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HomeMy WebLinkAboutRes 2023-08-1497 ILA Extension FY 2024 Dispatch ServicesCITY OF ANNA, TEXAS RESOLUTION NO. 2 823-08_- I4Q 4 A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AN UPDATED INTERLOCAL AGREEMENT FOR EMERGENCY DISPATCH SERVICES BETWEEN COLLIN COUNTY, TEXAS AND THE CITY OF ANNA, TEXAS AND AUTHORIZING THE CITY MANGER TO EXECUTE SAME. WHEREAS, the Interlocal Cooperation Act (Texas Government Code Chapter 791, "the Act") authorizes any local government to contract with one or more local governments to perform governmental functions and services under the terms of the Act; and WHEREAS, the City Council of the City of Anna, Texas (the "City Council") has approved an interlocal agreement between Collin County, Texas (the "County") and the City of Anna, Texas (the "City"); and WHEREAS, the City Council finds that the Interlocal Dispatch Services Agreement (the "Agreement") previously designated as Contract No. 2021-382, with the County should be extended through September 30, 2024 ("Amendment No. 2"); and WHEREAS, the County has proposed certain amendments to the Agreement, to include payment of dispatch service charges for contract year October 1, 2023, through September 30, 2024 in the amount of $199,374 (one hundred and ninety-nine thousand, three hundred and seventy-four dollars and zero cents) for the Extension, plus an annual connection fee assessed by Plano, Allen, Wylie, and Murphy (PAWM) operators for each radio registered on the system, such that the updated Agreement shall use the terms set forth in the attached Exhibit 1 (incorporated herein for all purposes); and WHEREAS, the PAWN connection fee for the term of Amendment No. 2 has been set as $108 (one hundred_ and eight dollars and zero cents) per radio, as set forth in the attached Exhibit 2 (incorporated herein for all purposes); and WHEREAS, the City Council has determined that it is in the best interest of the City and its citizens to authorize, ratify, and approve the City Manager's execution of Amendment No: 2 to extend the Agreement for another twelve-month contract and update its terms; and WHEREAS, the City shall make all payments under the Agreement only from its current revenues; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Approval and Authorization of Agreement. RES. NO. 2a23-61-149-7 ILA EXTENSION FY 2024 DISPATCH SERVICES The City Council hereby approves the Amendment No. 2 attached hereto as Exhibit 1 to extend the Agreement and ratifies and approves the City Manager's execution of same. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize and enforce the Agreement and the Extension. All other provisions of the Agreement which are not expressly referenced as amended by the parties shall remain in full force and effect, provided that in the event of any conflict, the terms of Amendment No. 2 shall be controlling over other terms of the Agreement as may be necessary to accomplish the extension described above. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this day of 2023. APPROVED: ATTEST: RES. NO.'aa23-013-Iqq 4 -ILA EXTENSION FY 2024 DISPATCH SERVICES State of Texas Collin County Commissioners Court § § § Court Order 2023-929-10-02 An order of the Collin County Commissioners Court approving an amendment to an agreement. The Collin County Commissioners Court hereby approves Amendment No. 2 to Interlocal Dispatch Services Agreement (Contract No. 2021-382) with the City of Anna to extend the contract for one (1) year through and including September 30, 2024, update compensation clause and hosted data back up clause, and further authorizes the Purchasing Agent to finalize and execute same. A motion was made, seconded, and carried by a majority of the court members in attendance during a regular session on Monday, October 2, 2023. ~ Chris Hill, County Judge Darrell Hale, Commissioner, Pct 3 Not Present Susan Fletcher, Commissioner, Pct l Duncan Webb, Commissioner, Pct 4 6 ff~· Che~s, Commissioner, Pct 2 10-02-23 2023-929-10-02 DocuSign Envelope ID: 2501FF58-8E94-487B-989E-C676376D4E95 10/18/2023 2023-929-10-02 DocuSign Envelope ID: 2501FF58-8E94-487B-989E-C676376D4E95 FY 2024 Dispatch/Radio Rates No Charge to Fire Departments (No Fire Calls in Usage) FY 2022 FY 2023 PD Radios FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Outside Agency Actual Actual as of  03/17/23 TOTAL Projected TOTAL Projected TOTAL Projected TOTAL Projected TOTAL Anna 140,563         167,154 52                  199,374 292,771              301,138              323,754              335,297           Anna ISD 8,807              8,541 4                    8,570 12,514                12,518                