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Home My WebLink About2002-12-17 Special Meeting MinutesCITY OF ANNA MINUTES SPECIAL CITY COUNCIL MEETING DECEMBER 17, 2002, CITY HALL The City Council of the City of Anna met in Special Session at 7:30 p.m., Tuesday, December 17, 2002, at the Anna City Hall, 101 N. Powell Parkway, Anna, TX 75090 1. Call to Order. Mayor Pro -Tem Mark Montgomery called the meeting to order at 7:32 p.m. 2. Roll Call The following members were present and participating: Mayor Pro -Tem Mark Montgomery, Councilman J. W. Finley, Jr., Councilman Lynn Dhane, Councilman Lynn Mosier, and Councilman John Geren. 3. Consider citizen comments and presentations. None 4. Staff reports. 5. Consider authorizing advertisement for bids for new wastewater treatment plant. Tim Morris, City Engineer gave a presentation on the on the plans for the new wastewater treatment plant for the City of Anna and request the authorization advertise and to send out request for bids for the project with a sixth day period to turn in the bids and a ninety day period for the bids to be good after opening. Councilman Mosier made a motion to approve the request and Councilman Finley seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carries. 6. Consider action on resolution regarding inter -local agreement between City and Collin County relating to park grant award. Councilman Finley made a motion to approve the resolution and Councilman Mosier seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carries. 7. Consider action(s) regarding street reconstruction work to be accomplished under 2003 Street Improvement Program. 12-17-02 Council Minutes.doc Page I of 6 12/17/2002 There was considerable discussion about a number of streets including South Interurban, North and South Riggins and a possible connection between South Interurban and South Riggins. Councilman Mosier moved to table the item with instructions to city staff to look at North and South Riggins as a top priority and look into right-of-way issues. Councilman Finely seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carries. 8. Consider resolution establishing policy positions and objectives regarding development issues, including street widths, lot widths, setbacks, landscaping, and architectural standards. This item was skipped and taken up after item 22 on the Agenda. At that time there was discussion about the proposed resolution presented to the council. Councilman Mosier moved to approve the resolution with a change in the residential street width of 31 feet back to back and Councilman Finley seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carries. 9. Consider action on resolution setting date, time, and place for public hearings on annexation of 57 acre Ben West tract. Councilman Finley moved to approve the resolution and Councilman Geren seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 10. Consider action on resolution setting date, time, and place for public hearings on annexation of William Weaver tract. Councilman Finely moved to approve the resolution and Councilman Geren seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 11. Consider action on resolution setting date, time, and place for public hearings on annexation of Soon Chee tract. Councilman Finely moved to approve the resolution and Councilman Geren seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 12. Consider action regarding Facilities Agreements for 35.08 acre tract located on W. White Street (FM 455), for 57 acre tract located on W. White Street, and 25 acre tract located on W. White Street, owner(s) represented by Mr. Tommy Tompkins. This item was skipped and taken up after item 18 on the Agenda. At that time there was discussion of the facility agreements for the 35.08 acre tract, which is similar to the prior 12-17-02 Council Minutes.doc Page 2 of 6 12/17/2002 agreements and did not include any assessment for street thoroughfares. The Facility agreements for the 57 acre tract and the 25 acre tract which is similar to the prior agreements but as presented included an assessment for street thoroughfares of $1,000.00 per lot. There was considerable discussion and input from the audience on the thoroughfare fees. Councilman Mosier moved to approve the Facility Agreements for the three tract of land without any street thoroughfare assessments included in the agreements and Councilman Dhane seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 13. Consider action regarding Facilities Agreement for Bradley -Weaver tract located on W. White Street. This item was skipped and taken up after item 18 on the Agenda. At that time Administrator explained the agreement was basically the same as agreements in item 12 with the thoroughfare fees include but only included the residential tracts. The area being considered for the agreement is just over 1,000 residential lots. The Administrator suggested being consistent with the action in item 12 the thoroughfare fees should be removed. Councilman Mosier moved to approve the facility agreements for the residential parts of the Bradley -Weaver tract with the thoroughfare fees removed from the agreement and Councilman Dhane seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 14. Consider action on ordinance adopting the 2000 International Plumbing Code and North Central Texas Council of Governments (NCTCOG) recommended amendments to the 2000 International Plumbing Code. Administrator Lawrence advised the Council that the current building inspector was familiar with the International Plumbing code and the North Central Texas Council of Governments suggested amendments and he suggested the Council adopt them. If problems are found in the future the Council can amend the code at that time. Councilman Mosier moved adopt the Ordinance adopting the 2000 International Plumbing Code and Apendix, the NCTCOG recommended amendments and a plumbing inspection feet of $25.00 plus $2.50 per plumbing fixture and Councilman Finley seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 15. Consider action on Customer Service Inspections, including approval of contract with firm/individual to