HomeMy WebLinkAboutOrd 463-2009 Amending Public Information Sect 2 and Sect 8.pdfCITY OF ANNA, TEXAS
ORDINANCE NO.463-2009
AN ORDINANCE OF THE CITY OF ANNA, TEXAS, AMENDING THE ANNA CITY
CODE OF ORDINANCES BY AMENDING PART 11, ARTICLE 48 PUBLIC
INFORMATION, SECTION 2 AND SECTION 8, AND ADDING A NEW SECTION 9;
PROVIDING A DEFINITION FOR OFFICER OF PUBLIC INFORMATION; PROVIDING
FOR REASONABLE PROCEDURES FOR SUBMITTING A PUBLIC INFORMATION
REQUEST; PROVIDING FOR IMPLEMENTATION; AND AMENDING THE CITY OF
ANNA PERSONNEL POLICY MANUAL REGARDING ROUTING OF PUBLIC
INFORMATION REQUESTS.
WHEREAS, the City of Anna,Public InformationOrdinance •i -•
as Part 11, Article 48 of The Anna City Code of Ordinances ("Anna Code"); and
WHEREAS, the City has previously adopted the City of Anna Personnel Policy
("the Manual"), which describes guidelines ani policies for personnel; an•
WHEREAS, the City Council for the City of Anna, Texas ("City Council) has determined
that it will be beneficial to the City and to those seeking public information to make
requests in accordance with uniform and reasonable procedures; and
WHEREAS, the City Council has determined that it will be beneficial for the City's
employees to have additional instruction on the proper routing procedure for requests
for public information to allow for prompt and appropriate handling of said requests.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated.
The above -referenced recitals are incorporated herein as if set forth in full for all
purposes-
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In accordance with Part 11, Article 1, Section 9 of the Anna Code, the following
amendments are made to Part 11, Article 48 Public Information.
2.01 Part 11, Article 48 Public Information, Section 2 of the Anna Code is
amended as follows:
Ord. 463-2009 Procedures for submitting PlFrs.doc PAGE 1 OF 4 09-08-09
(Ord. No. 463-2009, adopted 09108109)
Public Information Request a/k/a "Open Records Request" means a request for public
information made in accordance with Texas Government Code, Chapter 552 and in
accordance with this Part, as amended.
(Ord No. 463-2009, adopted 09108109)__
2.02 Part 11, Article 48 Public Information, Section 8 of the Anna Code is
amended as follows:
Section 8. Implementatien—Requirements for Submitting a Public Information
Request
The Gity SeGFetaFy, OF a pemen designated by the Gity S9GF9taFy, Shall 'FRP!eMeR
. . :is of this aFtirle.
(a) In order to be considered valid and treated as a Public Information Request, a
request seeking information from the City or any of its departments must:
(1) be addressed conspicuously to the attention of and delivered only to the
Officer for Public Information at a mailing address, Physical address, email
address, or facsimile number provided by the Officer for Public Information;
(2) be in writing, state that it is a request for public information, and state the
requestor's name, mailing address, telephone number, and all additional
information necessary to allow a response to be sent to a particular place o
address, and
(3) include a description of the information requested that is sufficiently specific
to enable the City to accurately identify and locate any information that may be
responsive to the request.
(b) A Public Information Request may be delivered by hand, mail, facsimile, email,
or private courier or commercial service.
(c) Any email or facsimile submission addressed or delivered to any person other
than the Officer for Public Information shall not be considered a Public
Information Request.
rd No. 463-2009, adopted 09108109)
2.03 Part 11, Article 48 Public Information of the Anna Code is amended by
adding Section 9 as follows:
Ord. 463-2009 Procedures for submitting PlKs.doc PAGE 2 OF 4 09-08-09
Section 9. Implementation
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Information, shall imlement the provisions of this article.
Mat No. 463-2009, adopted 0910W9)
Section 3. Amendment to the Personnel Policy Manual.
Section 16 of the City of Anna Personnel Policy Manual is hereby amended by adding
Subsection 16.13 as follows:
16.13 Response to Public Information Requests
Requests for Public Information are to be handled solely by the City Secretary or
other City employee designated by the City Manager. If any employee other than the
City Secretary receives a request for information by facsimile or email, that employee
must reply to the sender of the email or facsimile with a uniform response provided by
the City Manager, stating or referencing information that specifies the proper method
for submitting requests under Part 11, Article 48, Section 8 of The Anna City Code of
Ordinances. If any employee other than the City Secretary receives a request for
information other than by e-mail or facsimile, the employee shall immediately forward
the request to the employee's department head who shall immediately forward the
request to the City Secretary.
Section 4. Savings, Severability and Repealing Clauses.
All ordinances of the City in conflict with the provisions of this ordinance are repealed to
the extent of that conflict. If any provision of this ordinance shall be held to be invalid or
unconstitutional, the remainder of such ordinance shall continue in full force and effect
the same as if such invalid or unconstitutional provision had never been a part hereof.
The City declares that it would have passed this ordinance, and each section,
subsection, sentence, clause, or phrase thereof irrespective of the fact that any one or
more section, subsection, sentence, clause, and phrase be declared unconstitutional or
invalid.
Section 5. Publication of the Caption Hereof and Effective Date.
This ordinance shall be in full force and effective from and after its passage and upon
the posting and/or publication, if required by law, of its caption and the City Secretary is
hereby directed to implement such posting and/or publication.
PASSED by the City Council of the City of Anna, Texas, this 8th day of September,
2009.
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Secretary, Natha ilkison
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