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HomeMy WebLinkAbout2004-07-13 Regular Meeting MinutesMINUTES CITY OF ANNA REGULAR CITY COUNCIL MEETING July 13, 2004 7:00 PM Community Room, Texas Star Bank The City Council of the City of Anna met in Regular Session at 6:30 p.m., Tuesday, July, 2004, at the Community Room, Texas Star Bank, located at 402 W. White Street (FM 455), to consider the following items: Call to Order. Mayor Kenneth Pelham called the meeting to order at 6:37 pm. 2. Roll Call and Establishment of Quorum. Members present included Mayor Kenneth Pelham, Council members J. W. Finley, John Garen, Mark Montgomery, and Lynn Mosier. Council member Chris Caldwell was absent. Work Session/Council Briefing. Mr. Tim Morris of Morris Engineers, the City's consulting engineer, was recognized to discuss various current and future projects. He first provided estimates of current and future water system needs of the City. One (1) additional well is needed in 2004, two (2) wells in 2005, and an additional well in 2006, bsed on current growth rates. Maps and data to support his points were submitted. He also discussed the need for a large (1 — 1.5 million gallon) elevated storage tank and estimated costs of these various projects. He also discussed the wastewater treatment needs of the town. Given the current growth rate, the City of Anna has almost hit the maximum amount for loading of the new 0.5 mgd treatment plant. The City will be required to have the construction phase begun for an expansion of the existing plant in the fairly near future. He also discussed street improvement needs, including cleaning of culverts and ditches. He stated that that there should be consideration of underground drainage and curbs instead of current open ditches in future street projects. He noted that the estimated cost of the 2004 street project is $90,000-100,000. He noted that some of the streets had narrow existing surfaces and that some residents were probably not going to be happy about the work that would be done in what they regard as their yard. 4. Consider citizen comments and presentations. 1. Mrs. Bradshaw, a resident of S. Interurban, spoke about the road conditions and promises not kept regarding South Interurban Street. She stated Minutes 07-13-04. doc Page 1 of 6 07-10-04 that the street needs to be paved or oiled and a speed zone sign posted. She said that the last time the street was oiled was in March 2004. She stated that the agreement with Collin County was to oil every month (excluding rainy months). Lee Lawrence stated that the County had been called and had advised the City that they would be coming out to oil as soon as possible. Lynn Mosier asked if possibly the City of Anna contact Tim Morris to get an estimate on an asphalt covering of the current road. John Geren requested a review of the roads and their priority with regards to fixing them. He asked the staff to find out where South Interurban is on the list and maybe change its priority status. Mrs. Bradshaw asked the council to please consider doing something, preferably paving. Her father is ill and on oxygen, the dust is definitely a health hazard. 2. Tom Eckberg discussed a drinking water issue. He read an article regarding drinking water and had his drinking water analyzed. He presented a copy of the results that were found. John Geren requested a copy of the testing results. He stated that the PH level was high, the total dissolved solids were 735 units and should be between 0-500. The bicarbonates were 553 and should be around 100. He suggested the city look at overall quality of drinking water, not just meeting the regulation requirements. He also stated that if we are going to have a water quality report, we really need to find out what is in the water. 5. Consider and act upon all matters incident and related to a Resolution by the City of Anna authorizing the execution and delivery of a "Potable Water Supply Contrail" between the Greater Texoma Utility Authority and the North Texas Municipal Water District, and resolving other matters incident and related to the execution and delivery of such Contract including specifying the term, consideration, and obligations of the parties to such Contract, and resolving provisions incident and related to the subject and purpose of this Resolution. (Contract for Treated Water Supply between GTUA and NTMWD) Mayor Pelham noted that the contract was not completed in final form. Motion to table by J. W. Finley, seconded by John Geren. Motion passed by vote of 4.0. 