconded the motion, which passed by a vote of 4-0-1, with Mr. Finley abstaining from the vote. 4. Agreement between City and Anna Volunteer Fire Department. Mr. Lawrence presented a draft agreement between the City and Anna Volunteer Fire Department. He reviewed each provision of the agreement with the council. Several changes in the draft were suggested, including • changing the date that the audit must be provided to the City to March 31 to reflect the factthatthe AVFD fiscal year ends December 31. • Requirement that the AVFD provide a monthly estimate of water usage. • Requirement that there be a list of equipment and person to whom equipment is issued. Page 2 Requirement that new bunker gear to be issued and person to whom issued shall pay for gear if it is not returned when person is no longer active or is lost. Requirement that AVFD pay one-quarter of its annual share of the new Ferrara pumper at the end of each calendar quarter. A copy of the agreement as approved by the city council is attached to these Minutes. Mr. Mosier moved that the agreement be approved, as amended. Mr. Finley seconded the motion, which passed by a vote of 5-0. 5. Salary change for Earl Wood. Mr. Lawrence was recognized to note that this issue was discussed at an earlier meeting. He said that while he had authority under the Personnel Policies Manual to make the salary adjustment he was asking the council to ratify his recommendation of an increase to $10.25 per hour. Mr. Wood has been highly recommended by the Public Works Director. Mr. Mosier made the motion that Mr. Wood's salary be increased to $10.25 beginning June 27, 2002. Mr. Dhane seconded the motion, which passed by a vote of 5-0. Mayor Ferguson asked the council if the members were interested in attending a joint meeting with the city council of Melissa to hear a presentation regarding the potential for receiving water from Lake Texoma through the Greater Texoma Utility Authority and the City of Sherman. This meeting would be held on June 25 at Melissa City Hall. Council members agreed that such a meeting would be useful and Mayor Ferguson said that he would advise Melissa that Anna council members would be attending and he would post the appropriate agenda. The meeting was adjourned at 9:10 p.m. -7— ID -CGL Mayor