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HomeMy WebLinkAboutRes 2023-09-1535 Historic Fire Truck Restoration AuthorizationCITY OF ANNA, TEXAS RESOLUTION NO. 9(093- OG -) 535 A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR THE RESTORATION OF A HISTORIC FIRE TRUCK BY FIRETRUCKS OF AMERICA IN THE AMOUNT NOT TO EXCEED FIFTY-SIX THOUSAND FIVE HUNDRED DOLLARS AND ZERO CENTS ($56,500.00); AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Anna is the owner of a 1948 GMC fire truck which was previously in service in the City of Anna, Texas; and, WHEREAS, the City is seeking to restore the historic vehicle to honor the history of the City of Anna Fire Department and the Anna community; and, WHEREAS, the City of Anna is seeking to contract with Firetrucks of America for the restoration project; and, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Authorization of Payment and Funding. That the City Council of the City of Anna hereby authorizes the City Manager to execute a purchase order for Firetrucks of America in an amount not to exceed $56,500.00, including: That funding for the restoration shall come from existing fund balance in the City of Anna Fire Department Capital Improvement Fund. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this l2tk_ day of September, 2023. City Secretary, Carrie Land APPROVED" Mayor, Nate Pike Exhibit A Firetrucks Of America 927East VGParzid NAr I Pilml'awr, 7e.ras:xbe 468'''91J6:!9 I bflybrgcL+ttTa l.WT. RECIPIENL CAyOf Anne Ssni n J6108,2023 120 V/M[ 711t sl, en Anna, Iexxas 75439 t t 1948 GVC Fine(,Wit 'Remove Body from Haw, 1 856,St10.DD Rea[orellm ' sarmlast Couldete BWY ' Remove OrNe Train Iran Frarre ' sanmlasf Frame ' Complete All Required Bodywork ' Prep arts Paita Body and Frame m4h; Uralharn Pri=r, Scalar Ord Paof (Shaw Paint) ' Colur sand Naw Pain ' Tnpla Slags Polish Prcoun for Utmato Quality Shan Paim ' IruWll Now Bu Hrgs and Body Mount . lrsWll All New Fs al Lirue end raw Fud Tank ' Install All new Rubber Hoses ' IreWll New Brakes and Hardware ' Install New Wheels and Beenngs • Install New Clut& and Pressure Plate wah New livama t Beanng ' Rebuild Save Cylinder and Mealer C)9rMa ' Ityprnl and Charge duw Gear Oil and Rees -eta! nd Traivrnistian ' Sand Fngno to Machin Slap im a Conplem Rabuild ' Itlsloll AII•Naw Extmim Engine Parts (Savior, Ahe alm, CaRlvelor, Water Pwnp, Oisldbuhxj ' Install New RadWso with Eleotric Fars ' Install NI Now Rubber P49%and Sena • IrslNl Now Shooks ' Install All New Class aM RtLbar Seals ' Install All New flow Seals ' Ittatall New Bencli Seat ' RHubish Dash and Gaurom ' Mtrgpl le New Ttuek WOO fiartleas and M New Lighh; ' Iron Original &Veh Syrdem In 12-Vah Syntem ' Intel New Ties ' CvAam Flird-painted Laeoring on Extern M Truck ' Truck vill lava Vniage Fire Him, Nanas, Axe and Re Exftuisher the Apparatus wN be 190%RMMd IN Extaptwra10f&My Place end Furtmns ity for emta IrO.1605 1-Year WJffMIy m Pert9 Ord CrahsMMI)p A deposit of $25,000.00 will be required to begin. Firetruck$ Of Amedca fa) tit McDdtvrld Dthv I Pdol Polml, Tom 70260 +i8�fl�7O•I t bityldt>tia�halmllll,s�tnn Tptctl �. ,;�6j�dQ,�Q I A chock lot t i5,p U muds�� a lul F11110MCKS (V AMERICA a Auquln;0 Mw the Tounk 1n d(qv rud Id n'ry C NV In Mal Poid, Alltu Ihu drink In 6'MWMDdW at pfilnlQd with Iho NRW EqW,* InnWood 1 V 41►quto &*pW VDADQ, ww 41M cnmahiitp balonoa vo Co paid Mon fa Jah n la u m►pt4v "Ingwied by ycw► My, FboIntCk�o bt AMCilco 221 MOMM INIM Pitt trh MI TX 7DIMI 4004moca c11hlcrVo0mtmf11AW1 Tho qo* Is veld tw IN romdl Ott dgMa, attm wt��i vah u�ay k� a��Joaa lb vcs w August 29, 2023 To whom it may concern, This letter is