6. Consider and act upon all matters incident and related to a Resolution by the City of Anna authorizing the execution and delivery of a "Potable Water Supply Contract" with the Greater Texoma Utility Authority, and resolving other matters incident and related to the execution and delivery of such Contract including specifying the term, consideration, and obligations of the parties to such Contract, and resolving provisions incident and related to the subject and purpose of this Resolution. (Contract for Treated Water Supply between City of Anna and GTUA) Mayor Pelham noted that the contract was not completed in final form. Motion to table by J. W. Finley, seconded by John Geren. Motion passed by vote of 4 - 0. Minutes 07-13-04.doc Page 2 of 6 07-10-04 Consider and act upon all matters incident and related to the City of Anna authorizing the Greater Texoma Utility Authority to execute and administer loan documents for the Texas Water Development Board to fund a treated water transmission project providing treated water to the Cities of Anna, Melissa, Van Alstyne, Howe and other interested Cities, and authorizing the Greater Texoma Utility Authority to administer said treated water transmission project; thereby authorizing the Greater Texoma Utility Authority to execute and administer various contracts required to implement the water transmission project on behalf of the City of Anna and resolving other matters incident and related to the execution and administration of such documents and project including specifying the term, consideration, and obligations of the parties to such Contract, and resolving provisions incident and related to the subject and purpose of this Resolution. (Authorize GTUA to execute/administer loan documents and treated water transmission project) Mayor Pelham noted that loan documents were not in final form suitable for action. Motion to table by JW Finley, seconded by John Geren. Motion passed by vote of 4 -0. 8. EXECUTIVE SESSION: Under terms of Chapter 551 of Texas Government Code the City Council may enter into CLOSED SESSION or Executive Session to discuss the purchase, exchange, lease, or value of real property (Government Code, Section 551.072), to discuss personnel issues (Government Code, Sections 551.071 and 551.074, and to consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code. (Government Code, Section 551.071). The council reserves the right to return to executive session throughout this meeting. Closed Session. Motion by Mark Montgomery, seconded by J.W. Finley. Motion passed by vote of 4 - 0. 9. Consider action as desired regarding selection of finalists for position of Police Chief. The committee selected by the council has narrowed the selection to 5 candidates; upon signed release, information will be published and interviews will commence. No action was taken by the council. 10. Consider action regarding selection process for Police Chief position. Saturday, July 3181, 8:00 am, 1 hour interviews for the 5 candidates. No additional action was taken. 11. Consider action regarding appointments to Planning and Zoning Commission. Brief discussion regarding the 3 seats on the Planning and Zoning Commission which are up for appointment. A few applications were received, but most of those indicating interest in appointment do not live within Anna City limits. Motion to reappoint Mr. John Rattan and Mr. Jon Hendricks as regular members and Ms. Bethany Jablonski as an alternate member was made by J. W. Finley, seconded by John Garen. Motion passed by vote of 4 -0. Minutes 07-13-04.doc Page 3 of 6 07-10-04 12. Consider action regarding appointments to Board of Adjustment. Brief discussion on the Board of Adjustments. Mr. Lawrence noted that the BOA usually met 2-3 times a year; its primary function is to grant variances, setbacks, etc. on existing properties and correction of building lines. As more development occurs in the older parts of the city, the BOA may have to meet more often. The application forms of applicant William Taragon, William Valentine, and Elizabeth James were reviewed. Motion to appoint Taragon, Valentine and James by Mark Montgomery, seconded by Lynn Mosier. Motion passed by vote of 4 - 0. 13. Public Hearing: A public hearing will be held to consider an annexation request by Chee Soon Wah for 55 acre tract, said property being in the Robert A. Johnson Survey, Abstract No. 479 and the Ezra Shelby Survey, Abstract No. 839, located on south side of CR 367, approximately 0.75 miles east of Central Expressway South (US 75). Speakers at the hearing will be heard according to their order on a listing available at the council meeting. Public Hearing was opened at 8:40 pm. No comments were made. The hearing was closed at 8:41. 14. Consider action on resolution establishing annexation schedule for property owned by Santa Land Partners, Ltd., petition submitted by Mr. Dean Owen, Tract 1 of said property consisting of 184.41 acres located in the Samuel Moore Survey, Abstract No. 627, and the Robert Whitaker Survey, Abstract No. 1011, and Tract 2 of said property consisting of 5.04 acres located in the Samuel Moore Survey, Abstract No. 627, and the Robert Whitaker Survey, Abstract No. 1011, property being located along the east and west sides of the DART rail line between CR 1011 and CR 376. Motion to advertise Public Hearing dates of 7/27/04 and 8/10/04 by J.W. Finley, seconded by Mark Montgomery. Motion passed by vote of 4 - 0. 