perform such inspections and approval of fees for inspections. Administrator Lawrence explained that currently the City's Building Inspector was performing the task of Customer Service Inspections and recommended no additional person or firm be hired at this time to do the inspections. Councilman Mosier brought up a question about the timeliness of inspections after a request for inspection. Administrator Lawrence suggested that the council look at the problem at the next 12-17-02 Council Minutes.doc Page 3 of 6 12/17/2002 meeting and address possibility hiring a full time building inspector for building inspections, code enforcement, and other duties. Councilman Mosier moved to table the Customer Service Inspections and Councilman Dhane seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 16. Consider action on ordinance adopting 1999 National Electrical Code and North Central Texas Council of Governments (NCTCOG) recommended amendments to 1999 National Electrical Code. Councilman Mosier moved to adopt the ordinance adopting the 1999 National Electrical Code and the 2000 International Electrical code with appendixes and the NCTCOG recommended amendments and Councilman Dhane seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 17. Consider action on ordinance adopting the 2000 International Fire Code and North Central Texas Council of Governments recommended amendments to the 2000 International Fire Code. Councilman Mosier moved to adopt the ordinance adopting the 2000 International Fire Code with appendix and the NCTCOG recommended amendments with the `B" option and Councilman Dhane seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 18. Consider authorizing solicitation of proposals for City depository. Councilman Mosier moved to authorize the request for proposals for the City Depository between the two banks that are currently located in Anna and Councilman Finley seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. The Council returned to Item 12 on the agenda then returned to item 19 after Item 13. 19. Consider action on resolution approving tax roll (levy). Councilman Finley moved to approve the tax levy for the 2002-2003 year and Councilman Mosier seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 20. Consider action on ratification of appointees to Impact Fee Advisory Committee. The Administrator advised the Council that Randall Will had declined to serve on the committee. There was a suggestion that Kenneth Pelham serve on the committee. 12-17-02 Council Minutes.doc Page 4 of 6 12/17/2002 Councilman Finley moved to appoint Kenneth Pelham and confirm Sandra Bryant and the members of the Planning and Zoning Commission as the members for the Impact Fee Advisory Committee and Councilman Mosier seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 21. Consider action on a release and assignment approval amendment to the following contracts between the City of Anna and Southwest Consultants: a) Application Assistance Contract; b) Administrative Services Contract relating to 2003/2004 TCDP Contract(s) — Sewer System Improvements; c) Administrative Services Contract relating to TCDP Contract #720031 — Water system improvements; d) Administrative Services Contract relating to TCDP STEP Contract #720101 — STEP Water system improvements; e) Professional Services Contract relating to TCDP P/CB Contract #720004 — Comprehensive Planning; f) Administrative Services Contract relating to TCDP Contract #720002 TCF Water system improvements; and, g) Administrative Services Contract relating to TCDP Contract #719082 — TCF Building for Cabinet Shop. Councilman Mosier moved to approve the release and assignment, approval of amendment to the above contracts between the City of Anna and Southwest Consultants and Councilman Finley seconded the motion 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 22. Consider an Ordinance joining the Texas Municipal Retirement System, Setting the rate or contribution of employees, setting the percentage of the `base credit' for `prior service credit and setting the percentage of match by the City at time of retirement of an employee. The Assistant Administrator presented information on the Texas Municipal Retirement System to the council. Several members were concerned about the reaction of employees of the deduction from their pay. Councilman Mosier moved to table action on the ordinance and directed the staff to consult with the employees about the retirement system and Councilman Geren seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 23. Consider approval of Minutes of meeting of September 10, 2002. Councilman Mosier moved to approve the minutes and Councilman Dhane seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 24. Consider approval of Minutes of meeting of September 17, 2002. 12-17-02 Council Minutes.doc Page 5 of 6 12/17/2002 Councilman Mosier moved to approve the minutes and Councilman Dhane seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 25. Consider approval of Minutes of meeting of October 10, 2002. Councilman Mosier moved to approve the minutes and Councilman Dhane seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 26. Consider approval of Minutes of meeting of October 22, 2002. Administrator Lawrence advised the October 22°d minutes were not ready. No Action 27. Consider approval of Minutes of meeting of November 12, 2002. Councilman Mosier moved to approve the minutes with the addition of Randall Will as a member appointed to the Park Board and Councilman Dhane seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 28. Consider approval of Minutes of meeting of November 26, 2002. Councilman Mosier moved to approve the minutes and Councilman Dhane seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 29. Payment of Bills and Financial Report. Councilman Finley moved to approve the bills for payment and Councilman Dhayn seconded the motion. 5 Aye 0 Nay 0 Abstain Unanimous Motion carried. 30. Adjourn. Mayor Pro -Tem Montgomery adjourned the meeting at 11:22 p.m. Ronald R. Ferguson, ATTEST: Wayne Cu" mings, Asst. Administrator/City Secretary 12-17-02 Council Minutes.doc Page 6 of 6 12/17/2002