in response to your city s request for a Sole Source letter from our company. First In Firetrucks is one of only a couple of facilities in the country and the only one in the region with the unique skills that can restore and repair antique fire apparatus. We appreciate the city trusting us to restore their project. Billy Long First In Firetrucks 10279 FM 455 E. Pilot Point, TX 76258 120 W. 7th St., Anna, TX 75409 Phone: 972-924-3325 www.annatexas.gov Restoration Agreement The City of Anna, Texas a home -rule municipality (the "City") and Firetrucks of America LLC, a Texas limited liability company ("Vendor") enter into this Restoration Agreement (this "Agreement restoration of a 1948 GMC Fire Truck owned solely by the City (the "Fire Truck"). 1.) Because of the comprehensive nature of the restoration process any changes or deviations from the scope of work shown in the quote attached as Exhibit A (the "Scope of Work") will need to be submitted to the City within 30 days. No such changes and no additional work shall proceed without approval. 2.) The City will be providing a $25,000.00 deposit (the "Deposit") upon receipt of which Vendor shall commence work and diligently proceed to restore the Fire Truck according to the Scope of Work and in a good and workmanlike manner without undue delay until the work is fully completed. Except as otherwise specified in this Agreement, the balance due from Vendor shall be paid upon full completion of the Scope of Work and any changes agreed to by the City and Vendor. 3.) Monthly updates will be provided including photos and video recordings of the Fire Truck and work performed. The City may inspect the vehicle during normal business hours by providing at least 48 hours' advanced notice. 4.) Quality, comprehensive restorations of antique vehicles take time. Once the project has commenced the agreed deadline for Vendor to fully perform the Scope of Work is 12 months from the date that Vendor receives the Deposit. 5.) Insurance on the vehicle while in possession of Fire Trucks of American is the responsibility of the City. 6.) The City may at any time remove the vehicle upon payment of all outstanding invoices for work actually performed. Vendor shall provide any such invoices to the City with 48 hours of the City request for same. 7.) All parts removed from the vehicle will either be restored or replaced, and all parts removed and replaced shall be returned to the City. 8.) If at any time Vendor determines that it is not able to complete the Scope of Work on or before the deadline stated above they will need to notify the City within 3 business daysVendor will provide invoices of work completed to date and the City will be credited for any unfinished work. 9.) Vendor executes and will perform this Agreement as an independent contractor, not as an employee of the City and all services by Vendor under this Agreement shall be provided as an independent contractor. The City shall not be responsible for payment of payroll taxes and charges under federal and local law. At no time shall the City have any control over or charge of the Vendor's services under this Agreement or related work or undertakings, nor the means, methods, techniques, sequences or procedures utilized for the performance, or any work or other activity(ies) related to same. This Agreement does not create a joint enterprise or venture between the City and Vendor. This section will survive the termination of this Agreement. 