15. Consider action on recommendation by Planning and Zoning Commission on preliminary plat for Villages of Hurricane Creek. Recommendation to table by owner per Lee Lawrence, due to Planning and Zoning meeting concerns relating to the driveways and safety issues, with the purpose of giving developer the opportunity to respond to PZC comments. The owner wants to plat property as one whole piece. Original plat has expired and needs to be redone. Motion to table by J.W. Finley, seconded by John Geren. Motion passed by vote of4-0. 16. Consider recommendation on final plat for Tara Farms, Phase 5. Minutes 07-13-04.doc Page of 07-10-04 Brief discussion with Ed McManus, representing developer, regarding pathway to school site and drainage issue. The easement is privately owned by Cunningham. McManus requests an approval with provision to work with school to take care of drainage issue. Lee Lawrence asked if a 2 week delay was feasible. McManus responded no. Mayor advised approval to grade at your own risk and 2 weeks to have other issues resolved. McManus agreed. Motion to table by Mark Montgomery with permission for developer to grade at own risk, seconded by J.W. Finley. Motion passed by vote of 4 - 0. 17. Consider approval of submission of preliminary application to USDA, Rural Development, for funds to construct municipal buildings. Discussion on USDA funds to construct municipal facilities. To enhance chances of obtaining funds, we need to give them a preapplication and budget information. This will give us a better shot at securing the funds during next fiscal year. Option worthy of pursuit, due to the lower interest rate, which is only available to small cities and towns. Motion to submit USDA application by Mark Montgomery, seconded by J.W. Finley. Motion passed by vote of 4 - 0. 18. Consider authorization of creation of following staff positions: a. Building Inspector (Plumbing specialist) — Development Department b. Secretary/clerical — Development Department c. Planning Technician— Development Department d. Secretary/clerical —Administration Department Correction made to item C. Planning Technician will be for the Administration Department. Motion to authorize creation of all four staff positions by Lynn Mosier, seconded by Mark Montgomery. Motion passed by vote of 4 - 0. 19. Consider approval of Minutes of meetings of January 27, 2004; February 10, 2004; February 28, 2004; February 28, 2004; March 9, 2004; March 16, 2004; March 23, 2004; April 13, 2004; April 27, 2004; and May 11, 2004. Motion to approve by Mark Montgomery, seconded by John Garen. Motion passed by vote of 4 - 0. 20. Staff report(s) and discussion of other issues, including suggestions for future agenda items, as desired by city council members and staff. a. Request to join Greater Texoma Utility Authority b. Water well #5 contract award c. Public Works Director d. 2004-2005 Budget e. Progress report on Facilities Plan f. Status report on water and sewer projects and imminent needs. Minutes 07-13-04.doc Page 5 of 6 0740-04 g. Status report on east side street improvements project. h. Infrastructure inspection services. Brief discussion on each item: a) Slot available for "home rule" city, if we can do this it would be virtually no cost. Advantage to joining is that opportunity might be available to secure surface water in Lake Texoma. b) formal letter sent from engineer and bid tabulation on file for well #5; c) Six to eight applications for Director of Public Works. Will reduce to three candidates by next council meeting d) Budget needs to be a priority and must move forward by next council session. Copies handed out, reflecting -/. of this year. We are currently in good financial shape, but several adjustments are needed. Lynn Mosier recommends the creation of a Fire Marshal/Code Enforcement position for 2005; e) review of facility plan as presented by consultant; f) Reviewed under Tim Morris presentation information; g) Reviewed under Tim Morris' presentation information; h) Average cost for contracted services is 15,000-$20,000 per month. Advise looking at hiring an "in-house" person to do these, using Paul Morgan's firm on more specialized basis. Lee Lawrence to develop job description and explore potential for in-house inspection services. Open bids needed for trash service; contract renewal is upcoming. Concerns with regards to trash, high weeds, and junk on property, mowing, mowing ROWS and park facilities, consider contracting out for these services. Leadership meeting class available, involving a Wednesday each month from 8:00 — 5:00. The Mayor considers this to be a valuable and recommended class. Interested persons should see himself or Lee, if interested. 21. Consider action on payment of bills. Motion to pay bills made by Lynn Mosier, seconded by J. W. Finley. Motion passed by vote of 4 - 0. 22. Adjourn. Motion to adjourn at 10:04 by Lynn Mosier, seconded by Mark Montgomery. Motion passed by vote of 4 - 0. Mark Montgomery, Mayor Pr✓- e lt,t�l Y"" Z?, Wayne . Cummings City Secretary Minutes 07-13-04.doc Page 6 of 6 07-10-04