12,996                13,236             Celina 174,212         216,643 75                  210,995 314,624              323,403              344,518              359,829           Celina ISD 8,579              6,152 3                    5,799 11,251                11,202                11,577                11,736             Community ISD 10,651            12,298 10                  19,583 31,356                34,020                35,178                38,595             Fairview 134,619         126,605 41                  117,733 172,472              182,741              191,503              199,816           Farmersville 78,513            81,731 26                  71,537 104,753              105,775              110,780              119,663           Farmersville ISD 15,175            15,017 10                  20,208 29,484                29,418                30,465                30,950             Josephine 47,383            48,130 19                  47,117 68,919                69,341                72,379                74,124             Lavon 52,875            70,792 30                  76,296 111,631              117,983              123,193              126,206           Melissa 114,595         119,695 32                  119,006 180,308              189,052              205,051              217,795           Melissa ISD 6,817              16,606 8                    16,103 23,494                23,437                27,143                27,563             Princeton 246,849         201,471 57                  183,188 277,018              286,442              301,043              316,252           Outside Agencies  Total Allocation 1,039,638      1,090,835 367               1,095,510 1,630,596           1,686,469           1,789,578           1,871,063        Fire Departments FD Radios Anna FD 33                   ‐                        ‐                        ‐                        ‐                        ‐                    Celina FD 57                   ‐                        ‐                        ‐                        ‐                        ‐                    Farmersville FD 40                   ‐                        ‐                        ‐                        ‐                        ‐                    Melissa FD 40                   ‐                        ‐                        ‐                        ‐                        ‐                    Princeton FD 35                   ‐                        ‐                        ‐                        ‐                        ‐                    FD Total 205                ‐                        ‐                        ‐                        ‐                        ‐                    ‐                        ‐                        ‐                        ‐                        ‐                    Collin County  Allocation ‐                  0 617                ‐                        ‐                        ‐                        ‐                        ‐                    Collin County  Allocation w/FD 2,560,212      2,531,463 822               2,463,652 3,633,133           3,801,113           4,125,500           4,380,171        Volunteer Fire Dept.VFD Radios Blue Ridge FD 23                   Branch FD 34                   Josephine FD 23                   Lavon FD 27                   Lowry Crossing FD 18                   Nevada FD 35                   Westminister FD 24                   Weston FD 19                   203                Allocation Percentage 90% 100%100%100% 100% 100% 100% Total Cost 3,599,850      3,622,298 1,392            3,559,163 5,263,729           5,487,582           5,915,079           6,251,233        % County 70% 69% 69% 69% 70% 70% % Outside Law Enforcement 30% 31% 31% 31% 30% 30% % Fire Departments 0% 0% 0% 0% 0% Exhibit 2 FY 2024 Radio Cost (excluding FD) PD Radios PAWM PAWM Collin County Grand Outside Agency as of 03/17/23 Fee per Radio Cost Ra( Anna 52 $ 108 $ 5,616 $ Anna ISD 4 $ 108 $ 432 $ Celina 75 $ 108 $ 8,100 $ Celina ISD 3 $ 108 $ 324 $ Community I5D 10 $ 108 $ 1,080 $ Fairview 41 $ 108 $ 4,428 $ Farmersville 26 $ 108 $ 2,808 $ Farmersville ISD 10 $ 108 $ 1,080 $ Josephine 19 $ 108 $ 2,052 $ Lavon 30 $ 108 $ 3,240 $ Melissa 32 $ 108 $ 3,456 $ Melissa ISD 8 $ 108 $ 864 $ Princeton 57 $ 108 $ 6,156 $ Outside Agency Total 367 $ 108 $ 39,636 $ Collin County 1,025 $ 108 $ 110,700 $ 3atch Fee Total 199,374 $ 204,990 8,570 $ 9,002 210,995 $ 219,095 5,799 $ 6,123 19,583 $ 20,663 117,733 $ 122,161 71,537 $ 74,345 20,208 $ 21,288 47,117 $ 49,169 76,296 $ 79,536 119,006 $ 122,462 16,103 $ 16,967 183,188 $ 189,344 1,095,510 $ 1,135,146 2,463,652 $ 2,574,352