10.) INDEMNIFICATION and HOLD HARMLESS. VENDOR, INCLUDING ITS RESPECTIVE SUCCESSORS AND ASSIGNS, HEREBY COVENANT AND AGREE TO RELEASE, DEFEND, HOLD HARMLESS, AND INDEMNIFY THE CITY AND ITS OFFICERS, OFFICIALS, AGENTS, REPRESENTATIVES, SERVANTS AND EMPLOYEES (COLLECTIVELY, THE "RELEASED PARTIES"), FROM AND AGAINST ALL THIRD - PARTY CLAIMS, SUITS, JUDGMENTS, DAMAGES, AND DEMANDS (TOGETHER, "CLAIMS") AGAINST THE CITY OR ANY OF THE RELEASED PARTIES, WHETHER REAL OR ASSERTED INCLUDING WITHOUT LIMITATION REASONABLE ATTORNEY'S FEES AND RELATED EXPENSES, EXPERT WITNESS FEES, CONSULTANT FEES, AND OTHER COSTS, ARISING OUT OF THE NEGLIGENCE OR OTHER WRONGFUL CONDUCT OF VENDOR, INCLUDING THE NEGLIGENCE OF ITS RESPECTIVE EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, MATERIAL MEN, AND/OR AGENTS, IN CONNECTION WITH THE SCOPE OF WORK AND ANY OTHER OF ITS OBLIGATIONS UNDER THIS AGREEMENT. 11.) Vendor shall not assign this Agreement without the written consent of the City. 12. All notices required or permitted to be delivered to the parties shall be sent by certified mail, return receipt requested or by hand delivery with receipt at the following addresses: If to the City: City Manager City of Anna, Texas 120 W. 7th St. Anna, TX 75409 If to Vendor: Firetrucks of America 927 East McDonald Drive Pilot Point, Texas 76258 13.) This Agreement may be modified or amended only in writing, signed by all parties hereto and in accordance with the terms hereof. 14.) The exhibits to this Agreement are incorporated herein for all purposes. This Agreement constitutes the entire agreement with respect to the subject matter hereof. In the event of conflict between the exhibits and this Agreement, the terms of this Agreement shall prevail. Both Parties have participated in the drafting of this Agreement and accordingly no party shall be given credit therefor in the interpretation of this Agreement. There are no third -party beneficiaries to this Agreement. Vendor Firetrucks of America LLC, a Texas limited liability company Owner: Robert Longo By: Date: City of Anna Shelly Hollingsworth, its managing member Ryan Henderson Interim City Signature: ^ ' Date:/�� Firefrucks Of America 027 East$AcDarad Drive I Pilot Point, Tabs 76z56 46S870A639 1 bilybngo(101001thal.com pscllmw: ! City Of Anna Sag on JM D8., 2023 120 West 71h Sane Anm, Texas 75409 t 1948 GVC FIrernxk ' Reimve Body from Frame 1 $56,500.00 Resawabol ' SerlaOlast Congdew Body ' Panwve Drive Train Iran Fame ' Sandbeld Frame ' Conptete All Requimd Bodywork ' Prep and Point Body and Franc wipe Urethane Pritmr, S.I. and Pahl (Sher Paint] • Color Sand Now Pant • Triple Stage Polish Proolss for Ubmaw 0lalily Show Paint • Inual) tUW BusNngs end Body Mount ' Install All New Fool Lima wW New Fuel Tank • In lall All new Rtawber Places • Install New Brakes and Hardware ' Install New Wheelsarw Beautngs • Install New Clam and Pressure Plate wali New Tluuw-out Swang • Ratu9d Sgva Cyldtler aid Master cyl rMet ' Inspect and Change the Gear 00 and Rear -end and Trarvininakn ' Sand Etgkno m Madam Shop Iv A Corepkto Palxdd ' Install A1144aw Extortrr Frigim Pans (Station, Aherrator. Cartx nolor, Water Prom, Dlsldbulor5 • Install New Radiator with Elocinx Fars • Install All New Rubber tbees and Belts • Install Now Shocks • Install All New Cuss we FILober Seals • Install All New Once Scab ' Install New Bench Sea ' Rerwhi9h Doss and 0ages ' ConµVele New Truck Me Harness and Al Net Lights ' G%vW hour Original BNah SyMee l012-Valt SyMera ' Inslall Nor Tits ' Cuslom Hard7lai lod Lehanng en Exlsrwr d Tmck • Tnck wall have Vintage rim Hose, l(ozings, Aga and Fwq Extinguisher taw Apparatus will W WIN. Reewred la FxceµWrsd Dlspay Place and Fundnnrdlty kir Evan is Irldaldes t-Yete W&ranN en Parts nm Cathsn v. p A deposit of $25,000.00 Will be required to begin.