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Home My WebLink AboutRes 2023-06-1450 THI Water Well to Perform Installation of New Equipment on Well 7CITY OF ANNA, TEXAS RESOLUTION NO. 2Oa3- No-11450 A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY MANAGER TO MAKE PAYMENT TO THI WATER WELL, LLC FOR EMERGENCY PURCHASE OF EQUIPMENT AND LABOR FOR THE REPAIR OF WELL 7 AS SHOWN IN EXHIBIT "A" ATTACHED HERETO, IN THE AMOUNT NOT TO EXCEED TWO HUNDERED TWENTY-SEVEN THOUSAND FOUR HUNDRED AND NINTEEN NINETY TWO THOUSAND SEVENTEEN DOLLARS AND NINTY FOUR CENTS ($227,419.94); AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Anna's public water supply utilizes a combination of City -owned and operated water wells and treated surface water from North Texas Municipal Water District; and, WHEREAS, Well 7 produces 50% of the water for the Grayson Pump Station and adds over a half million gallon per day to the total current water supply needed in the City of Anna, Texas; and, WHEREAS, Well 7 suffered catastrophic failure requiring immediate emergency repairs; and, WHEREAS, the City contracted with THI Water Well, LLC in order to perform emergency equipment replacement and repairs to Well 7; and, WHEREAS, the total cost of the repairs is $227,419.94. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Authorization of Payment and Funding. That the City Manager is hereby authorized to make payment to THI Water Well, LLC in an amount not to exceed $227,419.94 for emergency equipment and labor required for the repair of Well 7 in the City of Anna, Texas. That funding for the payment shall come from the water revenue fund balance. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this 13th day of June 2023. ATTEST: City Secretary, Carrie L. Stl#li_ Lcu,id THI Water Well PO Box 1419 Bowie, TX 76230 940-872-6633 THIWATERWELL INVOICE BILL TO INVOICE # 3104 City of Anna DATE 02/23/2023 P O Box 776 Anna, TX 75409-0776 TERMS Due on receipt SERVICE DATE WELL LOCATION POINT OF CONTACT 02/21, 22, 23/2023 Well 7 Job 10539 Austin Burkhart/Steven Smith DESCRIPTION CITY RATE TOTAL AFE/CC/PO# RFQ 04589 We pulled the well on 2-21-2023 and laid out the equipment. Then on 2-22-2023 we went back and installed the new equipment. The install was completed on 2-23-2023. We will start up and flush the well after the VFD and autotransformer are installed. Rig Time 3 3,500.00 10,500.00 Freight 1 2,190.00 2,190.00 Service Tech 1 2,880.00 2,880.00 Fuel Surcharge 1 375.00 375.00 MATERIAL CHARGES Toshiba VFD and Filter 1 45,000.00 45,000.00 Auto Transformer 1 23,000.00 23,000.00 Lift Tech Motor - 200hp 1 47,000.00 47,000.00 Pump 1 52,888.56 52,888.56 Protector 1 14,068.58 14,068.58 MLE & Splice Kit 1 5,170.00 5,170.00 Poly Cable - #4 1,600 14.00 22,400.00 Check Valve(s) - 6" 1 1,221.60 1,221.60 Shear Pin(s) 1 92.00 92.00 Air Line 1,510 0.42 634.20 REGULATED BY: SUBTOTAL 227,419.94 THE TEXAS DEPT. OF LICENSING TAX 0.00 AND REGULATION TOTAL 227.419.94 P.O. BOX 12157 BALANCE DUE AUSTIN, TX 78711 $227,419.94 BOD-803-9202 Payable in Bowie. TX. Terms: Due Upon Receipt 1 1/2% Interest Charged Aker Maturity PURCHASING QUOTE FORM PO # Public Works Department 3223 N. Powell Pkwy THE CITY OF Anna, TX 75409 An�Alft� � � Description of Item: Well #7 Submitted By: Steven Smith Exemption : Emergency Repair Division to charge: Water 60-701 **Quote Summary (Attach Supporting Documentation if Required)" Vendor Quantity Unit Price Totai Price THI 1 $254,000.00 Contingency $25,000.00 $279,000.00 Quotes ore required for oil purchases over $500. For purchases from $500-$2,999 verbal quotes are acceptable. For purchases from $3,000-$49,999 written quotes are required, • however, these purchases must be approved In writing In advance by the City Manager. Additionally 2 HUB's must be invited to quote on purchases exceeding $2,999. Evidence of the invitation must accompany the purchase order. Well #7 went offline 7-20-22 when a snaketouched all three