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HomeMy WebLinkAbout2002-10-08 Regular Meeting MinutesMinutes Regular Meeting of Anna City Council October 8, 2002 The City Council of the City of Anna met in Special Session on October 8, 2002, at the Anna City Hall, 101 N. Powell Parkway, Anna, TX 75409 Call to Order Mayor Ron Ferguson called the meeting to order at 7:30 p.m. 2. Roll Call The following members were present and participating: Mayor Ron Ferguson, Mr. Joe Finley, Jr., Mr. John Geren, Mr. Mark Montgomery, and Mr. Lynn Dhane. Mr. Lynn Mosier was absent. Also present as staff support was Mr. Lee Lawrence, City Administrator. 3. Creekside status report. Mr. John Aughinbaugh was recognized to discuss the Creekside project. He said that all infrastructure improvements had been completed and model homes were being constructed. He introduced Mr. Bruce Prine, Mr. Dan Meade, and Mr, Jason Clark or Continental Homes, who showed design drawings of the home styles to be built in the subdivision. No action was taken on this item. 4. Anna Robotics 2002. A presentation was made by the Anna High School Robotics 2002 student group. The Robotics team consists of 78 members and will be competing with other area school over the next few months. No action was taken on this item. 5. Anna Volunteer Fire Department — purchase of chassis for Boaster 2 first response vehicle. Mr. David Hunt was recognized to discuss need to purchase chassis for Booster 2 first response vehicle. He noted that department had secured what they considered to be a good bid price from Bob Tomes Ford and wanted the City's approval to purchase the vehicle, with understanding that the department would pay all expenses even though vehicle would be purchased in City's name and City would have title. The chassis would be financed through Government Capital Corporation. He noted that the payments over 5 year payout would be $8,760. A 7 year payout would have payouts of $6,643 on a $35,000 loan. The fire department would have to go through the City to finance the vehicle through Government Capital Corporation. In response to a question Mr. Lawrence noted that the City would be ultimately responsible for the loan since the loan would be in the City's name. Mr. Lawrence and Mr. Finley suggested that local banks be contacted regarding submission of bids on financing the equipment. Mr. Hunt agreed to secure bids from local banks and return at next council meeting with information. Mr. Hunt noted that repair work was needed on Engine 2 (alternator or wiring). He also noted that the department needed insurance cards for the 10-08-02 Council Minutes-Regular.doc Page 1 of 5 10/0812002 equipment and maps of new subdivisions with street names and location of fire hydrants. 6. Site Plan, Carleo Addition Mr. Lawrence was recognized to note that the site plan for the proposed office/warehouse buildings near the corner of Central Expressway and W. White Street had been submitted to the Planning and Zoning Commission and had been recommended for approval. The plan Includes masonry on both east and west sides with primarily glass fronts. The back of buildings will be roll -up doors to accommodate delivery vehicles. Mr. Finley moved that the Site Plan be accepted; Mr. Montgomery seconded the motion, which passed by a vote of 4-0. 7. Preliminary plat, Pecan Grove Addition. Mr. Nathan Thompson of Carter & Burgess was recognized to address this item. He briefly described the project as ultimately having approximately 1,100 lots. The preliminary plat includes the first phase of 167 lots. Mr. Lawrence noted that the engineer had submitted a letter saying that the plat substantially complies with subdivision regulations and that the Planning and Zoning Commission recommended approval. Mr. Finley moved that the preliminary plat of Phase 1 of Pecan Grove Addition be approved. Mr. Montgomery seconded the motion, which passed by a vote of 4-0. 8. Preliminary plat, The Falls Addition. Mr. Jaison Stephen of Carter & Burgess was recognized to address this item. He briefly described the project as having approximately 317 residential lots, with commercial area reserved along the W. White Street frontage. Mr. Lawrence noted that the engineer had submitted a letter saying that the plat substantially complies with subdivision regulations, excepting that one variance would be needed. The variance is an exception to the requirement that there be an outlet street to the east side of the development. Mr. Lawrence noted that the Planning and Zoning Commission recommended approval of the preliminary plat. Mr. Finley moved that the preliminary plat of The Falls Addition be approved_ Mr. Montgomery seconded the motion, which passed by a vote of 4-0. 9. Final plat, Phase 1A of The Falls Addition. Mr. Jaison Stephen of Carter & Burgess was recognized to address this item. He briefly described Phase 1A of The Falls as having 31 residential lots. Mr. Lawrence noted that the engineer had submitted a letter saying that the plat substantially complies with subdivision regulations and that the Planning and Zoning Commission recommended approval of the final plat. Mr. Finley moved that the final plat of Phase 1A of The Falls Addition be approved. Mr. Dhane seconded the motion, which passed by a vote of 4-0- 10-08-02 Council Minutes-Regular.doc Page 2 of 5 10/08/2002 10. Preliminary plat, Lakeview Estates. Mr. Lawrence was recognized to advise the council that the Planning and Zoning Commission recommended tabling this item. Mr. Montgomery moved that action on the preliminary plat for Lakeview Estates be tabled, pending a recommendation from the PZC. Mr. Finley seconded the motion, which passed by a vote of 4-0. 11. Preliminary plat, Westfield Addition. Mr. Lawrence was recognized to advise the council that the Planning and Zoning Commission recommended tabling this item. Mr. Finley moved that action on the preliminary plat for Westfield Addition be tabled, pending a recommendation from the PZC. Mr. Dhane seconded the motion, which passed by a vote of 4-0. 