legs of power in the well control panel. Multiple parts of the control panel are damaged and the motor Itself Is no longer serviceable. The pump, motor, and cable will need to be removed for service. It should be noted that Well#7 needs to be lowered since the water table in this area has dropped over one hundred feet in the last twelve months. The well wil need to be lowered another 300' so it can continue to supply the system with up to 360,000 gallons per day of water production. Lowering the well requires a new pump, motor, colum pipe, cable and VFD control panel. Without Well #7 we will not be able to supply addequate water supply moving forward. Signature: Date: 7-28-22 Exhibit 'EAP7 (see pages) es THIVV9MVM PO Box 1419 Bowie. TX 76230 940.872.WM INVOICE OLLTO City of Anna P O Box 776 Anna, TX 76409-0776 SERVICE DATE WELL LOCATION 02/21. 22. 2312023 Wall 7 Job 10539 DESCF IF ION RFO D4599 We pulled the well on 2.21.2023 and laid out the equipment. Then on 2.22.2023 we went hack and Installed the new equipment. The install was completed on 2.23.2023. We will start up and flush the wolf after the VFD and autorransiarmer are Installed Rig Time Freight Service Tech Fuel Surcharge MATERIAL CHARGES Toshiba VFD and Filter Auto Transformer Lift Tech Motor • 200hp Pump Protector MLE 8 Splice Kit Poy Cable - 94 Check Valves) - 6' Shear Pin(s) Au Line THIWATER WELL INME# 3f o4 DATE 002312023 TERMS Due on receipt PONNITOF CONTACT Austin BurkhaNStavan Smith 7TY HAIE 10TAL AFE:CCPC?Y 3 3.500.00 10,500.00 1 Z190.00 2,190.00 1 2.880.00 2,t180.00 1 375.00 376.00 1 45,000.00 45,000.00 1 23.000.00 23.000.00 1 47,000.00 47,000.00 1 S2,888.56 52.898.56 1 14.068.58 14.068.58 1 5,170.00 5.170.00 1.600 14.00 22,400.00 1 1.221.60 1221A0 t 92.00 92.00 1,510 0.42 634.20 BEOULATED BY: SUBTOTAL 227,419.94 THE 7EXA5 DEPT. OF LICEASIND TAX 0.00 AND mEOULATION TOTAL 227,419.94 P.O. Box 12157 BALANCE DUE �e�I�� AU511N. TX 79711 1LG I ,419.94 BDDffi9 (12 THE CITY OF Anna SOLESOURCEVENDOR EMERGENCY OR EXCEPTION TO COMPETITIVE BIDDING FORM VENDOR NAME: THI Sole Source items are available from only one source because of patemr, copyrights, secret processes, or natural monopolies. A letter ofjustffication on company letterhead must accompany this form. This form must accompany the purchase document whenever an emergency or exception to the competitive bidding process is requested. State and local laws subjects the City of Anna to competitive bidding rules. The City Manager will determine whether the Justification is appropriate. Requests for exception must be supported by factual statements that will pass an audit. please check all applicable categories and provide additional information where indicated: ❑ Sole Source is the selection of one supplier to the exclusion of all others. This decision may be based on lack of competition, proprietary technology, copyright or a supplier's unique capability. A letter ofjustitfcation on company letterhead must accompany this form. ❑ The requested product is an integral repair part or accessory compatible with existing equipment. ❑ The requested product has unique design/performance specifications or quality requirements that are not available in comparable products. ❑ Repair/Maintenance service is available only from manufacturer or designated service representative. ❑ Upgrade to or enhancement of existing software is available only from one manufacturer. ❑ Service proposed by vendor is unique; therefore, competitive bids are not available or applicable. ❑� EMERGENCY o a procurement made because of a public calamity that requires the immediate appropriation of money to relieve the necessity of the municipality's residents or to preserve the property of the municipality; o a procurement necessary to preserve or protect the public health or safety of the municipality's residents; o a procurement necessary because of unforeseen damage to public machinery, equipment, or other property.