12. Revised final plat, Phase 2, Oak Hollow. Mr. Lawrence was recognized to discuss this item. He noted that the plat revision involved replacing four residential lots with a detention pond. The revision is required as a result of Ryland Homes being unable to secure a drainage easement from a downstream property owner. The Planning and Zoning Commission made no recommendation on this item, instead requesting that the downstream owner be contacted in an effort to secure a negotiated settlement of the matter. Mr. Lawrence said that a negotiated settlement would be preferable but Ryland appeared to satisfy the legal requirements for handling the drainage flows through the detention ,pond option and the City was on questionable grounds in delaying action on the matter. He therefore advised the council to approve the revised plat. Mr. Marc Paquette was recognized to respond to questions the Mayor asked regarding the pond. He stated that the maximum depth of the pond would be about four feet and the area would not be fenced. He noted that the area would be a flat dry area most of the time. Ms. Misty Ventura, an attorney representing Ryland Homes, was recognized to note that Ryland was complying with all zoning, platting, and other city regulations and also was in compliance with all state regulations. She stated that given the compliance of Ryland with all applicable rules and regulations that Ryland had the right to build the facility and the downstream property owners would have no legal standing to object to this means of maintaining surface water flows. Mr. Montgomery moved that the revised plat be accepted; Mr. Finley seconded the motion, which passed by a vote of 4-0. 13. Annexation of 305 acre West/Geer tract. Mr. Lawrence was recognized to note that the property owners were requesting annexation so that they can develop the property as a mixed use planned development. The Planning and Zoning Commission has recommended approval of the annexation. Mr. Lawrence briefly described the location of the tract. He also noted the location of proposed thoroughfares as they affected the tract and also noted that a proposed major city park facility was being considered in the northeast part of the tract. Mr. Finley moved that the property be annexed into the city; Mr. Montgomery seconded the motion, which passed by a vote of 4- 0. 10-08-02 Council Minutes- Reg ular.doc Page 3 of 5 1010$!2002 14. Zoning of 305 acre West/Geer tract. Mr. Lawrence was recognized to say that the Planning and Zoning Commission had reviewed the project and had recommended tabling the zoning request, pending a clarification of the location of the different types of uses within the project. The Mayor noted that the project includes density of four units per acre while the PZC and council had been trying to achieve a density of about 3.5 units per acre. Mr. Montgomery expressed concern about the absence of specific locations regarding the various zoning elements on the tract. Mr. Lawrence noted that there was a multifamily component in the project involving up to five percent of the tract with density of 22 units per acre. Mr. Montgomery moved that the request be tabled pending receipt of a map or descriptions showing how specific areas are to be zoned. Mr. Geren seconded the motion, which passed by a vote of 4-0. 15, Impact Fees Advisory Committee. After discussion of this item Mr. Finley made a motion that the Mayor appoint two council members and two PZC members to a committee that would select the actual Advisory Committee. Mr. Montgomery seconded the motion, which passed by a vote of 4-0. 16. By -Laws for Community Development Corporation. Mr. Finley noted that the CDC By -Laws were not yet ready for council approval and moved that action be tabled. Mr. Dhane seconded the motion, which passed by a vote of 4-0. 17. Appointment of Acting City Secretary. Mr. Lawrence was recognized to say that the City Secretary's position was vacant. He said that the City required that this position be filled as soon as possible and recommended that Ms. Mary Jo Babcock be appointed as Acting City Secretary. Mr. Finley moved that Ms. Mary Jo Babcock be appointed as Acting City Secretary until such time as the position was filled by permanent appointment. Mr. Montgomery seconded the motion, which passed by a vote of 4-0. 18. Executive Session: The council retired into executive session at 0;40 p.m. The council reconvened from executive session at 10:00 p.m. 19. Creation of position of Assistant City Administrator/City Secretary. Mr. Lawrence was recognized to note that he believed that it was in the City's interest to create the position of Assistant City Administrator/City Secretary. He believed that a person might be available that had experience in city administration and also had served as city secretary for several years. Mr. Finley 'moved that the position of Assistant City Administrator/City Secretary be created. Mr_ Montgomery seconded the motion, which passed by a vote of 4- 0. 10-08-02 Council Minutes-Regular.doc Page 4 of 5 10108/2002 20. Hiring of person to fill position of Assistant City Administrator/City Secretary. Mr. Finley moved that the Mayor be given authority to hire a qualified person to fill the position of Assistant City Administrator/City Secretary at a salary of not to exceed $40,000 per year plus regular city employee benefits. Mr. Montgomery seconded the motion, which passed by a vote of 4-0. 21. Payment of bills. Mr. Geren moved that the bills be paid as presented. Mr. Finley seconded the motion, which passed by a vote of 4-0. 22. Staff reports. Mr. Lawrence reported that the grant application for the Texas Community Development Program had been submitted to the Texas Office of Rural Community Affairs. He also reported that the City had been awarded $72,000 from the Collin County Parks program for the development of infrastructure of the park project near the Anna High School property. Mr. John Aughinbaugh was recognized to discuss the status of CR 370. He noted that CR 370 was on the City's Thoroughfare Plan. He asked the City to discuss with state and county officials a new alignment of CR 370 and to ask state and county officials to put the thoroughfare on state and county plans in order to expedite the securing of right-of-way and initiate engineering work. He also showed the council a preliminary plan for a planned development to the north of Creekside and The Falls. The plan includes lots ranging in width from 50 to 70 feet wide and also includes commercial and multifamily uses along what is now CR 370. The project includes approximately 1,200 logs and includes no residential west of Throckmorton Creek. He expressed concern about city regulations that might prohibit and strongly discourage development, especially regarding any prohibition on the use of Hardie Plank type exterior material. There being no further business the meeting was adjourned at 10:37 p.m. Ronald R. Ferguson, Mayor ATTEST: __k� &Lre-L 3 Mary Jo co &, k, Acting City Secretary 10-08-02 Council Minutes-Regular.doc Page 5 of 5 10/08/2002